36C78620Q0085-000.docx

36C78620Q0085 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

FORT SAM HOUSTON NATIONAL CEMETERY SOD DELIVERY & INSTALL

22172 36C78620Q0085 11-11-2019 N 444220 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

KENNETH M. DOUGHERTY

FORT SAM HOUSTON NATIOANAL CEMETERY

1520 HARRY WURZBACH RD.

SAN ANTONIO, TX

78209

USA

WWW.CEM.VA.GOV

NCA WEBSITE

KENNETH.DOUGHERTY@VA.GOV

CO'S EMAIL

36C78620Q0085 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 dated 10/10/2019

This solicitation is set-aside for 100% Service Disabled Veteran Owned Small Business Set Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 444220, with a small business size standard of $11 million.

The PSC is 8730.

The Department of Veterans Affairs, National Cemetery Administration, Contract Services located at 18434 Joplin Road, Triangle, VA 22172 is seeking to procure sod delivery and installation services for the Fort Sam Houston National Cemetery located at 1520 Harry Wurzbach Road, San Antonio, TX 78209 for the period of December 1, 2019 through November 30, 2020, plus 1, one-year option period, if exercised.

All interested companies shall provide quotations for the following:

Supplies/Services

Base Period: December 1, 2019 – November 30, 2020

Option Period 1: December 1, 2020 - November 30, 2021

Total Price (Base plus all option periods): $________________________

Description of Services:

The Contractor shall provide all necessary expertise, supervision, labor, equipment, and supplies to accomplish the delivery and placement of Bermuda Grass for grave sites at the Fort Sam Houston National Cemetery property located at 1520 Harry Wurzbach Road, San Antonio, TX 78209.

Work to be accomplished within the hours of 8:00 a.m. to 4:00 p.m. Monday thru Friday. No work will be allowed to be performed on weekends and official government Holidays, without advance written consent of the C.O.R.

A. Delivery and plating of grass sod:

A.1 – (CLIN 001) Grass sod shall be ordered, delivered and installed approximately once a month during growing season (typically from March to October) on all first and second interment sites at a rate of approximately 7,000 square feet per order as directed by the COR. The amount of grass sod to be delivered may vary depending on the interment rate. Sod will be installed in specific burial sections as instructed by the COR. This installation will usually occur in one full casket crypt burial section and in one traditional cremation burial section per order. The grass sod shall be delivered and installed within three (3) business days of order.

A.1.1. For each placed order, the US Government guarantees a minimum order of 1,000 square feet. The maximum amount of sod ordered under each task order shall not exceed 10,000 square feet.

A.2 – (CLIN 002) Grass sod shall also be ordered and delivered in several intervals through the year. There will be no installation included in this order of sod. The amount of grass sod to be delivered may vary depending on the interment rate. The grass sod shall be delivered with in three (3) business days of order.

A.3 - Grass sod shall be certified Tif Tuf or 419 Bermuda as requested by the COR and the contractor shall submit the following documents or information in accordance with the table A.1 to the COR. The cemetery turf is predominately 419 and Tif Tuf Bermuda Grass. The sod will be delivered freshly cut, weed, disease, and insect free, and of healthy appearance with uniform color, leaf texture, and shoot density. Grass sod shall be relatively free of thatch, less than 0.5 inch (uncompressed). Grass sod shall be machine cut at a uniform soil thickness of 0.60 inch, plus or minus .25 inch, at the time of cutting. Measurement for thickness shall exclude top growth and any thatch. Irregular sized pads, broken pads, and torn or uneven ends will not be acceptable. Standard sized sections of grass sod shall be strong enough that it can be picked up and handled without damage. Grass sod shall not be harvested or transplanted when its moisture content (excessively dry or wet) may adversely affect its survival. Grass sod shall be harvested, delivered, and installed within a 24 hour period, unless a suitable preservation method is approved prior to delivery.

A.4 - Grass sod shall be installed per COR’s specific instructions at grave site locations specified in writing by COR.

A.5 - Grass sod shall be installed to match existing grade of turf (cemetery responsible for correct soil preparation and finish grade). All joints shall be butted tightly. Lateral joints shall be staggered to promote more uniform growth and strength. Care shall be exercised to insure that sod pieces are not stretched or overlapped. Installed grass sod shall be properly rolled with sod roller to correct firmness.

A.6 - Once grass sod is installed, contractor shall notify COR for inspection and acceptance of work, prior to submitting invoice(s).

A.7 - Contractor is responsible for replacing any grass sod delivered and installed that does not meet the requirements stated in this scope of work within two (2) weeks after planting.

B. Contractor Equipment, Personnel, and Contractor Responsibilities B.1 - Contractor shall not damage any property within the cemetery grounds. Any damage incurred by contractor shall be repaired or replaced at contractor expense with no additional charge to the government. This damage includes, but not is not limited to, rutting of grounds caused by contractor equipment, headstone and marker damage, and any other damage to cemetery property and grounds caused by contractor.

B.2 - Contractor shall not use any heavy equipment (i.e. back hoes, forklifts, dump trucks, etc.) within burial sections. Contractor will be allowed to use light duty motorized utility carts for the transport of grass sod and tools, as needed, and at contractor expense.

B.3 - Contractor shall clean up and/or pick up any trash, debris, dirt, mud, tire marks or any other related items upon completion of work in that area on any given work day.

B.4 - Contractor shall not store any materials, tools, or equipment overnight on the cemetery grounds.

B.5 – Contractor shall provide an English speaking Foreman or Work Leader for this contract.

C. Cemetery Responsibilities C.1 - The cemetery is responsible for grass sod damaged by cemetery personnel, third parties, storms, flood, frost, freeze, animals on cemetery grounds, or related.

C.2 - The cemetery is responsible for the required maintenance (including watering) of the grass sod once it is delivered, correctly installed, and accepted.

End of Scope of Work

The contract period of performance is from date of award through November 30, 2020 plus 1, one-year option period, if exercised.

Place of Performance/Place of Delivery

1520 Harry Wurzbach Road San Antonio, TX

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” Offeror Submission Package: Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address -Pricing shall be submitted using the schedule provided in this document -Technical Package for Evaluation:

· Description of proposed sod to include certification/technical specifications

· Confirmation of solicitation’s delivery and retrieval requirements Proposals shall be submitted via email address:

Email: kenneth.dougherty@va.gov Addenda to provision FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2018):

FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.211-6 Brand Name or Equal (Aug 1999) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016)(Deviation)

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical

(2) Price

(3) Past Performance

(c) Evaluation Approach. The Government will evaluate quotations based on a lowest priced, technically acceptable basis.

(d) Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. All salient characteristics of the equipment, delivery time frame, and pick up time frame must be met in order to be technically acceptable.

(2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

(3) Past Performance: Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offerors’ demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements. Past performance will be evaluated on the relevancy of contractual work performed and how well the contractual work was performed. If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral. The Government will research information and databases to aid in establishing contractor’s responsibility and ability to perform. The resources for past performance include, but are not limited to past performance questionnaires, D&B, PPIRS, EPLS, SAM, and interviews with Program Managers and Contracting Officers. A Certificate of Competency (COC) may be required prior to receiving award under this solicitation. If an offeror is unable to obtain a COC, they will no longer be eligible for award.

(e) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) Addenda to FAR 52.212-4 FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.216-18 Ordering (Oct 1995) (Date of Award through November 30, 2021) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $15,000.00 | $25,000.00 | 15 | 5) FAR 52.216-21 Requirements (Oct 1995) (November 30, 2021) FAR 52.217-8 Option to Extend Services (Nov 1999) (5 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 2 years and 6 months) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)(11/21/2019 | 11/21/2019) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (May 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2019)(Deviation) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)(Deviation) VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018)(Deviation) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.246-71 Rejected Goods (Oct 2018) VAAR 852.247-74 Advance Notice of Shipment (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(4), (b)(8), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28)(i), (b)(30)(i), (b)(33)(i), (b)(42), (b)(47)(i), (b)(49), (b)(56)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00 pm EST on 11/11/2019 at Kenneth.dougherty@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Kenneth M. Dougherty, Contracting Officer

(e) Kenneth.dougherty@va.gov End of Document