S06 - 36C78620Q0299 Amendment A0001 - To Incorporate Missing Beta SAM CSS Docs 072820.pdf

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE *

SUBJECT *

CONTRACTING OFFICE'S * ZIP-CODE

SOLICITATION NUMBER *

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE *

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT *

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation

S208

Ft McClellan POW Cemetery Grounds Maintenance Services |Amendment to Post Missing Documents from Original Solicitation Post on 7/28/20

22172

36C78620Q0299

08-19-2020 6:00 pm CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

561730

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Tene Becknell, Contracting Officer tene.becknell@va.gov

FT. MCCLELLAN POW CEMETERY

3543 SHIPLEY ROAD

ANNISTON, ALABAMA 32605

32605

USA

https://www.va.gov

Department of Veterans Affairs

Government Issued Email Address

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

A0001 07-28-2020

N/A

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

To all Offerors/Bidders

07-28-2020

X

X

X One (1)

The purpose of Amendment A0001 is to incorporate additional Solicitation Attachment documents that were not uploaded by the System for Award Management (SAM) Contract Opportunities portal along with all other Solicitation documents/ attachments pertaining to Combined Synopsis Solicitation #36C78620Q0299 for Grounds Maintenance Services for the Ft.

McClellan Prisoners of War (POW) Cemetery on July 28, 2020.

The following Attachments are hereby incorporated:

• "S02 36C78620Q0269 - Combined Synopsis Solicitation Grounds Maintenance Services Ft McClellan POW Cemetery"

• "ATTACHMENT D Past Performance Questionnaire Grounds Maintenance Services Ft McClellan POW Cemetery"

• "ATTACHMENT P: NATIONAL SHRINE COMMITMENT OPERATIONAL STANDARDS AND MEASURES" are hereby incorporated.

End of Amendment A0001.

Tene Becknell Contracting Officer, NCA

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION * See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

S208

Ft McClellan POW Cemetery - Grounds Maintenance Services September 1, 2020 through August 31, 2021 with (4) 1-Year Options through August 31, 2025.

22172

08-19-2020 6:00 pm CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

561730

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Tene Becknell, Contracting Officer, NCA

Ft. McClellan Prisoners of War (POW) Cemetery 3543 Shipley Road Anniston, AL 36205

36205

USA

https://www.va.gov

Department of Veterans Affairs

Government Issued Email Address

RFQ FOR COMMERCIAL ITEMS

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0299

Issue Date of Solicitation: July 28, 2020

Response Due Date: August 19, 2020 at 6:00 pm (Central)

Requested Services Grounds Maintenance Services - Ft. McClellan POW Cemetery

Place of Performance: Ft. McClellan POW Cemetery 3543 Shipley Road Anniston, AL 36205

Applicable NAICS: 561730 | Landscaping Services

Classification Code: S208 | Housekeeping – Landscaping/Groundskeeping

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: September 1, 2020 through August 31, 2021 with (4) 1-Year Options through August 31, 2025.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services

18434 Joplin Road Triangle, VA 22172

Attachments: (A) Department of Labor Wage Determination #2015-5588, Revision #13 dated June 18, 2020, Calhoun County, AL.

(B) – Statement/Scope of Work

(C) – Price/Cost Schedule (Contract Line Items or CLINs)

(D) – Past Performance Questionnaire

(E) - Past Performance – List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), Solicitation Number:

36C78620Q0299.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, Landscaping Services with a business size standard in dollars of $8 million dollars.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. In accordance with FAR 19.502-4, the Government reserves the right to make multiple contract awards to more than one responsible SDVOSB concern.

Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10 (July 2019), Quoters understand that at least 51 percent of the cost of personnel for contract performance will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns. Quoters must demonstrate in their Technical Proposal volume, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract.

NON-PERSONAL SERVICES CONTRACT

The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

SITE VISITS: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award.

If your company plans to conduct a site visit of the Ft. McClellan Prisoners of War (POW) Cemetery, you must do so during the designated date and times below only. No site visits will be scheduled or arranged after August 6, 2020 pertaining to this requirement.

Site Visit Dates: August 4, 5, 6, 2020 ONLY.

Time: Between hours or 8:00 a.m. to 12:00 p.m. (Central Time Zone).

Site Visit Location: Ft. McClellan POW Cemetery, 3543 Shipley Road, Anniston, AL 36205.

IMPORTANT: ALL INTERESTED OFFERORS MUST CONTACT Herman Watkins, Administrative Officer at 205-665-9039 to set up a Site Visit appointment. An appointment must be made in advance prior to visit. No exceptions. No site visits will be scheduled or arranged after August 6, 2020.

PRICE SCHEDULE:

Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide complete general Grounds Maintenance services for the Ft. McClellan POW Cemetery following applicable federal, state and/or Centers for Disease Control and Prevention (CDC) standards.

Units and services shall be in accordance with Statement or Scope of Work, Technical Specifications, Performance Incentives/Disincentives (e.g., Quality Assurance Surveillance Plan, if applicable), and all other terms and conditions contained in this Solicitation.

Quoter is to understand that the quantities stated in the schedule are estimates for pricing purposes only.

The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Quoters shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended proposed price and the total of the CLINs will be recomputed accordingly.

CLIN

No.

Supplies/Services Est. Qty Unit Unit Price Total Price

0001 Description $_________ $___________

SEE ATTACHMENT C - PRICE/COST SCHEDULE

Total $___________

Total Estimated Price Base and all Option periods

SCOPE: The Quoter shall be responsible for providing complete Grounds Maintenance services as designated September 1, 2020 through August 31, 2021 with (4) 1-Year Options through August 31, 2025, at the Ft. McClellan POW Cemetery.

Services to be Provided: See Attachment B – Statement/Scope of Work.

INSTRUCTIONS TO QUOTERS:

Prospective awardees MUST have a current and active registration with the System for Award Management (SAM) at http://www.sam.gov PRIOR TO AWARD and through final payment, and must complete annual Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED TO

COMPANIES THAT DO NOT HAVE A CURRENT/ACTIVE SAM ACCOUNT

REGISTRATION.

SDVOSB and VOSB socio-economic eligible category concerns SHALL also have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) certifying a current SDVOSB status AT TIME OF

AWARD.

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 6:00 p.m.

(Central) on August 19, 2020. Responses to this announcement will result in an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The Government intends to make award without discussions.

All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Questions: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than August 11, 2020 4:00 p.m., (Central).

http://www.sam.gov/ http://www.vip.vetbiz.gov/ https://fbo.gov/

All questions should be consolidated and sent via email to tene.becknell@va.gov. Telephone inquiries will not be accepted. Questions will not be addressed after the designated Questions deadline has expired.

To maintain procurement integrity compliance, please do not contact the Ft. McClellan POW Cemetery or Southeast District personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer by the designated Questions deadline date.

QUOTATION PREPARATION INSTRUCTIONS:

Quotation Format and Submission Information:

Quotations must be submitted on company letterhead. Commercial format is encouraged. All Quotation documents must be submitted in four (4) SEPARATE volumes and in Adobe Acrobat (.pdf) format – No MS Word documents please unless specifically requested.

Quotations and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following email address: tene.becknell@va.gov by the designated deadline date/time.

The Quoter, not the Contracting Officer, shall be responsible for ensuring that a complete proposal and all Volumes have been received by the Contracting Officer by the designated deadline date. Quotation packages that do not contain all the above materials will be rejected as non-responsive.

All Quoters shall include the following information as part of their Quotation in the following four (4)

VOLUMES:

Company Information (VOLUME A)

The following information shall be included in Volume A:

• Legal Business/Company Name (as listed in www.sam.gov)

• Complete Company Address (No PO Boxes)

• DUNS Number

• Company Point of Contact Name & Title

• Telephone number

• Email Address

• Company Capabilities Statement

• Proof of current System for Award Management (SAM) account

• For SDVOSB and VOSB concerns, proof of active/current Vendor Information Pages (VIP) certification (CVE letter is acceptable).

• One (1) signed copy all Solicitation Amendments

• One (1) copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable)

• One (1) copy of Completed FAR Provision 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status)

Technical Proposal (VOLUME B)

The following information shall be included in Volume B:

One (1) copy of Technical Proposal. The following shall also be included as part of the Quoter’s technical submission:

mailto:tene.becknell@va.gov

• Company relevant experience descriptions.

• Managerial & Technical Qualifications of key personnel

• Identification of all Subcontractors anticipated to perform work under this contract and approximate percentage of work subcontractors will perform.

• Relevant work qualifications of proposed sub-contractors.

• Employee resumes, CV’s, additional experience related information, etc.,

• Limitations on Subcontracting plan of compliance (IAW Veterans Affairs Acquisition

Regulation (VAAR) Clause 852.219-10).

Past Performance (VOLUME C)

The following information shall be included in Volume C:

• Past Performance Questionnaire (Attachment D) from at least three (3) past performance or current references pertaining to related Grounds Maintenance services work performed.

• In addition to the past performance questionnaires, the Quoter is responsible for providing a completed copy of the List of References (Attachment E) to the Contracting Officer. The completed list of references shall be included in Volume C of the Quoter’s proposal submission.

Pricing (VOLUME D)

The following information shall be included in Volume D:

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment C).

• One (1) copy of Price Offer/Quote for all items in the schedule – this should be a separate document in .pdf format**. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format only as outlined in Attachment C.

Evaluation Process:

The Government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) Requirements contract resulting from this Solicitation to the responsible Quoter whose Quotation provides the best benefit to the Government, price and other factors considered. Quotations will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which Quotation provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

BASIS FOR CONTRACT AWARD

In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative evaluation to determine which vendor provides the best value to the Government in terms of the information provided in response to the non-priced factors while also providing a competitive price.

Comparative Evaluations is the act of comparing two or more Quotations or proposal in response to the RFQ. Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which provides the government with is needed, as identified in the RFQ.

The comparison also performed to compare each Quoter to one another to determine which provides the best benefit to the government.

The government reserves the right to consider a response that Quotations more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Moreover, the Government is not assigning weight to the factors or listing them in any order of importance. A comparative evaluation of Quotations will be conducted using the following segments of the contractors’ quotation: (1) Price, (2) Past Performance, (3) Socio-economic status, and (4) Quality Control Plan. The Government will evaluate for the following:

Price - The Government is evaluating unit pricing and the total overall price to determine price fair and reasonableness. The evaluation will also consider the possibility that FAR 52.217-8 Option to Extend Services can be exercised at any time and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Past Performance - The Government is evaluating the Contractor’s past performance to determine is previous experience if both recent and relevant to the needs of the Government as stated in the Performance Work Statement. The Past Performance evaluation will be based on the Contractor having successfully completed verifiable past performance that is similar in scope and nature to that identified in the Performance Work Statement. Past Performance will be deemed acceptable if it is determined that that there is substantial confidence the Contractor can perform the effort based on the submitted past performance documentation.

The Quoter is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tene.becknell@va.gov no later than the solicitation’s closing date and time. The references chosen by the Quotation should be selected based on past projects of the same or similar work.

Socio-economic status - The evaluation of Quotations received in response to the solicitation will use proof of current Service-Disabled Veteran Owned Small Business (SDVOSB) Status verification in CVE/Veterans Information Pages (VIP) databases.

Technical Acceptability/ Quality Control Plan

1. Demonstrated experience performing this requirement

2. Demonstrated qualifications to perform services

3. Use of Subcontractors in accordance with VAAR 852.219-74 Limitations on Subcontracting

– Monitoring and Compliance (Jul 2018)

4. Quality Control Plan - The Government is evaluating whether the Contractor understands the requirement and has the quality measures in place to insure compliance with the Scope of Work and Quality Assurance Surveillance Plan (if applicable) throughout the entire performance period of the contract.

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters – Commercial Items (MAR 2020) FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) FAR 52.212-3* Offeror Representations and Certifications-Commercial Items (MAR 2020) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors (Oct 2019) VAAR 852.215-71 Evaluation Factor Commitments (Oct 2019)

*Quoters must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (30 days) (shall not exceed 5 years and 6 months) FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR ` VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.219-75 Subcontracting Commitments Monitoring and Compliance (Jul 2018) VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

End of Document http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/library/vaar/

See attached document: ATTACHMENT A - DOL Wage Determination - Calhoun County, AL.

See attached document: ATTACHMENT B - Statement or Scope of Work - Grounds Maintenance Services - Ft. McClellan POW.

See attached document: ATTACHMENT C - Price Cost Schedule - Grounds Maintenance Services - Ft. McClellan POW.

See attached document: ATTACHMENT D - Past Performance Questionnaire - Grounds Maintenance Services - Ft. McClellan POW.

See attached document: ATTACHMENT E - List of References - Grounds Maintenance Services - Ft.

McClellan POW.

ATTACHMENT D: PAST PERFORMANCE QUESTIONNAIRE

SOLICITATION NO.: 36C78620Q0299 – Grounds Maintenance Services - Ft.

McClellan Prisoners of War (POW) Cemetery (Aniston, AL)

IMPORTANT NOTE TO EVALUATORS:

Upon completion, please email this confidential Questionnaire directly to Ms. Tené

Becknell, Contracting Officer, National Cemetery Administration at tene.becknell@va.gov.

Please include the above-mentioned Solicitation Number and Title in the Subject line of your email when submitting. Thank you for your time and input.

DATE: _____________

COMPANY REPRESENTATIVE’S NAME: ________________________________

NAME OF COMPANY: __________________________________

TYPE OF SERVICES PROVIDED: ___________________________________________

CONTRACT NUMBER: _______________________________________

CONTRACT PERIOD: __________________________________________________

CONTRACT AWARD AMOUNT: ____________________________________

For the following questions, please circle the number on the scale from 1 to 5 that most accurately describes the Contractor’s performance on the contract referenced above. If scoring a (1) or (5), please provide a detailed explanation of that rating.

1 - unacceptable performance

2 - marginally acceptable

3 - fully acceptable or Good

4 - Very Good, with very few incidents

5 - Superior performance.

1.) On a scale of 1 to 5, score the company’s compliance with contractual terms and conditions and the technical requirements of the contract. If scoring a (1) or (5), please provide a detailed explanation of that rating.

1 2 3 4 5 N/A

Comments:

2.) On a scale of 1 to 5, score how well the company demonstrated reasonable and cooperative behavior in resolving customer requests and or complaints? If scoring a (1) or

(5), please provide a detailed explanation of that rating.

3.) On a scale of 1 to 5, rate how flexible the Contractor was in satisfying the requirements of the customer? If scoring a (1) or (5), please provide a detailed explanation of that rating.

4.) On a scale of 1 to 5, score how well this company met response times in accordance with the terms and conditions of the contract? If scoring a (1) or (5), please provide a detailed explanation of that rating.

5.) On a scale of 1 to 5, score how the company performed with the proper and timely submission of invoice as well as accuracy of those invoice in reflecting correct charges? If scoring a (1) or (5), please provide a detailed explanation of that rating.

6.) Rate the company’s overall performance. If scoring a (1) or (5), please provide a detailed explanation of that rating.

7.) Would you award a contract to this company again?

Yes: ____________

No: _____________

National Cemetery Administration

National Shrine Commitment

Operational Standards and Measures

Version 5.1 July 2014

NATIONAL CEMETERY ADMINISTRATION

NATIONAL SHRINE COMMITMENT

OPERATIONAL STANDARDS AND MEASURES

TABLE OF CONTENTS

Introduction 4

Interment Operations 5

Scope and Purpose

1. Application Processing / Scheduling of Interments 5

2. Layout of Burial Sections 5

3. Site Preparation 6

4. Committal Service 7

5. Verification and Handling of Remains 8

6. Appearance of Gravesites and Active Burial Sections 9

7. Appearance of First Interment Sections 10

Grounds Maintenance Operations 11

Scope and Purpose

General

Levels of Maintenance

1. Cemetery Grounds Management Plan 12

2. Turf 13

3. Trees and Shrubs 17

4. Planting Beds 18

5. Environmental Management - Waste Management 19

6. General Maintenance 20

Headstone, Marker and Niche Cover Operations 22

Scope and Purpose

1. Headstone / Marker / Niche Cover / Application/Order 22

2. Delivery / Inspection / Storage 22

3. Installing a Headstone, Marker, and Niche Cover 23

4. Maintaining Headstones, Markers and Niche Covers 25

Equipment Maintenance Operations 27

Scope and Purpose

General

1. Cemetery Equipment Maintenance Program 27

2. Records and Documentation 27

5. Condition of Equipment and Tools 28

Other Standards 30

1. Facilities 30

2. Personnel (Workforce Focus) 32

3. Safety 32

Glossary 34

INTRODUCTION

This document sets forth the National Cemetery Administration’s (NCA) standards for performance in the key cemetery operational areas of interments, grounds maintenance, headstones, markers, niche covers, equipment maintenance, and facilities maintenance, which have been approved and endorsed by the Under Secretary for Memorial Affairs and other NCA senior managers.

The purpose of these standards is to provide guidance and direction for maintaining national cemeteries as the shrines they are intended to be and as defined below:

A national shrine is a place of honor and memory that declares to the visitor or family member who views it that, within its majestic setting, each and every Veteran may find a sense of serenity, historic sacrifice and nobility of purpose. Each visitor should depart feeling that the grounds, the gravesites and the environs of the national cemetery are a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation’s freedom and way of life.

The standards contained in this volume began with efforts by NCA workgroups of cemetery directors, foremen, and headquarters staff in November 1999 and continued with the review and evaluation of appearance standards recommended by Logistics Management Institute in fulfilling the requirements of Pub. L. 106-117, Veterans Millennium Health Care and Benefits Act of 1999, and the Study on Improvements to Veterans Cemeteries (Vol. 3, Cemetery Standards of Appearance). NCA Operational

Standards and Measures, Version 1.0 was published and distributed in January 2003, version 2.0 was published in October 2004, and version 3.0 was published in October 2006, version 3.1 in Oct 2007 and version 4.0 in Oct 2009. This document reflects changes based on the 2012 Lessons Learned Conference. The document presented here is version 5.0

The standards and measures in this document should be considered as goals and requirements for the performance of key operational processes and should be applied at both open and closed national cemeteries where work is done by either a Federal or contract workforce.

Interment Operations

Scope and Purpose

The interment operations standards include all actions from initial application processing to preparing for establishment of turf on the gravesite.

Each standard is supported by measures that are used to gauge success at meeting the established standards. Several standards may require geographically defined Standard Operating Procedures to account for variances in climate, topography, and soil conditions throughout the system.

1. Application Processing / Scheduling of Interments

Standard 1.1: Committal services are scheduled to assure minimal delays for families.

Measure 1.1: The percent of committal services scheduled by the cemetery within two hours of application receipt when eligibility documentation is provided.

Target: 98%

2. Layout of Burial Sections

Standard 2.1: Interment sections match gravesite layout plan.

Requirement 2.1a: Gravesites match the current gravesite layout plans and Gravesite Burial Status and Accounting Tool (GBSAT)

Target 2.1a: Yes

Measure 2.1b: In accordance with Field Programs Instructions; gravesite layout plans are certified and updated semi-annually and changes communicated to the

MSN.

Target 2.1b: Yes

3. Site Preparation

Standard 3.1: Each day’s gravesites present a neat appearance prior to burial.

Requirement 3.1: Gravesites are excavated properly, at the proper depth, spoils or sod appropriately removed or made presentable, and headstones for reopeners appropriately placed.

Target 3.1: Yes

Standard 3.2: Integrity of existing graves around the worksite will be preserved.

Requirement 3.2a: Corrective action to repair damage through daily operations is initiated by close of business the same day.

Target 3.2a: Yes

Measure 3.2b: Number of complaints from visitors and family members about the condition of a grave damaged due to interment activities

Target 3.2b: 0 Complaints

Standard 3.3: Open graves are identified and protected.

Requirement 3.3: Open graves are protected by appropriate devices while unattended.

Target 3.3: Yes

Standard 3.4: Outer burial receptacles awaiting installation are sufficient for the needs of the cemetery and placed in an orderly manner in an appropriate location.

Requirement 3.4a: Outer burial receptacles are placed in a manner so they do not obstruct occupied graves or hinder the flow of traffic through the cemetery.

Target 3.4a: Yes

Requirement 3.4b: The cemetery maintains an adequate inventory of outer burial receptacles.

Target 3.4b: Yes

Requirement 3.4c: Outer burial receptacles required for future installation are stored in an appropriate location away from public view.

Target 3.4c: Yes

4. Committal Service

Standard 4.1: Committal services are conducted with dignity and respect for the decedent, and compassion for their loved ones.

Measure 4.1a: The number of complaints from visitors and family members about the committal service when the national cemetery is responsible.

Target 4.1a: 0 Complaints

Measure 4.1b: The percent of respondents to the annual Survey of Satisfaction with National Cemeteries who were somewhat or very satisfied with the committal service

Target 4.1b: 95%

Standard 4.2: Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

Measure 4.2: The percent of respondents to the annual Survey of Satisfaction with National

Cemeteries who agree or strongly agree that the committal shelter was clean, free of safety hazards and private.

Target 4.2: 98%

Standard 4.3: Veterans receive a committal service or memorial service.

Requirement 4.3: The cemetery provides a committal service or has a program to memorialize unaccompanied Veterans.

Target 4.3: Yes

5. Verification and Handling of Remains

Standard 5.1: All caskets and urns are checked and verified to assure accurate placement, and are undamaged by cemetery personnel.

Measure 5.1a: The percent of caskets and urns that are properly tagged and placed in the correct gravesite.

Target 5.1a: 100%

Measure 5.1b: The percent of caskets or urns that are undamaged by cemetery staff from receipt through interment operations.

Target 5.1b: 100%

Measure 5.1c: Cemetery SOP for tagging and placing casket or urn into correct gravesite is updated to include current NCA policies and procedures.

Target 5.1c: Yes

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6. Appearance of Gravesites and Active Burial Sections

Standard 6.1: Each day’s burial/niche sites are covered, initially groomed, marked, and presentable for visitors before close of business each day.

Requirement 6.1a: Daily interment or inurnment sites are marked with a correct and aligned temporary marker.

Target 6.1a: Yes

Requirement 6.1b: Daily burials are level with the surrounding terrain, tamped, raked smooth, and made ready for the application of seed or sod.

Target 6.1b: Yes

Requirement 6.1c: Daily burials have floral arrangements neatly placed on the grave.

Target 6.1c: Yes

Measure 6.1d: The percent of respondents to the annual Survey of Satisfaction with National Cemeteries who agree or strongly agree that the appearance of their loved one’s gravesite is excellent.

Target: 6.1d: 96%

7. Appearance of First Interment Sections

Standard 7.1: The active burial section presents a disciplined evolution, not a construction site.

Requirement 7.1: Subsections show evidence of progress toward completion; grass is being established, headstones and markers delivered are being set, excess dirt, debris, tools and equipment are removed.

Target 7.1: Yes

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Grounds Maintenance Operations

Scope and Purpose:

The purpose of these standards is to promote general grounds appearance that is aesthetically pleasing, is generally consistent throughout all the national cemeteries, and allows us to fulfill our national shrine commitment.

Grounds maintenance standards have been developed and include actions necessary for the initial establishment of turf on a gravesite and the perpetual maintenance of a cemetery’s gravesites, assembly areas, committal shelters, visitor information areas, administration buildings, and other areas, as appropriate. Each standard is supported by measures that will be used to gauge success at meeting the established standards.

Several standards may require geographically defined Standard Operating Procedures to account for variances throughout the system.

General:

Generally, turf should be healthy, trees and shrubs should be properly maintained, roadways, curbs, and walkways should be edged and have appropriate drainage.

Perpetual care requires regular and consistent maintenance procedures.

Levels of Maintenance:

To establish maintenance priorities, areas of the cemetery are described here in order of their potential to affect the visual impression of families and visitors.

Visually Prominent Areas

· Interment areas · Public information building

· Committal service shelters · Visitor entrance to the administration building

· Columbaria · Entrance gate

· Areas adjacent to the main entrance road

· Primary roads and routes to the committal service shelters

· Turf, trees and planting areas adjacent to flagpole/assembly area

· Memorial walkways/paths / Monuments

· Lodges and other buildings in prominent locations

Medium Visual Impact Areas

· Non-burial areas adjacent to secondary roads

· Areas adjacent to the maintenance building and yard

· Areas adjoining the memorial walkways/paths

Low Visual Impact Areas

· Non-use areas · Areas viewed at considerable distance

· Soil spoils areas

1. Cemetery Grounds Management Plan

Standard 1.1: All maintenance activities are included in a current Cemetery Grounds Management Plan.

Measure 1.1a: The percent of national cemeteries that have a written, current Cemetery Grounds Management Plan that includes all maintenance activities and schedules for that cemetery.

Target 1.1a: 100%

Measure 1.1b: The percent of Cemetery Grounds Management Plans that are reviewed and updated on an annual basis.

Target 1.1b: 100%

Measure 1.1c: The percent of National Cemeteries that are accomplishing all activities in their Cemetery Grounds Management Plan.

Target 1.1c: 100%

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2. Turf

Standard 2.1: Visually prominent areas have a well-established, healthy stand of turf.

Requirement 2.1a: Visually prominent areas are generally weed free.

Target 2.1a: Yes

Requirement 2.1b: Visually prominent areas with established turf are generally free of bare areas.

Target 2.1b: Yes

Requirement 2.1c: Visually prominent areas are maintained within one inch above the range of that which is professionally recommended for that type and region according to the Cemetery Grounds Management Plan.

Target 2.1c: Yes

Measure 2.1d: The percent of respondents to the annual Survey of maintenance of the cemetery grounds is excellent.

Target 2.1d: 99%

Standard 2.2: The turf used is compatible with the geographic region.

Measure 2.2: The percent of national cemeteries using turf that is compatible with the geographic region.

Target 2.2: 100%

Standard 2.3: All turf is free of debris, i.e., leaves, fallen branches and trash.

Requirement 2.3a: Turf areas are cleared of leaves and other natural debris as needed or at least weekly.

Target 2.3a: Yes

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Measure 2.3b: Turf in visually prominent areas is free of trash.

Target 2.3b: Yes

Standard 2.4: The grade of every gravesite blends in with adjacent grade levels.

Measure 2.4a: The percent of gravesites that have grades which are level and blend with adjacent grade levels.

Target 2.4a: 95%

Measure 2.4b: The percent of sunken graves that have been identified and a plan of action developed to re-establish the ground level and cover within 30 calendar days of the date identified.

Target 2.4b: 100%

Standard 2.5: Turf areas have adequate drainage.

Requirement 2.5: Visually prominent areas do not show evidence of standing water.

Target 2.5: Yes

Standard 2.6: Visually prominent areas in the cemetery are properly trimmed and edged.

Requirement 2.6a: Headstones show turf is trimmed to the recommended mowing height.

Target 2.6a: Yes

Requirement 2.6b: Markers show turf edged vertically even with the marker and are free of trimming debris.

Target 2.6b: Yes

Requirement 2.6c: Other features on cemetery grounds are trimmed or edged within appropriate limits.

Target 2.6c: Yes

Standard 2.7: Gravesite re-openers avoid damage and ensure continuation of a well-established, healthy stand of turf.

Measure 2.7a: The percent of grave re-openers during the growing season that show healthy turf re-established within 60 days of the interment.

Target 2.7a: 100%

Measure 2.7b: The percent of winter grave re-openers that show healthy turf re-established within 60 days of the start of the growing season.

Target 2.7b: 100%

Standard 2.8: Avoid damage and ensure continuation of a well-established, healthy stand of turf during grounds maintenance operations.

Requirement 2.8: Turf damage due to grounds maintenance tasks is identified and corrective action initiated by close of business the same day.

Target 2.8: Yes

Standard 2.9: Visually prominent areas in which turf is not a part of the cemetery design are maintained in a manner that is appropriate for the medium in place.

Cemeteries Using Sand or Mineral Based Ground Cover:

Requirement 2.9a: Gravesite areas are cleared of leaves and other natural debris as needed.

Target 2.9a: Yes

Measure 2.9b: Visually prominent areas are free of trash.

Target 2.9b: Yes

Measure 2.9c: The percent of gravesites that have grades that are level and blend with adjacent grade levels.

Target 2.9c: 95%

Measure 2.9d: The percent of sunken graves that have been identified and a plan of action developed to re-establish the ground level within 30 calendar days of the date identified.

Target 2.9d: 100%

Requirement 2.9e: Visually prominent areas do not show evidence of standing water.

Target 2.9e: Yes

Requirement 2.9f: Headstones and markers with sand or mineral based ground cover surrounding them are generally weed free.

Target 2.9f: Yes

Requirement 2.9g: Burial areas appear raked and groomed.

Target 2.9g: Yes

Measure 2.9h: The percent of grave re-openers that are raked and groomed to return the grave to its original state within the same workday.

Target 2.9h: 100%

Measure 2.9i: The percent of respondents to the annual Survey of Satisfaction with National Cemeteries who agree or strongly agree that the overall appearance of the national cemetery is excellent.

Target 2.9i: 99%

3. Trees and Shrubs

Standard 3.1: Trees and shrubs (including donated trees) are compatible with the geographic region.

Measure 3.1: Trees and shrubs (including donated trees) are compatible with the geographic region.

Target 3.1: Yes

Standard 3.2: Trees and shrubs are healthy, and free of pests and disease, and/or are maintained in accordance with the Cemetery Grounds Management Plan.

Requirement 3.2: Trees and shrubs are healthy and free of pests and disease, and/or are maintained in accordance with the Cemetery Grounds Management Plan.

Target 3.2: Yes

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Standard 3.3: Trees and shrubs are maintained so that they enhance and do not detract from the appearance of public areas.

Measure 3.3: The percent of respondents to the annual Survey of Satisfaction with National Cemeteries who agree or strongly agree that the maintenance of other cemetery landscaping is excellent.

Target 3.3: 97%

4. Planting Beds

Standard 4.1: Cemetery planting beds are well maintained, attractive, and compatible with the geographic region.

Measure 4.1a: The percent of national cemeteries using plant material in the planting beds that are compatible with the geographic region.

Target 4.1a: 100%

Measure 4.1b: 4.1b: Planting beds are generally weed free.

Target 4.1b: Yes

Requirement 4.1c: Plants in planting beds are healthy, free of pests and disease, and are maintained in accordance with the Cemetery Grounds Management Plan.

Target 4.1c: Yes

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5. Environmental Management - Waste Management

Standard 5.1: Green (organic) waste is disposed of and does not detract from cemetery appearance.

Measure 5.1: The percent of national cemeteries that participate in an organic recycling program.

Target 5.1: 80%

Standard 5.2: Trash is collected, disposed of, and does not detract from cemetery appearance.

Measure 5.2a: The percent of national cemeteries that have central trash collection points established in locations that are concealed, or maintained to minimize public visibility.

Target 5.2a: 100%

Requirement 5.2b: Public-use trash containers are adequate in number and well-marked, clean, neat, and in good repair.

Target 5.2b: Yes

Measure 5.2c: The national cemetery participates in…