S06 - Attachment 03 - Site Visit COR Presentation - GL CMOP - EHRM IU.pdf
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- Solicitation number
- 36C77626R0039
About this file
This document is a COR (Contracting Officer's Representative) briefing presentation for the EHRM Infrastructure Upgrades project at Great Lakes CMOP in Hines, Illinois (Project 765-24-700).
The project supports VA EHR Modernization through electrical, telecom, and data center upgrades including fiber backbone and server room rebuild at an active CMOP facility. The work is organized into four phased stages: Phase 1 establishes temporary infrastructure with temporary fiber backbone and redundant pathways; Phase 2 begins system migration onto temporary backbone and selective demolition of mechanical, electrical, and server room components; Phase 3 constructs permanent infrastructure including new server room/data center with UPS systems, power distribution, CRAC cooling, and permanent fiber backbone; Phase 4 performs final cutover from temporary to permanent infrastructure and decommissions obsolete equipment. The temporary fiber backbone utilizes OM4 multimode and OS1 singlemode fiber with primary and redundant pathways critical to operations continuity. The presentation includes architectural and mechanical plans showing server room demolition and rebuild, mechanical systems upgrades, and ceiling coordination details. Key risk areas include critical system redundancy (2N UPS, redundant power distribution, panelboard upgrades), site constraints (active healthcare production environment, infection control requirements, dust containment, maintained staff access), and execution constraints (no unplanned outages, strict trade coordination, limited work hours, advance shutdown notice). Contractor expectations include field condition validation, detailed phasing planning, cross-trade coordination, and mission-critical project experience. Key dates include Questions Due: April 7, 2026 @ 1pm EST; Answers posted to SAM: April 14, 2026; and Suspense Date: April 30, 2026 @ 2pm EST.
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Text version
EHRM Infrastructure Upgrades Great Lakes CMOP – Hines, IL
Project 765-24-700 COR Briefing – Site Visit Includes Phasing, Server Room, and Infrastructure
Upgrades
Project Overview Supports VA EHR Modernization Electrical, telecom, and data center upgrades Fiber backbone and server room rebuild Active CMOP facility
Phasing Strategy (G-101)
Phase 1 Enable the Transition (Temporary Infrastructure) •Install temporary fiber backbone •Establish redundant pathways
•Prepare environment for migration
•Begin early demo where safe
Phase 2 Begin Migration + Initial Demo •Start migrating systems onto temporary backbone
•Begin selective demolition (mechanical, electrical, server room prep)
•Coordinate with OIT for early cutovers
Phase 3 Build the New Permanent Infrastructure •Construct new server room / data center
•Install: UPS systems, Power distribution, CRAC and cooling, Permanent fiber backbone
•Continue phased work around active operation
Phase 4 Final Cutover + Decommission •Migrate systems from temporary → permanent infrastructure
•Decommission:
Temporary fiber and old equipment
•Final testing and commissioning
Phasing Strategy (G-101)
Temporary Fiber Backbone From Phase 1C:
OM4 (Multimode) and OS1 (Singlemode) fiber Primary and redundant pathways Supports live migration Critical to operations continuity
Server Room Demolition & Rebuild (A-101)
Mechanical Systems (M-101)
Ceiling Coordination (A-111)
Key Risk Areas Critical Systems
2N UPS redundancy Redundant power distribution Panelboard upgrades Integrated IT infrastructure
Site Constraints Active healthcare production environment Infection control requirements Dust containment and partitions Maintained staff access
Execution Constraints No unplanned outages Strict coordination required Limited work hours Advance notice for shutdowns
Contractor Expectations Validate field conditions Plan detailed phasing Coordinate across trades Experience with mission-critical projects
Site Walk Focus Areas Telecom Rooms Fiber Routing Paths Server Room Mechanical and Ceiling Areas
Questions & Procurement Reminder
All questions must be submitted in writing Verbal responses are non-binding Formal amendment process applies
Upcoming dates:
Suspense Date: Thursday, April 30, 2026 @ 2pm - EST
Questions Due: Tuesday, April 7, 2026 @ 1pm – EST
Anwers posted to SAM: April 14, 2026
EHRM Infrastructure Upgrades Great Lakes CMOP – Hines, IL
| Project Overview |
| Phasing Strategy (G-101) |
| Phasing Strategy (G-101) |
| Temporary Fiber Backbone |
| Server Room Demolition & Rebuild (A-101) |
| Mechanical Systems�(M-101) |
| Ceiling Coordination�(A-111) |
| Key Risk Areas |
| Contractor Expectations |
| Site Walk Focus Areas |
| Questions & Procurement Reminder |
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