36C78618R0134-001.docx

Subject to the availability of funding for FY 2018

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 36C78618R0134 X 02-08-2018

905CM009

Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford VA 22556 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford VA 22556 David Dixon 540-658-7233 The Department of Veterans Affairs National Cemetery Administration (NCA) anticipates awarding a firm-fixed price Design Build contract based on the Two Phase Design Build Process. The award will be made in accordance with FAR Part 15 "Contracting by Negotiation" and Far Part 36 "Construction and Architect-Engineer Contracts.”

The government intends to award without discussions, however; the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The three (3) most highly qualified offerors from Phase I will be selected to participate in the Phase II process.

Description of work: The contractor shall provide all labor, materials, tools, equipment, and the Master Plan and Design-Build services for Phase 1 to develop additional grave sites and a new entry feature at Sitka National Cemetery.

The scope of services to accomplish the project includes furnishing all professional Architectural and Engineering services to complete conceptual and final construction documents/specifications, all supervision, labor materials and equipment to construct a minimum of 50 in-ground cremains sites and 15 full casket traditional sites, a new entry feature and associated accessories/infrastructure in accordance with the statement of work. Remove gravel walkways, replace stairs and correct drainage issues as described in the solicitation.

Per VAAR 836.204, the magnitude of this project is between $1,000,000.00 and $2,000,000.00.

NAICS Code is 237990, Other Heavy and Civil Engineering Construction, with a Small Business Size Standard of $36.5M.

This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be rejected as non-responsive. To be eligible for award, the SDVOSB must be considered small under the relevant NAICS Code and must be registered and verified at https://www.vip.vetbiz.gov. Companies must have the Center for Verification and Evaluation (CVE) seal on their registration to be considered for an award; the VIP database will be checked both upon receipt of an offer and prior to award.

PROJECT LOCATION: Sitka National Cemetery, 803 Sawmill Creek Road, Sitka, AK 99835 An organized site visit will not be conducted for Phase I. A site visit will only be held in Phase II if requested by the selected Phase II participants. Details will then be provided by the Contracting Officer at such time.

All RFI questions shall be submitted to david.dixon2@va.govno later than 2:00 PM ET, Friday, February 23, 2018.

Note: Architect-Engineering firms that were involved in the preparation of the preliminary planning for this project are not eligible to participate in the Design-Build process.

This is not an Invitation for Bid (IFB); there will not be a public bid opening.

X x 52.211-10 X

(3) printed

2:00 PM

03-08-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Shall be submitted in Phase II only.

Table of Contents

A.1 PRICE/COST SCHEDULE

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

INSTRUCTIONS FOR PROPOSAL SUBMISSION

NOTE: THIS IS A PHASE I PROPOSAL ONLY. DO NOT SUBMIT PHASE-II INFORMATION WITH THE PHASE I PROPOSAL.

ALL PROPOSAL PREPARATION COSTS WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COSTS.

A. PHASE I REQUEST FOR QUALIFICATIONS (RFQ)

A. 1 Pre-Proposal Conference

No pre-proposal conference will be held for Phase I. The Offeror may investigate the site at their own convenience and expense.

A. 2 Pre-Submission Inquiries

Submit Phase I inquiries, questions or comments electronically to the Government's Point of Contact (POC). All requests for information or clarification must be submitted via email only to: david.dixon2@va.gov no later than 2:00 PM ET, Friday, February 23, 2018. Email subject line shall include “Sitka National Cemetery DB 36C78618R0134”. Unless the question deals with issues of a proprietary nature, responses to questions or comments will be posted as an amendment at https://www.fbo.gov under solicitation 36C78618R0134. No hard copy replies will be issued.

Instructions for submitting Phase II inquiries, questions or comments will be posted at https://www.fbo.gov with the RFP announcement.

A. 3 Date, Time & Place of Submission

Phase I proposals must be received 75 Barrett Heights Rd. Suite 309, Stafford, VA 22556 by the submission due date of March 8, 2018, 2:00 PM ET. Packages should be addressed to David Dixon, Contract Specialist. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned.

All mailed or delivery service packages may be subject to offsite scanning and may delay the receipt of your package by one or more days, please plan accordingly. Regardless of the manner you choose to deliver your package, it is the Offeror’s responsibility to ensure it is received before the submission deadline.

A.4 Phase I Submission Requirements

Phase I proposals will be accepted and evaluated for possible advancement to Phase II. Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award. Proposals shall contain all applicable information as required by the solicitation.

1. Offerors are required to submit one (1) original and three (3) copies of their technical proposal.

2. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound into volumes with a cover sheet for each volume displaying information required at item 6. The volumes shall be submitted in response to this solicitation. The proposal shall consist of two (2) physically separate and detachable submissions as follows: Volume I- Technical Capability (Factors 1 - 2) and Volume II – Past Performance Information (Factor 3). The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

a. Volume 1 shall be the Technical Management proposal (maximum 30 pages); and

b. Volume 2 shall be the CPARs/Past Performance (no maximum pages).

Phase 1 Technical Proposal Page Limitations

Volume I

**NOTE: Cover pages, index pages, CPARS evaluations, and PPQ’s do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 15 pages, the Government will only review 15 pages. Information submitted on the 16th page and beyond will not be reviewed.

3. Text: Text shall be at least single spaced, on 8 1/2 x 11 inch paper, with a minimum one-half inch margin all around. Pages shall be numbered consecutively. Printing double-sided is encouraged but each printed side will count as a single page towards the total sheet count limitation for the respective section. No foldout pages shall be used except for drawings as described below. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

4. Drawings: Drawings will be submitted as full size (30” x 40” maximum) hardcopy sheets and may be reduced and bound into the response booklet without being counted as separate sheets.

5. Font Size: Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

6. Proposals will be identified with the following information for each volume:

a. Solicitation Number

b. Solicitation Title

c. Contractor Name

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

7. The first page of the proposal shall include the information identified in provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of Volume 1 and 2 with the contact information.

8. Proposals shall contain all applicable information as required by the evaluation factors.

9. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number, Offeror(s) name and return address.

10. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne Express, etc.).

11. The Offeror shall submit one (1) sealed original Phase I offer and three (3) copies to the office of David Dixon, Contracting Officer, Department of Veterans Affairs, National Cemetery Administration by the date and time shown on the SF 1442.

12. Electronic Copy: Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used, then each Section submitted shall be a separate file. For example, all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD. The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

Postal Address/Courier Address:

David Dixon Contracting Officer U.S. Department of Veterans Affairs National Cemetery Administration Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford, VA 22556

A.5 Phase I Evaluation Factors

The Phase I evaluation will select no more than three (3) of the most highly qualified Offerors to advance to Phase II. A responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective Contractors. Offerors will be evaluated using the following factors:

Factor 1: Technical Approach – Design/Build Narrative Factor 2: Technical Qualifications Factor 3: Past Performance (Customer Satisfaction)

A.6 Order of Importance for Phase I Technical Factors

Phase I Technical Factors 1, 2, and 3 are equal in importance.

A.7 Selection

Selection of Phase II participants may be made without discussions.

B. PHASE II REQUEST FOR PROPOSALS (RFP)

B.1 Phase II Submission Requirements

Phase II proposals will be accepted and considered for award of a firm-fixed price contract. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award.

1. Offerors are required to submit one (1) original and three (3) copies of their technical proposal and one (1) copy of their price proposal.

2. Proposals will be submitted in two separately bound volumes.

a. Volume 1 shall be the technical management proposal (maximum 60 pages); and

b. Volume 2 shall be the price proposal (maximum 20 pages).

3. Proposals will be identified with the following information.

a. Solicitation Number

b. Solicitation Title

c. Contractor Name

d. Contractor DUNs

e. Volume Number (1 or 2);

f. Volume Title (Technical Proposal or Price Proposal)

4. The first page of the proposal shall include the information identified in provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of Volume 1 and 2 with the contact information.

5. Proposals shall be spiral bound (no 3-ring binders).

6. The proposal shall not exceed the number of pages identified in the table below. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

7. Proposals shall contain all applicable information as required by the evaluation factors.

8. Documents required: The proposals shall be submitted to the Contracting Officer by the due date and time as specified on the SF 1442 at the address as indicated below. The proposals shall be spiral bound into volumes (Volume I – Technical and Volume II – Cost) with a cover sheet displaying the RFP number, contractor name and address, contact name and telephone number and an index of the sections of each volume. The volumes shall be submitted in response to this solicitation. Volume I shall consist of the Technical Proposal and Volume II shall consist of the signed SF-1442, Price with CLIN pricing completed with a detailed price breakdown, acknowledgment of all amendments, printed copy “Representations and Certifications” as submitted in https://www.sam.gov, and bid guarantee.

An electronic version of Volume I and Volume II shall be delivered to the Contracting Officer on a compact disk (CD). The CD shall be clearly labeled with the solicitation number and Offeror’s name. The electronic version of Volume I and Volume II is due by the date and time shown on the SF 1442.

9. All transmittal envelopes or other packaging shall be clearly marked with the solicitation number, Offeror(s) name and return address.

10. All proposals should be mailed by fastest traceable means (i.e. FedEx, UPS, Airborne Express, etc.).

11. The Offeror shall submit one (1) sealed original offer (Volumes I & II), and three (3) copies of their technical proposal (Volume I) and one (1) copy of the Cost Proposal (Volume II) to the office of David Dixon, Contracting Officer, Department of Veterans Affairs, National Cemetery Administration by the date and time shown on the SF 1442.

12. Electronic Copy, Offerors shall include one copy of everything being submitted in paper to be also submitted on a CD. This CD shall be submitted at the same time and along with the paper copy and use MS Word, PDF and Excel format files only. If PDF is used then each Section submitted shall be a separate file. For example all required licenses must be one file, the technical proposal must be another file, and therefore there shall be more than one PDF file on the CD.

Postal Address/Courier Address:

David Dixon Contracting Officer U.S. Department of Veterans Affairs National Cemetery Administration Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford, VA 22556

Phase II Technical Proposal Page Limitations

Volume I

**NOTE: Cover pages and index pages do not count towards page limitations. Except for as noted, the Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation is 15 pages, the Government will only review 15 pages. Information submitted on the 16th page and beyond will not be reviewed.

B.3 Order of Importance for Phase II Technical Factors

All Phase II Technical Factors are equal in importance.

B.4 Basis of Award

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C. EVALUATION FACTORS

C.1 Technical Proposal Requirements. The proposal shall address the following evaluation factors during a 2 phase procurement process for Design Build.

C.2 Phase 1 Individual Evaluation:

Only the top three (3) ranking Offerors will be selected to submit Phase 2 proposals. For Phase 1, each evaluation factor is equal in importance. The Phase 1 evaluation will be conducted using the following factors:

Factor 1: Technical Approach: Design/Build Narrative: Proposals shall be evaluated based on the overall description of the design-build process from notice to proceed to project completion which shall include all stages of the contract including but not limited to: survey work, design submittal milestones, construction milestones, and closeout of the project. The VA NCA SSEB is looking for a play by play description for each phase of the design-build process. A complete and comprehensive narrative will receive a higher rating.

Factor 2: Technical Qualifications: The capability of the Design/Build team to perform on this contract will be evaluated per recent corporate specialized experience working on design-build contracts for projects of comparable size, complexity, and scope within the last ten (10) years.* Include the following information for only 5 of the most relevant projects on the past project work sheet attached herewith;

· Project title, location and contracting method (design build, design bid build, etc.)

· Project description including the building use.

· Project owner’s contact person name and telephone number.

· Project start and completion dates (original vs. actual) for each project, explain reason for increase in schedule if applicable.

· Project cost (original vs. actual), for each project, explain reason for increase in cost if applicable.

*Comparable size, complexity, and scope are defined as follows: Comparable size is defined as the dollar value of the past contracts as compared to the dollar value of this contract (are they comparable in cost,); Complexity is defined as the variety and number of different trades working on past projects as compared to the trades involved for this project, such as but not limited to; site survey, site investigation, utility work, paving, concrete, masonry, carpentry, landscaping, irrigation, etc. Scope is defined as having the same work products as required for this projects’ scope of work as applicable such as: site survey work, site utility work, earthwork, roads/parking, paving, crypts, columbaria, administrative office buildings, vehicle maintenance buildings, landscaping, and irrigation systems.

Technical Evaluation Rating Scale for Factors 1 and 2

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Factor 3: Past Performance (Customer Satisfaction) – Offeror shall submit the CPARS evaluations (final or interim) and/or Past Performance Questionnaire (PPQ) for the five (5) projects submitted under Phase I Factor 2 – Technical Qualifications. A PPQ should only be submitted if no CPARS exists. A PPQ form is attached herewith for distribution to former customers / clients for the customer/client to complete.

Rating will be based on how well the contractor performed on the contracts and the relevancy of the projects, projects for which CPARS or PPQs are submitted and should be similar to this project in terms of size, complexity, cost, scope and contract type.

Performance Confidence Assessments

C.3 Phase II Individual Evaluation:

In Phase II of this process, VA-NCA Contracting Officer will issue the solicitation to the three (3) highest ranked Offerors from Phase I.

Phase II Technical Evaluation Factors (Proposal): Proposal evaluation for award will include both Phase I and Phase II Technical Evaluation ratings. These ratings, when combined, are more important than cost or price. Phase II Evaluation Factors 1 thru 4 are equal in importance.

Evaluations will be based on the following evaluation factors:

Factor 1, Design and Construction Concept Narratives: Contractor’s understanding of this project’s scope shall be evaluated based on the Design and Construction narratives. Complete and comprehensive narratives will receive higher rating.

Sub Factor A: Design Narrative Provide a design narrative that describes all the design elements/features included in this scope of work. Include information about survey work, materials and finishes to be used for the structures, utility systems, and identify any special considerations as applicable.

Sub Factor B: Construction Narrative Provide a detailed construction narrative that describes phasing of the work as applicable: mobilization, staging, site preparation, utility work, erection of structures, irrigation and landscaping.

Factor 2, Management Approach: Shall be evaluated based on Project Delivery Philosophy, Organizational Chart and Narratives, Quality Assurance / Quality Control Plan.

Sub Factor A: Project Delivery Philosophy – Include a narrative concerning:

Methods for Successful Partnering: Communication and Conflict Resolution

Sub Factor B: Project Organizational Chart and Narrative Provide Organizational Chart; identify all key personnel listed in Factor 3 on the Organizational Chart, include title/role and name.

Provide Narrative that clearly describes the prime contracting firm (or firms if a joint venture) and individuals as well as the roles and responsibilities of individuals proposed as sub-consultants and sub-contractors.

Provide a list of all sub-consultants and all proposed sub-contractors; include web site address for each.

Sub Factor C: Quality Control Plans Provide a Quality Control Plan for the design phase of the project.

Provide a Quality Control Plan for the construction phase of the project.

Factor 3, Key Personnel: Key Personnel shall be evaluated based on relevant experience on past projects of comparable size, complexity and scope, key personnel must have at least 5 years of experience doing design and/or construction work. Job related licenses/registrations/certifications for key staff will improve overall evaluation rating. Key staff professional licensing in the state of Alaska will result in higher evaluation rating.

Biographical data shall include the following:

· Name of individual.

· Company employed by.

· Company position title.

· Years with the company.

· Describe work experience with 3 projects that were of comparable size, complexity, and scope to this scope of work.

· Position that the individual will hold in regard to this contract/project team.

· What percentage of the individual’s time would be committed to the project during design and/or construction phase, specify which phase.

· List current and active job related professional licenses/registrations/certifications (provide state and number.)

· Supply biographical data for only the following key personnel that will be assigned to this project (Note if one particular individual is proposed for more than one of the following positions, list that individual for each key position they will be filling):

· Prime Contractor’s Design-Build Project Manager who will manage the prime’s staff and all sub-consultants.

· Design Project Manager who will manage the design effort for this contract.

· Engineering Project Manager who will manage the engineering team for this contract.

· Construction Project Manager who will manage construction and sub-contractors on site during construction.

· Architect

· Structural Engineer

· Landscape Architect

· Mechanical Engineer

· Electrical Engineer

· Plumbing Engineer

· Irrigation Specialist

· Construction Field Representative/Superintendent.

Factor 4: Technical Solution for performance schedule: Provide project design and construction schedule. The Contractor’s understanding of project specific schedule parameters shall be evaluated. A complete and comprehensive schedule that includes design submission milestones and detailed construction task milestones per construction specifications institute (CSI) division will receive a higher rating.

Project Progress Schedule - The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

Sub Factor A: Design Period: Include pre-design site survey work, each design/construction document submittal milestone, and indicate government review periods. State all assumptions.

Sub Factor B: Construction Period: Include permitting as applicable, mobilization, site prep, staging, long lead items, start and completion of construction scope items, etc. State all assumptions.

Sub Factor C: Narrative of Schedule Parameters: Provide written commitment as to the time frame for project completion. Specify how much allowance has been made for anticipated weather delays and potential delays due to cemetery operations and events. State all assumptions.

Technical Evaluation Rating Scale for Factors 1 – 4

approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength and associated benefits to NCA.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level or omission of required information.

Factor 5: Price: Price is evaluated based on the Offeror’s total proposed price being complete, reasonable, and realistic given the proposed technical approach. The Offeror is directed to provide a cost breakdown of each CLIN itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc.. Include general condition items such as mobilization, overhead and profit on separate lines. The Government will evaluate the breakdown against the IGCE to determine if the proposal for the various CLIN Items is balanced, is realistic for the work to be performed which indicates that the Offeror understands the project requirements, and is complete in scope.

(END OF EVALUATION FACTORS)

36C78618R0134

STATEMENT OF WORK/SPECIFICATION

Sitka National Cemetery Sitka, Alaska

Project Number 905CM009

Scope of Work for 2-Phase Design-Build for Grave Site Expansion and New Entry Feature

Page 1 of

1. The Contractor shall provide Design-Build and Construction services to develop additional grave sites and a new entry feature at Sitka National Cemetery. The scope of services to accomplish the project includes furnishing all professional Architectural and Engineering services to complete conceptual and final construction documents/specifications, all supervision, labor materials and equipment to construct a minimum of 50 in-ground cremains sites and 15 full casket traditional sites, a new entry feature and associated accessories/infrastructure in accordance with this statement of work. Remove gravel walkways, replace stairs and correct drainage issues as described below.

2. The contractor shall provide three (3) unique and separate design concepts. These will be reviewed by the NCA to determine which concept or combination of, to further develop. Three (3) concept review teleconferences are allotted to discuss NCA review comments and shall be incorporated into the final concept drawing. The final concept drawing must be approved by NCA prior to beginning Construction Documents/Specifications.

3. The design and construction documents shall incorporate all the project requirements and items listed below:

a. Cemetery Entry

i. Remove and prepare existing circular driveway and sidewalk to expand gravesites.

ii. Excavate and back fill of 42” deep for the new In-Ground Cremains section(s), and 80” deep for new full casket traditional sites. All rock greater than 2” shall be removed and replace with Select Fill as specified herein. The aggregate component of Select Fill must meet Alaska Dept. of Transportation requirements for D1.

iii. Provide the layout for (50) 4’x4’ In-Ground Cremains (IGC) and (15) 5’x10’ full casket traditional sites as per NCA requirements and standards showing proposed gravesite layout and adjacent existing gravesite layout(s).

iv. Remove and replace entire steel reinforced wood fencing in front of the cemetery, along Sawmill Creek Blvd, and short 15 foot span by water house in front of garage, and including the wings on both sides with new pilaster and steel ornamental fence along new alignment.

v. Remove and replace existing entry pilaster. New pilasters consist of base, column and cap. Entry pilasters construction shall be composed of concrete substrates, with locally available stone veneer employing construction techniques suitable for the region. Pilasters shall be of sufficient size to display cemetery name sign (approximately 24”x28”) and NCA Emblems (approximately 30” diameter) on a background field of stone. Provide and install gate to accentuate entrance with custom design, mounting hardware capable of withstanding uniform load that exceed 50 lbf/ ft. applied in any direction, and contain internal keyed, locking mechanism. Provide and install new cemetery name sign and NCA Emblems to match the existing.

vi. Provide for new “pull-off parking” area for a minimum of four (4) standard length passenger vehicles in front of cemetery on Sawmill Creek Blvd.

vii. Provide water hydrant(s), water lines, and shut-off valve(s) for manual landscape irrigation to match existing.

viii. All entry elements shall incorporate barrier-free design to cemetery internal pedestrian walks.

ix. Entry feature constructed of durable, corrosion-resistant materials, matching the existing entry feature in size.

b. Flag Pole Area:

i. Remove and replace existing concrete stairs and railing. Replace in kind, matching profile and dimensions.

ii. Remove existing main gravel path and the first lateral sidewalk (on top of the existing concrete stairs), place new gravel (5’-0” wide) and edging on both sides.

iii. Remove all the remaining existing lateral gravel pathways and their edging material. Re-grade, restore the hilltop contours and cover with sod.

c. Office/Maintenance building:

i. Remove and replace existing French drain at the perimeter of the Office/Maintenance building, provide positive drainage to an existing drainage outlet.

4. Provide all work per NCA standards.

5. Field-verify locations of roads, utilities, storm drains, fences, vegetation and other site features.

6. Provide gravesite control markers per NCA standards.

7. Provide site and geotechnical investigation for depth to bedrock/ rock excavation, site drainage issues, erosion and sediment control.

8. Provide Landscape Design drawings showing native/adaptive species plantings, import topsoil, soil preparation, sodding, and repair of disturbed areas, erosion control, and site furnishings per NCA standards.

9. It is the responsibility of the Contractor for employment of an independent testing agency or laboratory to perform specified testing.

10. Submit three (3) unique concepts, including three (3) unique entry feature concepts, as part of the Schematic Design submission, from which one will be selected by NCA to be to be fully designed and constructed as part of this contract.

11. Submit three (3) pilaster and fence styles as part of the schematic design to NCA to select one.

A.2 General Conditions

1. Coordination of Construction with the Cemetery Director: The burial activities at a National Cemetery shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Cemetery Director, through the COR, in arranging construction the construction schedule to cause the least possible interference with Cemetery activities in actual burial areas. Construction noise during the committal services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

2. Site work will be accomplished between the hours of 8:00 AM and 4:30 PM, Local Time, Monday through Friday, except Federal Holidays. Work outside of the Cemetery’s normal operating hours of 8:00 AM to 4:30 PM shall be permitted on by approval of the COR and to only meet the Period of Performance.

3. The Contractor is required to discontinue work efficiently in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day and/or Federal Holidays to permit clean up all areas of operation adjacent to existing burial plots before these dates.

4. Place seed and sod as recommended by supplier, turf shall be established prior to the onset of winter season. Bare ground is not acceptable during the winter season.

5. The Contractor shall coordinate with the Cemetery Director for parking, material storage, temporary portable restroom facilities and any other needs for the work. Public access to the National Cemetery shall not be impaired.

6. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the area in a clean, neat condition.

7. Before beginning any demolition work, the Contractor shall survey the site and examine the drawings and review the scope of work to determine the extent of the work. The Contractor shall take the necessary precautions to avoid damages to existing items to remain in place, to be reused or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced at the Contractor’s expense as directed by the Contracting Officer or Contracting Officer’s Representative (COR). Establish construction limits, install safety controls, and install construction fencing as approved by the COR.

8. SITE SURVEY: Locate and stake/flag all underground utilities, irrigation system piping, sprinkler heads and other components.