36C78619Q0502-002.pdf

STATEMENT OF WORK

IRRIGATION STORAGE POND CLEANING

Fort Sam Houston National Cemetery, 1520 Harry Wurzbach Rd, San Antonio, TX 78209

A. The Contractor: Shall furnish all labor, material, equipment, and supervision to drain, clean, and remove all algae and other debris from the lined irrigation water storage pond and the associated irrigation pump well at Fort Sam Houston National Cemetery in accordance with the contract drawings, specifications, applicable standards and requirements, and as described herein.

B. General Requirements and Conditions:

1. Coordinate all work with the COR to perform the following pre-construction activities: Shutting down of the irrigation system and pumps; draining/pumping down the irrigation storage pond;

locating and protecting the irrigation system components surrounding the pond (sprinkler heads, etc.); shutting down and removing the two (2) floating aerators; shutting down and removing the six (6) submersible aerators.

2. Construction Access Route and Height Restriction:

a. The construction access route to the cemetery shall be San Antonio Boulevard via the Main

Entrance from Harry Wurzbach Road. The inbound and outbound lanes of San Antonio

Boulevard are to be maintained open at all times for visitors and funeral corteges.

b. ATTENTION: The construction access route has a bridge underpass with a HEIGHT

RESTRICTION of 11’-6”. Contractor shall plan the work and equipment used accordingly.

3. Contractor shall submit a project phasing plan with their schedule. The Contractor’s plan shall incorporate the following restrictions:

a. During public visiting (i.e. business) hours (Sunday – Saturday, 7:00 am to 4:30 pm) two-way traffic shall be maintained at all times on the main entrance boulevard. The Contractor shall provide and place temporary signage and barriers in accordance with the MUTCD to direct and notify traffic of any new two-way conditions.

b. Weekend and after-hours closure may be considered for other areas by approval of the COR and engineer.

4. The Contractor shall provide proof that the on-site supervisor has successfully completed the 30-hour OSHA Certified Construction Safety Course. The Contractor shall assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard all materials in accordance with the safety provisions according to OSHA and Associated General Contractors of America (AGC). Prior to commencing work, general contractor shall provide proof that an OSHA “competent person”

(CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

5. CONFINED SPACE ENTRY requirements for irrigation pump well access and cleaning:

a. Confined space entry must comply with OSHA 29 CFR 1926, OSHA 29 CFR 1910, OSHA 29 CFR 1910.146, and OSHA Directive CPL 2.100.

b. Confined Space Entry Plan: A site-specific Confined Space Entry Plan (including permitting process) shall be developed and submitted to the Contracting Officer and

COR. Develop a confined or enclosed space entry plan in accordance with applicable

OSHA standards 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, OSHA Directive CPL

2.100, and any other federal, state and local regulatory requirements identified in this contract. Identify the qualified person's name and qualifications, training, and experience.

Delineate the qualified person's authority to direct work stoppage in the event of hazardous conditions. Include procedure for rescue by contractor personnel and the coordination with emergency responders.

c. The Competent Person must be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the COR and Contracting Officer.

d. Competent Person Qualifications: Provide Competent Persons meeting the requirements and with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146.

Designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

e. Entry Procedures: Prohibit entry into a confined space by personnel for any purpose until the qualified person has conducted appropriate tests to ensure the confined or enclosed space is safe for the work intended and that all potential hazards are controlled or eliminated and documented. Hazards pertaining to the space must be reviewed with each employee.

f. Forced Air Ventilation: Forced air ventilation is required for all confined space entry operations and the minimum air exchange requirements must be maintained to ensure exposure to any hazardous atmosphere is kept below its action level.

g. Irrigation Pump Wells: Pump wet wells require continuous atmosphere monitoring with audible alarm for toxic gas detection.

h. Rescue Procedures and Coordination with Local Emergency Responders: Develop and implement an on-site rescue and recovery plan and procedures. The rescue plan must not rely on local emergency responders for rescue from a confined space.

6. Contractor shall provide the necessary safety and inspection equipment needed to allow for the visual inspection and confirmation of all cleaning and algae, sediment, and debris removal by the

COR.

7. Disposal of debris, trash, sediment, and other waste material removed from the irrigation storage pond and pump well shall be done at suitable disposal/recycling sites and in compliance with local, state, and federal waste regulations. Haul away & dump all debris, sediment, and waste to an approved disposal site. Disposal of recycled irrigation water on cemetery property is allowed

(no debris, trash, sediment, and other waste material) and shall be coordinated with the COR.

8. Availability and use of utility services: No utility services will be provided by the Government.

9. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site not to be removed and do not unreasonably interfere with the work required under this contract. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the

Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

10. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

11. All utilities required for the continuous operation of all existing facilities shall be maintained in service at all times except when disruptions are needed. The Contractor shall inform the COR, Cemetery Director, and the Contracting Officer (CO) in writing for such disruptions and obtain approval from the CO in writing at least 2 weeks prior to such need. When option exists, implement options to minimize interruption of services to the facilities.

12. The Contractor shall coordinate with the COR and Cemetery Director for parking, material storage, temporary portable restroom facilities, and any other needs for the work. Public access to the National Cemetery shall not be impaired. Do not store materials and equipment in other than assigned areas. The Contractor shall confine all operations (including storage of materials) on Government premises to approved areas.

13. Thoroughly clean up the work area at the end of each day’s work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

14. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with both the contract and the product manufacturer’s requirements. COR shall report unsatisfactory conditions in writing to the Contracting Officer.

The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the Contracting Officer and the COR.

C. The Work: The Work shall include, but shall not be limited to the following (not necessarily in the order indicated):

The Contractor shall conduct a site survey and field-verify all site conditions and site access prior starting construction. The Contractor shall verify all configurations, locations, dimensions, and material quantities as indicated within the contract documents.

1. BACKGROUND: The irrigation water storage pond has a 4.6 million gallon capacity and holds recycled water from the San Antonio Water System to irrigate the national cemetery. The original construction drawings are provided in the document “Ft Sam Houston - Irrigation Pond

Cleaning – Orig Constr Dwgs.pdf”. In addition, a site plan, a plan view drawing, an aerial photo plan view, and photos of a previous cleaning have been provided as a part of this statement of work. See the document, “Ft Sam Houston - Irrigation Pond Cleaning – Site Plans and Ref

Info.pdf”, to show the current condition of the irrigation storage pond, the surrounding area, and to identify key components, items, and features. The irrigation pump well configuration and access is also provided in the referenced original construction drawings.

2. THIS IS A TIME CRITICAL OPERATION – Due to the critical need to operate the irrigation system during the growing season, the Contractor has two options to accomplish the work.

a. Option 1 – The project shall be completed within seven (7) calendar days after Notice to

Proceed. Contractor shall perform the drain down of the storage pond and cleaning within this seven (7) day duration. The work will involve performing an active “pre-irrigation” prior to beginning the seven (7) day work period to soak the soils and prepare the turfgrass and landscaping for the extended period of no irrigation.

b. Option 2 – The project shall be completed within 30 calendar days after Notice to Proceed

(NTP). The Contractor shall perform the drain down and cleaning during the growing off-season from November to February. The beginning of the off-season is mid to late

November depending on the weather conditions.

3. CLEANING OF THE IRRIGATION STORAGE POND:

a. Contractor is responsible to determine and execute the most cost effective and efficient method for the removal of all algae, sediment, and debris from the irrigation storage pond to achieve the desired final results.

b. Remove all excess algae, sediment, and debris from the entire storage pond dispose of it properly off the cemetery property. Clean all inlet piping, outlet piping, and associated filter screen surfaces to remove all residual algae, sediment, and debris.

c. The surface of the storage pond liner is to have all residual algae and residue removed by power washing or be other cleaning method(s) as determined by the Contractor to achieve the final results.

d. To allow for the complete emptying of the storage pond below the pump intake level, the

Contractor is allowed to discharge and disperse the remaining recycled irrigation water on cemetery property. No debris, trash, sediment, and other waste material is allowed.

Coordinate the discharge location(s) and equipment setup with the COR. Once a discharge location has been approved, the Contractor shall transport and/or distribute the water, providing and utilizing all necessary erosion control measures and dispersal facilities to avoid causing damage or erosion to the existing grade.

e. See the original construction drawings and the site plans for the design, dimensions, and configuration of the existing storage pond. This information is provided for reference only to allow the Contractor to determine the best method for removing the algae, debris, and sediment without damaging existing facilities, components, and equipment.

f. Prior to starting work, locate all utility and irrigation system components and install barriers and/or protection devices to prevent damage and to restrict public access while working in and around the irrigation storage pond area.

g. After completion, the entire surface area of the storage pond and piping structures shall be visually inspected by the COR and approved by the COR as completed satisfactorily. Re-clean as necessary until approved by the COR.

4. CLEANING OF THE PUMP WELL:

a. Important: This work is to be performed during and under the same time restrictions as the cleaning of the storage pond.

b. Working within the 20’-0” deep pump well will require the Contractor to follow Confined

Space Requirements to perform the work. See General Requirements, Paragraph B.5 above.

h. Contractor is responsible to determine and execute the most cost effective and efficient method for the removal of all algae, sediment, and debris from the irrigation pump well to achieve the desired final results.

i. Remove all excess algae, sediment, and debris from the interior of the pump well and dispose of properly off the cemetery property. Clean all piping and associated filter screen surfaces to remove all residual algae, sediment, and debris.

j. The surface of the interior of the pump well is to have all residual algae and residue removed by power washing or be other cleaning method(s) as determined by the Contractor to achieve the final results.

k. To allow for the complete emptying of the pump well the pump intake level, the Contractor is allowed to dispose of the remaining recycled irrigation water on cemetery property. No debris, trash, sediment, and other waste material is allowed. Coordinate the discharge location(s) and equipment setup with the COR

l. See the original construction drawings and the site plans for the design, dimensions, and configuration of the existing pump well. This information is provided for reference only to allow the Contractor to determine the best method for removing the algae, debris, and sediment without damaging existing facilities, components, and equipment.

m. Prior to starting work, locate all utility and irrigation system components and install barriers and/or protection devices to prevent damage and to restrict public access while working in and around the pump well inside the pump house.

c. After completion, the entire surface area of the storage pond and piping structures shall be visually inspected by the COR and approved by the COR as completed satisfactorily. Re-clean as necessary until approved by the COR.

5. Thoroughly clean up the work area at the end of each day’s work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

6. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with the contract. COR shall report unsatisfactory conditions in writing to the Contracting Officer. The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the Contracting Officer and the COR.

D. STANDARDS OF EMPLOYEE CONDUCT:

a. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

b. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

c. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

d. Behavior and language must be appropriate, reverent, and respectful at all times.

e. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

f. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

g. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

h. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the

Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution;

however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

E. Time of Completion:

a. Option 1 – The project shall be completed within seven (7) calendar days after Notice to

Proceed. Contractor shall perform the drain down of the storage pond and cleaning within this seven (7) day duration. The work will involve performing an active “pre-irrigation” prior to beginning the seven (7) day work period to soak the soils and prepare the turfgrass and landscaping for the extended period of no irrigation. Work outside of the Cemetery’s normal operating hours of 7 am to 4:30 pm CT, Monday through Friday, may be permitted only by prior approval of the COR. Requests shall be submitted at least three (3) working days in advance.

b. Option 2 – The project shall be completed within 30 calendar days after Notice to Proceed

(NTP). The Contractor shall perform the drain down and cleaning during the growing off-season from November to February. The beginning of the off-season is mid to late

November depending on the weather conditions. Work outside of the Cemetery’s normal operating hours of 7 am to 4:30 pm CT, Monday through Friday, may be permitted only by prior approval of the COR. Requests shall be submitted at least three (3) working days in advance.

F. Code Compliance: All work shall be performed in accordance with the specifications. It shall be the

Contractor's responsibility to comply with all the applicable local, state and federal laws and regulations. The Contractor shall apply and obtain all applicable permits to comply with local, State and Federal regulations and requirements. The Contractor shall remove and dispose of all waste materials and construction debris and comply with all applicable local, State and Federal regulations and requirements. All waste materials and debris specified shall be removed from the Cemetery grounds by the Contractor at its own expenses, including all applicable permits and fees.

G. Contractor Quality Control:

1. The Contractor Supervisor shall review and approve submittals, ensure all contract requirements are being met, inspect the quality of work performed, ensure contract work does not conflict with ceremonies and funerals, ensure employees are adequately supervised and proper conduct maintained, and certify the completed work for payment and other purposes.

2. A competent and experienced English-speaking Contractor Supervisor/Superintendent shall be provided by the Contractor whenever work is being performed, other than trash and debris pick-

up. The Contractor Supervisor shall review and approve submittals, ensure all specifications are being met, inspect the quality of work performed, ensure contract work does not conflict with ceremonies and funerals, ensure employees are is adequately supervised and proper conduct maintained, and certify the completed work for payment and other purposes.

3. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with the contract. COR shall report unsatisfactory conditions in writing to the Contracting Officer. The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the Contracting Officer and the COR

H. Submittals After Award:

1. Project Phasing Plan to the Contracting Officer and COR for review/approval

2. Confined Space Entry Plan to the Contracting Officer and COR for review/approval.

I. Plans/Specifications:

1. Reference Drawings, Original Construction Drawings: “Fort Sam Houston – Irrigation Pond

Cleaning – Ref Dwgs.PDF”, totaling seven (7) sheets. Sheets: C2.5, C3.5, D3.1, D3.2, D3.3, I1.9, AND E3.0.

2. Site Plans and Reference Information: “Fort Sam Houston – Irrigation Pond Cleaning – Site

Plans and Ref Info.PDF”, totaling seven (7) sheets. Sheets: Overall Cemetery Site Plan, Irrigation Pond – Plan View, Irrigation Pond – Aerial Plan View, and Photos of Previous Storage

Ponding Cleaning (pages 4 – 7), J. POC: Information on conducting pre-bid site visits and the Contracting Officer’s Representative

(COR) for this project will be provided by the Contracting Officer.

K. Project Location and Pre-bid Site Inspection: A pre-bid site inspection shall be arranged with the

Contracting Officer. Cemetery Location:

Fort Sam National Cemetery

1520 Harry Wurzbach Road

San Antonio, TX 78209

Phone: (210) 820-3445

L. Project completion: The project site shall be protected and/or restored to a condition equal to that existing prior to the commencement of work. Upon completion of contract, deliver work complete and undamaged. Existing work disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

END OF STATEMENT OF WORK