36C78618Q0103-001.docx

36C78618Q0103

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

7868-000296

36C78618Q0103 02-14-2018 Antionette Collins-Somerville 540-354-7320 03-02-2018

9:00AM EST

DEPARTMENT OF VETERANS AFFAIRS

NCA CONTRACTING SERVICE

75 BARRETT HEIGHTS ROAD, SUITE 309

STAFFORD VA 22556

x

327991 500 Employees

N/A X

NATIONWIDE CONUS & OCONUS

DEPARTMENT OF VETERANS AFFAIRS

NCA CONTRACTING SERVICE

75 BARRETT HEIGHTS ROAD, SUITE 309

STAFFORD VA 22556

HTTP://WWW.TUNGSTEN-NETWORK.COM/CUSTOMER

-CAMPAIGNS/VETERANS-AFFAIRS/

1-877-752-0900

See CONTINUATION Page

THIS IS A UNRESTRICTED REQUIREMENT TO SUPPY BRONZE

MEDALLIONS NATIONWIDE CONUS & OCONUS

PLEASE SEE THE PRICE/COST SCHEDULE

See CONTINUATION Page

786-550720-421001BH705MA0102H2018

786-550720-421001BH705MA0102H2018

786-550721-421001BH705MA0102H2018

ANTIONETTE COLLINS-SOMERVILLE

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Department of Veterans Affairs National Cemetery Administration Contracting Service (43C1), Antionette Collins-Somerville 75 Barrett Heights Road, Suite 309 Stafford, VA 22556

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer – Other Than System for Award Management (JUL 2013) (31 U.S.C. § 3332

3. INVOICES: Invoices shall be submitted in arrears:

1. A single invoice shall be submitted in arrears within thirty (30) calendar days upon the Government acceptance of items.

1. Invoices shall be submitted electronically.

1. Contractors shall not invoice for single orders of a shipment. Shipments will be invoiced for the complete shipment when completed and accepted by the Government.

1. Required Contents of Invoice: If any information below is missing from an invoice, the invoice shall be subject to rejection and returned for revision.

1. Contractor Information (Name, Complete Address, Telephone Number)

1. Date of Invoice

1. Unique Invoice Number

1. Each invoice may be submitted only once. If the need exists to submit a corrected invoice, the original invoice number should be noted with “COR” added at the end of the invoice number on the revised invoice. Where possible CORRECTED INVOICE shall be clearly noted

1. Purchase Order Number (Only one purchase order may be included on each invoice submitted)

1. Shipment Number (If there is not enough space on an invoice, an attachment to the invoice shall list the Shipment Number(s) and the Decedent’s Last Name and shall match the invoice quantity)

1. Decedent’s Last Name (See above)

1. Cemetery Name

1. Unit Cost

1. Total Dollar Amount Invoiced

1. Certificate of Conformance:

· This certifies that (Contractor’s Name) furnished the above listed supplies or services called for by the above listed purchase order number in accordance with all applicable requirements. We further certify that the supplies or services are the quality specified and conform in all respects with the contract requirements.

All invoices from the Contractor shall be sent electronically by following instruction as stated at website: http://www.fsc.va.gov/einvoice.asp. See VAAR clause 852.232-72 Electronic Submission of Payment Requests (NOV 2012).

4. ACKNOWLEDGEMENT OF AMENDMENTS:

The Offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

5. MISSING PAGES: It is the responsibility of the Offeror to examine this Solicitation to verify that he, or she, has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the Offeror feels that pages are missing or duplicated, the Offeror is encouraged to contact the Contracting Officer.

6. TIME OF DELIVERY: Work is to be performed Monday through Friday, 8:00 a.m. – 4:30 p.m., except Federal Holidays and except as defined in the Statement of Work.

7. ORDER PROCESSING SEQUENCE: The Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

8. NOTICE TO PROSPECTIVE CONTRACTOR(S): Prospective awardees SHALL be registered with SAM at http://www.sam.gov and registered with Vendor Information Pages (VIP) as a VIP Verified Business – Certified SDVOSB at https://www.vip.vetbiz.gov/, Prior to Award and through final payment, and the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. Contract will not be awarded until SAM registration has been completed.

9. POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment with Contracting Officer’s Representative (COR) to assure that all parties understand all contractual obligations and the role that each party serves.

10. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a national holiday.

NOTICE:

A. All QUESTIONS AND PROPOSALS shall be submitted through e Department of Veterans Affairs - Electronic Management System (eCMS) Vendor Portal website to be considered for award. https://www.vendorportal.ecms.va.gov.

ATTACHMENT B: VENDOR GUIDE IS ATTACHED TO THIS RFP FOR YOUR INSTRUCTION. All questions must be received by no later than February 23, 2018 at 8:00am EST to give reasonable time to respond to questions prior to close of the solicitation. No questions will be accepted after February 23, 2018 at 8:00am EST. The solicitation closes on March 2, 2018 at 9:00AM EST.

B. If Offerors are still unable to submit a proposal through E-mail to the Contract Specialist, Antionette Collins-Somerville at Antionette.Collins-Somerville@va.gov Proposal Package in, Vendor Portal, shall include the following:

· Signed/dated ALL Amendments

· 1 completed Section A (Contract Admin. & Price Schedule)

· 1 completed Business Management Questionnaire/Past Performance (Section D)

· An approved “Sample” sent to the MPS team in accordance with the Statement of Work prior to the closing date of this solicitation.

Prospective Offerors shall be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED IN FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PARAGRAPH (b) AND IN THE STATEMENT OF WORK, AND IN SECTION L OF THIS SOLICITATION. PROPOSAL SHALL BE SUBMITTED BY POTENTIAL OFFERORS, PRIOR TO THE TIME SPECIFIED IN ORDER TO BE CONSIDERED FOR AWARD.

Failure to submit all required documentation & Samples may result in your proposal being determined not Technically Unacceptable and removed from further consideration.

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786

DEPARTMENT OF VETERANS AFFAIRS

NCA CONTRACTING SERVICE

75 BARRETT HEIGHTS ROAD, SUITE 309

STAFFORD VA 22556

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

HTTP://WWW.TUNGSTEN-NETWORK.COM/CUSTOMER

-CAMPAIGNS/VETERANS-AFFAIRS/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 SUBCONTRACTING PLAN--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirement. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing the contractor's compliance with the plan, including reviewing the contractor's accomplishments in achieving the subcontracting goals in the plan. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting plan.

B.5 PRICE/COST SCHEDULE

The offers shall include a price for each Contract Line Item Number (CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year. Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, and any associated travel costs, profit, overhead, and of the like).

This is a Firm-Fixed Price, Requirements contract. This contract provides for an indefinite quantity within stated limits, to be furnished during the contract period with deliveries or performance being scheduled by placing orders with the contractor. All quantities are estimates only. The Government is not obligated to any specified quantity, but shall be obligated to provide payments for all supplies requested in accordance with this solicitation. IAW 52.216-21 Requirements. The Government is not obligated to any specified quantity, but shall be obligated to provide payments for all services requested in accordance with this solicitation. IAW 52.216-21 Requirements.

ITEM INFORMATION

M1, Medallion, Bronze, Small (CONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M3, Medallion, Bronze, Medium (CONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M5, Medallion, Bronze, Large (CONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M1, Medallion, Bronze, Small (OCONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M3, Medallion, Bronze, Medium (OCONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M5, Medallion, Bronze, Large (OCONUS) Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

Medallion Scrap, Small

Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

Medallion Scrap, Medium Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

Medallion Scrap, Large Contract Period: Base POP Begin: 04-01-2018 POP End: 09-30-2018

M1, Medallion, Bronze, Small (CONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M3, Medallion, Bronze, Medium (CONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M5, Medallion, Bronze, Large (CONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M1, Medallion, Bronze, Small (OCONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M3, Medallion, Bronze, Medium (OCONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M5, Medallion, Bronze, Large (OCONUS) Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

Medallion Scrap, Small Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

Medallion Scrap, Medium Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

Medallion Scrap, Large Contract Period: Option 1 POP Begin: 10-01-2018 POP End: 09-30-2019

M1, Medallion, Bronze, Small (CONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M3, Medallion, Bronze, Medium (CONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M5, Medallion, Bronze, Large (CONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M1, Medallion, Bronze, Small (OCONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M3, Medallion, Bronze, Medium (OCONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M5, Medallion, Bronze, Large (OCONUS) Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

Medallion Scrap, Small Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

Medallion Scrap, Medium Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

Medallion Scrap, Large Contract Period: Option 2 POP Begin: 10-01-2019 POP End: 09-30-2020

M1, Medallion, Bronze, Small (CONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M3, Medallion, Bronze, Medium (CONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M5, Medallion, Bronze, Large (CONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M1, Medallion, Bronze, Small (OCONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M3, Medallion, Bronze, Medium (OCONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M5, Medallion, Bronze, Large (OCONUS) Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

Medallion Scrap, Small Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

Medallion Scrap, Medium Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

Medallion Scrap, Large Contract Period: Option 3 POP Begin: 10-01-2020 POP End: 09-30-2021

M1, Medallion, Bronze, Small (CONUS) Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

M3, Medallion, Bronze, Medium (CONUS) Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

M5, Medallion, Bronze, Large (CONUS) Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

M1, Medallion, Bronze, Small (OCONUS) Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

M3, Medallion, Bronze, Medium (OCONUS) Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

M5, Medallion, Bronze, Large (OCONUS) Contract Period: Option 4 POP Begin: 10-01-2020 POP End: 09-30-2022

Medallion Scrap, Small Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

Medallion Scrap, Medium Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

Medallion Scrap, Large Contract Period: Option 4 POP Begin: 10-01-2021 POP End: 09-30-2022

B.6 STATEMENT OF WORK

1.0 Background: The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes headstones, markers, medallions and niche covers for deceased Veterans worldwide. Memorial headstones, markers and niche covers are also furnished to memorialize Veterans whose remains are non-recoverable. Medallions are available in lieu of a headstone, marker, or niche cover and shall be affixed to Veteran’s privately purchased headstones or markers.

2.0 Purpose: The purpose of this contract is to manufacture, package and distribute worldwide, FOB Destination (SIGNATURE REQUIRED) bronze medallions in small, medium and large sizes.

2.1 General: The Contractor shall provide all labor and materials necessary to manufacture the molds for each medallion size, manufacture of final product according to orders, and packaging and shipping (FOB Destination) utilizing United States Postal Service (USPS).

2.2 Performance Period: The Contractor shall have 20 business days, excluding federal holidays, as counted from the date following the day an order is sent to the Contractor until the medallions are produced and delivered (signature required) to Consignee.

2.3 Unit Price: The unit price is all-inclusive of molds, materials, labor, mounting and packaging materials. The unit price shall be the total firm fixed price paid for each medallion manufactured and packaged, FOB Destination.

3.0 Material Specification/Drawings

3.1 Description #1: Medallion, Bronze, Large

Product Code: M5 Drawing No.: A-M, Rev. A dtd 03/17/2010

3.2 Description #2: Medallion, Bronze, Medium

Product Code: M3 Drawing No.: A-M, Rev. A dtd 03/17/2010

3.3 Description #3: Medallion, Bronze, Small

Product Code: M1 Drawing No.: A-M, Rev. A dtd 03/17/2010

3.4 Material: Bronze – The bronze shall conform to the bronze industry practice for commercial bronze memorials. Appearance and performance shall not vary from the submitted samples.

3.5 Pigmented Finish – Color shall be memorial industry standard dark brown as represented by Munsell Color Standard notation: 0.5Y2.49/1.0. The face and sides of the medallion shall be similar to samples depicted on the drawing.

3.6 Field Texture – The field shall have a deep embossed leather-look cast texture.

3.7 Protective Coating – The face and sides of the medallion shall be coated with a glossy, abrasion-resistant protective coating. The base and clear coating system, as applied in combination, shall withstand accelerated weather testing for humidity and ultra-violet rays.

3.8 Letters – Type style of letters shall be as represented by attached drawing A-M Medallions Revision A. The faces of the letters used for the medallions shall be bare bronze and have the highlighted appearance of the standard samples. The face and sides of the finished production medallions shall have the color, gloss and appearance of the preproduction samples approved by the MPS Program Support Unit as an inspection standard.

3.9 Reverse Side – Surface texture of reverse side of the medallion shall be normal as-cast sand texture (foundry sand texture). Mounting holes shall be drilled and threaded according to the dimensions noted on the drawing for each size of medallion. Mounting holes shall be located per dimension layouts as noted on the drawing. The reverse side shall be stamped with “Property of the United States Government”. (see attached A-M Medallions Revision A)

4.0 Scope of work

4.1 Contract Period: This contract covers the base year from April 1, 2018 thru September 30, 2018 with four, one-year options periods; if all four option periods are exercised, the term of the contract would extend through September 30, 2022. (see FAR Clause 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT )

4.2 Contractor Services: This work shall include all labor and materials necessary to furnish bronze Department of Veteran Affairs (VA) medallions. The medallions ordered under delivery orders against this contract shall be manufactured packaged and delivered, using Schedule 48 pricing within 20 business days following the date the order shall be issued by Memorial Programs Service, Program Support Unit. Less than one percent of the orders received shall be delivered to overseas destinations. Sizes are as indicated on VA, National Cemetery Administration (NCA) drawing listed in Section 3.0 above The inscription on each medallion shall be as specified on each order E-mailed by the MPS Program Support Unit. On each VA Medallion the word "VETERAN" shall always be inscribed at the top, in accordance with the drawing. The branch of service shall always be inscribed at the bottom of the Medallion as requested in each order. Some orders shall require more than one branch of military service, and those shall be abbreviated as submitted on the order. (Refer to Addendum 1, located below the Statement of Work (SOW), for approved branches of service and the long and short descriptions for each.)

The Contractor shall be responsible for the manufacture and shipping of the medallions and is not responsible for the installation or application of the medallions. It is also not the responsibility of the Department of Veterans Affairs to have the medallion installed on any private monument. The Consignee shall be responsible for mounting the medallion on a private monument that is set in a private cemetery. Medallions are never installed in National Cemeteries. The Contractor shall ship, using Schedule 48 pricing as ordered, F.O.B. Destination, utilizing USPS shipping software programs established by Memorial Programs Service, signature required, inscribed VA Medallions of the type and style shown in the Schedule, in accordance with the specifications, drawings, terms and conditions.

4.3 Workmanship

4.3.1 Casting and Letters – Medallions shall be free of bends or warping exceeding 1/16”. Casting shall be free of wrinkles. Letters shall be clear and sharply cast, free of scratches, properly centered and aligned as shown on attached drawing A-M Medallions Revision A. The repair of holes and the removal of excess metal from letters or the field of the medallion shall be permitted provided evidence of such repair/removal is not visibly apparent. Repairs shall be done using the same alloy as the medallion.

4.3.2 Pigmented Finish – The pigmented finish shall be uniform in color, free of bare spots, scratches, and embedded foreign matter and blistering. After the finish is applied, all raised dimensions will be sanded, in a horizontal direction, revealing the bronze material beneath. The revealed bronze will be uniform in color and crisp edges of the lettering and stars with a feathering over the leaves to show texture and the bare bronze.

4.3.3 Coating – The protective coating shall be uniform in color, clear and free of bare spots, scratches, and embedded foreign matter and blistering. The finished appearance of the medallion shall be glossy.

4.4 Mounting and Packaging Materials

4.4.1 Hardware: Refer to attached drawing A-M Medallions Revision A, General notes section.

4.4.2 Epoxy: Hardman Double/Bubble Epoxy 2, Non-Sag, Reorder #04008

4.4.3 Ziploc Bag: Approximately 4” x 6” to store all of the mounting materials as noted in attached drawing A-M Medallions Revision A.

4.4.4 Medallion Mounting Instruction Sheet: Approximately 8-1/2” x 11”. See Addendum 2, located below the SOW, for a sample that is to be duplicated and included in a Ziploc bag along with the mounting hardware/epoxy.

4.4.5 Packaging: Refer to Addendum 3, located below the SOW, for pictorial, information and packaging sequence.

5.0Submittal by Potential Offerors Potential offerors shall submit at contractor expense one bronze medallion representative of each size. The samples shall be used to determine potential awardees’ ability to manufacture and deliver government bronze medallions. The samples shall conform to government specifications for chemical composition of bronze, color, field texture, pigmented finish, protective coating and lettering.

5.1 Reserved

6.0 Quality Assurance (QA)

6.1 Testing – Contractor Certification: The Contractor shall certify and maintain substantiating evidence that the product offered meets the salient characteristics described herein, and that the product conforms to the drawings, specifications, and standards called for by this description. The MPS Program Support Unit reserves the right to require proof of such conformance prior to the first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

6.2 Bronze Testing Specifications

6.2.1 Certificate of Compliance - When requested by the MPS Program Support Unit, the Contractor shall furnish any or all copies of certified analyses as supplied by the ingot manufacturer. The Contractor shall require that all bronze ingots from ingot vendors be shipped with certified analyses which shall be retained for a period of ten years from the date of the certified analyses.

6.2.2 Testing of Finish and Coating - Test representative bronze panels (finished using the same process employed in finishing grave markers) by using an accelerated weather machine (such as QUV Weather-o-meter) with one-half ultra-violet rays and one-half humidity (moisture) for a minimum of 500 hours without deterioration. Deterioration is defined as: coating breakdown, including yellowing, noticeable fading or peeling, any visible copper oxide formation, etc., other than slight loss of gloss.

6.3 Applicable Publications

Munsell Neutral Value Scale, Matte (31 - step scale) 617 Little Britain Road, New Windsor, NY 12553 — 6148 Phone: (800) 622-2384

7.0 Government Quality Assurance (QA)

7.1 Site Inspections - Quality assurance (QA) inspections of the Contractor’s manufacturing facility and production processes shall be conducted during the contract period by the designated COR of the Memorial Programs Service, Program Support Unit. Visits to the Contractor shall be scheduled at a time so as to ensure inspection of the Contractor’s production. The Government reserves the right to perform quality audit inspections without prior scheduling or notifications to the Contractor. During each QA visit, a complete assessment of the Contractor’s operation shall be made, to include the following areas:

Packaging of product to ensure compliance with all contractual requirements.

Maintaining QA records indicating the quality of the inscribed medallions and, Maintaining all QA records as required, with the records indicating the quality of the markers as shipped.

Handling of inventory or backlogged orders.

Ensuring inventory tracking, manufacturing order points and safety stock levels are established.

7.2 Quality Complaints - The receipt of complaints concerning unsatisfactory quality indicating non-compliance with the contract specifications shall be considered reason for an immediate visit and review of the Contractor's quality assurance program. The Government reserves the right to impose a 100% government quality inspection for an indefinite period due to quality problems. Indicative, but not all-inclusive, examples are:

Nonconforming product shipped to fill Government orders.

Completed medallions that passed the Contractor's inspection and are awaiting shipment but fail the designated COTR's Quality Inspection.

Product that passed the Contractor's inspection system and are awaiting shipment.

Deficiencies that adversely affect performance of the contract in areas such as:

o Craftsmanship o Safety o Knowledge/training of processes, inspections and measuring tools o Contractor's inspection system o Manufacturing process o Production control o Planning and scheduling

8.0 Administrative Matters

8.1 Authorities of Government Personnel – The Contracting Services Division shall provide, at the time of contract award, a list of MPS personnel authorized to act as the Contracting Officer’s Representative.

8.2 Contractor Provided Weekly Delivery Reports - The Contractor shall develop and maintain a written inspection system that documents the quality and timeliness of finished products. The Contractor shall provide, to the designated COTR of the MPS Program Support Unit, reports on the Contractors’ processing and delivery orders to the government contracted transportation carrier. Weekly reports shall be emailed to MPS MPSProgSupport@va.gov, attention of the designated COTR. The reports shall be due to the designated COTR by the close of business on Tuesday of each week. Should this day fall on a holiday, the report shall be submitted the day before the holiday. Each report shall include the following information on daily basis:

Date order received Purchase order number Shipment numbers Quantity of items associated with each shipment number Quantity of orders provided Quantity of orders pending Estimated completion dates for pending orders Estimated completion dates for pending orders Number of orders cancelled (include shipment number and name) If an order is delinquent at the time that the status report is e-mailed to the MPS Program Support Unit, the Contractor is required to provide in the same e-mail with the report, the detailed reasons for the delinquency, what measures the Contractor shall take to handle the specific delinquency and projected delinquencies and the projected date the delinquent items shall be delivered.

8.3 Contractor Records and Files - The Contractor shall maintain records and files of all documents relating to each order filled. These records shall include, at minimum, copies of all orders, quality assurance records, inspection results, shipping documents (bearing carrier name, tracking number and date delivered) and invoices. These records shall be made available upon request to the designated MPS Program Support Unit COTRs during on-site Quality Assurance inspections.

9.0 Packaging

9.1 The packaging (ref. Addendum 3) has been established to ensure the medallions are protected from the abuses of normal shipping and the safe arrival of each medallion without marks or marring at the destination. The lists of packaging materials that are to be used are listed in Addendum 3 which is the responsibility of the Contractor to purchase and maintain an inventory.

9.2 The mounting hardware, affixing materials (epoxy) and the package insert (Addendum 2) shall be packaged in a clear bag, i.e., zip-lock type package to ensure that materials and hardware are not lost in transit or upon opening the shipping envelope or carton. The materials listed on Drawing A-M Medallions Revision A are the responsibility of the Contractor to purchase and maintain an inventory.

10.0 Medallion Inventory Requirements – With the medallions not being personalized with veteran information, there is an opportunity for the Contractor to set up an inventory of the three sizes inscribed with the primary branches of service. This will allow the immediate shipping of the most requested branches of service with the other branches of service and requests for two branches being a “custom” manufacture that are not in as great of demand.

10.1 Primary Branches of Service

U.S. ARMY

U.S. NAVY

U.S. MARINE CORPS

U.S. AIR FORCE

U.S. COAST GUARD

10.2 Re-Order Point and Safety Stock Inventory Levels – It will be up to the Contractor to set these inventory points up depending upon several factors: raw material lead time, manufacturing lead time and manufacturing capacity versus order demand for each size and branch of service listed in 10.1 above.

11.0 PROCESSING OF ORDERS AND TIME OF DELIVERY:

The Contractor shall provide a single E-mail address for electronically receiving orders. Orders shall be electronically distributed by MPS to the Contractor’s provided email address, Monday thru Friday, excluding federal holidays. Contractors shall complete orders on a first in/first out basis with orders produced in numerical sequence, by shipment number.

11.1 Normal delivery: All medallions shall be manufactured, inspected, packaged and delivered (signature required) within 20 calendar days following the date the order was released to the Contractor.

11.3 Correction/Cancellations of Orders: Occasionally, it shall be necessary to request from the Contractor that a correction is made or that an order be cancelled. These corrections/cancellations shall be forwarded by E-mail to the Contractor by the MPS Program Support Unit and within three business day of receipt of the order. The Contractor will be required to respond to each E-mailed request from the MPS Program Support within one business day following receipt of the order.

12.0 RETURN OF BRONZE MEDALLIONS - There are two types of returns that the Contractor will need to be aware of and are listed below in Section 12.1 and 12.2. After a medallion is returned, no matter what the reason, the medallion should be inspected for any damage, including but not limited to, marring of the finish and if in presentable condition, should be placed back in inventory if it is one of the primary branches of services. If it is a “custom” inscription, it will be up to the Contractor to decide if retaining the “custom” medallion in inventory is worth the cost of carrying inventory. If the returned medallion is in unacceptable condition, the medallion shall be considered scrap (ref. Section 12.4)

12.1 Undeliverable - Bronze medallions that are undeliverable, or refused at delivery, shall be returned directly to the Contractor by the Government’s designated carrier. The Contractor shall follow Section 12.0 above and include on the Returned Goods Report listed in Section 12.3 below.

12.2 Returned Good – There may be medallions that are received by the Consignee but are requesting a change in size or a different type of medallion. See Addendum 4, located below the SOW, for the return good process. The Contractor shall follow Section 12.0 above and note the return on the Returned Goods Report.

12.3 Reporting of Returns – On a weekly basis in conjunction with the reporting requirements noted in Section 8.2 above, the Contractor is responsible for notifying, by E-mail, the MPS Program Support Unit at MPSProgSupport@va.gov of the medallions that were returned and state the disposition of each return. The weekly report will include the following for each return:

Date return received Type (M1, M3, M5) Veterans first and last name Return Authorization Number (RGXXXX), if available Inspection Disposition o Return to Inventory o Scrap Reimbursement Cost o Inventory o Scrap Comment

Sample Report (see Addendum 5)

12.4 Inventory Returns and Scrap Credit: After the medallions are returned and the disposition is noted on the Returned Goods Report, the Contractor will reimburse the Government with the amount shown in the Bid Schedule for inventory returns and scrap. The Contractor shall send every month a check and the Returned Goods Report for the month for all returned bronze medallions to:

VA/National Cemetery Administration Attn: Agent Cashier PO Box 335 Garrisonville, VA 22463-0335

The check should be made payable to the Department of Veterans Affairs.

13.0 Procedures (Administrative and other)

13.1 Government Responsibilities

MPS shall E-mail formatted orders on weekdays, when available, to the Contractor’s self-designated E-mail address.

Within two workdays, MPS shall clarify formatting questions regarding ordered items or advise the Contractor as to whether extra time is needed to provide a reply. The Contractor shall submit questions to MPSProgSupport@va.gov in order for MPS to provide guidance regarding questionable circumstances.

Questions or issues regarding processing of an order, which cannot be resolved through submission to MPSProgSupport@va.gov, shall be routed by MPS to the Contracting Officer for resolution.

13.3 Government Headstone and Marker Drawings - The Contractor shall ensure that copies of all relevant Government-provided drawings for production of medallions under each contract are maintained on file and are available to the designated COR, upon request, during onsite Quality Assurance inspections.

13.4 Point of Contact at MPS, Program Support Unit

E-mail: MPSProgSupport@va.gov

END OF STATEMENT OF WORK

Addendum 1 – Branch of Service

Addendum 2 – Medallion Mounting Instruction Sheet

MEDALLION MOUNTING INSTRUCTIONS

For use with Epoxy and Hardware

Epoxy Adhesive (Preferred Method) IMPORTANT: Please read before opening epoxy packets.

Instructions (See pictures below):

1. Fold packets in half.

2. Cut the packet tips.

3. Squeeze epoxy and hardener out of both packets onto a small piece of cardboard. (Not included)

4. Mix both materials thoroughly together utilizing the enclosed wooden stick until the epoxy turns an amber color.

5. Apply a thin film to the back of medallion, spreading the epoxy from the center out to within ¼” of the edges. (Warning: Do not spread out to the edges which will allow the epoxy to seep out when the medallion is pressed into place.)

6. Place the medallion into the pre-determined location and hold in place or clamp.

7. The epoxy has a 2-hour working time which allows plenty of time to set the medallion in place.

8. The epoxy is fully cured at 8-hours and any clamping devices can be removed at that time.

Mounting with Hardware The epoxy and hardware can be utilized together but the hardware requires special equipment. It is highly recommended that this be accomplished by a professional monument company.

Addenum 3 – Packaging

Packaging Materials List:

1. USPS Priority Mail, Flat Rate Envelope,…