36C78619Q0347-002.pdf

STATEMENT OF WORK

5-14-19

RENOVATE INTERIOR, ADMINISTRATION BUILDING

Fort Smith National Cemetery, 522 S 6th St, Fort Smith, AR 72901

A. The Contractor: Shall furnish all labor, material, equipment, and supervision necessary to renovate the interior of the Administration office building (former lodge) at Fort Smith

National Cemetery including but not limited to minor demolition, drywall installation and finishing, flooring (porcelain and luxury vinyl tiles), wall and trim painting, millwork replacement, staircase renovation, and bathroom and kitchen remodel in accordance with drawings, specifications, and per applicable standards and requirements.

B. Background: A recent lead-based paint survey (utilizing X-ray fluorescence) revealed positive results for the door jambs and window frames (both first and second floors), and second floor (only) baseboards. The scope of this project does not include any abatement besides total removal and disposal of the lead paint-contaminated quarter round molding on the second floor to accommodate the flooring installation. This facility is not a child care facility nor a residence; therefore, this scope will not require compliance with the EPA

Renovation, Repair, and Painting Rule. However, certain best practices from the EPA rule will be specified to maximize the safety of workers and building occupants.

C. The Work: Shall include, but shall not be limited to the following (not necessarily in the order indicated):

1. Vinyl Flooring (including quarter round replacement)

1.1. The Contractor shall remove and dispose of all old carpet, pad, quarter round base molding, associated hardware (including metal transitions and tack strips), and glue.

1.2. Remove and dispose of the three fireplace tile thresholds and wood transitions in the Director’s Office, Foreman’s Office, and Reception.

1.3. Prepare floor in accordance with vinyl plank manufacturer's recommended instructions. Do not install on surfaces that are unsuitable and will prevent a proper installation. Floors that are in poor condition and that will not yield a level finish shall be repaired. The floors shall be completely dry before installation begins.

Repair holes, cracks, depressions, or rough areas using material recommended by the plank manufacturer. The floor must be level and smooth with all protrusions leveled.

1.4. Install snap-in luxury vinyl plank flooring with attached underlayment, rigid core, and at least 20 mil- (0.508 mm) thick wear layer (such as Shaw Floors Largo MIX

Plus or approved equal) as indicated on the drawings. Submit color select to COR for approval of finished product prior to ordering materials. Pattern line shall include an option to match the existing (already exposed) hardwood floor color and grain as closely as possible.

1.5. Install new primed ¼-inch x ¼-inch quarter round molding where ever removed for flooring installation. This includes the areas on the stairs that have this same trim.

(See 4. Wood Stair Renovation)

1.6. Install new metal transitions at any changes in floor elevations or type.

1.7. After installation and prior to replacing furniture, the Contractor shall remove debris, scraps, and other foreign matter.

1.8. Provide a minimum of 28 extra planks (2 boxes of 14) from the same lot for future maintenance.

2. Demo Reception Fireplace Surround

2.1. Demo the faux fireplace millwork, including the casing and mantle, in the

Reception Office. The fireplace paint is not considered lead paint by EPA definition, but it does contain lead in smaller quantities (i.e. less than 1 mg/cm²).

2.2. For removal, the Contractor shall take necessary steps to ensure no dust or debris leaves work area while the removal is being performed. Building occupants will still be on the first floor during this work.

2.3. Before start of work comply with requirements for worker protection and respiratory protection. All workers shall have OSHA training about the dangers inherent in handling lead and breathing or ingesting lead dust and in the proper work procedures and personal and area protective measures prior to the time of initial job assignment. Do not allow eating, drinking, smoking, chewing tobacco or gum, or applying cosmetics in the Work Area. Shut down any air handling equipment bringing air into or out of the Work Area.

2.4. Remove and dispose of and dispose of demolished materials in a manner that complies with the local, State, and Federal laws and regulations. Removed debris shall be wrapped in 6 mil polyethylene sheeting and moved to the area designated for waste storage. Small debris shall be collected by HEPA vacuuming all surfaces or by wet misting the area with wet wash solution. Sweep debris while wet and place in 6 mil disposal bags; seal with duct tape and move to designated waste storage area.

2.5. Patch, repair, and finish (mud and tape) the drywall in preparation for painting as necessary.

3. Demo Wood Paneling

3.1. Demo the wood paneling and closet trim in the office on the second floor.

3.2. Install new ½” drywall gypsum board and primed trim for the closet. Mud and tape in preparation for painting.

4. Wood Stairs Renovation

4.1. Remove and dispose of the stair treads and risers; and shall remove and retain the railings, balusters, and wood strip landings for off-site refinishing. The newel posts shall remain and shall be refinished in place.

4.2. Prior to reassembling the stairs, inspect all stringers and exposed structural members, and replace any rotten or unsound members.

4.3. Replace stair treads and risers with solid wood (species to match existing); add miter returns on the treads.

4.4. Finish all wood (except risers, to be painted) with dark stain and clear polyurethane finish coat (to match existing).

4.5. Reinstall existing railings, balusters, and wood strip landings.

5. Interior Door Modifications and Installations

5.1. Cut new hinge mortises and opposing strike boxes for the strike and deadbolt in the existing door jamb casing of the first-floor foreman’s office. The existing door jamb contains lead paint. The Contractor shall take necessary precautions and OSHA measures. Install new architectural raised four-panel, 90-minute fire rate door with wood veneer. Stain and finish (clear polyurethane) to match existing doors. Provide and install brushed nickel door hardware including non-locking lever handle, locking deadbolt set, and strike plates.

6. Breakroom Kitchen Renovations

6.1. Demo kitchen cabinets (base and wall), stainless steel-clad counter top, ventless hood, two-burner range, and small sink. Wire nut and tape all electric lines for range and hood. Install solid electric box covers.

6.2. Install new kitchen cabinets, countertop, and backsplash per kitchen layout L-302.

Exposed cabinet components shall be white plastic laminate. Cabinet interiors and shelving shall be melamine. Countertop and backsplashes shall be ¼-inch polyester resin solid surface over 1-¼” chipboard core, with 1-½” edge nose.

6.3. For ADA-compliant sink, countertop height shall be limited to 32 inches and shall be additionally supported by wall-mounted support brackets. Install sloped solid surface apron to conceal plumbing. The Contractor shall provide shop drawings.

6.4. Provide and install new 25-inch, 3-hole stainless steel sink with new one-handle, pull-down sprayer, gooseneck faucet combo. Faucet finish shall be stainless.

7. Painting

7.1. The Contractor shall prepare wall surfaces, base molding (such as base boards and new quarter round), and frames including sanding, scraping, patching, repairing, cleaning, etc. as necessary to make the surfaces acceptable for the application of latex based paint. All surfaces that are not to be painted shall be masked and covered to prevent paint splatters, drops, etc. from contacting the surfaces. Two (2) coats of stain-blocking self-priming paint (such as Behr Premium Plus Ultra or approved equal) shall be applied. Spaces and surfaces to be painted are indicated on the project drawing. All work shall be in compliance with the specifications.

7.2. The Contractor shall take precautions in preparing existing surfaces that contain lead paint (as indicated on D-101). There shall be no sanding, scraping, or otherwise disturbing these surfaces; only wet-wiping shall be allowed (unless otherwise stated in this SOW for door modifications or demolition).

8. First Floor Bathroom Renovation

8.1. The Contractor shall selectively remove and retain the bathroom fixtures and appurtenances for later reinstallation, including the floor-mount toilet, wall-mount lavatory, soap dispensers, toilet paper roll holder, grab bars, towel bar, and mirror according to the contract drawings.

8.2. Remove and dispose of ceramic wall tile to ceiling and remove and dispose of the drywall down to studs.

8.3. Scrape up existing vinyl floor and remove and dispose of the floor register.

8.4. Remove and dispose of widow trim.

8.5. Install new ½-inch mold-resistant drywall inside the bathroom.

8.6. Prepare the surfaces for new thin-set tile. After patching and leveling any floor surfaces out of plane, the Contractor shall install ¼” cementitious backer units;

waterproofing membrane shall not be required.

8.7. Install thin-set 6-inch by 24-inch glazed porcelain floor tile (such as LifeProof’s

Linen Wood or approved equal with similar quality, color tone and surface texture), with staggered joints. Install thin-set 12-inch by 24-inch glazed ceramic wall tile

(such as TrafficMASTER’s Sedona or approved equal with similar quality, color tone and texture), with staggered joints. Provide product data to the NCA Engineer and one sample tile for each type to the on-site COR. For tile with color variations, within the ranges selected during sample submittals blend tile in the factory and package so tile units taken from one package show the same range in colors as those taken from other packages and match approved samples. Use thin set mortar appropriate for the tile type (i.e. porcelain or ceramic), application (i.e. wall or floor), and size format. Install and cure sanded-type grout, 1/8-inch wide, in accordance with the applicable Tile Council of North America, Inc. (TCNA) standard. Clean tile and apply grout sealer as recommended by the manufacturers.

8.8. Install stainless steel finish anodized aluminum tile trim pieces according to the drawings.

8.9. Provide and install wall-mount corner lavatory with new faucet set. Prior to drywall, tiling, and sink installation, make any necessary plumbing modifications to drain and supply lines to extend to the new location (less than 2 feet away), and patch drywall.

8.10. Reinstall the existing wall-mount lavatory and toilet with new wax ring.

8.11. Reinstall all other retained appurtenances at appropriate ABA heights according to the contract drawings. Prior to drywall, tiling, and grab bar installations, add any necessary framing supports.

8.12. Paint walls and ceiling with two coats of satin latex. Paint trim and door (both sides) with two coats white color (to be submitted), as well. Paint entire ceiling to blend in repair.

D. General Conditions:

1. Site Measurements and Furniture: All dimensions within this statement of work are approximate. The Contractor shall perform a physical survey of the actual site to verify quantities. The Contractor shall carefully move all furniture that is in the rooms to location(s) specified by the COR. No furniture shall be moved outside of the building and all furniture shall be replaced back in its original location. Furniture storage areas shall thus be covered to protect from damage during use as a storage area. An exception may be made to the ‘indoor only rule’ for furniture. The Contractor is responsible for placing the furniture back in its original location once flooring and painting is complete. The

Contractor shall mark or record each location to ensure that the furniture is placed back in the correct location. The Contractor shall be responsible for replacing any and all installation hardware, walls, doors, or materials damaged during tasks (at the Contractors expense).

2. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

3. The Contractor shall thoroughly clean up the work area at the end of each day’s work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by

Contractor or Contractor’s personnel. No debris or waste shall be placed into the trash containers on Cemetery grounds. Haul away and dump debris and waste to an approved disposal site.

4. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site not to be removed and do not unreasonably interfere with the work required under this contract. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting

Officer.

5. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

6. The Contractor shall coordinate with the COR for parking, material storage, temporary portable restroom facilities, and any other needs for the work. Public access to the

National Cemetery shall not be impaired.

7. The Contractor shall assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard all materials in accordance with the safety provisions according to OSHA and Associated General

Contractors of America (AGC).

E. Standards of Employee Conduct:

1. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

2. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery.

These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

3. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

4. Behavior and language must be appropriate, reverent, and respectful at all times.

5. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

6. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

7. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The

Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the

Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the

COR and is later found invalid and/or unreasonable by the Contracting Officer.

F. Time of Completion: The project shall be completed within 60 calendar days after notice to proceed. All work for an individual room or work area shall be completed (including moving furniture and placing back) prior to the next work day to allow cemetery staff access to their area. Work outside of the Cemetery’s normal operating hours of 7 am to 4:30 pm CT, Monday through Friday, may be permitted by prior approval of the CO; requests shall be submitted at least three (3) working days in advance. Work may be performed on Saturdays and Sundays with prior approval and coordination, as well, to avoid conflicting with the

Cemetery’s mission, but only if a Cemetery COR is present while work is being performed.

G. Code Compliance: All work shall be performed in accordance with the specifications. It shall be the Contractor's responsibility to comply with all the applicable local, state and federal laws and regulations. The Contractor shall remove and dispose of all waste materials and construction debris and comply with all applicable local, State and Federal regulations and requirements. All waste materials and debris specified shall be removed from the

Cemetery grounds by the Contractor at its own expenses, including all applicable permits and fees.

H. Contractor Quality Control:

1. The Contractor shall guarantee that all work done under this contract shall be free from defaults and no faulty materials or workmanship with one (1) year warranty. The

Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the CO at Contractor's own expense and shall be corrected to the satisfaction of the Government.

2. Contractor Supervisor/Superintendent: A competent and experienced English-speaking

Contractor Supervisor/Superintendent shall be provided by the Contractor whenever work is being performed - other than trash and debris pick-up.

3. The Contractor Supervisor shall review and approve submittals, ensure all specifications are being met, inspect the quality of work performed, ensure employees are is adequately supervised and proper conduct maintained, and certify the completed work for payment and other purposes.

4. Upon completion of work, the Contractor Superintendent and the COR shall inspect the completed work for compliance with both the original proposed repair method and all material or product manufacturer’s requirements. COR shall report unsatisfactory conditions in writing to the Contracting Officer. The work shall not be accepted until all unsatisfactory conditions have been corrected to the satisfaction of the COR.

I. Submittals After Award:

1. Submit samples, cut sheets, and shop drawings to the COR for review and approval.

2. Detailed Work Plan. The Contractor shall provide in writing a detailed work plan which presents the Contractor’s plan for completing the work. The Contractor’s plan shall be responsive with the Scope of Work and describe, in detail, the approach to be used for each task required. For each task, the Contractor shall identify all necessary subtasks (if any), and milestone dates. The Contractor’s work plan shall be submitted to and approved by the Contracting Officer prior to the start of on-site work.

J. Specifications Sections:

06 20 00 – Finish Carpentry;

08 14 00 – Interior Wood Doors;

08 71 00 – Door Hardware;

09 29 00 – Gypsum Board;

09 30 13 – Tiling;

09 65 19 – Resilient Tile Flooring;

09 91 00 – Paint.

K. Plans/details:

1. X-101: Cover Sheet & Index;

2. D-100: Existing Conditions & Demo Plan;

3. D-101: Lead Paint Plan;

4. A-101: 1st Floor Plan;

5. A-102: 2nd Floor Plan;

6. A-201: 1st Floor Bathroom Plan;

7. A-301: Wall Tile and ADA Heights;

8. A-302: Kitchen Elevation.

L. Project completion: The project site shall be protected and/or restored to a condition equal to that existing prior to the commencement of work. Upon completion of contract, deliver work complete and undamaged. Existing work disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

END OF STATEMENT OF WORK

APPENDIX A

PICTURE

RENOVATE INTERIOR, ADMINISTRATION BUILDING

FORT SMITH NATIONAL CEMETERY, FORT SMITH, ARKANSAS

Figure 1: Entrance Hallway (102) Figure 2: Director’s Office (103)

(stairs to be renovated)

Figure 3: Director’s Office (103) Figure 4: Foreman’s Office (105)

PICTURES

Figure 5: Foreman’s office (105) Figure 6: Foreman’s office (105)

Figure 7: Reception office (104) Figure 8: Reception office (104)

(fireplace mantle to be removed in foreground)

Figure 9: Supply room door (in first floor office, 108) Figure 10: Supply room (109)

Figure 11: First floor office (108) Figure 12: Door leading into breakroom (110)

Figure 13: Breakroom with kitchen (110) Figure 14: Breakroom (110)

(bathroom door on right)

Figure 15: Breakroom (110) Figure 16: First floor staff bathroom (112)

Figure 17: First floor staff bathroom (112) Figure 18: Stairs

Figure 19: Stairs Figure 20: Stair railing and balusters

(and 1st intermediate landing) (newel posts to remain)

Figure 21: Stair landing (2nd intermediate) Figure 22: Second floor landing (201)

Figure 23: Second floor landing (201) Figure 24: Bathroom hallway

(bathroom hallway to right)

Figure 25: Conference Room (202) Figure 26: Conference Room (202)

Figure 27: Conference room closet (202A) Figure 28: Second floor office (204)

(doorway looking into file room, 205)

Figure 29: File room (205)