36C78619Q0053-002.pdf

Grounds Maintenance / Jacksonville National Cemetery

ATTACHMENT I

WORK PERFORMANCE SPECIFICATIONS ATTACHMENT TO SOLICITATION

Table of Contents Page

1. ATTACHMENT B (UNDERGROUND SPRINKLER SYSTEMS)

2. ATTACHMENT C (HEADSTONE MAINTENANCE)

3. ATTACHMENT D (HEADSTONE SETTING)

4. ATTACHMENT E (LAWN MAINTENANCE)

5. ATTACHMENT F (LAWN MAINTENANCE)

6. ATTACHMENT G (LAWN MAINTENANCE)

7. ATTACHMENT H (LEAF COLLECTION)

8. ATTACHMENT I (PLANT MATERIAL MAINTENANCE)

9. ATTACHMENT J (PRUNING STANDARDS)

10. ATTACHMENT K (GROUNDS REPAIR AND REFILLING)

11. ATTACHMENT L (TRASH AND DEBRIS REMOVAL)

12. ATTACHMENT M (COMMITTAL SHELTERS)

13. ATTACHMENT N (JANITORIAL SERVICES)

14. ATTACHMENT O (TRANSPORTATION OF CASKETED REMAINS)

15. ATTACHMENT P (PRESSURE WASHING)

16. ATTACHMENT Q (CEMETERY PONDS)

17. ATTACHMENT R (REFLECTION POOL AND FLOATING POND FOUNTAINS)

18. ATTACHMENT S (BUFFER ZONES)

19. ATTACHMENT T (PLACEMENT/REMOVAL AVENUE OF FLAGS AND TENT)

20. ATTACHMENT U (SNOW AND ICE REMOVAL)

ATTACHMENT B

UNDERGROUND SPRINKLER SYSTEMS SYSTEM

INSPECTION AND MAINTENANCE

A. GENERAL: All work performed under this section is subject to the General Requirements and Contract Documents to bidders which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

B. SCOPE: Work consists of daily, weekly and monthly inspection and maintenance of the installed sprinkler system.

C. GENERAL REQUIREMENTS:

1. DESCRIPTION: The work specified herein shall be provided to facilitate the successful and ongoing operation of an automatically controlled underground landscape irrigation system, including system controllers and control devices, control valves, irrigation pipe, sprinkler heads and field wiring.

2. INSPECTIONS AND MAINTENANCE:

a) This contract will cover daily, weekly and monthly diagnostic, troubleshooting, and repair service as needed, which includes emergency callback service, periodic inspections and preventative maintenance of all irrigation system components, controllers, control devices, pump stations, irrigation piping and provide reports to COR/Alternate COR. The contractor shall be required to perform the following.

(1) Underground Irrigation Systems with Stand-Alone Controllers

(a) Provide monthly examination of irrigation system by walking site and performing a thorough inspection of grounds and irrigation components and provide report to COR/Alternate COR.

(b) During each inspection, prepare a list of all trouble spots and problem issues that are visibly identifiable. In addition, review system operation with on-site operators to determine and record additional issues experienced during daily operation that may not be readily observable.

(c) In accordance with inspection notes, physically inspect all field controllers, including visible wiring in controller cabinet to insure all wires are connected properly. Adjust controller programs to reflect site specific requirement, seasonal changes, and cemetery staff needs.

(d) Semi-Annually inspect controller grounding grid for good mechanical connection and provide report to COR/Alternate COR.

(e) Verify operation of ALL irrigation valves and spray devices by manually running each station on each controller monthly.

(f) Adjust spray devices weekly to assure proper spray pattern and radius of water pattern.

(g) When necessary, repair or replace broken or malfunctioning spray devices, broken irrigation pipe and wiring.

(h) Shall conduct daily inspection of irrigation pump house to include pumps, filters and irrigation logs.

(i) Repair and replacement parts shall be furnished by the government. A limited amount of repair parts will be kept on hand, all parts required that are not in stock will be requested through the COR in writing. Contractor shall conduct an inventory of all in stock parts bi-monthly and turn report into COR.

(j) If installed, verify that all flow sensors are operating properly. Recalibrate as required to meet manufacturer’s recommendations.

(k) Verify that all system master valves are operating properly. Perform preventive maintenance service to valves to meet manufacturer’s recommendations.

(l) Clean all filtering devices on irrigation system, including but not limited to mainline filters, drip line filter, and spray head filter devices. Mainline filter in pump house will be cleaned monthly, other filters as needed or directed by COR/Alternate COR.

(m) At least twice annually, test all controller grounding for proper resistance according to equipment manufacturers recommendations. Provide written report detailing grounding resistance for each controller, highlighting deficient grounding locations and notifying the site manager of required action.

(n) Provide a March Spring Start-Up and October Winterization service for the entire irrigation system or as directed by COR/Alternate COR.

(o) Conduct daily inspection of main irrigation pump house and provide documentation to

COR/Alternate COR monthly.

(p) Change oil in main irrigation pumps according to manufactures recommendations and dispose of oil properly.

(2) Underground Irrigation Systems with Computer-based Central Control

(a) Perform all system inspection and maintenance tasks as outlined in the previous section for

Underground Irrigation Systems with Stand-Alone Controllers.

(b) Check software event logs daily to verify system has been operating properly. Adjust program settings in the software and make required program modifications to respond to site issues or problems as necessary.

(c) Verify communication is intact between Central Control computer and all field controller devices.

Check program schedules for proper operation and adjust if necessary.

(d) Verify system back-up function is programmed and working properly. Perform system back-up, provide back-up storage device to site manager for safe storage in remote locations.

(e) Verify all field controllers have back-up programs, adjust programs as necessary to allow for changing site conditions, seasonal changes, and cemetery staff needs.

(f) Verify that system Weather Station is operating properly. Perform preventive maintenance service to Weather Station to meet manufacturer’s recommendations.

(g) All underground repairs to piping and wiring is the responsibility of the contractor.

ATTACHMENT C

HEADSTONE MAINTENANCE AND CLEANING

A. GENERAL: All work performed in this section is subject to the General Requirements and contract documents forming a part of these specifications, and the Contractor shall be responsible for and governed by all the

B. SCOPE:

1. NCA Standards and Measures:

a) Standard 4.1: Headstones, markers, and niche covers are clean, free of debris and objectionable accumulations.

(1) Measure 4.1a: 95% of headstones, markers, and niche covers that do not show evidence of debris or objectionable accumulations.

Work consists of cleaning all headstones as specified by the COR/Alternate COR to remove objectionable material and discoloration, such as accumulations of bird droppings or mud, tire and hose markings, grass stains, residue from trees, fungus, and so forth.

C. GENERAL REQUIREMENTS: Headstones identified by the COR/Alternate COR shall be cleaned prior to Memorial

Day and Veteran’s Day and any other time as determined by the COR/Alternate. The natural surfaces shall be retained. They shall not be painted, white washed or calcimined. Any headstones that have any dirt splash up or grass debris from mowing/trimming will be promptly cleaned when found and will not constitute a charge for cleaning of such stones. Contractor will inspect and verify cleaning and turn in list of headstones cleaned to COR/Alternate COR.

1. PROCEDURE:

a) Clean water and D2 shall be used to clean headstone. Cleaning techniques with water shall include low pressure spraying, scrubbing using a soft brush and rinsing.

b) When water under pressure is used, the pressure will not exceed 800 psi. Excessive soil may be removed with plain water and a soft brush (no wire brushes), followed by rinsing with clear water.

c) If water used in cleaning should soften the soil around the base of the headstone loosening the headstone, care shall be taken not to tip the stone out of plumb or alignment.

d) Care shall be taken to protect the turf area from any damage. Any turf damaged by the Contractor shall be restored at Contractor's cost.

e) A designated cleaning solution approved by NCA will be used to clean headstones.

ATTACHMENT D

HEADSTONE SETTING AND ALIGNMENT

A. GENERAL: The work performed in this section is subject to the General Requirements which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

a) Standard 3.2: Headstones, are properly installed.

(1) Measure 3.2a: The percent of upright headstones in active burial sections that are installed to be uniform in height (25”- 26” above ground) and horizontally and vertically aligned with inscriptions visible and installed to ensure a pleasing top line while compensating for ground contours. Proper height and alignment of each headstone or marker is maintained.

b) Standard 3.1: Graves in national cemeteries are marked within 60 days of the interment.

(1) Measure 3.1a: 100 percent of headstones, are set within 10 calendar days of receipt.

2. Work consists of setting new or replacement headstones on gravesites, resetting due to daily internments or conducting fine tune and alignment on those already in place that have shifted out of vertical or horizontal alignment. It includes reporting physical defects to the COR/Alternate COR.

C. GENERAL REQUIREMENTS: Upright white marble headstones are to be used at the Jacksonville National

Cemetery as determined through direction of the National Cemetery Administration, Central Office (in accordance with the general plan of the cemetery). Headstones shall be installed as soon as possible or as directed by

COR/Alternate COR but within ten (10) calendar days (maximum) of final inspection by COR/Alternate COR. The

Contractor shall submit a daily schedule of setting and alignment prior to start of work to the COR/Alternate COR.

The schedule will be used in performing inspections on settings and alignments. Once headstones have been set, the contractors who set the headstones will sign headstone sheet, the contractor’s foreman shall sign sheet verifying headstones are set in proper numerical order and set to proper height and alignment. Provide the signed and dated list to the COR/Alternate COR of all headstones set that day by 3:30pm so they can be inspected the same day of setting. Numerical order shall be confirmed by the contractor supervisor and the COR/Alternate COR at the same time by verifying with the internment gravesite layout maps.

1. PROCEDURE, NEW AND REPLACEMENT HEADSTONES:

a) The responsibility for ordering headstones, checking for proper wording and initial inspection for damages shall be that of the Government.

b) Headstones are received at the Cemetery and unloaded by the contractor. If there is any breakage or damage in any form due to the Contractor's handling or negligence, the cost for replacement will be borne by the

Contractor. The COR/Alternate COR shall designate a suitable area for storage of the stones. Initial inspection will be accomplished by COR/Alternate COR upon receipt. Defective headstones will not be set.

Replacement headstones will be ordered by cemetery staff.

Upright headstones for individual internment sites shall be erected on the centerline (12) inches in from the head of the grave with the inscription facing the grave. They shall be set plumb and aligned laterally, transversely, and diagonally with the headstones on other graves. Measurements shall be taken from the section layout control points and not from headstones previously set. New and replacement headstones in old sections of National Cemeteries where such stones have not been and cannot be set at the standard height shall be set at the same distance above the ground as the adjacent headstones, provided they can be set with the inscription above the ground level. In new sections of the cemetery, all upright headstones shall be set at a height of 25”-26” inches from the finished grave to the top of the arc. Where headstones have been previously set at other heights above grade, but in general, at a uniform height throughout an area, and otherwise present a neat overall appearance with the inscription visible, resetting for the sole purpose of attaining the stated height is unnecessary. The nominal height of 25”-26” inches given for the current standard of headstone setting is the standard height. Minor deviations in the less than nominal height is permissible to provide a uniform appearance in the top line to compensate for slight ground rises or depression within a burial section. Where a considerable number of adjacent stones are set or reset in a section, and ground conditions are known to require an allowance for vertical settlement, an extra inch may be permissible in the above ground projection when the stone is initially set. All new headstones set in non-turf areas shall be set at 27 ½” to compensate for placement of sod to keep the above mentioned heights once sod is placed.

c) Trees or shrubs obstructing headstones shall be noted and the COR/Alternate COR shall determine remedial action, and any modification needed for installation of a headstone.

d) Headstones shall be lifted, transported and set by at least two (2) people unless special one-person devices are approved. Realignment, when consisting merely of straightening the headstone, called fine tune and alignment will be accomplished by a minimum of two people. Older headstones will be realigned laterally, transversely and diagonally in the same manner as new markers.

e) Damaged headstones, rejected and replacement headstones ordered would be, upon receipt of the new headstones, destroyed by the contractor by means of breaking the headstone with a maul or sledge hammer to where no wording is legible. Resultant debris will be disposed of and removed from the cemetery grounds by the contractor. Headstones shall be destroyed and disposed of within two days from the date they are pulled.

f) Headstone(s) will be set within ten (10) calendar days after final inspection by COR/Alternate COR to keep within the OAI Requirements.

g) Contractor personnel are responsible for the unloading of headstones from the delivery truck.

h) Contractor will be held liable for replacement cost of any headstones damaged during the setting process.

2. Adjustment, raising and realigning newly set headstones due to initial settling, improper compaction or contractor error within a one-year period will not constitute Headstone Raise, Lower, Realign, Reset, Backfill as described in the Schedule of Deliverables and will be at the contractor’s expense. Contractor will be responsible for adjusting, pulling and resetting headstones that move or need to be pulled for internment process or weather conditions.

ATTACHMENT E

LAWN MAINTENANCE: FERTILIZING, WEEDING

A. GENERAL: All work performed under this section is subject to the General Requirements which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

a) Standard 2.1: Visually prominent areas have a well-established, healthy stand of turf.

(1) Measure 2.1a: 100% of visually prominent areas that are generally weed free.

(2) Measure 2.1b: 95% of visually prominent areas with established turf that is generally free of bare areas.

b) Standard 4.2: Grounds are maintained in a manner that avoids safety hazards for visitors and staff.

(1) Measure 4.2a: Safety hazards (holes, pests, hazardous trees and branches, sprinkler heads, etc.) that are identified and corrective action initiated within the same workday.

2.Contractors shall be responsible for maintaining the turf area of the cemetery and the immediate area surroundings of the cemetery in a healthy condition by proper application of fertilizers, fungicide or chemicals (to control weeds, diseases and insect pests) and lime (if soil tests indicate it is needed). Turf in burial areas shall be weed free to the extent the weeds do not distract from overall appearance. All turf shall be pest and disease-free. The turf is to be aerated or de-thatched in the spring or as directed by COR/Alternate COR on a yearly basis. Type of aeriation or de-thatching will be conducted at the recommendation of the UF Extension Office.

EQUIPMENT AND SUPPLIES:

3. The Contractor is to supply all necessary applicators, hoses and other equipment. All equipment used to dispense fertilizers, herbicides, fungicides or other chemicals will be calibrated at the beginning of the growing season and or requested by the COR/Alternate COR. Calibration documentation will be provided to the COR/Alternate

COR.

4. Water will be furnished by the government. This facility has an automatic irrigation system throughout which will be monitored and regulated by the Contractor.

5. The Contractor shall furnish all required chemicals, fungicide, fertilizers and any other supplies. The Contractor shall determine the necessary formulation of all chemicals, and the required amount of lime as indicated by the soil tests. Soil tests will be conducted yearly and are obtained by contractor. Soil samples will be taken from all burial sections, around Administration Building, Committal Shelters and locations throughout the cemetery, or as directed by the COR/Alternate COR and be sent to a certified soil laboratory for analysis. Copy of results shall be mailed to COR and Contractor. Test results will show any deficiencies and the needed corrections. Contractor will be responsible to send a turf samples to a certified pathology center for testing as directed by the COR/Alternate

COR if any disease is expected in any area of the cemetery.

D. GENERAL REQUIREMENTS:

1. The Contractor shall be responsible for taking all precautions to prevent damage to the cemetery, in any manner, including headstones, markers, monuments, flower vases, trees and other structures during maintenance operations. The Contractor shall be charged current replacement costs for headstones/markers, other cemetery structures or property damaged because of actions by contractor personnel.

2. Fertilizer: Shall be applied based on the results and recommendations of a soil test for each section. Fertilizer will be applied during the growing period (March – August). This will be reported to the COR/Alternate COR on the appropriate form no later than 5 working days prior to application.

3. Lime: When soil tests indicate a need for lime, it shall be applied at the rate indicated in those tests. Time of application shall be in late fall or early winter, unless local practice indicates a more favorable time.

4. Weed Control: All weed growth and disease shall be controlled by means of herbicide, fungicide, pesticide application, manually or any other method approved by the COR/Alternate COR. All areas of cemetery, including bedding areas will be treated for weeds as needed or as directed by COR/Alternate COR. All personnel using such sprays shall be properly trained, and the person in charge shall be duly licensed by the State of Florida to use pesticides. Contractor will provide a copy of license to the COR/Alternate COR. Turf areas are to be kept weed free. Weeds that cannot be chemically treated shall be manually extracted. Upon being notified the contractor will have 5 working days to treat identified areas or manually extract weeds.

5. Gophers and Moles and any other Pest: Gophers and moles and any other pest shall be controlled by elimination of their food source using pesticides applied by a licensed applicator or a licensed trapper. The Contractor shall ensure that soil shall be tamped into holes and turf replaced to insure acceptable appearance at all times.

6. Pesticides and Herbicides: Contractor will keep a record and SDS of all pesticides/herbicides and any other chemicals applied and furnish copy to COR/Alternate COR within five working days prior of application.

Records will show type, amount, application area, weather conditions and signs will be posted in all areas treated informing the public that a chemical has been applied (Date and Time of Application).

7. Contractor shall provide a turf management plan to the District Agronomist for approval within 30 days of being awarded contract. Turf Management Plan SHALL include a minimum of three preventative applications of fungicide for entire cemetery.

8. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

COR/Alternate COR will determine if repair or replacement is satisfactory.

ATTACHMENT F

LAWN MAINTENANCE: SODDING

A. GENERAL: All work performed under this section is subject to the General Requirements and Contract Documents to

Bidders, which form a part of these specifications, and the Contractor shall be responsible for and governed by all the

a) NCA Standards and Measures:

a) Standard 2.2: The turf used is compatible with the geographic region.

(1) Measure 2.2: The percentage of national cemeteries using turf

b) Standard 2.7: Gravesite re-openers avoid damage and ensure continuation of a well-established, healthy stand of turf.

(1) Measure 2.7a: 100% of grave re-openers during the growing season that show healthy turf re-established within 60 days of the interment.

(2) Measure 2.7b: 100% of winter grave re-openers that show healthy turf re-established within 60 days of the start of the growing season.

c) Standard 2.8: Avoid damage and ensure continuation of a well-established, healthy stand of turf during grounds maintenance operations.

(1) Requirement 2.8: Turf damage due to grounds maintenance tasks is identified and corrective action initiated by close of business the same day.

b) Work consists of sod bed preparation and sodding of areas of the cemetery where the turf has been disturbed or has died. All newly dug or refilled graves will need re-sodding.

c) All new and subsequent graves will require re-sodding. Sod for new interment areas will be available by saving or relocating sod. If sod is not available for relocation, contractor will be responsible for providing sod.

d) The Contractor will be responsible for removing and replacing sod in the new interment areas and for daily subsequent interments. Sod will be replaced on all internment sites by the close of business the same day of internment unless weather conditions don’t allow at which time re-sodding will be determined by COR/Alternate COR. Internment site shall be raked smooth and level with surrounding internment sites prior to sod placement.

e) Sod shall have no gaps, overlapping of edges and shall be tamped once placed.

f) The Contractor may be allowed to store sod in designated area for use.

g) The Contractor shall be responsible for the removal and disposition of dead turf and shall refill the site with quality topsoil and perform the sodding to include the bare areas to insure a quality turf. Contractor will be responsible to provide top soil.

h) All sod delivered to cemetery shall require a copy of delivery tickets, indicating date, weight, analysis, purity, and vendor’s name, etc. are to be submitted to the COR/Alternate COR.

i) Once a full row of new internment sites has been used and all headstones have been placed for that row, sod shall be placed within the next two work days.

D. The turf used is compatible with the geographic region and of the same type establish at the cemetery.

E. GUARANTEE:

a) The Contractor shall be responsible for mowing and watering all sodded areas and maintaining them in a healthy and vigorous condition. Hand watering will be accomplished with hoses or other watering methods, irrigation will not be used for watering individual internment sites.

b) The Contractor shall, at his own expense, replace any sod which has died or been damaged during the establishment period.

c) Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR immediately. Contractor will be responsible for repair or replacement of all damage.

COR/Alternate COR will determine if repairs can be completed or replacement is required. COR/Alternate COR will determine if repair or replacement is satisfactory.

ATTACHMENT G

LAWN MAINTENANCE: MOWING, TRIMMING & EDGING

A. GENERAL:

1. All work performed under this section is subject to the General Requirements and contract documents which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

a) Standard 2.1: Visually prominent areas have a well-established, healthy stand of turf.

(1) Measure 2.1a: Visually prominent areas are generally weed free.

(2) Measure 2.1b: Visually prominent areas with established turf is generally free of bare areas, there shall be no signs of "grass burns" caused by improper use of mowers.

(3) Measure 2.1c: Turf in visually prominent areas is maintained within one inch above the range of that which is professionally recommended for that type and region according to the Cemetery Grounds

Management Plan. Optimally, the height is no more than half an inch above that range.

b) Standard 2.6: Visually prominent areas in the cemetery are properly trimmed and edged.

(1) Measure 2.6a: Headstones show turf trimmed to the recommended mowing height. There shall be no signs of turf being scalped by string trimmers. String trimmers will have anti-scalping devices on always.

(2) Requirement 2.6c: Other features on cemetery grounds are trimmed or edged within appropriate limits.

2. The Contractor shall be responsible for mowing; edging and trimming all grass within the cemetery and outside cemetery as specified by the contract or as directed by the COR/Alternate COR. Contractor shall turn in a turf maintenance plan including fertilization, weed control, pest control and a minimum of three preventive fugus treatments throughout entire cemetery.

C. EQUIPMENT:

1. Riding mowers may be used provided they are not operated within two (2) inches of headstones, markers, monuments, tree trunks or other vertical surfaces.

2. Commercial grade power trimmers and power edger’s will be used to trim grass from around headstones, monuments, markers, etc.

3. Cutting blades on mowers must be sharpened a minimum of once a week so that grass tips are properly cut- - not torn or damaged. Contractor will be required to keep and provide documentation of date of all blades being sharpened. Cutting heights of all mowing equipment shall be set according to heights specified below. The height of grass is what is measured to get correct cutting height.

D. GENERAL REQUIREMENTS:

1. The Contractor shall be responsible for mowing; edging and trimming all grass within the cemetery and outside the main entrance (15X250ft) to the East and (15X2050ft) to the West on both sides of Lannie road up to the fence line across from the main entrance. From the intersection of Lannie and Ethyl road to the cemetery property line on the North/West side of Ethel road. The non-turf open fields in front of the maintenance facility around to columbarium’s and area on back side of pond 4 shall be mowed monthly or as directed by the COR/Alternate

Turf shall be cut to maintain heights as set forth below:

Cutting height shall be established as per requirements of the turf installed during the with approval from the District

Agronomist.

2. Mowing of turf areas will be done a minimum of once a week during growing season, which is March through

November or as directed by the COR/Alternate COR. The growing season may require mowing twice weekly.

Mowing should be performed often enough so that no more than 1/3 of leafage is removed at any one mowing.

During dormant periods, mowing will be done as directed by the COR/Alternate COR. Turf in burial and public areas should be maintained at a height within one-inch range of that which is professionally recommended for the grass type for that geographic region. Optimally, the height should be no more than half an inch above that range.

Grass is trimmed on borders. This includes mowing around all ponds, trimming and edging inside and outside of fence around Maintenance Facility and curbing.

3. EDGING: All streets, curbs, sidewalks, tree wells, irrigation control boxes, control markers, bedding areas, rock pathways, shall be edged inside and outside cemetery grounds weekly.

4. All un-mowed grass around headstones, monuments, markers, and other vertical surfaces shall be trimmed weekly to keep the grass at the height standard described in section D.2 of this attachment.

a) Care will be taken near headstones to prevent damage to the headstone.

b) Grass clippings/stains will be removed from headstone bases after trimming is completed.

c) Trimmers will be kept level to prevent scalping between and around headstone. All string trimmers shall have anti-scalping devices attached always. Any turf that has been scalped and does not recover shall be the responsibility of contractor to replace at their cost.

d) Discarded trimmer string shall be removed from the grounds after trimming operations are complete.

5. Care and maintenance of shrubs and flower bed areas. Shrubs and grasses will be trimmed monthly during summer months/growing season or as directed by COR/Alternate COR. Shrub trimmings shall be removed by close of business the same day they are trimmed. Shrub area shall be kept free of shrub trimmings and any other debris. Shrub maintenance also includes proper fertilizing and pest treatments.

6. The walkways (inside and out), flagpole bases, interment area, and roads will be cleaned up of grass clippings and leaves after mowing, weed eating, edging, and trimming by close of business the day the work was performed.

7. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

8. Extra care should be exercised in trimming operations when visitors are near internment operations or when visitors are present.

ATTACHMENT H

LEAF COLLECTION

1. All work performed under this section is subject to the General Requirements and Contract Documents to Bidders which form a part of these specifications, and the Contractor shall be held responsible for and governed by all the

a) Standard 2.3: All turf is free of debris, i.e., leaves, fallen branches and trash.

(1) Requirement 2.3a: Turf areas are cleared of leaves and other natural debris as needed or at least weekly.

(2) Measure 2.3b: Turf in visually prominent areas is free of debris.

b) Standard 6.2: All areas where cemetery operations have been conducted are neat, clean and free of debris and equipment at the end of the workday.

(1) Requirement 6.2a: Debris, equipment, tools and supplies are removed at the end of each task or at the end of the workday.

(2) Requirement 6.2b: Roads, walkways, shelters, and burial sections are free of grounds maintenance debris by the end of the workday.

c) Standard 1.3: Roads, curbs, sidewalks, paths, parking lots, entry features, and perimeter walls/fences are clean and well-maintained.

(1) Measure 1.3a: Roads, curbs, sidewalks, paths, parking lots, entry features, and perimeter walls/fences are assessed as acceptable for their function based on a current Facilities Maintenance Checklist.

2. Work consists of collecting and removing from the cemetery grounds and the immediate area outside the cemetery wall, all fallen leaves, nuts, and twigs as frequently as necessary to keep a debris free appearance.

Random inspections shall be conducted by the COR/Alternate COR daily.

3. There are approximately 751 trees not including the ones in the Pond Buffer Zones.

1. Leaf collection and removal will be accomplished as required or directed by the COR/Alternate COR. All fallen leaves must be removed during this period, except when delayed by the onset of severe weather conditions.

COR/Alternate COR will schedule removal work accordingly.

D. PROCEDURE:

1. Leaves, nuts, and twigs will be hand raked, vacuumed or blown by walk-behind push type machines from interment areas into the roadways, and then collected and properly disposed of from cemetery grounds which includes right of way outside cemetery walls. Any accumulation of mulched leaves will be removed from the cemetery. Leaves and debris will not be blown into bedding areas.

2. The Contractor will inspect all areas of the cemetery during this period and ensure that there is no accumulation of leaves in any area.

3. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately.

ATTACHMENT I

PLANT MATERIAL MAINTENANCE

1. All work performed in this section is subject to the General Requirements and instructions to bidders which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

a) Standard 3.2: Trees and shrubs are healthy, vigorous, and free of pests and disease and/or are maintained in accordance with the Cemetery Grounds Management Plan.

(1) Requirement 3.2: Trees and shrubs are healthy, vigorous, and free of pests and disease and/or are maintained in accordance with the Cemetery Grounds Management Plan.

(a) Trees and shrubs are to be maintained in a healthy, vigorous condition free of pests and disease.

(b) Trees and shrubs shall be trimmed and maintained at a proper size and shape for its size and type according to industry standards.

b) Standard 3.3: Trees and shrubs are maintained so that they enhance and do not detract from the appearance of public areas.

c) Standard 4.1: Cemetery planting beds are well maintained, attractive, and are compatible with the geographic region.

(1) Measure 4.1b: Planting beds that are generally weed free.

(2) Requirement 4.1c: Plants in planting beds are healthy, vigorous, and free of pests and disease.

(a) Plants and planting beds are to be maintained in a healthy, vigorous condition free of pests and disease.

(b) Cemetery planting beds are well maintained and attractive.

d) Standard 4.2: Grounds are maintained in a manner that avoids safety hazards for visitors and staff.

(1) Measure 4.2a: Safety hazards (holes, pests, hazardous trees and branches, sprinkler heads, etc.) that are

(a) Trees shall be maintained in a condition free of broken limbs or branches.

(b) Ornamental trees and shrubs shall be pruned in a manner that ensures they do not pose a hazard to staff and visitors.

e) Buffer areas are maintained so that they enhance and do not detract from public areas.

f) High maintenance areas, in which turf is not a part of the cemetery design, will be maintained in a manner that is appropriate for the medium in place.

g) Work consists of, but is not limited to, maintaining shrubs and trees in a healthy and attractive condition by proper watering, pruning, removal of dead branches, fertilization, cultivation, mulching and treatment of pest.

Contractor will be responsible of eradication of all pest identified in all trees and shrubs. Mulch will be replaced when needed or as directed by the COR/Alternate COR.

1. Personnel shall be properly trained in the operations they are to perform. If pesticide sprays are used, the person in direct charge will be licensed by the State and a copy of license kept on file by contractor and COR/Alternate

D. EQUIPMENT:

1. All necessary equipment for this maintenance performance shall be furnished by the Contractor.

2. All cutting tools will be kept sharp and properly functioning.

3. Materials for spraying and fertilizing will be supplied by the Contractor and proper records kept in accordance with state regulations.

4. All equipment used for spraying and fertilizing will be calibrated before the beginning of the growing year and as directed by the COR/Alternate COR.

E. PROCEDURE:

1. Trees will be kept free of suckers and broken branches.

2. All cuts will be made according to ANSI A300 Standards.

3. The saucers (watering basins) around newly planted trees will be kept free of grass and weeds. Mulch will be added when required and provided by the contractor. No bark chips or nuggets will be allowed.

4. All new trees shall be staked (as indicated in Department of Memorial Affairs Standard Specifications – obtained from the COR/Alternate COR). Any tree showing adverse effect from high winds will also be staked. Trees, which have been damaged in any way, will be reported to the COR/Alternate COR, or his authorized representative. All plant material destroyed by the Contractor will be replaced at Contractor's cost.

5. Hedges will be trimmed to promote a healthy and attractive appearance and uniform growth over all parts of the plant. Hedges and shrubs shall be kept free of dead branches, leaves and all weed growth. Weeds and their root system will be removed.

6. Beds containing shrubs shall be kept attractive and free of weeds. Any cultivation shall be generally shallow to avoid any damage to roots. Dead or dying plant material shall be reported to the COR. Replacement plants, if needed, shall be furnished by the COR/Alternate COR and planted and maintained by the Contractor, as funds are available.

7. All shrubs shall be watered during the growing season to the degree needed to maintain an attractive appearance should natural rainfall fail to provide the moisture needed.

8. There is 127,564 square feet of bedding areas.

9. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

ATTACHMENT J

PRUNING STANDARDS FOR TREES

1. All work performed under this section is subject to the General Requirements and Instructions to Bidders which form a part of these specifications, and the Contractor will be responsible for and governed by all the

a) Standard 3.2: Trees and shrubs are healthy, vigorous, and free of pests and disease and/or are maintained in accordance with the Cemetery Grounds Management Plan.

(1) Requirement 3.2: Trees and shrubs are healthy, vigorous, and free of pests and disease and/or are maintained in accordance with the Cemetery Grounds Management Plan.

(a) Trees and shrubs are to be maintained in a healthy, vigorous condition free of pests and disease.

b) Standard 3.3: Trees and shrubs are maintained so that they enhance and do not detract from the appearance of public areas.

c) Trees and Shrubs shall be trimmed and maintained at a proper size, form and shape for its particular size and type according to industry standards. Trees shall be maintained in a condition that is free of broken limbs or branches.

2. Pruning should focus on maintaining tree structure, form, health and appearance by: Removing dead, dying, diseased branches to be provided by the Contractor. This requirement shall cover all trees on cemetery property.

3. There are approximately 751 trees located on the property that are not included in the Pond Buffer Zones.

1. The types of pruning generally used in the tree industry are as follows: Crown Cleaning, Crown Thinning, Crown

Raising, Crown Shaping and Crown Restoration as found in ANSI A300 standards.

1. CROWN CLEANING: Crown Cleaning shall consist of the selective removal of one or more of the following items: dead, dying, diseased, weak branches and water sprouts from a tree’s crown.

2. CROWN THINNING: Crown Thinning shall consist of the selective removal of branches to increase light penetration, air movement and reduce weight.

3. CROWN RAISING: Crown Raising shall consist of the removal of the lower branches of a tree to provide clearance.

4. CROWN SHAPING: Crown Shaping reduces the height and/or spread of a tree. Consideration should be given to the ability of a species to sustain this type of pruning.

5. CROWN RESTORATION: Crown Restoration should improve the structure, form and appearance of trees that have been severely headed, vandalized or storm damage.

6. METHODS:

a) When cutting back trees, drop crotch as much as possible and avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed.

b) In reducing overall size, attention is to be given to symmetrical appearance. The top is to be higher and the sides reduced to maintain a tree-like form.

c) When cutting back trees, one should have in mind to make them shapely and typical of their species.

d) In lifting the bottom branches of trees for under clearance which should be about fifteen (15) feet, (Ground

Level to height of First Limb) care should be given to symmetrical appearance, and cuts should not be made so large they will prevent normal sap flow. Trim high enough to allow sunlight to penetrate trunk sometime during the day.

e) In general reduction of size (cutting back or topping) not more than one third of the total area should be reduced in a single operation.

f) Dead or broken limbs will need to be removed immediately for staff and public safety.

7. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

ATTACHMENT K

GROUNDS REPAIR AND REFILLING OF SUNKEN GRAVES

1. All work performed under this section is subject to the General Requirements and Contract Documents to bidders which form a part of these specifications, and the Contractor shall be responsible for and governed by all the

a) Standard 4.2: Grounds are maintained in a manner that avoids safety hazards for visitors and staff.

(1) Measure 4.2a: Safety hazards (holes, pests, hazardous trees and branches, sprinkler heads, etc.) that are

b) Standard 2.4: The grade of every gravesite blends in with adjacent grade levels.

(1) Measure 2.4a: Gravesites have grades which are level and blend with adjacent grade levels.

(2) Measure 2.4b: Sunken graves have been identified and repaired to re-establish the ground level in accordance with NCA Standards and Measures.

2. Work consists of refilling sunken graves with suitable soil to match existing adjacent graves. The cemetery will be checked for holes and washouts daily and will be filled immediately.

3. Damage to the grounds occurs due to pests and can be the cause of injury to visitors and personnel. The cemetery will be checked for pest holes daily and will be filled immediately.

1. A sunken grave is defined as any gravesite that has receded two (2) inches from the existing adjacent grade or has excessive low spots from mower tires. Standard graves excavated and backfilled are approximately three and one-half feet wide and approximately eight feet long. The Contractor will identify sunken graves requiring repair and give report to COR/Alternate COR for approval prior to repairing.

2. Refilling of sunken graves will be accomplished as soon as practicable.

3. Partially sunken graves may occur after weather events. This can appear as a small to medium hole outlining the grave or headstone setting. This type of grade issue can cause injury to visitors and staff and must be repaired as soon as possible.

4. Any graves identified as sunken must be secured with safety barriers until repairs can be affected, by grave boards or cones to prevent injury to visitors and personnel.

5. Pest holes or any other hole that open will be repaired immediately when found.

a) Sunken graves will be filled with approved select backfill and tamped to within two (2) inches of established grade. Topsoil will be added to bring the gravesite to established grade. The disturbed area will then be raked free of stones and any debris larger than one (1) inch measured in any direction. The area will then be sodded as specified (See Attachment F, Lawn Maintenance: Sodding). Contractor shall provide all topsoil.

b) When possible, sod should be removed and replaced. If the sod is not reusable the contractor will furnish new sod to be replaced on internment site.

c) Area should be tamped level after filling the hole.

d) All damaged graves will be secured with safety barriers until repairs can be affected, by grave boards or cones to prevent injury to visitors and personnel.

2. Small holes caused by pests, small animals or holes that open around headstones will be repaired immediately due to the danger they pose to personnel visiting or working on the grounds and will not be considered a sunken grave repair. Small holes can be filled and hand tamped (See Attachment E, section D General Requirements, No.5)

a) The area will then be sodded as required. (See Attachment F, Lawn Maintenance: Sodding).

3. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

ATTACHMENT L

TRASH AND DEBRIS REMOVAL

1. All work performed under this section is subject to the General Requirements to bidders which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

a) Standard 5.2: Trash is collected, disposed of, and does not detract from cemetery appearance.

(1) Measure 5.2a: The percent of national cemeteries that have central trash collection points established in locations that are screened from public view.

(2) Requirement 5.2b: Public-use trash containers are adequate in number and well-marked, clean, neat, and in good repair.

2. Work consists of collecting and removing all trash, debris, dead or unsightly flowers, tree limbs, as well as any other debris within area defined by the COR/Alternate COR, in accordance with the floral regulations of the cemetery.

1. All trash, debris, contents of trash cans, dead or unsightly flowers and fallen tree limbs will be removed from the cemetery areas a minimum of once daily or more as necessary.

2. All grave decorations will be removed daily or as needed in accordance with cemetery floral regulations or as directed by COR/Alternate COR.

3. The Contractor will provide the necessary labor and suitable conveyance each workday for pickup of this debris from cemetery grounds. A dumpster placement area should be located within the contractor’s designated area of this cemetery and screened from public view.

4. Removal of debris and disposal away from the cemetery grounds shall be the responsibility of the Contractor.

5. All walkways, roads, and parking areas will be swept daily to include pressure washing excessive dirt from the roads if it cannot be swept. All cortege lanes located at the Administration Building and Committal Shelters and any other roads that have debris from the night before will be cleaned daily prior to the first service of any debris.

6. There is approximately 12,977 liner feet of roadway.

7. Contractor shall be responsible for storm clean-up to include but not limited to wind, rain, hail, snow, ice, tree damage. Cemetery should be checked and cleaned up next day to include weekends following the storm unless the extent of the storm prompts civil defense authorities to declare emergency movement only. Should this occur, clean-up should be done as soon as emergency restrictions are lifted.

8. Cemetery area includes all of the cemetery property to include surrounding areas inside and outside the wall to

Ethel and Lannie roads.

9. Contractor will perform a daily flower and unauthorized items pickup and dispose of accordingly. Contractor will clean all government provided vases and restock in vase receptacles located at the watering stations throughout the cemetery upside down so they do not collect water. Contractor will notify COR/Foreman when more vases are needed and the government will provide the vases.

10. Any damage to headstones, cemetery fixtures, grounds or equipment during grounds maintenance operations must be reported to the COR/Alternate COR immediately. Contractor will be responsible for repair or replacement of all damage. COR/Alternate COR will determine if repairs can be completed or replacement is required.

ATTACHMENT M

CLEANING AND SET-UP OF COMMITTAL SHELTERS

1. All work performed under this section is subject to the General Requirements which form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements there under.

1. Work consists of collecting and removing all trash and debris within area defined by the COR/Alternate COR.

Work also includes set up of chairs and equipment in the shelters prior to the beginning of services so that

Committal Services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

1. Daily cleaning of every shelter to be used that day or as Directed by COR/Alternate COR due to change in internment schedule.

2. Committal shelters will need to be clean of all debris and set up 30 minutes prior to the first scheduled service for that shelter.

3. Flowers petals and debris will be cleaned up between services. During inclement weather the contractor will be required to wipe down all benches as needed or directed by the COR/Alternate COR.

4. Storage room of the shelter shall be cleaned weekly to include: cleaning of the walls and floors.