36C78618Q0016-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 72

36C78618Q0016 11-21-2017

Max Andrade 540-658-7221 12-04-2017

43C1

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

X 100

X

561730

$7.5 Million

N/A

Georgia National Cemetery

1080 Scott Hudgens Drive

Canton GA 30114

43C1

NCA Contracting Service

43C1 http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

SEE VAAR 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS

1-877-752-0900

See CONTINUATION Page

This procurement is being made under FAR Part 13

Simplified Acquisition Procedures for Commercial Items and is a Service Disabled Veteran Owned Business Set-Aside, Authority, 38 USC 8127(d).

The contractor shall provide all supervision, labor, equipment, tools, and supplies necessary for: [1] Grounds

Maintenance, [2] Janitorial Services, [3] and other Support

Services for the Georgia National Cemetery as specified in the solicitation and attachments.

Faxed and emailed offers will not be accepted

All quotes must be submitted through the Department of

Veterans Affairs Electronic Management System (eCMS) Vendor

Portal website https://www.vendorportal.ecms.va.gov to be considered.

CONTRACTOR DUNS NO. ________________________________________

CONTRACTOR EMAIL ADDRESS:___________________________________

CONTRACTOR PHONE NUMBER:____________________________________

$0.00

See CONTINUATION Page

X X

X 1

36C78618Q0016

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK / SPECIFICATIONS

B.2.1 BACKGROUND DESCRIPTION

B.2.1.2 CONTRACT TYPE SPECIFICS

B.2.2 TECHNICAL SPECIFICATIONS:

B.2.3 PROGRAM OBJECTIVES:

B.2.4 STANDARDS OF EMPLOYEE CONDUCT:

B.2.5 USE OF CEMETERY FACILITIES:

B.2.6 INSPECTION OF PREMISES:

B.2.7 MAINTENANCE DURING CEMETERY FUNCTIONS:

B.2.8 PERFORMANCE EVALUATIONS:

B.2.8.1 ACTIONS:

B.2.9 CONTRACTOR’S QUALITY CONTROL PLAN (QCP):

B.2.10 CONTRACT MANAGEMENT

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2017)

C.4 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) ... 36

C.5 52.216-18 ORDERING (OCT 1995)

C.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.7 52.216-21 REQUIREMENTS (OCT 1995)

C.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.10 52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

C.11 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY

DATA (JAN 1997)

C.12 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)40

C.13 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

C.14 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

C.15 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.16 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION

(DEVIATION) (FEB 2015)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

ADDENDUM TO FAR 52.212-2

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (JAN 2017)

E.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) 67

E.7 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION)(MAR 2012)

E.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

E.9 52.216-1 TYPE OF CONTRACT (APR 1984)

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.11 52.237-1 SITE VISIT (APR 1984)

E.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.14 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 71

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer [TBD]

NCA Contracting Service

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer—Other Than System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] monthly/periodic, after government acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

5. MISSING PAGES, LOST OR MISSING QUOTES

This is a Request for Quote (RFQ) for furnishing the commercial services in the Schedule. Quotes shall be received at the address specified in Block 20, i.e. https://www.vendorportal.ecms.va.gov by the date and time specified in Block 8 of SF 1449.

Offerors shall examine this solicitation to verify that all pages have been received. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the email address shown in https://www.vendorportal.ecms.va.gov/

Block 7a, Standard Form 1449. The offeror is responsible for the results of any failure to check for completeness or page duplication.

To address potential lost, delayed, or mis-delivered quotes, please email the Contracting Officer by the due date to ensure your offer was received. Offerors have the burden to make sure quotes are received at

VA by the date and time specified above. The Offerors bear the risk of having quotes rejected and not considered if filing is not completed by the date/time required.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

6. GOVERNMENT HOLIDAYS

Holidays observed by the Federal Government:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

7. NOTICE TO PROSPECTIVE OFFERORS

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

Offers received from concerns that are not Service-disabled Veteran-owned Small Business

(SDVOSB) concerns shall not be considered. SDVOSBs must be verified for ownership and control and listed in the Vendor Information Pages at https://www.vip.vetbiz.gov prior to the due date for quotes.

(See Provision 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-

Aside.)

Questions pertaining to this solicitation must be sent by e-mail to: max.andrade@va.gov no later than 9:00 AM ET, November 28, 2017. Telephone inquiries will not be accepted. Questions received after this date and time will not be considered.

Offerors shall inspect all sites where services are to be performed and to understand all general and local conditions that may affect the cost of contract performance (See Provision 52.237-1 Site Visit).

https://www.sam.gov/ https://www.vip.vetbiz.gov/ mailto:max.andrade@va.gov

In no event shall failure to inspect constitute grounds for a claim or request for equitable adjustment after contract award. An organized Site visit was already conducted under the original solicitation VA786-17-Q-0698. If you were unable to attend that organized visit, you still may conduct a self-guided visit. There will be no Cemetery Personnel available at that time to show you around and you must call the cemetery POCs to make sure he/she knows you will be there. Please do not ask Cemetery Personnel questions if you do a self-guided visit.

Cemetery Point of Contact: Margaret A. Helgerson, Cemetery Director, Phone number: 770-479-

9300.

B.2 STATEMENT OF WORK / SPECIFICATIONS

B.2.1 BACKGROUND DESCRIPTION

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Georgia National Cemetery located at 1080

Scott Hudgens Drive, Canton, GA 30114. The items and services shall be provided in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance throughout.

THE NATIONAL CEMETERY ADMINISTRATION (NCA) MISSION: THE NCA HONORS

VETERANS WITH A FINAL RESTING PLACE AND LASTING MEMORIALS THAT

COMMEMORATE THEIR SERVICE TO OUR NATION.

National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery

Administration to reflect this nation's concern and respect for those interred there, The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery grounds

B.2.1.2 CONTRACT TYPE SPECIFICS

This procurement is being made under FAR Part 13 Simplified Acquisition Procedures for commercial items.

Contract period is for a base period with four (1) one-year options if exercised. Units and services to be in accordance with the Scope of Work, terms and conditions, contained in this solicitation. The offers shall include a price for each Contract Line Item Number (CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year.

Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like).

This is a firm-fixed priced, requirements contract. This requirement provides estimated quantities that are a realistic estimated total quantity for the resulting contract in accordance with FAR 16.503. The

Government is not obligated to any specified quantity as the initial contract award will be awarded at a

$0.00 amount and 0 quantities but succeeding executed task orders will obligate funding and exact quantities to the master contract, serving as a funding/quantity allowance for the contract. The contractor shall not exceed quantities listed on the individual task orders as they will not receive payment for additional services rendered outside the executed task order quantity limits. The contractor shall notify the

COR when quantities on the CLINs/Task Order are about to be exhausted, and the contractor considers more quantities are needed in order to perform future services on the contract. The COR will make the determination on ordering future services and will coordinate with the Contract Officer for executing new task orders. Once a new task order is executed, the Contracting Officer & COR will provide the order to the contractor for continuing/new services under this contract. The Government is only obligated to provide payments for all services requested from fully executed task orders following this solicitation.

B.2.2 TECHNICAL SPECIFICATIONS:

Services shall include, but are not limited to maintenance of grounds, regular mowing, trimming and edging, weed eating, removal of leaves and debris, sweeping or blowing off roads and sidewalks, maintenance of gravesites, the alignment and cleaning of headstones, headstone maintenance, headstone setting, transporting of remains, turf maintenance, plant and tree maintenance, sunken grave repair, trash removal, snow and ice removal and janitorial services. Services include the application of herbicide to

Buffer Areas as well as dressing with pine straw. The contractor should provide a vehicle to transport remains from the committal shelter to the gravesite, and daily interment shelter cleaning and set-up before services.

Work will be done during normal Federal workdays in daylight hours. The exceptions are Memorial Day weekend and Wreaths Across America Program in December which shall be considered a work day at the cemetery. Support services for weekend or holiday burials in the transporting of remains may be required, as well as during Active Duty KIA interments scheduled on a weekend.

All items and services shall be in accordance with the technical specifications listed in

“ATTACHMENT I – TECHNICAL SPECIFICATIONS” attached this solicitation/contract.

a. Contractor shall perform the specified services listed in the schedule in a professional and high quality manner and in accordance with standard horticultural practices as outlined by the Georgia

Landscape Contractors Association, the professional Grounds Management Society, and the

Association Landscape Contractors of America.

b. Contractor is required to provide appropriate uniforms for employees and to ensure each employee reports for duty with clean uniforms presenting a professional appearance.

c. Contractor shall use releasing fertilizer applied using a granular spreader at a rate of approximately one pound or nitrogen per thousand square feet per application (1:1000).

d. Contractor shall use slow broadleaf weed control at label rates of three pints per acre (3:1) and a pre-emergent crabgrass control at the horticultural recommended rate.

e. Contractor shall use chemicals that are approved by the EPA and are considered to be the safe and most effective kind. Before commencing contract performance, the contractor shall submit a list to the CO which shall include the name of the manufacturer, the brand name and the material safety data sheet (MSDS) of each of the materials intended to be used in the performance of the contracted services. Neither material nor supplies shall be used, placed, or stored on government property until the required MSDS has been provide and approved by the CO via the District Agronomist.

f. Contractor shall use chemicals that are approved by the EPA and are considered to be the safe and most effective kind. Before commencing contract performance, the contractor shall submit a list to the CO which shall include the name of the manufacturer, the brand name and the material safety data sheet (MSDS) of each of the materials intended to be used in the performance of the contracted services. Neither material nor supplies shall be used, placed, or stored on government property until the required MSDS has been provided and approved by the CO via the District Agronomist.

B.2.3 PROGRAM OBJECTIVES:

(a) The successful Contractor shall be responsible for full management of the cemetery facilities maintenance services described herein. The Government’s objectives are described in the NCA

Operational Standards and Measures provided as Attachments to this solicitation. The contractor shall develop a Performance Work Plan that contains solutions to accomplish the same objectives as stated in the NCA Operational Standards and Measures as they are applicable to the services required in the schedule. The Contractor shall use whatever method he/she chooses to meet the objectives, (i.e. performance schedule, frequency of mowing, turf maintenance, weed eating, plant and tree maintenance, and of the like), as long as the end result satisfies the minimum acceptable levels of performance as defined in the Performance Work Requirements Summary contained at Attachment.

(b) The contractor shall be responsible for:

1. Headstone cleaning and maintenance. (CLIN 0001)

2. Headstone raise, lower, realign, reset and backfill. (CLIN 0002)

3. Headstone fine-tune and alignment. (CLIN 0003)

4. Headstone receiving and setting. (CLIN 0004)

5. Headstone replacements. (CLIN 0005)

6. Sunken grave repair. (CLIN 0006)

7. Maintenance of gravesites and headstones. (CLINs 0001-0006)

8. Providing all grounds maintenance services including, but not limited to: Maintenance of

9. grounds, regular mowing, trimming and edging, removal of leaves and debris, as well as, sweeping or blowing off roads and sidewalks, and trash removal. (CLIN 0007)

10. Tree wells and planting beds: Edging and maintenance of tree wells and planting beds, labor for mulching beds, (mulch provide by the govt), (entrance, PIC, Shelters 1, 3 and Columbarium A &

B, Scattering Garden, Flagpole, Admin Bldg., etc). (CLIN 0007)

11. Turf surrounding a headstone or marker is trimmed to its recommended height. (CLIN 0007)

12. Plant and Tree Maintenance. (CLIN 0007)

13. Snow and ice removal. (CLIN 0008)

14. Turf Maintenance: Proper fertilizing, weeding, sodding of turf. (CLIN 0010)

15. Buffer Areas: herbicide applications and pine straw dressing (pine straw to be provided by the contractor). (CLINs 0011-0013)

16. Committal Shelter cleaning and set-up, on a daily basis. Cleaning of shelters as required between committal services daily. Pest control as required in the committal shelters. (CLIN 0014)

17. Transportation of casketed remains and floral arrangements from committal shelter to gravesite

(contractor provides vehicle suitable for casket remains). (CLIN 0015)

18. Clean and sanitize public restrooms. (CLIN 0016)

19. Clean Public Information Bldg. and Administration/Maintenance Bldg. to include offices, lunch, honor guard and public rest rooms. (CLINs 0016 & 0017)

20. Support Services for Special Events such as Memorial Day and Wreaths Across America. (CLIN

0018)

21. Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers. (CLIN 0019)

22. Support Services for weekend or holiday burials, as needed. (CLIN 0020)

23. Will reference back to and follow the National Standards and a copy will be provided by COR.

24. Provide a safe working environment for Contractor, cemetery staff and the general public.

B.2.4 STANDARDS OF EMPLOYEE CONDUCT:

(a) Contractor and contractor’s personnel, to include all contractors’ temporary workers, shall be required to adhere to the following standards of dress and conduct while performing work in the National

Cemetery. These standards and regulations are enforceable under Title 38, USC, Part I, Chapter 9, Section 901.

1. Be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots shall have no holes or loose soles. Steel-toed shoes shall be required at all times in accordance with OSHA requirements. The contractor’s employees shall maintain personal hygiene.

2. Shall not engage in loud or boisterous behavior or use profane or abusive language and will show proper reverence during committal services.

3. Shall not use illegal substances or drink alcoholic beverages except water or other non-alcoholic drinks while on Federal property/grounds. Use of any intoxicating beverages and/or illegal drugs is strictly prohibited.

4. The contractor personnel’s shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

5. The only designated smoking area for the Georgia National Cemetery is located by the maintenance building. All other areas are designated as NO SMOKING.

B.2.5 USE OF CEMETERY FACILITIES:

(a) The Government will not be responsible for any loss, damage, or theft of contractor’s items, nor will free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affairs facilities used by the contractor's employees.

(b) Contractor’s employees shall park privately owned vehicles in area designated for parking by the

COR.

(c) The Government may furnish a building or an area at the Cemetery site for optional use by the contractor to store supplies and equipment. However, the Government will not be responsible for any damage to or loss of the contractor's equipment and supplies stored on the Government's premises.

The contractor shall maintain fire extinguishers and other safety equipment. Should the storage building be destroyed, the contractor will be given a minimum of thirty (30) days to find storage off the cemetery’s grounds. The contractor shall then be responsible for delivering and removing all necessary equipment and supplies on a daily basis. Inability to use a storage building at the cemetery will in no way alter the contract.

(d) The contractor shall safely store any chemicals, pesticides, herbicides, cleaning solutions, and of the like in accordance with the manufacturer’s recommendations. An MSDS (Material Safety Data

Sheet) shall be required for all chemicals, pesticides, herbicides and cleaning solutions.

(e) Electricity and phone service will NOT be furnished by the Government for the contractor’s designated use/work area. However, government may provide electricity and water used for cemetery work in accordance with the scope of work and within reason.

(f) Cemetery buildings shall be off limits to the contractor except for necessary work such as snow and ice removal, leaves and other debris removal.

B.2.6 INSPECTION OF PREMISES:

Offerors should inspect the premises prior to submitting a quote in order to be fully aware of the scope of services required. Failure to do so will not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

B.2.7 MAINTENANCE DURING CEMETERY FUNCTIONS:

The contractor’s personnel shall not operate motorized equipment or conduct other commercial activities during interment services. The COR or his/her representative shall furnish the contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled internment, and a minimum of three (3) days before any ceremonial events.

B.2.8 PERFORMANCE EVALUATIONS:

(a) The issuance of a Contract Discrepancy Report (CDR) may be cause for scheduling a meeting with the contractor, CO, COR, and Cemetery Director. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. All attendees of the meeting will sign minutes of the meeting(s).

(b) Should the contractor not concur with the minutes, he will state in writing to the CO within ten (10) calendar days any areas he does not concur and explain the reasons for non-concurrence. The CO will review and consider the reasons submitted for the contractor's non-concurrence and make a decision. The CO will notify the contractor of the decision in writing within ten (10) calendar days.

B.2.8.1 ACTIONS:

(a) Normally, the COR will verbally advise or give a written inspection report to the contractor of discrepancies the first time they occur and ask the contractor to correct the problem. A notation will be made on the COR’s inspection sheet of the date and the time the deficiency was discovered and the date and time the contractor was notified.

(b) If the Government created any of the discrepancies, these will not be counted against the contractor's performance. When the Government has caused the contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational requesting corrective action be taken.

(c) When the contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded.

(e) If the contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount deducted from the periodic payment.

(f) A second CDR will be cause for a Cure Notice. However, CO may issue a Cure Notice at any time deemed appropriate. Depending on overall performance, an unsatisfactory reply to Cure Notice should require Show Cause letter to be issued, followed by consideration of termination of the contract.

B.2.9 CONTRACTOR’S QUALITY CONTROL PLAN (QCP):

(a) Contractor shall establish and maintain a complete QCP to assure requirements of this contract are provided as specified. This QCP will be forwarded to the CO along with the requested initial quotation. The CO and COR will review the QCP and list any needed clarifications, and return to contractor for response, if necessary. Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

(b) An inspection plan covering all services required by this contract. The inspection plan shall specify the areas to be inspected, how often inspections will be accomplished and documented, and the title of the individual(s) who will perform the inspections.

(c) On-site records of all inspections conducted by the contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

(d) Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract.

(e) The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

(f) On-site records identifying certifications, licenses and ongoing training of each employee performing services under this contract.

(g) A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

(h) On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

B.2.10 CONTRACT MANAGEMENT

a) Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer’s Representative (COR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COR’s authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

b) The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations.

(i) The Contractor shall provide the COR with monthly schedules the last week of the month for the following month.

(ii) The Contractor shall provide the COR with detailed weekly schedules on the Friday before the following week.

(iii) The Contractor shall be required to report on a daily basis to the Cemetery Director or the COR at the main office of the National Cemetery. Contractor shall log in and obtain funeral and or special schedules. This check in is mandatory.

c) Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows:

(i) Providing contract oversight and technical guidance to the Contractor.

(ii) Placing orders for services.

(iii) Verification / certification of payments to the Contractor for services rendered.

(iv) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

d) All administrative contract functions are the responsibility of the VA CO. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

Site Manager: The Contractor shall provide a “Site Manager” who will be on-site at all times during contract performance. The “Site Manager” must have a minimum of five (5) years’ experience as a direct supervisor of a commercial landscaping operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The Site Manager must also have experience working in a national cemetery with past performance to include setting headstones, transporting caskets and knowledge of the Organization Assessment and Improvement Program (OAI), NCA Standards and

Measures. The Site Manager must be able to speak and understand English. The Site Manager will be responsible for the following:

(i) Directing, overseeing and coordinating the work involved.

(ii) Staying abreast of all upcoming cemetery functions including special holiday events and interment activities.

(iii) Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

e) The Site Manager will re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.

f) Communication & Coordination of Work with COR: Communication with the COR (or designee) is required. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb burial services. Trucks and workmen are prohibited from passing through the service area during this period.

Note: To cause the least possible interference with cemetery activities, contract personnel will stop

(cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony.

(END)

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

BASE PERIOD (January 1, 2018 – September 30, 2018)

CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL

PRICE

Headstone Maintenance

0001 Headstone cleaning and maintenance 9,000 Each

0002 Headstones raise, lower, realign, reset and backfill

500 Each

0003 Headstone Fine-Tune & Alignment 8,000 Each

0004 Headstone Receiving and Setting 1,200 Each

0005 Headstone Replacements 115 Each

Gravesite Maintenance

0006 Sunken Grave Repair 225 Each

Grounds Maintenance

0007 Grounds Maintenance Services to include Turf

Maintenance, plant and tree maintenance, mowing, trimming and edging; tree wells edging, maintenance and labor for mulching beds

(entrance, Public Information Center (PIC), Shelters 1 & 3, Scattering Garden, Columbarium, Flagpole, Admin Bldg. etc.)

sweeping or blowing off of roads and walkways;

trash and floral removal; debris removal;

irrigation management (approximately 41 acres). Mulch supplied by the government.

9 Months

0008 Snow and Ice Removal 2 Job

0009 Sod placement & seeding of casketed sites 975 Each

0010 Turf Maintenance; 4 ea Fertilization

Applications; 4 ea Weed & Disease Control application. Fire Ant Control & Pest Control as required. (approximately 41 acres)

7 JB

Buffer Areas

0011 Edge and perimeter spray treatment to include complete Buffer Areas with non-selective herbicide (1 per month/9 times per year) with first edging to be trench treatment.

21,600 Foot

0012 Treat Buffer Areas with a pre-emergent herbicide 2 times per year.

22 Acres

0013 Dress Buffer Areas with pine straw once annually in the spring, including material and labor (pine straw to be furnished by the contractor).

5,500 Bales

Committal Shelter/Transporting of Remains

0014 Daily interment shelter set-up and cleaning (3 shelters), including complete cleaning of

200 Daily shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.

0015 Transportation of casketed remains and floral arrangements from committal shelter to gravesite.

1,000 Each

Janitorial

0016 Janitorial service including maintenance supplies – Administration & Maintenance

Complex (including all restrooms) 4,000 net sq footage

9 MO

0017 Janitorial service including maintenance supplies – Public Information Building (including all restrooms) 1,300 net sq footage

9 MO

Support Services

0018 Support Services for Memorial Day, Wreaths

Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Janitorial services included for the

Public Information Bldg. and Administration

Bldg.

2 Each

0019 Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers

10,500 Each

0020 Support Services for weekend or holiday burials as per NCA’s Standardized Burial

Schedule for Federal Holidays, as required.

This includes Active Duty KIA interments scheduled on a weekend.

4 Each

Total

Estimated

Price:

OPTION YEAR 1 (October 1, 2018 – September 30, 2019)

PRICE

Headstone Maintenance

0001 Headstone cleaning and maintenance 11,500 Each

0002 Headstones raise, lower, realign, reset and backfill

750 Each

0003 Headstone Fine-Tune & Alignment 11,500 Each

0004 Headstone Receiving and Setting 2,000 Each

0005 Headstone Replacements 225 Each

Gravesite Maintenance

0006 Sunken Grave Repair 400 Each

Grounds Maintenance

0007 Grounds Maintenance Services to include Turf

Maintenance, plant and tree maintenance, mowing, trimming and edging; tree wells edging, maintenance and labor for mulching beds

(entrance, PIC, Shelters 1 & 3, Scattering

Garden, Columbarium, Flagpole, Admin Bldg.

etc.) sweeping or blowing off of roads and walkways; trash and floral removal; debris removal; irrigation management (approximately

41 acres per month). Mulch is supplied by the government.

12 Months

0008 Snow and Ice Removal 2 Job

0009 Sod placement & seeding of casketed sites 1,700 Each

0010 Turf Maintenance; (4) Fertilization

Applications; (4) Weed & Disease Control application. Fire Ant Control & Pest Control as required.

8 JB

Buffer Areas

0011 Edge and perimeter spray treatment to include complete Buffer Areas with non-selective herbicide (1 per month/9 times per year) with first edging to be trench treatment.

21,600 Foot

0012 Treat Buffer Areas with a pre-emergent herbicide 2 times per year.

22 Acres

0013 Dress Buffer Areas with pine straw once annually in the spring, including material and labor (pine straw to be furnished by the contractor).

5,500 Bales

Committal Shelter/Transporting of Remains

0014 Daily interment shelter set-up and cleaning (3 shelters), including complete cleaning of

260 Daily shelters as required between committal services daily. Pest control as required.

0015 Transportation of casketed remains and floral arrangements from committal shelter to gravesite.

1,700 Each

Janitorial

0016 Janitorial service including maintenance supplies – Administration & Maintenance

Complex (including all restrooms) 4,000 net sq footage

12 MO

0017 Janitorial service including maintenance supplies – Public Information Building (including all restrooms) 1,300 net sq footage

12 MO

Support Services

0018 Support Services for Memorial Day, Wreaths

Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Janitorial services included for the

Public Information Bldg. and Administration

Bldg.

3 Each

0019 Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers

11,500 Each

0020 Support Services for weekend or holiday burials as per NCA’s Standardized Burial

Schedule for Federal Holidays, as required.

This includes Active Duty KIA interments

5 Each

OPTION YEAR 2 (October 1, 2019 – September 30, 2020)

PRICE

Headstone Maintenance

0001 Headstone cleaning and maintenance 11,500 Each

0002 Headstones raise, lower, realign, reset and backfill

750 Each

0003 Headstone Fine-Tune & Alignment 11,500 Each

0004 Headstone Receiving and Setting 2,000 Each

0005 Headstone Replacements 225 Each

Gravesite Maintenance

0006 Sunken Grave Repair 400 Each

Grounds Maintenance

0007 Grounds Maintenance Services to include Turf

Maintenance, plant and tree maintenance, mowing, trimming and edging; tree wells edging, maintenance and labor for mulching beds

(entrance, PIC, Shelters 1 & 3, Scattering

Garden, Columbarium, Flagpole, Admin Bldg.

etc.) sweeping or blowing off of roads and walkways; trash and floral removal; debris removal; irrigation management (approximately

41 acres per month). Mulch is supplied by the government.

12 Months

0008 Snow and Ice Removal 2 Job

0009 Sod placement & seeding of casketed sites 1,700 Each

0010 Turf Maintenance; (4) Fertilization

Applications; (4) Weed & Disease Control application. Fire Ant Control & Pest Control as required.

8 JB

Buffer Areas

0011 Edge and perimeter spray treatment to include complete Buffer Areas with non-selective herbicide (1 per month/9 times per year) with first edging to be trench treatment.

21,600 Foot

0012 Treat Buffer Areas with a pre-emergent herbicide 2 times per year.

22 Acres

0013 Dress Buffer Areas with pine straw once annually in the spring, including material and labor (pine straw to be furnished by the contractor).

5,500 Bales

Committal Shelter/Transporting of Remains

0014 Daily interment shelter set-up and cleaning (3 shelters), including complete cleaning of services daily. Pest control as required.

0015 Transportation of casketed remains and floral arrangements from committal shelter to gravesite.

1,700 Each

Janitorial

0016 Janitorial service including maintenance supplies – Administration & Maintenance

Complex (including all restrooms) 4,000 net sq footage

12 MO

0017 Janitorial service including maintenance supplies – Public Information Building (including all restrooms) 1,300 net sq footage

12 MO

Support Services

0018 Support Services for Memorial Day, Wreaths

Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Janitorial services included for the

Public Information Bldg. and Administration

Bldg.

3 Each

0019 Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers

11,500 Each

0020 Support Services for weekend or holiday burials as per NCA’s Standardized Burial

Schedule for Federal Holidays, as required.

This includes Active Duty KIA interments

OPTION YEAR 3 (October 1, 2020 – September 30, 2021)

CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL

PRICE

Headstone Maintenance

0001 Headstone cleaning and maintenance 12,000 Each

0002 Headstones raise, lower, realign, reset and backfill

800 Each

0003 Headstone Fine-Tune & Alignment 12,000 Each

0004 Headstone Receiving and Setting 2,200 Each

0005 Headstone Replacements 250 Each

Gravesite Maintenance

0006 Sunken Grave Repair 450 Each

Grounds Maintenance

0007 Grounds Maintenance Services to include Turf

Maintenance, plant and tree maintenance, mowing, trimming and edging; tree wells edging, maintenance and labor for mulching beds

(entrance, PIC, Shelters 1 & 3, Scattering

Garden, Columbarium, Flagpole, Admin Bldg.

etc.) sweeping or blowing off of roads and walkways; trash and floral removal; debris removal; irrigation management (approximately

41 acres per month). Mulch is supplied by the government.

12 Months

0008 Snow and Ice Removal 2 Job

0009 Sod placement & seeding of casketed sites 1,900 Each

0010 Turf Maintenance; (4) Fertilization

Applications; (4) Weed & Disease Control application. Fire Ant Control & Pest Control as required.

8 JB

Buffer Areas

0011 Edge and perimeter spray treatment to include complete Buffer Areas with non-selective herbicide (1 per month/9 times per year) with first edging to be trench treatment.

21,600 Foot

0012 Treat Buffer Areas with a pre-emergent herbicide 2 times per year.

22 Acres

0013 Dress Buffer Areas with pine straw once annually in the spring, including material and labor (pine straw to be furnished by the contractor).

5,500 Bales

Committal Shelter/Transporting of Remains

0014 Daily interment shelter set-up and cleaning (3 shelters), including complete cleaning of shelter (interior and exterior). Cleaning of services daily. Pest control as required.

0015 Transportation of casketed remains and floral arrangements from committal shelter to gravesite.

1,900 Each

Janitorial

0016 Janitorial service including maintenance supplies – Administration & Maintenance

Complex (including all restrooms) 4,000 net sq footage

12 MO

0017 Janitorial service including maintenance supplies – Public Information Building (including all restrooms) 1,300 net sq footage

12 MO

Support Services

0018 Support Services for Memorial Day, Wreaths

Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Janitorial services included for the

Public Information Bldg. and Administration

Bldg.

3 Each

0019 Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers

12,000 Each

0020 Support Services for weekend or holiday burials as per NCA’s Standardized Burial

Schedule for Federal Holidays, as required.

This includes Active Duty KIA interments

OPTION YEAR 4 (October 1, 2021– September 30, 2022)

CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL

PRICE

Headstone Maintenance

0001 Headstone cleaning and maintenance 12,500 Each

0002 Headstones raise, lower, realign, reset and backfill

850 Each

0003 Headstone Fine-Tune & Alignment 12,500 Each

0004 Headstone Receiving and Setting 2,400 Each

0005 Headstone Replacements 300 Each

Gravesite Maintenance

0006 Sunken Grave Repair 500 Each

Grounds Maintenance

0007 Grounds Maintenance Services to include Turf

Maintenance, plant and tree maintenance, mowing, trimming and edging; tree wells edging, maintenance and labor for mulching beds

(entrance, PIC, Shelters 1 & 3, Scattering

Garden, Columbarium, Flagpole, Admin Bldg.

etc.) sweeping or blowing off of roads and walkways; trash and floral removal; debris removal; irrigation management (approximately

41 acres per month). Mulch is supplied by the government.

12 Months

0008 Snow and Ice Removal 2 Job

0009 Sod placement & seeding of casketed sites 2,100 Each

0010 Turf Maintenance; (4) Fertilization

Applications; (4) Weed & Disease Control application. Fire Ant Control & Pest Control as required.

8 JB

Buffer Areas

0011 Edge and perimeter spray treatment to include complete Buffer Areas with non-selective herbicide (1 per month/9 times per year) with first edging to be trench treatment.

21,600 Foot

0012 Treat Buffer Areas with a pre-emergent herbicide 2 times per year.

22 Acres

0013 Dress Buffer Areas with pine straw once annually in the spring, including material and labor (pine straw to be furnished by the contractor).

5,500 Bales

Committal Shelter/Transporting of Remains

0014 Daily interment shelter set-up and cleaning (3 shelters), including complete cleaning of shelter (interior and exterior). Cleaning of services daily. Pest control as required.

0015 Transportation of casketed remains and floral arrangements from committal shelter to gravesite.

2,100 Each

Janitorial

0016 Janitorial service including maintenance supplies – Administration & Maintenance

Complex (including all restrooms) 4,000 net sq footage

12 MO

0017 Janitorial service including maintenance supplies – Public Information Building (including all restrooms) 1,300 net sq footage

12 MO

Support Services

0018 Support Services for Memorial Day, Wreaths

Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Janitorial services included for the

Public Information Bldg. and Administration

Bldg.

3 Each

0019 Support Services for Memorial Day to include gravesite flag pick-up, flag drying, bundling and placing in storage containers

12,500 Each

0018 Support Services for weekend or holiday burials as per NCA’s Standardized Burial

Schedule for Federal Holidays, as required.

This includes Active Duty KIA interments

TOTAL PRICES:

BASE PERIOD

OPTION YEAR I

OPTION YEAR 2

OPTION YEAR 3

OPTION YEAR 4

Grand Total Estimated Price:

The period of performance is from Date of Award through September 30, 2018, with four (4) one (1) year renewal options, if exercised. Note: all Option Years are subject to the availability of appropriated funds; options are not guaranteed, and the Government’s decision not to exercise an option shall not be understood, construed, or intended as a termination.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or…