Attachment_B__-_PWS_-_Tahoma_Grounds_Maintenance.pdf

PERFORMANCE WORK STATEMENT (PWS)

B.1 BACKGROUND

The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 134 National Cemeteries in 39 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. National Cemeteries are National Shrines. Therefore, the standards for management, maintenance, appearance and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations’ concern and respect for those interred there.

Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential.

B.2 PLACE OF PERFORMANCE

The Contractor shall provide complete Grounds Maintenance Services at Tahoma National Cemetery, hereby known as “the Cemetery”. Specific locations, sizes and services required for the cemeteries are as follows:

Cemetery Address Acreage Required Services

Tahoma National Cemetery

18600 SE 240th Street Kent, WA 98042

60 Developed Acres 40 Turf Acres

Full Grounds Maintenance Services

B.3 MAINTENANCE AREAS

The physical area of the contract includes the cemetery proper, structures, paving, and landscaped grounds, maintenance areas, roadways, perimeter landscaped areas, forested lands, and all its landscape elements. A portion of the cemetery may be under renovation by another contractor at any time; and specific grounds maintenance activities may be under separate contract with another vendor. Janitorial services for building interiors and restrooms is under separate contract, unless noted otherwise.

B.4 CONTRACT OBJECTIVES

To use an innovative and creative technical approach to manage the grounds maintenance operation at the Cemetery to maintain the high standards of appearance as a National Shrine, in accordance with the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1, July 2014) and standard commercial practices.

B.5 GENERAL REQUIREMENTS & SPECIFICATIONS

SERVICES PROVIDED: THE CONTRACTOR SHALL PROVIDE THE MANPOWER &

RESOURCES NECESSARY TO PERFORM AND COMPLETE MULTIPLE JOBS

SIMULTANEOUSLY.

Services to be provided include the following:

B.5.1 Cemetery Grounds Management Plan B.5.2 Turf Renovation B.5.3 Turf Maintenance – Fertilization B.5.4 Turf Maintenance – Pest Control B.5.5 Turf Maintenance – Mowing, Trimming & Edging B.5.6 Turf Maintenance – Aerification B.5.7 Turf Maintenance – Topdressing B.5.8 Turf Maintenance – Dethatching B.5.9 Tree, Shrub & Planting Bed Maintenance B.5.10 Tree Pruning and Removal B.5.11 Tree, Shrub & Groundcover Planting B.5.12 Wetland Mitigation Areas Maintenance B.5.13 Stormwater Pond Maintenance B.5.14 Drainage System Maintenance B.5.15 Trash & Debris Removal (Waste Management) B.5.16 Pavement Cleaning and Sweeping B.5.17 Structure Maintenance B.5.18 Contractor Responsibilities B.5.19 Supervision, Work Hours, and Training B.5.20 Government Contacts

B.5.1 CEMETERY GROUNDS MANAGEMENT PLAN

A. NCA STANDARDS

1. All maintenance activities are included in a current Cemetery Grounds Management Plan.

B. SCOPE

1. Cemetery Grounds Management Plan (GMP): A maintenance plan developed for each national cemetery, which identifies required maintenance tasks and schedules for all grounds maintenance activities.

2. Contractor shall develop a Cemetery Grounds Management Plan for the national cemetery based on all required grounds maintenance activities specified herein.

3. Contractor shall update the Cemetery Grounds Management Plan monthly to reflect actual occurrence of maintenance activities. Submit an updated spread sheet to COR for review and approval with each monthly invoice.

4. Contractor shall meet each workday with the COR to report work accomplished on the previous day, work planned for the current day, and any deviations from the GMP.

C. GENERAL REQUIREMENTS

1. Within 30 days after Notice to Proceed, the Contractor shall submit a Cemetery Grounds

Management Plan to the Cemetery Director, COR and Pacific District Agronomist for review and approval.

2. The plan shall be developed on an electronic spread sheet, listing each task/activity specified herein, represented on a year-long time line beginning with the calendar year. The spread sheet shall clearly show the frequency of all tasks/activities on a daily, weekly, monthly basis throughout the calendar year. The Contractor may utilize project management software specifically designed for managing a project such as facility and grounds maintenance. A rudimentary, sample Grounds Management Plan spreadsheet may be obtained from the Pacific District Agronomist.

3. With each monthly update, the GMP shall track the quantities of task orders expended to date, and the quantities of task orders remaining on each CLIN, presenting this information in a “burn down chart.”

4. The plan shall incorporate the activities outlined in the “Turf Application Schedule” and the

“Trees, Shrubs, and Groundcover Application Schedule”.

5. The plan shall incorporate a legend to indicate which specific products (i.e., manufacturer and product name) are proposed to be supplied with each application and the application rate in quantity of product and/or active ingredient (ai) per Acre or 1000 square-feet.

6. Deviation from the GMP is permissible only when due to inclement weather, for convenience of the Government, or by approval of the COR. For all unscheduled work, or work done outside cemetery normal business hours the Contractor shall obtain COR approval.

7. Daily Report. Each workday prior to 9:00am submit a detailed report to the COR in a COR-approved and mutually agreed upon format listing services completed on the previous workday and the work scheduled for the current workday. The report shall describe the type of services, quantity of work completed, the exact location(s) where services were performed the previous workday, where they will be performed the current workday, the number and types of personnel performing the work, quality control comments, a status report of all work not completed as scheduled and the justification for non-completion, and any other pertinent information.

8. The COR will use the Grounds Maintenance Checklists (Daily, Weekly, Monthly and Annually) to verify work completed in the Contractor’s daily report. (See Attachment C.)

9. Service Interruptions. If any services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the COR at least three (3) working days in advance. If the discontinued service is due to an emergency situation that could not have been foreseen, (e.g., equipment breakdown, etc.), the Contractor shall notify the COR as soon as possible.

B.5.2 TURF RENOVATION

1. Turf used shall be compatible with the geographic region and shall adhere to the Cemetery

Master Plan, where applicable. Seek guidance from expert sources (e.g. local county agricultural extension agent or, NCA Pacific District Agronomist, or landscape architects in NCA-CO) is adhered to regarding turf selection.

2. Visually prominent areas have a well-established, healthy stand of turf, generally free of bare areas.

3. Work consists of vegetation removal, soil preparation, and planting/re-planting of turf by sod or seed on areas of the cemetery where; turf has been disturbed, has died, has become infested; or has 25 percent or more visually bare area.

4. Turf shall be established on gravesites within 60 days of interments, weather permitting.

1. Planting Turf at Individual Grave Sites: Plant turf on both first and second interment gravesites from sod. Sod planting frequency is dependent on interment rate and weather.

Sod planting shall be performed at the direction of the COR and as follows:

a. During winter months, plant sod on first interment gravesites whenever the weather allows. At all other times, plant sod whenever there are 600 square-feet or more of gravesites requiring sod, but not at longer than 3-week intervals during the growing season.

b. Second interment gravesites that require replacement sod will be completed whenever sod is ordered for first interments. No Second interment should be without turf for more than 30 Days.

c. During the growing season, a minimum of 50% of incomplete winter first interment gravesites must have had sod placed by the end of April, and the remaining 50% by the 15th of May.

d. Plant turf on repaired sunken graves by sod. Both full casket and cremain graves will require re-planting. All sunken gravesites that require replacement sod will be completed whenever sod is ordered for first interments. No sunken gravesite should be without turf for more than 30 Days.

e. Plant new turf around headstones by sod as requested by the COR, per “Turf Renovation-Irrigated Turf.”

2. Overseeding:

a. Work consists of ground preparation and seeding of areas of the cemetery where the turf is thin, has died, has become infested, or otherwise needs renovation.

b. Non-irrigated turf areas shall be prepared and overseeded twice yearly as determined by the COR (normally first week of May and last week of September) to restore a healthy stand of turf that is generally free of weeds.

3. The Contractor shall be responsible for the removal and disposal of any weeds, dead turf, and shall use quality topsoil and compost/seed topper in performance of the sodding or seeding.

4. The finished grade of each gravesite shall conform to the following relationship to existing, properly set headstones:

a. Upright Headstones: Finish grade shall be 25-26 inches below the top of the arc on the headstone. Finish grade shall remain consistent throughout the gravesite section.

b. Flat Marker Headstones: Finish grade shall be 1-inch below the top of the marker.

C. DEFINITIONS

1. Turf: Turfgrass, grass, lawn. Any ground cover consisting primary of cultivated turfgrass species, such as perennial ryegrass, Kentucky bluegrass, and turf-type tall fescue.

2. Irrigated Turf: Lawn that has permanent irrigation system installed.

3. Non-irrigated Turf: Low Maintenance Lawn, Low Impact Areas. Lawn that does not have a permanent irrigation system installed and goes dormant during extremes of heat and cold.

4. Full Sun Areas: Areas receiving more than 5 hours of direct sunlight per day.

5. Part Sun Areas: Areas receiving less than 5 hours of direct sunlight per day normally due to shade from tree canopies.

6. Growing Season: The time when sod is commercially available from local sod growers, typically from April to October.

D. TURF RENOVATION - Irrigated Turf

1. Vegetation Removal (For General Turf Renovation):

a. Apply herbicide in a minimum of two applications. Do not turn off the irrigation system until just before the first application of the herbicide. Do not mow the area before application of herbicide. This will allow the turf/weeds to absorb the maximum amount of herbicide.

b. While the turf is still actively growing, the entire vegetated area shall be sprayed with a non-selective herbicide (Glyphosate derivative). Application rate shall be at the maximum label recommended rate for the complete elimination of the existing turfgrass and weeds. Product label instructions shall be followed for elapsed time before moving to the next procedure to allow the herbicide to fully affect the plant material (approximately 10 to 14 days).

c. After the elapsed time for burn out, the area shall then be irrigated to encourage growth of any remaining plant material. When there is sufficient re-growth, the area will be retreated with the non-selective herbicide, again following the product label directions for time to elapse for the herbicide to fully affect the plants.

d. Power rake or verticut the entire area to loosen residual plant debris. Remove plant debris and dispose of as indicated for green waste in a legal manner.

2. Vegetation Removal (For Turf Renovation around Headstones):

a. Remove 22.5 inches (or width as requested by COR) of sod from each side of headstone for the width of the grave with a sod cutter. Cut sod at ½ to ¾ inch depth to accommodate soil amendments and thickness of new sod.

b. Remove remaining sod from between headstones to an equal depth.

3. Soil Testing: (See requirements of “TURF MAINTENANCE – FERTILIZATION”.)

4. Soil Preparation:

a. Soil Amendment: Follow the recommendations on the soils report for the amendment of topsoil through the incorporation of compost, lime, gypsum, and fertilizers (i.e., macro and micro-nutrients). Fertilizers containing nitrogen shall have minimum of 50% of nitrogen formulated as “slowly available nitrogen” or slow-release form.

b. Prior to supplying the compost, soil amendments and fertilizers, submit the following for the approval of the COR and the Pacific District Agronomist:

i. One-half (1/2) cubic-foot sample of compost, and certification letter from the supplier attesting that compost is U.S. Composting Council Certified.

ii. Laboratory analysis of proposed soil amendments per the soils report, (i.e., lime, gypsum, etc.) and rate of application in pounds per 1000 square-feet.

iii. Composition and laboratory analysis of fertilizer (i.e., N:P:K plus micronutrients) and rate of application in pounds per 1000 square-feet.

c. Regardless of the recommendations of the soils report, add 1 cubic-yard of compost per 1000 square-feet to the soil. Incorporate the compost and other soil amendments uniformly to a depth of 6 to 8 inches by roto-tilling.

d. Note: Maintain a stockpile of dry amended topsoil in sufficient quantities for placing 1-inch of topsoil to establish sod bed for sodding of gravesites during wet weather work.

Saturated soil conditions shall not alleviate the Contractor of the responsibility of establishing sod during the growing season on first and second interments a maximum of 30 days after the date in interment. Utilize dry amended topsoil to also prepare sod beds for first and second interments gravesites during the winter as weather allows.

Finish grades shall conform to 25 to 26 inches below top of headstones in all instances.

5. Fine Grading:

a. Restore the soil to an even condition before sodding by rolling in several directions with a standard turfgrass roller filled with water. The soil shall be compacted to 85% to 90% relative density and shall not leave any undesirable footprints when walked upon.

b. All irregularities in the finished surface shall be corrected to eliminate depressions and high spots. Fill low spots with high quality topsoil, similar to the soil already present, to eliminate the depressions and achieve the desired finish grade.

c. Finish grades adjacent to paving and curbs shall be established at a depth below the top of paving equal to the sod thickness to allow for the placement of sod, (approximately 1 to 3/4-inch).

d. The finished sod bed must be fine in texture and firmly compacted and free of any plant material, rocks or other debris greater than one-half (1/2) inch.

e. Prepared sod bed areas shall be protected from damage by vehicular or pedestrian traffic.

f. For Turf Renovation around Headstones (only): Apply pre-emergent herbicide immediately prior to laying sod.

6. Sodding:

a. Sod: Sod shall be produced from stolons and State of Washington certified. The composition of the grass species in the sod shall be 60% Perennial Rye / 20 % Hard Fescue / 20% Kentucky Blue grass (60/20/20). The sod shall be certified weed and pest-free. The Perennial Rye shall be a blend of 3 regionally-adapted seed varieties, and the Hard Fescue shall be a blend of 2 regionally-adapted seed varieties.

b. Prior to delivery of sod, the COR shall inspect the work area. Any discrepancies in the ground preparation shall be corrected prior to the laying of sod in the work area.

c. Prior to installation of the sod, the COR shall have the right to inspect and to assess the condition and quality of the proposed sod. The COR shall have the right to reject poor quality sod before installation. The Contractor shall warranty the sod for one (1) year from date of Final Acceptance.

d. The sod shall be cut as thinly as possible (1/2 to 3/4 inch) to allow for faster rooting and shall be cut and delivered to the work site the same day of installation. Contractor shall make all necessary arrangements to protect delivered sod from excessive drying and wind damage.

e. Sod shall be laid expeditiously without interruption, until the work area is completely sodded. Sod shall meet elevations of existing adjacent turf, and

f. Sod shall be laid perpendicular to the direction of the slope with seams staggered and tightly matched, and then tamped lightly or rolled to ensure firm contact with the soil with no air gaps.

g. Sod placement shall match existing adjacent grades. Sod shall be cut and fitted around all markers, headstones and other objects.

h. Contractor shall keep sod continually moist until it is well rooted and able to survive with routine irrigation scheduling.

i. Gaps between sod slabs shall be filled with fine, washed, river sand. Exposed edges must be covered with topsoil or washed sand to prevent exposure that will dry out the sod.

j. Any substitution of sod type must be specifically approved by the COR and Pacific District Agronomist in writing.

k. Begin mowing new turfgrass when the leaf blades reach one inch above normal recommended mowing height. Mow at desired maintenance height (See “Turf Maintenance—Mowing, Trimming & Edging”). Never remove more than 1/3 of the total foliage length.

l. Continue watering and mowing until the new turfgrass is well-established. If weeds germinate with the turfgrass, do not treat with herbicides until the turfgrass has been mowed at least three times. Then eliminate the weeds by using appropriate post-emergent herbicides in accordance with procedures specified under “Turf Maintenance

– Pest Control”, (and as indicated in NCA Handbook 3410–Integrated Pest Management Procedures for VA National Cemeteries).

E. SODDING OF GRAVESITES

1. Prepare sod bed as indicated for “Turf Renovation – Irrigated Turf” beginning with “Soil

Preparation,” unless noted otherwise.

2. Finish grade of graves shall be backfilled with topsoil to within 1/2 – 3/4 inches below the adjacent gravesites to provide required depth for sod to replant gravesite.

3. Apply 18:24:12 (N: P: K) granular starter fertilizer at 5 lbs. per 1000 sq.-ft. using a calibrated spreader.

a. Plant areas with Sod. The composition of the grass species in the sod shall be: 60%

Perennial Rye / 20% Hard Fescue / 20% Kentucky Bluegrass. The sod shall be certified weed and pest-free. The perennial ryegrass shall be a blend of three regionally adapted seed varieties and shall match surrounding turf variety in color and texture.

4. Thoroughly hand water to maintain moist soil conditions until turf is re-established.

5. Demarcate areas of newly laid sod with irrigation flags to alert riding mowers to avoid the areas.

6. Hand mow new turf with walk-behind mowers until established to prevent damage from riding mowers.

F. OVERSEEDING (Irrigated and Non-Irrigated Turf)

1. Seed

a. Grass Seed: Fresh, clean, dry, new-crop seed complying with "AOSA, Rules for Testing Seed" for purity and germination tolerances. Seed shall be labeled in conformance with U. S. Department of Agriculture rules and regulations under the Federal Seed Act and applicable state seed laws. Wet, moldy, or otherwise damaged seed will not be acceptable.

b. Seed Species: Not less than 95 percent germination, not less 85 percent pure live seed, and not more than 0.5 percent weed seed.

c. Species: Blue Tag certified seed and State of Washington certified.

d. For Overseeding, the composition of the grass seed mixes shall be as follows:

i. Seed Mix ‘A’ (Full Sun): 100% Perennial Rye with 3 regionally-adapted seed varieties: Country Green Turf Farms ‘Tara Green Perennial Ryegrass Blend’, or equal.

ii. Seed Mix ‘B’ (Part Sun): 70% Perennial Rye / 30% Fine Fescue with 3 regionally-adapted ryegrass seed varieties, and 2 regionally-adapted fine fescue seed varieties:

‘Country Green Turf Farms ‘Multi-Purpose Seed Mixture’, or equal.

2. Overseed all non-irrigated turf, and thin or bare irrigated turf, in early fall (late

September/early October), and again in early spring (late February/early March) to coincide with annual rainfall. The COR will designate areas of irrigated turf to be overseeded.

a. Apply post-emergent herbicide to kill both broadleaf and grass weed species. Wait until herbicide has effectively killed weeds before proceeding to next step. Reapply herbicide as needed to achieve 90% kill of weed species.

b. Mow existing vegetation as short as possible, 1 to 1-1/2 inch in height, removing clippings from the site with bag attachments.

c. Apply 18:24:12 (N: P: K) granular starter fertilizer at a rate of 5 lbs./1000 sq-ft (200 lbs./Acre).

i. Two surface applications of turf starter fertilizer are required, one immediately prior to seed placement, and another after the first mowing. Split applications such that a maximum of 1 pound of actual Nitrogen is applied per 1000 square-feet of seed bed. Broadcast fertilizers using an accurately calibrated spreader to uniformly apply fertilizer to the designated areas.

d. Overseed by mechanical slit seeder as indicated above using Seed Mix ‘A’ for full sun;

and Seed Mix ‘B’ for part sun areas.

e. Wet conditions: Use drill seeding unit or broadcast spreader.

f. Dry conditions: Use a slit seeding unit equipped with verticutting blades that cut through existing vegetation and opens a slit or miniature furrow in the soil. The depth of the slit into the soil shall be no more than 1/2 the length of the grass seed husk. Rake out and remove loose vegetation generated from slit seeding operations.

g. Make two passes with the seeding unit at 90-degree angles to each other leaving a grid-shaped pattern.

i. For areas that are too small for mechanical slit seeder equipped with verticutting blades, verticut the areas to be overseeded to loosen surface soil to a depth of 1-inch. Rake out and remove loose vegetation from site. Verticut in two passes.

Seed areas with a drop seeder. (See “Turf Maintenance – Aeration”.)

G. ESTABLISHMENT

1. Care for turf by watering, mowing, and fertilizing until a healthy stand of turf is established.

2. Hand mow with walk-behind mowers until turf is established to prevent damage from riding mowers.

H. SATISFACTORY TURF

1. Turf installations shall meet the following criteria as determined by COR:

2. Satisfactory Sodded Turf: At end of 30 days, a healthy, well-rooted, even-colored, viable turf has been established, free of weeds, open joints, bare areas, and surface irregularities.

3. Satisfactory Seeded Turf: At end of 30 days, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. (0.92 sq. m) and bare spots not exceeding 5 by 5 inches (125 by 125 mm).

I. GUARANTEE

1. The Contractor, coordinating with the COR, shall be responsible for mowing, trimming, and ensuring all new turf areas are automatically irrigated, and maintained in a healthy and vigorous condition.

2. The Contractor shall, at his own expense, replace any turf which has died or been damaged within 30 days of being installed. Replace dead and damaged turf with sod.

3. Healthy turf shall be re-established within 30 days on all grave re-openers during the growing season.

B.5.3 TURF MAINTENANCE – FERTILIZATION

1. All visually prominent areas have a well-established, healthy stand of turf.

1. Contractors shall be responsible for maintaining the turf area of the cemetery and the immediate area surroundings of the cemetery in a healthy condition by proper application of fertilizers and soil amendments indicated in soil tests for each burial section.

C. GENERAL REQUIREMENTS

1. Fertilizer: Phosphorus, Potassium and micronutrient components of fertilizer shall be applied based on the results and recommendations of soil reports. Nitrogen component shall be applied from slowly-available sources as indicated below.

2. Apply at least 5.5 to 6 pounds of actual Nitrogen per 1,000 square feet per year with 50% of the Nitrogen from controlled-release sources. To avoid salt burn limit single application of Nitrogen to 1.5 to 2.0 pounds per 1000 square-feet with: no more than 1.0 pound water-soluble Nitrogen, and 0.5 to 1.0 pound of controlled-release Nitrogen. Water-soluble Nitrogen fertilizer shall be used in May for quick “green-up” of turf prior to Memorial Day.

3. The fertilizer shall be split into 4 applications every year March, May, September and

November, or as determined by the COR. Apply first application after initial heavy flush of spring growth has subsided. Make the application one to two weeks prior to Memorial Day and Veterans Day to “green-up” the lawn. The fertilizer shall be uniformly applied with an accurately calibrated spreader.

4. Soil pH shall be maintained at optimal level for cool season turfgrass between 6.3 and 6.8.

5. Lime: When pH below 6.5 in soil tests indicates a need for lime, it shall be applied at the rate indicated in those tests. Time of application shall be in fall immediately after soil aerification. Split applications if report requires more than 50 pounds per 1000 square-feet to be applied to correct soil pH. A pelletized product shall be used for ease of application.

6. Gypsum: When soil tests indicate a need for gypsum, it shall be applied at the rate indicated in those tests. Time of application shall be in fall immediately after soil aerification. Split applications if report requires more than 50 pounds per 1000 square-feet to be applied to correct soils. A pelletized product shall be used for ease of application. Product shall be derived from: Calcium Sulfate and consist of: Calcium (Ca) 21.00%; Sulfur (S) 16.00%;

and Gypsum (CaSO4 • 2H2O) 60.00%.

7. Humates: Where soil tests indicate soil organic matter less than 6%, humates shall be applied at the manufacturer rates (750 lbs. per Acre) indicated on their printed instructions.

Time of application shall be in summer immediately after soil aerification. A pelletized product shall be used for ease of application. Product shall be derived from mined Gypsum and have a guaranteed minimum analysis: Calcium Sulfate dihydrate (CaSO42H20) 35.00%; Calcium (Ca) 7.00%; Sulfur (S) 5.00%, plus Humic Acids 1.5% derived from Leonardite.

D. EQUIPMENT AND SUPPLIES

1. The Contractor shall provide all required chemicals, fertilizers, soil amendments and any other supplies as indicated in the “Turf Application Schedule”.

2. Contractor shall provide all necessary personnel, applicators, hoses and other equipment.

Water will be furnished by the Government at no cost to the Contractor.

E. SOIL TESTING

1. The Contractor shall have the soil tested during the base year, second and fourth option years before the spring fertilizer application. Fertilizer applications in the first and third option years shall be based on the prior year’s recommendations. Soil tests shall be conducted by a qualified, independent soils and plant laboratory, university laboratory, or an Agricultural Extension in the state of Washington recognized by the State Department of Agriculture, with the experience and capability to conduct the testing indicated and that specializes in types of tests to be performed. Soil laboratories affiliated with vendors are not permitted.

2. The Contractor shall provide four (4) separate soil reports and recommendations once annually. Soil extractions shall be performed in accordance with standard guidelines for agricultural soil sampling and under the observation of the COR. Soil samples shall be taken from areas within the cemetery that will properly represent the soil conditions. The soil tests shall clearly identify the cemetery section(s) from which the samples were taken to assist the contractor in the application of specific soil amendments. For each soil sample submitted to the laboratory, a minimum of 10 soil extractions shall be taken.

3. See the following link for instructions on how to take soil samples:

http://www.al-labs-west.com/extra-pages.php?section=Soil Analysis

4. The Contractor shall provide four separate (4) soil reports and recommendations once annually: One for each of the 4 represented regions of the cemetery identified below.

a. Region 1: Sections 1 thru 4 and 30A thru 30D.

b. Region 2: Sections 5 thru 9F.

c. Region 3: Sections 10 thru 14.

d. Region 4: Sections 23 thru 28C.”

5. The recommendations shall be for both the maintenance of existing turf, and for complete turf renovation including soil amendments.

6. The Contractor shall provide a copy of each soil test results and recommendations to the COR and Pacific District Agronomist for approval prior to the fertilizer and amendment purchase.

7. Provide soil analyses in the form of a graphical report showing:

a. Soil composition (USDA particle size analysis indicating percentages of sand, silt and clay).

b. Percent organic matter.

c. Macro and micro nutrient fertility tests as determined by pH.

d. Salinity (ECe).

e. Nitrate nitrogen, ammonium nitrogen, phosphate phosphorous, potassium, calcium, magnesium, soluble copper, zinc, manganese, iron saturation extract, boron and sodium analyses.

f. Exchangeable Sodium Percentage (ESP).

g. Cation exchange capacity (CEC).

8. Report suitability of tested soils for plant growth: Based upon the test results, the laboratory shall provide recommendations for fertilizers and soil amendments to be applied for the maintenance of healthy turf. Fertilizer/soil amendment recommendations shall include maintenance applications for the full calendar year, not only the immediate turf needs.

9. State recommendations for macro and micro nutrients in pounds per 1,000 square foot or tons per acre, as necessary to correct soil nutrient deficiencies.

10. State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to adjust soil pH to within the range of 6.3-6.8

11. For Turf Renovation: state recommendations for compost to be added in cubic yards per

1000 square feet to adjust soil organic matter content of the soil to a minimum of 6 percent.

http://www.al-labs-west.com/extra-pages.php?section=Soil%20Analysis

F. VERIFICATION

1. List dates for fertilizer and soil amendment applications on the Cemetery Grounds

Management Plan. The actual date(s) of application shall be reported to the COR the day after the application and will be included in the required Daily Report. (See paragraph C.

General Requirements, subparagraph 7.)

2. Submit to the COR and Pacific District Agronomist for approval, laboratory analyses and compositions of each soil amendment and each fertilizer intended for use on the cemetery prior to procuring those products.

3. Submit to the COR and Pacific District Agronomist a spread sheet listing each burial section in the cemetery and indicating each fertilizer composition (i.e., N:P:K plus micronutrients), and soil amendment (i.e., lime, gypsum, etc.) to be applied in each burial section corresponding to the recommendations of the soils reports. The spread sheet will list each product’s manufacturer, trade name and application rate in pounds of product per Acre or 1000 square feet.

4. Documentation of compliance with the soil test application rate shall be provided to the

COR within 5 working days of fertilizer/soil amendment application. Examples of suitable documentation include: purchase order; invoice; or delivery documents.

B.5.4 TURF MAINTENANCE – PEST CONTROL

1. Turf in burial areas and visually prominent areas are to be 90 percent weed free.

2. Turf in all other areas is to be generally weed free.

1. Contractors shall be responsible for maintaining the turf area of the cemetery and the immediate area surroundings of the cemetery in a healthy condition by proper application of fertilizers, and chemicals (to control weeds, diseases, invertebrate and vertebrate pests).

Turf in high visibility areas shall be at least 90 percent pest and disease free.

2. Conduct pest control in accordance with requirements as stated in NCA Handbook 3410 – Integrated Pest Management Procedures for VA National Cemeteries.

C. DEFINITIONS:

1. Pest is defined as any plant or animal detrimental to humans or human concerns including weeds, fungi, molds, moss, vertebrates, and invertebrates.

2. An animal is any living thing that is not a human being or a plant.

3. A pesticide is herbicide, insecticide, fungicide, and poisonous baits.

D. GENERAL REQUIREMENTS

1. Pesticides: Contractor shall keep a record of all insecticides, herbicides, etc. applied and submit a copy to COR on the appropriate form within 5 working days of application along with all supporting - SDS sheets for any chemicals used in accordance with the Globally Harmonized System of Classification and Labelling of Chemicals (GHS). (See Attachment D “Pesticide Application Data Sheet”). The COR will train the Contractor in the proper use of this form. Records will show type, amount, application area, and weather conditions.

Post signs along the perimeters of treated areas informing the public that a chemical has been applied (Date and Time of Application).

2. Weed Control: Weed growth and disease in turf shall be controlled by means of mowing, trimming and pesticide application or any other method approved by the COR. All personnel using such sprays shall be properly trained, and the person in charge shall be duly licensed by the State of Washington to use pesticides. Broadcast applications of pesticides for weeds shall be accomplished in the spring and the fall as specified in the “Turf Application Schedule”. Spot treatments of pesticides for weed control shall occur monthly.

3. Grass Weed Pre-Emergent: Contractor shall apply grass pre-emergent herbicide in granular form when treating for annual bluegrass, bentgrass, crabgrass, reed canary grass, spartina, dallisgrass, goosegrass, johnsongrass, etc. at manufactures recommended rate allowable for the west coast region and cool season turf grasses. Apply pre-emergent one to two weeks prior to the anticipated seed germination when soil temperatures register between 50 to 55°F for 3 consecutive days. Apply a second sequential application of the same product 8 to 10 weeks following the first application. Pre-emergent must be applied with calibrated spreading equipment. The Contractor is solely responsible for damage to headstones or any other structures caused as a result of any pre-emergent application or herbicidal treatment.

Alternate between herbicide products containing benefin, bensulide, dithiopyr, pendimethalin, and prodiamine to reduce herbicide resistance.

4. Annual Bluegrass (Poa annua) Control: To limit annual bluegrass germination during winter, apply pre-emergent herbicides listed above in late summer or early fall when soil temperatures drop below 70°F. Repeat application in early spring. In addition to the pre-emergent herbicide application, the Contractor shall apply post-emergent herbicide spot applications of ethofumesate, foramsulfuron, pronamide, sulfosulfuron, and trifloxysulfuron to young plants. Successful control will be measured as cemetery turf with less than 10 percent annual bluegrass weeds.

5. Broadleaf Weed Control: Broadleaf herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). The chemical must address issues of various broadleaf weed types which include dandelion, creeping buttercup, hairy cats ear, forget-me-not, California burclover, white clover, yellow wood-sorrel, black medic, chickweed, tansy ragwort, scotch broom, Japanese knotweed, thistle, purple loosestrife, field bindweed, bristly oxtongue, speedwell, bristly mallow, filaree, curly dock, plantain, spurge, prickly lettuce, purslane, etc.. Applications shall be timely and at the proper dosage so that perennial weeds do not go to seed. Chemicals shall be broadcast and spot-applied to turf areas throughout the cemetery as appropriate for the degree of weed pressure. Use three-way herbicide products containing triclopyr; 2,4-D; and dicamba. Tank mix with MCPP or MCPA to increase spectrum of control.

6. Grass Weed Control: Grass weed herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). Applications shall be timely and at the proper dosage so that grass weeds do not go to seed. Chemicals shall be broadcast and spot-applied to grass weeds in turf areas throughout the cemetery as appropriate for the degree of weed pressure. Alternate between herbicide active ingredients to reduce herbicide resistance. For example, apply triclopyr in the spring, and quinclorac in the summer to reduce herbicide resistance. Tank mix with MSMA or fenoxapropto increase spectrum of control.

7. Sedge Weed Control: Sedge weed herbicides shall be applied with calibrated measured spraying equipment (not a hose end sprayer). The chemical must address issues of various weeds which include green kyllinga, annual sedge, purple nutsedge, yellow nutsedge, and aquatic sedges. Applications shall be timely and at the proper dosage so that grass weeds do not go to seed. Chemicals shall be spot-applied throughout the cemetery where infestations are evident, particularly in moist and low-lying areas prone to poor drainage.

Tank mix with adjuvant per manufacturer’s printed instructions. Reapply 4 to 6 weeks per manufacturer’s printed instructions. Alternate between herbicides products containing halosulfuron, imazosulfuron, and sulfosulfuron to reduce herbicide resistance.

8. Fungi: Employ IPM methods for reduction and treatment of fungi (e.g., red thread, pink snow mold, etc.) such as improving drainage through aeration and thatch removal; and proper mowing, fertilization and irrigation techniques to eliminate the conditions favorable for the growth of fungus. Application of fungicides is generally not required.

9. Vertebrate Pest Control:

a. Pests that include, but are not limited to: moles, voles, gophers, mice, rats, ground squirrels, rabbits, skunks, raccoons, wild pigs, badgers, geese, coots, and snakes shall be controlled by trapping, elimination of their food source, or other effective methods.

Trapping shall be performed by licensed professionals permitted to trap the target pest.

Shooting of animals will not be authorized. Comply with U.S. Fish and Wildlife laws and regulations, and state Fish and Game Code with regard to baiting and trapping of animal pests. All animals shall be disposed of or relocated in accordance with federal, state and local laws.

b. If soil is disturbed by these pests, the Contractor shall ensure that all holes/ruts be filled with soil or other COR-approved material, tamped and re-graded. Burrows of tunneling animals shall be located, made to collapse, and the voids filled with soil.

Areas of repair include both turf and planting beds. When applicable, damage to turf areas shall be sodded. When mowing, the Contractor shall mark off and avoid newly sodded areas until the turf is established.

c. The Contractor shall: within 10 calendar days from start of the contract period conduct a complete inspection of the cemetery grounds and document all vertebrate pest damage using Attachment E “Pest Inspection Sheet” or other COR-approved document. The Contractor shall provide this document to the COR. Within 15 calendar days from the start of the contract period the Contractor shall have treated with bait, and/or set traps to eliminate the pests. With 20 calendar days from the start of the contract period the Contractor shall have correctly repaired the areas damaged from pest activity with matching turf.

d. Approximately 30 days after the start of the contract period, and every 15 days thereafter as required, the COR will inspect the cemetery grounds to determine if the vertebrate pest damage has been reduced to an acceptable level. Also at that time, the COR will determine if the damaged turf has been repaired to an acceptable level.

(Acceptable is defined as 90% of vertebrate pests are eliminated).

e. The Contractor shall inspect for pest damage each workday. If any additional signs of pest damage are found the Contractor shall set baits and/or traps the day of discovery.

The inspections shall be documented and reported to the COR on a weekly basis.

f. The Contractor shall inspect each irrigation equipment valve box for soil spoils from pest activity. Remove soil from irrigation valve boxes, and install 1/4-inch by 10 gauge galvanized steel mesh under and up sides of box to prevent pest intrusion.

Secure mesh to sides of box with galvanized steel fasteners.

g. Geese control: Control geese through a combination of proven methods to discourage geese from settling on the cemetery prior to geese molting. Once geese have molted they will not be able to fly and will be impractical to remove from the cemetery.

Initiate control measures as soon as geese are present. In spring install temporary grid wires over ponds; employ the service of dogs under supervision of human handlers to chase away geese; allow grass at borders of ponds to grow to 10 to 14 inches to discourage geese from entering and exiting ponds; etc. Remove control measures when geese have retreated from the site, or as requested by the COR.

10. Invertebrate Pest Control: Pests that include but are not limited to: insects (all life cycle stages), and spiders shall be controlled by insecticides, biological controls or other effective methods.

a. Bees shall be live trapped and relocated by a specialist in bee keeping.

b. Keep buildings free of wasps/hornets and their nests with particular attention given to the skylights on the Committal Shelters, columbaria walls, and entries to PIC and Admin. Bldg.

c. Twice a year, treat all lawn areas for crane fly in early spring (late February) and fall (late October/Early November) prior to increase in larvae feeding activity. Apply pesticides by broadcast application per manufacturer’s printed instructions. Product carrier must be suitably sized for spreading equipment used to uniformly apply the active ingredient. Approved product: Wisdom EZ; active ingredient: bifenthrin.

d. Control all other insect and arachnid species with appropriate and proven methods of control by licensed pest control specialists. Consult Washington State Department of Agriculture for Integrated Pest Management (IPM) control methods.

11. Fertilizer and Pesticide Application:

a. All application methods of shall be in strict accordance with manufacturer, Department of Environmental Protection and all federal, state and local laws.

b. All applications shall be made in accordance with manufactures label instructions to ensure proper rate and timing of application. Prior to any application, the Contractor shall provide to COR, a copy of product label for each chemical used and appropriate supporting SDS (Safety Data Sheets) paperwork. The Contractor shall provide the COR with SDS sheets one (1) week in advance of any application.

c. Contractor personnel applying turf applications shall possess a current, valid State of Washington commercial pesticide/herbicide application license. A copy of the license will be provided to the COR. The Contractor shall be responsible for any damage resulting from the application of any fertilizer, herbicide or pesticide treatments.

d. Train employees on environmental issues such as ground water contamination, wetland protection, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

e. Post appropriate flags or markers in all treated areas for a period of 24 hours after a fertilizer and/or pesticide treatment has been applied accompanied by a sign informing the public of the time and date of the chemical application. Remove all flags and signs upon expiration of the 24-hour period.

f. Turf applications shall be applied with appropriate calibrated spreading and spraying equipment. Liquid and pellet surface applications shall be uniformly distributed within the cemetery’s defined area of coverage. Surface applications shall not be made where surface run-off is likely to occur or near a water source.

g. Spot applications of herbicide shall be made with an appropriate non-staining marker dye compatible with the herbicide being applied.

h. Use surfactants and adjuvants with herbicides to improve herbicidal activity or application characteristics when recommended by herbicide manufacturer.

i. Complete each turf application within the “Annual Application Date” specified in the “Turf Application Schedule”, (weather permitting). Applications shall be provided in accordance with manufacturers label instructions to ensure proper rate of active ingredient (ai) and timing.

j. Take precautions to prevent damage to the cemetery, in any manner, including headstones, monuments, shrub and flower beds, trees and other structures during maintenance operations. Current replacement costs for headstones, other cemetery structures or property damaged by the work under this contract will be deducted from the contract price.

k. Do not use any pesticide or fertilizer in either granular or liquid form that will stain or discolor any headstones. Notify the COR of all materials scheduled for use on turf before beginning any turf application. Clean cemetery structures, headstones, monuments, and roadways that are soiled or stained as a result of the application.

l. Wash-down with water all soiled or stained structures, headstones, and monuments at the end of each workday. Do not use hazardous chemicals at any time on Government property. Bear all costs associated with washing and cleaning. Notify the COR of any such soiling or staining of structures prior to washing/cleaning.

m. Remove pelletized products from headstones on the same day that the application was made.

n. Thirty (30) days after completion of the application, jointly inspect the pesticide application with the COR and assess results. In areas where results are less than acceptable* re-perform the application at no additional cost to the Government.

(*Acceptable is defined as 90% of target pest species are eliminated).

12. Compensated Worker Therapy: At the pleasure of the Government, Compensated Worker Therapy (CWT) employees of the Government may be requested by the COR to engage in manual removal of weeds; and turf renovation activities to supplement the contracted work.

Coordinate contract maintenance to renovate the turf in a timely fashion where CWT workers have removed weeds.

E. TURF APPLICATION SCHEDULE:

1. Apply Fertilizers, Herbicides, and Soil Conditioners in accordance with NCA Turf standards. Any deviation from this Schedule must be approved by the COR and the Pacific District Agronomist. Provide fertilization, pre-emergent weed control, post-emergent weed control, aerification, soil conditioning and overseeding services to turf areas in strict accordance with the following:

TURF

APPLICATION

ANNUAL

APPLICATION

DATE

DESCRIPTION

#1

October 1st - 15th (or upon Award of

Contract if weed pressure is high)

Application #1a: Post-emergent weed control broadcast in liquid form, to control grass and broadleaf weeds.

Application #1b: Verti-cutting of all non-irrigated turf; and COR-designated areas of irrigated turf in preparation for overseeding by slit seeding.

Application #1c: Overseeding of all non-irrigated turf; and COR-designated irrigated turf by slit-seeding.

#2 October 15st - 20th

Application #2a: Pre-Emergent herbicide applied in granular form for control of annual bluegrass and other grass and broadleaf weeds. Time application with soil temperature falling to 70°F.

Application #2b: Pesticide application applied in granular form for the control of the crane fly.

#3 November 15th – 20th

Application #3a: Granular, minimum 75% slow release ‘Winterizer’ fertilizer with a guaranteed analysis of 21-2-15 applied at a rate of 5 lbs. /1000

sq. ft. using a properly calibrated broadcast spreader.

Application #3b: Post-emergent weed control spot-applied in liquid form, to control grass and broadleaf weeds.

Application #3c: Core aeration of all turf areas.

Application #3d: Pelletized Lime (90% Calcium Magnesium Carbonate equivalent derived from ground limestone) applied at a rate of 50 lbs. / 1000 sq. ft. (1 ton/Acre) using a properly calibrated broadcast spreader.

#4 December 15th – 20th Application #4: Post-emergent weed control spot-applied in liquid form, to control grass, sedge, and broadleaf weeds.

#5 January 15th – 20th Application #5: Post-emergent weed control spot-applied in liquid form, to control grass, sedge, and broadleaf weeds.

#6 February 15th – 28th

Application #6a: Post-emergent weed control spot-applied in liquid form, to control grass, sedge, and broadleaf weeds.

Application #6b: Verti-cutting of all non-irrigated turf; and COR-designated areas of irrigated turf in preparation for overseeding by slit seeding.

Application #6c: Overseeding of all non- irrigated turf; and COR-designated irrigated turf by slit-seeding.

Application #6d: Pesticide application applied in granular form for the control of the crane fly.

#7

March 15th – 31st

(Time fertilizer application after flush of spring growth has subsided)

Application #7a: Post-emergent weed control spot-applied in liquid form, to control grass, sedge, and broadleaf weeds.

Application #7b: Granular, minimum 50% slow release fertilizer applied at rate of 2.0 lb. of Nitrogen/1000 sq.-ft. (1.0 lb. water-soluble Nitrogen) using a properly calibrated broadcast spreader. Base Phosphorus and Potassium percentages on recommendations of the soils report.

Application #7c: Pre-Emergent herbicide applied in granular form for control of annual bluegrass, and other grass and broadleaf weeds. (Adjust timing with Soil Temperature)

#8 April 15th – 20th

Application #8a: Post-emergent weed control broadcast in liquid form, to control grass and broadleaf weeds.

Application #8b: Core…