36C78618Q0207-002.pdf

PART I - THE SCHEDULE 1

SECTION A - SOLICITATION/CONTRACT FORM

SF 1442 SOLICITATION, OFFER, AND AWARDNOTICE: SET-ASIDE forTotal Service-Disabled (Construction, Alteration, or Repair)Veteran-Owned SmallBusiness Set-Aside

1. SOLICITATION NO. 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12B.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 4-85) STANDARD FORM 1442

Prescribed by GSA YFAR (48 CFR) 52.236-NSN 7540-01-155-3212

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within 15 _________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _____________________________.)

YES NO

A. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference

D. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C78618Q0207 02/28/2018

PR 9178-000016 917-M&R18-12

43C1

Department of Veterans Affairs NCA Contracting Service, NAD

5000 Wissahickon Ave Philadelphia, PA 19144

Department of Veterans Affairs NCA Contracting Service https://www.vendorportal.ecms.va.gov

Iris Chen, iris.chen1@va.gov 215-381-3787 x 4635

Contractor shall provide all labor, tools, materials, equipment, services, submittals, supervision, approvals, and related incidentals to demolish and install new flag pole at the ALBANY RURAL CEMETERY SOLDIERS’ LOT.

as required by the Contract Specifications and Drawings.

ALBANY RURAL CEMETERY SOLDIERS’ LOT, Cemetery Ave, Albany, NY 12204.

This procurement is a 100% set-aside for Service Disabled Veteran Owned Small Business Small.

NAICS CODE: 238990 Size Standard: $15.0 Million, Magnitude of Construction: up to $15,000.

Contractor shall begin performance within 15 calendar days and complete work within 60 calendar days after receiving the the notice to proceed.

Site Visit: Contact: Bill Nelson at phone number 518-581-9128

For information regarding this solicitation, submit all questions via email before 03/09/2018 at 1:00 PM EST.

Submit questions to Iris.Chen1@va.gov No questions will be answered after this deadline, nor over the phone.

Proposals due via email to iris.chen1@va.gov by: 03/14/2018 at 2:00 PM EST.

Vendor DUNS #:_______________ Vendor POC: ________________ Vendor Phone:________________ Vendor Email:________________

X X 52.211-10 x

1 2PM EST

03/09/2018 x

X mailto:Iris.Chen1@va.gov mailto:iris.chen1@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO.

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within ___90_______ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20B. SIGNATURE 20C. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation, is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work, requisitions identified award consummates the contract. which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER

TO SIGN

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA

BY

OFFER

AWARD

STANDARD FORM 1442(REV. 4-85)BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14)

(Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

(Type or print)

(4 copies unless otherwise specified) X 15 U.S.C 657f(b)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

43C1

Department of Veterans Affairs NCA Contracting Service, NAD

5000 Wissahickon Ave Philadelphia, PA 19144 1-877-752-0900

Financial Services Center Electronic Invoicing http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

X

Iris Chen Contracting Officer

Table of Contents

THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SF 1442 SOLICITATION, OFFER, AND AWARDNOTICE:

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

B.1 SCOPE OF WORK/ STATEMENT OF WORK

B.2 PRICE SCHEDULE

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS/OFFERORS

2.1 GENERAL INSTRUCTIONS, EVALUATION PROCESS, AND PROPOSAL SUBMITTAL

INSTRUCTION…………………………………………………………………………………………….……15

2.2 RESERVED……………………………………………………………..………………………………….…18

2.3 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS – REPRESENTATION (JAN 2017)….……………..18

2.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (JAN 2008)………………………………19

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE

WORK (MAY 2014)……………………………………………………………………………………………...19

2.7 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUALEMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.8 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

(MAY 2014)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)..22

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)………………………….…..22

2.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)………….….23

2.13 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)…...…24

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2017)

GENERAL CONDITIONS

4.1 SBA ACT 8(d)(13)(B)

4.2 52.203-19 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS (JAN 2017)…………………………..………..……….29

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.6 RESERVED…………………………………………………………………………………………….….…33

4.7 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

4.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) ………………………………………35

4.9 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

4.10 RESERVED………………..………………………………………………...…………………..………..…36

4.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

4.12 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)………………………………….38

4.13 VAAR 852.236-76 CORRESPONDENCE (APR 1984)

4.14 VAAR 852.236-77 REFERENCE TO "STANDARDS" (JUL 2002)

4.15 VAAR 852.236-78 GOVERNMENT SUPERVISION (APR 1984)

4.16 VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL (APR 1984)………………..38

4.17 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 1984)

4.18 VAAR 852.236-82 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (APR

1984)

4.19 VAAR 852.236-84 SCHEDULE OF WORK PROGRESS (NOV 1984)

4.20 VAAR 852.236-85 SUPPLEMENTARY LABOR STANDARDS PROVISIONS (APR 1984)

4.21 VAAR 852.236-86 WORKER'S COMPENSATION (JAN 2008)

4.22 VAAR 852.236-87 ACCIDENT PREVENTION (SEP 1993)…………………………………………….42

4.23 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.24 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.25 VAAR 852.236-91 SPECIAL NOTES (JUL 2002)

4.26 VAAR 852.246-74 SPECIAL WARRANTIES (JAN 2008)……………………………………………...45

4.27 VAAR 852.246-75 WARRANTY FOR CONSTRUCTION-GUARANTEE PERIOD SERVICES

(JAN 2008)……………………………………………………………………………………………..…………45

4.28 001AL-11-15-A - LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUN 2011) ……………………………………………………………………………………………………….45

4.29 CL-120 SUPPLEMENTAL INSURANCE REQUIREMENTS………………………………………….46

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENTA - DAVIS BACON ACT WAGE DETERMINATION……………………………………48

ATTACHMENT B - CONTRACT DISCREPANCY REPORT…………………………………………..…..67

ATTACHMENT C - CONTRACTOR PRODUCTION REPORT……………………………………………68

ATTACHMENT D - CONTRACTOR QUALITY REPORT………………………………………..……

ATTACHMENT E - SF1413…………………………………………………………………………………..…70

ATTACHMENT F - DEPARTMENT OF LABOR PAYROLL FORM…………………………………...…71

ATTACHMENT G - PAST PERFORMANCE QUESTIONNAIRE………………………………………….73

36C78618Q0207

SECTION B - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

B.1 SCOPE OF WORK/ STATEMENT OF WORK

Project Title: Replace Flagpole

Project Location: ALBANY RURAL CEMETERY SOLDIERS’ LOT (88)

CEMETERY AVENUE, ALBANY, NY 12204

M&R Project Control #: 917-M&R18-12

Work scope shall include project management, design and technical installation, as stipulated below. Contractor shall furnish the necessary labor, material and equipment to perform the work below.

1. Demolish and remove the existing flagpole and foundation. Great care shall be taken given the existing flagpole and foundation encroach on existing burial areas. Relocate location for new flagpole so that unlike existing flagpole, the new flagpole does not encroach on any burial areas. Coordinate location for new flagpole with cemetery director. Install new 30’ aluminum flagpole with internal halyard and including foundation. Design this new foundation to meet requirements in the specifications. Submit design drawing for this foundation and flagpole signed and sealed by a Professional Engineer licensed in the state of New York. Contractor shall follow all federal, state and local codes.

2. Install a new flagpole with solar power and LED lighting.

a. Solar power LED lighting: Provide and install Deneve Solar flagpole light, 1300 Lumen model or approved equal. Coordinate with the flagpole dimensions for installation.

b. Flagpole: Provide 33’ (30’ exposed) aluminum flagpole by Eder Flag model ECXA30 IH or approved equal.

Provide stamped/sealed structural foundation design and install.

c. Provide 6’x6’ x 5” thick concrete slab and base for the flagpole. Compact 6” of gravel for the base for this slab. Concrete is to be reinforced with 6”x6” 2.0x2.0 welded wire mesh. Slope slab at 1:12 away from flagpole located at center.

3. Demolish all existing flagpole, slab, foundation, base, lighting, and electrical installations in advance of the new work described below. Assume demolition work matches with the new work described below for bidding purposes.

Contractor shall meet all attached specifications:

01 33 23 Shop Drawings, Product Data, and Samples

01 45 29 Testing Laboratory Services

02 41 10 Demolition and Site Clearing

03 30 00 Cast-In-Place and Pre-cast Concrete

10 75 00 Flagpoles

31 20 11 Earth Moving (short form)

Figure 1: Picture showing the existing flagpole.

Figure 2: Picture showing the existing flagpole base and the encroachment on the existing burial areas.

Figure 3: Picture showing cemetery, monument, and a red hexagon showing a proposed location for the new flagpole.

Pre-Bid Site Visit: Bidders are urged to inspect, site investigate by observation, and Request for Information (RFI) and obtain responses through the Contracting Office to satisfy their understanding of the work to be done, all general, local and technical conditions that may affect the cost and the feasibility of their proposal. In no event shall failure to inspect the site constitute grounds for a claim after award. Visitors planning to conduct a site visit shall contact the Cemetery Director or Foreman to make arrangements:

Cemetery POC(s):

William (Scott) Lamb, Saratoga Cemetery Director (Albany is a satellite thereof).............. 518-581-9128 x 207 or William.Lamb2@va.gov

Technical POC:

Rico Silvetti, North Atlantic District (NAD) Engineer....... (215) 381-3787 x4050 or rico.silvetti@va.gov

Conditions & Requirements:

1.1 STATEMENT OF BID ITEM(S)

A. See above.

1.2 DRAWINGS

A. Not Used.

1.3 SITE VISIT

A. Bidders may inspect the site, investigate by observation, and Request Information via (RFI) and responses through the Contracting Office to satisfy their understanding of the work to be done, all general, local and technical conditions that may affect the cost and the feasibility of their proposal. In no event shall failure to inspect the site constitute grounds for a claim after award. Visitors planning to conduct a site visit shall contact the Cemetery Director or Foreman to make arrangements:

1.4 SAFETY REQUIREMENTS

A. Contractor foreman shall be onsite during all work activities and shall have completed OSHA 30-hour training.

Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

B. Provide safeguards, including warning signs, barricades, temporary fences, warning lights, and other similar items that are required for protection of all personnel during demolition and removal operations.

C. Fire and safety rules shall be observed in performance of work: Wherever a cutting torch or other equipment that might cause a fire is used, provide and maintain fire extinguishers nearby ready for immediate use. Instruct all possible users in use of fire extinguishers.

mailto:William.Lamb2@va.gov mailto:rico.silvetti@va.gov

1.5 PERFORMANCE DETAILS

A. Contractor shall complete all work within 30 calendar days after receipt of Notice to Proceed, subject to all terms, conditions, provisions and schedules of the contract. No cost time extension will be considered for cold weather delays as requested by the Contractor.

B. Work Hours: Work may be performed between the normal hours of 8:00 a.m. and 4:30 p.m., Monday through Friday. At the Contractor’s request; with prior coordination with the cemetery director and with the written permission of the COR; work will also be permitted to be scheduled for weekends and/or Holidays, only in the following situations: In emergency situations caused by the Contractor, or when severe adverse weather prohibits work during the week, the Contractor shall arrange to work on weekends and/or holidays in order to meet the contract performance period. The Government will not compensate the Contractor for any alternate work schedules needed to complete all contract work within the contract performance period. No work will be permitted during Memorial Day or Veteran’s Day weekend activities or during any other Federal Holidays. No work will be performed at the immediate site of a scheduled interment or ceremony. Notwithstanding, if any work under this contract is required outside of the VA's normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding holidays), the Contractor shall coordinate with the cemetery director and COR and request a deviation in writing to the COR at least 72 hours in advance.

C. When working on a Government site, the Contractor shall coordinate with the COR on a daily basis, before start of work, the daily work schedule to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. Burial activities at a National Cemetery shall take precedence over Contractor activities.

Cemetery interment services cannot be disturbed. To cause the least possible interference with cemetery activities, the Contractor shall cease all work in areas where burials are taking place. Contractor equipment and personnel are prohibited from passing through the service area during this period.

D. The Contractor shall execute daily work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of materials, debris, equipment and vehicles at all times. Materials and equipment shall not be stored in other than assigned areas. At the end of each day the Contractor shall maintain all Contractor and Government property impacted by the Contractor’s performance of work in a high standard of quality and cleanliness required for a national shrine.

E. Contractor personnel are subject to the cemetery rules of conduct. The Contractor is responsible for ensuring that no contract work causes any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

F. Motor Vehicle Restrictions

1. Contractor and employees shall coordinate parking and access with the COR.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation.

When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Construction Fence shall be required only when required as noted on construction drawings. Before construction operations begin, Contractor shall provide a chain link construction fence, seven feet minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 15 inches. Bottom of fences shall extend to one inch above grade. Remove the fence when directed by the COR.

D. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, and the Cemetery Director’s prior knowledge and written approval.

E. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

F. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Cemetery. Interruption time approved by Cemetery may not occur at other than Contractor's normal working hours.

G. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

H. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

I. Minimize interference of construction activities with flow of Cemetery traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be coordinated and approved by the COR.

J. Coordination of Construction with Cemetery Director: The burial activities at a National Cemetery shall take precedence over construction activities. The Contractor shall cooperate and coordinate with the Cemetery Director, through the COR, in arranging construction schedule to cause the least possible interference with cemetery activities in actual burial areas. Construction noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period:

1. The Contractor is required to discontinue his work sufficiently in advance of Easter Sunday, Mother's Day, Father's Day, Memorial Day, Veteran's Day and/or Federal holidays, to permit him to clean up all areas of operation adjacent to existing burial plots before these dates.

2. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

K. The Contractor shall clean any Government property; including cemetery structures, headstones and monuments;

that are soiled or stained because of Contractor's performance. The Contractor shall wash-down with water all soiled or stained structures, headstones and monuments at the end of each workday. Any such cleaning or washing shall be brought to the immediate attention of the COR prior to cleaning or washing. No hazardous chemicals shall be used at any time on Government property.

L. At the end of each day, the Contractor shall remove all debris from the cemetery site resulting from the performance of the work. The Contractor shall ensure at all times that rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout the site. The Government will not provide receptacle(s) for disposal of debris related to this contract. The Contractor will be permitted to place trash receptacle dumpsters in the COR approved staging area.

1.7 Contractor Personnel Standards of Behavior (Work on a Government Installation)

A. Dignity Clause:

1. Every action by contractor personnel at a national cemetery shall be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care shall be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

2. Contractors shall not walk, stand, lean, sit or jump on headstones or markers. Nor shall they drive over them.

Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pick axes are not an acceptable tool.

B. Smoking is prohibited inside any buildings at the cemetery. Possession of weapons is prohibited from any cemetery buildings and grounds. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court

C. Contractor personnel are required to adhere to the following standards of dress, conduct, supervision and training while performing work on a Government Installation. Any violations shall be subject to immediate enforcement action by the Contracting Officer if these standards are not met. Contractor is responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices. Contractor personnel shall:

(1) Be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. Uniforms are acceptable.

(2) Maintain a neat and professional appearance throughout its workforce, vehicles, equipment, and maintenance areas. Uniforms are acceptable. If uniforms are used, they must be in unison among all employees.

(3) Not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices shall only be done at lunchtime and in a designated break area. Due to the sensitive mission of the cemetery, Contractor employees shall come into daily contact with grieving individuals, therefore Contractor employees shall exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from cemetery visitors shall be politely referred to Government cemetery staff. Gratuities of any kind are strictly prohibited.

(4) Consume food and beverage only within areas designated by the cemetery director (or his/her designated representative). Intoxication, and violence or criminal acts of any kind shall not be tolerated and is cause for immediate removal from a Government Installation. Use or sale of intoxicating beverages and/or drugs is strictly prohibited and use of tobacco products is only allowed in specific areas designated by the cemetery director (or his/her designated representative).

(5) Only take breaks/rest periods, lunch breaks and bathrooms breaks in the Contractor Break Area, designated by the cemetery director (or his/her designated representative), not in the field.

Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

(6) The Contractor shall ensure that his/her employees (including Contractor Consultants, Sub-

Contractors, etc.) are aware of all the terms and conditions set forth in the contract regarding their performance and conduct.

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.10 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense or the replacement from the contract.

1.11 TEMPORARY TOILETS

A. When necessary, contractor shall provide temporary sanitary toilet accommodations. Coordinate location with Cemetery Director. Keep such places clean and free from flies. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.12 AVAILABILITY AND USE OF UTILITY SERVICES

A. 120 outlets may be available and shall be coordinated with the COR for use if necessary, but may not be available at work area locations.

B. Water for Construction: Furnish temporary water service.

1. Contractor may obtain water by connecting to the Cemetery water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation at COR’s discretion of use of water from Cemetery's system.

SEE SEPARATE ATTACHMENT - FULL SPECIFICATION

(END OF STATEMENT OF WORK)

B.2 PRICE SCHEDULE

1.1 PRICE SCHEDULE

DESCRIPTION QTY UNIT TOTAL PRICE

Contractor shall provide all labor, tools, materials, equipment, and supervision necessary to perform all work detailed above and herein.

1 JOB $ _____________

Duration: Term of the contract shall be sixty days (60 days) from date of award. The Contractor shall complete all work within 60 calendar days after receipt of Notice of Award, subject to all terms, conditions, provisions and schedules of the contract.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS

2.1 General Instructions, Evaluation Process, and Proposal Submittal Instruction:

General Instructions

1. NOTICE TO PROSPECTIVE CONTRACTOR(S): Prospective awardees MUST be registered with SAM at http://www.sam.gov, Prior to Award and through final payment, and the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. Contract will not be awarded until SAM registration has been completed.

2. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated at website:

Tungsten link: http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ See VAAR clause 852.232-72 Electronic Submission of Payment Requests (NOV 2012).

3. All proposals must be submitted VIA EMAIL to iris.chen1@va.gov

4. The proposal package should contain at least the following:

• SF-1442 with completed signature (20A, B, C and 30A, B, C) and date and also fill in the DUNS , POC and Email.

• Acknowledgement of any Amendments.

• Price Proposal for all items in the Schedule of Prices.

• Technical proposal – (see below for instructions)

1. Other docs, such as, Licenses, Bond-if needed, Insurance, Resumes.

• Past Performance Questionnaire. Filled out and emailed by POC who reference you and return within solicitation due date via email to iris.chen1@va.gov. (Attachment G)

• Completed FAR Provision 52.212-3 “Certifications and Representations” and/or indicate whether contractor has completed the annual representations and certifications electronically at http://www.sam.gov.

Please email all as one file except the tech proposal, which should be separate, and email past performance form completed.

4. QUESTIONS: All questions pertaining to this solicitation shall be submitted via email to Iris.Chen1@va.gov no later than 02/08/2018 at 10:00 a.m. EST. Responses to all questions received by this date will be posted on FedBizOpps within two (2) business days following 02/08/2018. No questions will be answered by phone calls and no questions will be accepted after that date.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found Technically Unacceptable.

5. LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ mailto:iris.chen1@va.gov http://www.sam.gov/ mailto:Iris.Chen1@va.gov

This contract includes (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside.

The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor’s offices where the contractor’s business records or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining Access to Proprietary Information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

6. METHOD OF AWARD:

100% set-aside to Service Disabled Veteran Owned Small Business (SDVOSB)

Evaluation Process for Award Evaluation Process:

-SF1442 – original signature, and; Contract Administration Data; DUNS Number, and Solicitation complete with acknowledgement of Solicitation Amendments (if applicable).

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

The Government intends to award a contract resulting from this solicitation using the evaluation method “Lowest Price Technically Acceptable.” This method is appropriate when best value is expected to result from selection of the technically acceptable offer with the lowest evaluated cost/price. Offers will be evaluated for acceptability but not ranked using the non-cost/price factors. Evaluation factors and significant sub factors that establish the requirements of acceptability are set forth below. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (FAR 15.101-2). Price will be evaluated for reasonableness per FAR 13.106-3. The following factors shall be used to evaluate offerors on a lowest cost, technically acceptable bases in accordance with FAR 15.101-2:

A. Price: Price analysis will be conducted to determine a fair and reasonable price. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

B. Technical Qualifications: Technical Evaluation: The proposal will be evaluated according to the CRITERIA for Non-Price Evaluation Factors in this section.

Proposals will receive either an ACCEPTABLE or an UNACCEPTABLE rating for each of the rating factors.

Technical acceptable/unacceptable ratings

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

Technical capability will be evaluated to determine the extent to which it demonstrates a clear understanding of all features involved in performance of the requirements identified in the SOW. The proposal should not simply restate the Government’s requirements, but it should describe, in detail, how the Offeror intends to meet the requirements.

The following technical factors will be evaluated:

1. Experience of company and / or subcontractors in performing this type of work, as described in the SOW.

Have you done/performed services in the past? Years of experience? Please explain/elaborate.

2. Qualification of Technical/key Personnel (e.g. resumes of key/technical personnel, training, experience, certifications, license)

Past Performance: Past performance will be evaluated for quality, schedule, price control, business relations, management and relevance (i.e. experience in providing services similar in size, scope, and complexity as described in the SOW). If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral. FAR 13.106-2 will be used to evaluate past performance of prospective offerors. Responsibility determination will be made in accordance with FAR 9.1 Responsible Prospective Contractors.

NOTE: The offeror is responsible for providing three (2) references of their choosing a copy of Attachment G (Past Performance Questionnaire) for their completion their submission back to the Contracting Officer for review. The completed questionnaires shall be emailed to: iris.chen1@va.gov with the proposal package. The references chosen by the offeror should be selected based on past projects of the same or similar work of the same scope/dollar amount.

The source selection authority shall determine the relevance of similar past performance information.

A Responsibility Determination will be made in accordance with FAR 9.1 Responsible Prospective Contractors. The Government will research information and data bases to aid in establishing contractor’s responsibility and ability to perform. The databases include, but are not limited to Experian, D&B, PPIRS, EPLS, VetBiz and SBA. If the CO is not able to determine responsibility, a request for Certificate of Competency (CoC) will be submitted to SBA.

Note: The Government retains the right to award without discussions. Therefore, offerors are encouraged to provide their best proposals with the materials requested for evaluation. The Government, based on the material presented, will award to the proposal that best demonstrates to be most advantageous for the Government.

Offerors shall also provide a copy of their insurance with bid proposal, or before an award.

mailto:iris.chen1@va.gov

Proposal Submittal Instruction

See table below to summarize how to submit a proposal.

Volume Factor File Name on CD Page Limitations

Volume I. Technical Qualifications:

answers to the above and docs, such Cert., Licenses, Resumes

Tech.doc/pdf 20 – no unnecessary pics

Volume II Price Schedule

Price.xls/pdf/doc No Limits

Volume III Signed SF-1442, other docs, FAR Provision 52.212-3

ReqDocs.doc/pdf No Limits

Attachment G

Past Performance Past Perf.doc/pdf Up to 6 page narrative for Prime and 6 pages each Sub (if any).

Please email Volume II and III as one file except volume I - tech proposal, which should be a separate file. Attachment G (past performance) – should be emailed as instructed above.

2.2 RESERVED

2.3 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS--

REPRESENTATION (JAN 2017)

(a) Definition. As used in this provision--

“Internal confidentiality agreement or statement”, “subcontract”, and “subcontractor”, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of provision)

2.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (JAN 2008)

The supplies or equipment required by this invitation for bid or request for proposal must conform to the standards of the ASTM. The successful bidder or offeror will be required to submit proof that the item(s) he/she furnishes conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. Proof may also be furnished in the form of a certificate from one of the above listed organizations certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(End of Provision)

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm fixed price contract resulting from this solicitation.

(End of Provision)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (May 2014)

(a)

(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)

(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror’s request for a wage determination for a secondary site of the work.

(End of Provision)

2.7 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror’s attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade Goals for female participation for each trade 23% 6.9 %

These goals are applicable to all the Contractor’s construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor’s compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled “Affirmative Action Compliance Requirements for Construction,” and (3) its efforts to meet the goals.

The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any Tiers for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer’s identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in…