36C78619R0034-002.pdf

SCOPE OF WORK

REPAIR ORNAMENTAL FENCING

Fort Sam Houston National Cemetery, 1520 Harry Wurzbach Rd, San Antonio, TX 78209

A. The Contractor: Shall furnish all labor, material, tools, equipment, and supervision to repair, refurbish, and install new replacement ornamental fencing, swing gates, and fencing components at

Fort Sam Houston National Cemetery in accordance with the contract drawings, specifications, applicable standards and requirements, and as described herein.

B. The Work: The Work shall include, but shall not be limited to the following (not necessarily in the order indicated): All general construction, selective demolition, ornamental fencing, concrete, grading, drainage, earthwork, landscaping, irrigation, and alterations to existing facilities.

The Contractor shall conduct a site survey and field-verify all site conditions and site access prior starting construction. The Contractor shall verify all configurations, locations, and material quantities as indicated within the contract documents.

1. SECURITY REQUIREMENTS:

a. The work involves the security boundary fencing between Fort Sam Houston National

Cemetery and Joint Base San Antonio (JBSA) military base. This will require all contractor staff to acquire JBSA security badges/identification and vehicle passes (stickers) to access and work within the JBSA property outside of the cemetery boundaries.

b. Contractor shall provide temporary construction fencing to maintain the security boundary while working on areas or sections of the fence that will require the fencing to be removed while under renovation and construction.

c. At the end of each work day, ensure that the fence line is intact (secured) at the completion of each workday by completing the fence repair work to close the fence or by installing temporary security fencing to secure open areas in the fence line.

2. RENOVATION OF EXISTING ALUMINUM ORNAMENTAL FENCING:

a. New Fence Panels:

i. Panels shall match exactly (original manufacturer) or as closely as possible the existing fencing panels in style, color, material, dimensions, and spacing. New fence panels shall be provided where indicted on the contract drawings and/or when an existing fence panel cannot be fully refurbished from original manufacturer’s new parts stock or from salvaged existing fence panels as per paragraph 1.b. below.

b. Refurbishment of Existing Fence Panels:

i. Fully refurbish and reconstruct the existing damage fence panels as indicated on the contract drawing from the original manufacturer’s new parts stock or other manufacturer’s matching new parts stock.

ii. When the original manufacturer’s or other manufacturer’s matching new parts stock is unavailable, the Contractor shall fully refurbish and reconstruct the existing damage fence panels as indicated on the contract drawings by utilizing existing damaged fence panels that have been removed and replaced. The removed, damaged existing panels are to be used as an individual parts source to refurbish and re-build existing fence panels with minor repairs.

iii. The total number of existing fence panels to be replaced with new panels will be the responsibility of the Contractor to determine and may exceed the quantity indicated on the contract drawings. It may prove to be more cost effective to replace damage panels with all new panels rather than making repairs and refurbishing existing panels and if this is so, the Contractor will provide any additional new fence panels at no additional cost to the Government.

c. Replacement of Existing Fence Posts:

i. Remove and replace fifty-four (54) of the existing damaged or removable fence posts as indicated on the contract drawings and as identified by the COR from the original manufacturer’s new parts stock or other manufacturer’s matching new parts stock. The new fence posts shall match the existing in style, color, material, dimensions, and material thickness.

ii. Note: Not all of the 54 locations of the fence posts to be replaced are indicated on the contract drawings. All fifty-four (54) damaged posts or removable posts to be replaced shall be identified and reviewed with the COR to ensure the total number of posts are replaced.

iii. Replacement of the existing fence posts shall include the saw cutting of the mow strip on both sides of the fence post footing; the removal of the existing concrete fence post footing in its entirety; the installation of the new concrete fence post footing; the installation of the new fence post that matches the existing location, height, and fit; and the installation of new concrete mow strip. See Specification 1.9 for disposal and retention requirement.

d. Replacement of Damaged, Broken, and Missing Mounting Brackets for the Fence Panels:

i. Replace all damaged, broken, and missing mounting brackets from the original manufacturer’s new parts stock or other manufacturer’s matching new parts stock as indicated on the contract drawings. The approximate number of mounting brackets to be replaced is 380 pieces. The Contractor is responsible to replace ALL damaged or unusable fence panel mounting brackets even if not indicated on the contract drawings.

The new fence panel mounting brackets shall match the existing in style, color, material, dimensions, and material thickness. See Specification 1.9 for disposal and retention requirement.

ii. Remove, inspect, and re-attached each and every fence panel mounting bracket to ensure each fastener is secure and tight and mounted correctly. There are approximately 1,568 existing mounting brackets or mounting bracket locations to be checked and verified.

iii. Replace damaged, broken, and missing fasteners with the original manufacturer’s new parts stock or other manufacturer’s matching new parts stock as indicated on the contract drawings.

iv. Where the original fastener cannot be installed due to an oversized or stripped hole:

1. Replace original fasteners with one of larger diameter to re-use the existing mounting hole in the post.

OR

2. Replace original fastener(s) by installing a stainless steel through bolt, washers, and nut as shown in the contract drawings. Length and diameter of the bolts are to be determined at installation. This method is to be used to attach the mounting brackets on both sides of the fence post or on only one side of post.

e. Demolition of Existing Concrete Mow Strip:

i. Where indicated on the contract drawings saw cut the concrete mow strip in a location to allow enough space to install the replacement mow strip.

ii. Replace removed concrete mow strip with new 3,000 PSI minimum concrete mow strip.

4" minimum thickness and match width to existing. Compact subgrade to 95% of maximum density prior to placement of concrete.

iii. Where applicable, remove the turfgrass and excess soil to expose the post footing and mow strip area per the contract drawings. Restore work area by sloping the soil to meet existing grade. Under cut the soil at mow strip by 1 inch for installation of new turfgrass sod.

f. Cleaning and Refurbishment of Concrete Mow Strip Areas Covered with Debris/Soil.

i. In all locations where the concrete mow strip area is covered with turfgrass, soil, and/or debris, remove all excess material and dispose of off cemetery grounds.

ii. Establish elevations, grades, and slopes as described in the contract drawings. Provide uniform slopes between new and existing grades. Avoid ridges and depressions. The

COR shall review and approve elevations, grades, and slopes prior to the installation of the new turfgrass sod.

iii. Removal of existing turfgrass shall not exceed a maximum of two (2) feet from the mow strip. Minimize the amount of disturbed turfgrass surrounding the work areas. Replace all removed and/or damaged turfgrass with new turfgrass sod.

iv. See the contract drawings for more details.

g. Operation of the Cemetery Irrigation System in and Around the Work Areas:

i. Coordinate with the COR to locate the existing irrigation system piping and components.

ii. Coordinate with the COR the capping of irrigation sprinkler heads and the operation of the irrigation system to allow for earthwork and concrete work to be performed and to prevent water damage to newly installed work.

iii. Coordinate restoration of irrigation system and any modifications with the COR.

3. INSTALLATION OF ACCESS GATES IN EXISTING ALUMINUM ORNAMENTAL

FENCING:

a. Install five (5) new swing gates in accordance with the contract drawings and specifications.

b. Locations of the new swing gates shall be determined by the COR and annotated on the copies of the contract drawings used by the Contractor and the COR. Submit a copy of the annotated drawings with the swing gate locations to the District Engineer.

c. The contractor shall provide, furnish, and install, and align all necessary and appropriate commercial grade, gate assembly components:

i. Heavy duty, commercial grade, adjustable hinges.

ii. Heavy duty, commercial grade, strong arm, double gate latches. Padlockable

iii. Heavy duty, commercial grade, stainless steel, solid drop rods. 3/4” minimum diameter, 24” minimum length, one for each gate panel (two per gate assembly).

iv. Heavy duty, commercial grade, stainless steel drop rod receptacles.

v. Heavy duty, commercial grade, gate panels. Manufacturer’s standard size(s).

vi. Heavy duty, commercial grade, gate posts.

vii. All additional, commercial grade, incidental hardware and other items as necessary and required to complete the installation of the dual swing gate assembly: Fasteners, brackets, frames, tension wires, top rails, concrete, etc.

d. The Contractor shall install gate plumb and level in a closed position, according to the manufacturer’s written instructions and allow for full opening without interference. Direction of gate swing to be coordinated with and approved by the COR.

e. Install ground set items in concrete for anchorage. Attach hardware by means that will prevent unauthorized removal; peen as necessary.

f. Adjust hardware for smooth operation and lubricate where necessary.

4. REFURBISHMENT AND RE-COATING OF EXISTING STEEL ORNAMENTAL FENCING.

a. Fully refurbish the existing damage fence panels as indicated on the contract drawing from the original manufacturer’s new parts stock or other manufacturer’s matching new parts stock.

b. Make repairs to the steel ornamental fence as needed (i.e. crack repairs, breaks, straightening components, replacing mounting brackets).

c. The entire length of the existing steel ornamental fencing Section 31 (Panels A thru XX) shall be cleaned, prepared, primed, and a finish coating applied in accordance with the contract drawings and specifications.

d. Prior to applying primer and finish coatings, thoroughly clean, prepare, treat existing oxidized and rusted surfaces, specifically where the fence panels were repaired with welded steel brackets.

e. Coating work shall not be allowed when the relative humidity exceeds 80% or when the temperature is less than 5 degrees above the dew point. The temperature of the material to be coated must be within 5 degrees of the ambient temperature with minimum material temperature to be above 50 degrees.

f. The required finished product shall be free of runs, sags, pinholes and holidays. The

Contractor shall have the COR witness and verify the dry film thickness for both the primer coat and the finish coats have been met using proper test equipment. All dry film thicknesses are per manufacturer’s specifications and requirements.

5. Thoroughly clean up the work area at the end of each day’s work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

6. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with the contract. COR shall report unsatisfactory conditions in writing to the Contracting Officer. The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the Contracting Officer and the COR.

C. General Conditions: See specifications, “Section 01010, General Requirements.”

D. Standards of Employee Conduct: See specifications, “Section 01010, General Requirements.”

E. Time of Completion: The project shall be completed within 120 calendar days after contract award.

F. Experience Requirements:

1. The Contractor shall provide sufficient project details with their technical proposal to demonstrate their experience or their subcontractor’s experience with at least three (3) ornamental fencing projects and the re-coating of steel ornamental fencing of similar size, scope, and using similar materials and methods over the past five (5) years. Each contract submitted must have been satisfactorily completed, or if not yet completed, must be marked by satisfactory progress. The Government will not consider a contract that is less than 50% complete or an effort that concluded more than 5 years ago. Contractor shall provide customer points of contact for each project listed.

2. Contractor On-Site Supervisor/Superintendent: A competent and experienced English-speaking

Contractor On-Site Supervisor/Superintendent shall be provided by the Contractor whenever work is being performed - other than trash and debris pick-up. The Contractor On-Site

Supervisor must have not less than five (5) years of experience as a direct supervisor of building and site renovation projects. Offerors shall submit a resume for the Contractor Supervisor as part of the technical proposal. All permanent substitutions, whether of prime supervisors or sub-contractors, will be identified and reported to the COR and Contracting Officer, if not prior to, as soon as possible after occurrence.

G. Contractor Quality Control:

1. The Contractor Supervisor shall review and approve submittals, ensure all specifications are being met, inspect the quality of work performed, ensure contract work does not conflict with ceremonies and funerals, ensure employees are adequately supervised and proper conduct maintained, and certify the completed work for payment and other purposes.

2. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with the contract. COR shall report unsatisfactory conditions in writing to the Contracting Officer. The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the Contracting Officer and the COR.

H. Availability/Constraints of Site: See specifications, “Section 01010, General Requirements.”

I. Submittals After Award: Submit the following documentation to the COR for review and approval:

1. As required per contract specifications.

2. Material Safety Data Sheets for all products.

J. Plans/Specifications/Details:

1. Project Drawings, “Repair Ornamental Fencing”, Sheets X-1, S-1 thru S-7 (8 sheets total).

2. Project Specifications: “Repair Ornamental Fencing.”

K. POC: Information on conducting pre-bid site visits and the Contracting Officer’s Representative

(COR) for this project will be provided by the Contracting Officer.

L. Project Location and Pre-bid Site Inspection: A pre-bid site inspection shall be arranged with the

Contracting Officer. Cemetery Location:

Fort Sam National Cemetery

1520 Harry Wurzbach Road

San Antonio, TX 78209

Phone: (210) 820-3445

M. Project completion: The project site shall be protected and/or restored to a condition equal to that existing prior to the commencement of work. Upon completion of contract, deliver work complete and undamaged. Existing work (lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

END OF SCOPE OF WORK