36C78620Q0115-001.docx

36C78620Q0115

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C78620Q0115 01-15-2020 Brian Trahan 510-637-6287 02-05-2020

1630 PST

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612 812220 $22 Million Net 30 Days N/A X Vancouver Barracks Cemetery East Fourth Plain Boulevard Vancouver WA 98663 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 National Cemetery Administration Vancouver Barracks Cemetery Maintenance Services in accordance with Statement of Work The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract in accordance with FAR 16.504.

X X X Brian Trahan Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Brian Trahan Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 DESCRIPTION/SCHEDULE/ORDERING/PERFORMANCE OF SERVICES

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interned there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Description of Services This solicitation/contract will establish an Indefinite Delivery/Indefinite Quantity (IDIQ) for Cemetery Maintenance Services at Vancouver Barracks Cemetery in accordance with Statement of Work.

Ordering/Performance Period This IDIQ is for a 5-year ordering period of April 01, 2020 to March 31, 2024.

Contract Value The guaranteed minimum award amount for this contract is $1,000. The maximum aggregate value of orders that can be placed under this contract(s) is $1,600,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

B.3 PRICE/COST SCHEDULE

PERIOD OF PERFORMANCE 1: April 1, 2020 (or Date of Award) through March 31, 2021

TOTAL 0001

TOTAL 0002

TOTAL 0003

TOTAL 0004

TOTAL 0005

TOTAL 0006

TOTAL 0007

TOTAL 0008

Turf Renovation

SUBTOTAL

Turf Maintenance – Fertilization

SUBTOTAL

Turf Maintenance – Pest Control

SUBTOTAL

Turf Maintenance – Mowing, Trimming & Edging

(4,000 Lineal Feet)

SUBTOTAL

Turf Maintenance – Aerification

SUBTOTAL

Turf Maintenance – Dethatching

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Replacement Plants

SUBTOTAL

Irrigation System Management

SUBTOTAL

Irrigation System Scheduled Maintenance

SUBTOTAL

Irrigation System Maintenance & Repair

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 0009

Turf Maintenance (Pest Control)

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 0010

TOTAL 0011

TOTAL 0012

TOTAL 0013

Total Estimated Cost for Base Year :

PERIOD OF PERFORMANCE 2: April 1, 2021 through March 31, 2022

TOTAL 1001

TOTAL 1002

TOTAL 1003

TOTAL 1004

TOTAL 1005

TOTAL 1006

TOTAL 1007

TOTAL 1008

Turf Renovation

SUBTOTAL

Turf Maintenance – Fertilization

SUBTOTAL

Turf Maintenance – Pest Control

SUBTOTAL

Turf Maintenance – Mowing, Trimming & Edging

(4,000 Lineal Feet)

SUBTOTAL

Turf Maintenance – Aerification

SUBTOTAL

Turf Maintenance – Dethatching

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Tree, Shrub & Groundcover Planting

SUBTOTAL

Irrigation System Management

SUBTOTAL

Irrigation System Scheduled Maintenance

SUBTOTAL

Irrigation System Maintenance & Repair

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waster Management)

SUBTOTAL

TOTAL 1009

Turf Maintenance (Pest Control)

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 1010

TOTAL 1011

TOTAL 1012

TOTAL 1013

Total Estimated Cost for Option Year 1:

PERIOD OF PERFORMANCE 3: April 1, 2022 through March 31, 2023

TOTAL 2001

TOTAL 2002

TOTAL 2003

TOTAL 2004

TOTAL 2005

TOTAL 2006

TOTAL 2007

TOTAL 2008

Turf Renovation

SUBTOTAL

Turf Maintenance – Fertilization

SUBTOTAL

Turf Maintenance – Pest Control

SUBTOTAL

Turf Maintenance – Mowing, Trimming & Edging

(4,000 Lineal Feet)

SUBTOTAL

Turf Maintenance – Aerification

SUBTOTAL

Turf Maintenance – Dethatching

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Tree, Shrub & Groundcover Planting

SUBTOTAL

Irrigation System Management

SUBTOTAL

Irrigation System Scheduled Maintenance

SUBTOTAL

Irrigation System Maintenance & Repair

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waster Management)

SUBTOTAL

TOTAL 2009

Turf Maintenance (Pest Control)

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 2010

TOTAL 2011

TOTAL 2012

TOTAL 2013

Total Estimated Cost for Option Year 2:

PERIOD OF PERFORMANCE 4: April 1, 2023 through March 31, 2024

TOTAL 3001

TOTAL 3002

TOTAL 3003

TOTAL 3004

TOTAL 3005

TOTAL 3006

TOTAL 3007

TOTAL 3008

Turf Renovation

SUBTOTAL

Turf Maintenance – Fertilization

SUBTOTAL

Turf Maintenance – Pest Control

SUBTOTAL

Turf Maintenance – Mowing, Trimming & Edging

(4,000 Lineal Feet)

SUBTOTAL

Turf Maintenance – Aerification

SUBTOTAL

Turf Maintenance – Dethatching

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Tree, Shrub & Groundcover Planting

SUBTOTAL

Irrigation System Management

SUBTOTAL

Irrigation System Scheduled Maintenance

SUBTOTAL

Irrigation System Maintenance & Repair

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waster Management)

SUBTOTAL

TOTAL 3009

Turf Maintenance (Pest Control)

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 3010

TOTAL 3011

TOTAL 3012

TOTAL 3013

Total Estimated Cost for Option Year 3:

PERIOD OF PERFORMANCE 5: April 1, 2024 through March 31, 2025

TOTAL 4001

TOTAL 4002

TOTAL 4003

TOTAL 4004

TOTAL 4005

TOTAL 4006

TOTAL 4007

TOTAL 4008

Turf Renovation

SUBTOTAL

Turf Maintenance – Fertilization

SUBTOTAL

Turf Maintenance – Pest Control

SUBTOTAL

Turf Maintenance – Mowing, Trimming & Edging

(4,000 Lineal Feet)

SUBTOTAL

Turf Maintenance – Aerification

SUBTOTAL

Turf Maintenance – Dethatching

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Tree, Shrub & Groundcover Planting

SUBTOTAL

Irrigation System Management

SUBTOTAL

Irrigation System Scheduled Maintenance

SUBTOTAL

Irrigation System Maintenance & Repair

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waster Management)

SUBTOTAL

TOTAL 4009

Turf Maintenance (Pest Control)

SUBTOTAL

Tree, Shrub, Planting Bed Maintenance

SUBTOTAL

Drainage System Maintenance

SUBTOTAL

Trash & Debris Removal (Waste Management)

SUBTOTAL

TOTAL 4010

TOTAL 4011

TOTAL 4012

TOTAL 4013

Total Estimated Cost for Option Year 4:

Total Base and all Option Years Estimated Cost:

B.4 STATEMENT OF WORK

STATEMENT OF WORK

01/02/2019

The Contractor shall provide all labor, materials, equipment, tools, and supplies to perform interments, inurnments, and grounds and facility maintenance services at Vancouver Barracks Cemetery, located in Vancouver, Washington. Vancouver Barracks Cemetery is a satellite cemetery to Willamette National Cemetery in Portland, Washington.

All work shall be performed in accordance the Description/Specifications/Statement of Work, contained in this contract; National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014 or the most current version); Handbook 3120: Interment Area Layout; Handbook 3410: Integrated Pest Management Procedures for VA National Cemeteries; Handbook 3420: Turfgrass Maintenance in VA National Cemeteries; the most current Organizational Analysis and Improvement Guide (OAI); and in accordance with the NCA Environmental Management System (EMS). Copies of these documents may be obtained from the cemetery director, Peter J. Sardo (Tel.: 503.273.5250); or online at:

http://vaww.nca.va.gov/leg_reg/leg_reg_dirhand.asp

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND

The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 136 National Cemeteries in 40 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the specifications is essential.

The Vancouver Barracks Cemetery is located on East Fourth Plain Boulevard in Vancouver, Washington. The cemetery was transferred to the VA-National Cemetery Administration and is an active cemetery. It was formerly a “post cemetery” owned and operated by the United States (U.S.) Army Reserve 88th Regional Support Command (RSC). The cemetery is comprised of 6.15 total acres of which approximately 5.74 Acres are considered improved grounds. It contains the remains of approximately 1,525 veterans, spouses and dependent children. Vancouver Barracks Cemetery is “open” for first interment requests and second interments for veterans, a veteran spouse and/or dependent child.

1. PLACE OF PERFORMANCE

The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to provide Interment and Grounds Maintenance Services at Vancouver Barracks Cemetery, hereby known as “the Cemetery”. The cemetery location, acreages, and services required are as follows:

E. 1455 4th Plain Blvd.

Vancouver, Washington 98661

6.15 Total Acres

5.74 Developed Acres

Interment and Full Grounds Maintenance Services

1. MAINTENANCE AREAS

The physical area of the contract includes the cemetery proper, structures, paving, and landscaped grounds, maintenance areas, roadways, perimeter landscaped areas, and all its landscape elements. A portion of the cemetery may be under renovation by another contractor at any time; and specific grounds maintenance activities may be under separate contract with another vendor.

1. CONTRACT OBJECTIVES

National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to these specifications as well as the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014, or latest version) is essential. The contractor is encouraged to use an innovative and creative technical approach, in addition to standard commercial practices to manage the grounds maintenance operations at the Cemetery in order to maintain the high standards of appearance as a National Shrine.

1. GENERAL REQUIREMENTS & SPECIFICATIONS

SERVICES PROVIDED: The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to perform the following Interments and Full Grounds Maintenance Services at the Vancouver Barracks Cemetery. THE CONTRACTOR SHALL PROVIDE THE MANPOWER & RESOURCES NECESSARY TO PERFORM AND COMPLETE MULTIPLE JOBS SIMULTANEOUSLY.

Services to be provided include the following:

B.5.1 Interments B.5.2 Headstone Setting B.5.3 Headstone “Bump & Run” B.5.4 Headstone Cleaning B.5.5 Headstone “Raise & Realign” B.5.6 Gravesite Renovation B.5.7 Cemetery Grounds Management Plan B.5.8 Grounds Maintenance B.5.8.1 Turf Renovation B.5.8.2 Turf Maintenance – Fertilization B.5.8.3 Turf Maintenance – Pest Control B.5.8.4 Turf Maintenance – Mowing, Trimming & Edging B.5.8.5 Turf Maintenance – Aerification B.5.8.6 Turf Maintenance – Dethatching B.5.8.7 Tree, Shrub & Planting Bed Maintenance B.5.8.8 Tree, Shrub & Groundcover Planting B.5.8.9 Irrigation System Management and Maintenance B.5.8.10 Drainage System Maintenance B.5.8.11 Trash & Debris Removal (Waste Management) B.5.9 Paving and Structure Maintenance B.5.10 Snow & Ice Removal and Ice Prevention B.5.11 Public Ceremony Set-Up/Protocol B.5.12 Contractor Responsibilities B.5.13 Contractor Supervision, Work Hours, and Training B.5.14 Government Contacts

B.5.1 INTERMENTS

A. NCA STANDARDS

1. Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

2. Integrity of existing graves, grave markers and other objects around the worksite shall be preserved and protected.

3. Open graves are identified and protected by guards and markers appropriate to cemetery operations.

4. Outer burial receptacles awaiting installation are placed in an orderly manner.

5. Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

6. All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.

7. Each day's burials are covered, initially groomed, marked and presentable for visitors before close of business each day.

8. Graves and niches are marked with an accurate, complete and properly aligned temporary marker on the day on interment/inurnment.

B. SCOPE

1. Work consists of excavation in preparation for interments, backfilling, compacting, placement of topsoil with amendments, and establishing turf for interments specified by the Contracting Officer’s Representative (COR). There may be approximately 10 casketed and 90 in-ground cremain interments per year. The COR will notify the contractor electronically via FAX or e-mail of any scheduled interments no less than twenty-four (24) hours in advance. The Contractor will acknowledge in writing that the COR’s message has been received. Normally interments shall be accomplished Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.

2. The COR or designated individual will bring the appropriate interment paperwork on the day of the service.

C. GENERAL REQUIREMENTS

1. Gravesite Preparation:

a. Prior to any interment, the Contractor shall consult with the COR to determine the exact location, the dimensions of each grave and specific placement of the casket/cremains.

b. When entering gravesite sections during winter months or wet weather conditions, ‘Mobi-mat’ or plywood boards will be used to bring equipment on the grounds for the interment and all damages to the existing and surrounding turf, graves or grounds will be repaired by the contractor at no additional cost to the Government. Submit a plan for repair to the COR by the COB of the day of the interment. Repairs will be completed within 5 days of interment.

c. No grave shall be pre-dug the day before a scheduled interment. Any exceptions must be authorized by both the COR and Cemetery Director. The Contractor shall properly open and close the required gravesite before the close of business each day.

d. When unattended, the grave site shall be secured to prevent unauthorized and accidental entry, and the excavation covered with heavy-duty sheets of plywood and barrier chain or other COR approved device surrounding the gravesite to the satisfaction of the COR or his designee.

e. It shall be the Contractor’s responsibility to ensure that any underground utilities near gravesite excavation are identified prior to opening the gravesite.

f. Once the area to be excavated is defined, sod shall be cut, removed, and either salvaged for reuse, or removed from the gravesite prior to excavation and disposed of off-site.

g. If the grave has an existing headstone, it shall be removed and carefully placed in an area near the gravesite. Headstones removed for preparation of a second interment shall be disposed of as directed by the COR.

h. Headstones, tools or equipment are never to be stored or left on another gravesite if gravesite is left unattended.

i. A temporary marker with the names of all interments for that gravesite shall be placed on the gravesite after proper closing of the gravesite. Temporary markers as with permanent markers shall always be placed in proper height and alignment.

j. Safety boards or mud tracks will be placed along the edges of the excavation to provide personnel working around the gravesite excavation a safe base to work from and reduce the chance of falling into the excavation should the edge fail. Personnel should avoid working or standing near the edge of the excavation whenever possible.

k. When a grave is opened, the Contractor shall remove adjacent headstones as needed to minimize the chance that the existing headstones or markers will be damaged during the interment operation. Once removed, these headstones shall be placed in protective collars. Adjacent headstones not removed shall be protected by means of a Plexiglas sheath, or other COR-approved material. After the remains are placed and the gravesite closed, all headstones and interferences that were removed will be replaced at proper height and alignment then verified by the COR. These headstones will not be included in the overall count of headstone work performed by contract.

l.