Round 1 - Questions and Answers - Hampton HCC Southside.docx

1. Question: Where is the room data matrix that was provided to the AE for them to price?

Answer: Please see new Attachment T – Room Data Matrix

2. Question: Please provide the cut sheets and design notes from the AE who met with the users prior to the bid package being assembled.

Answer: The AE that created the block diagram drawings did not get into specifics within the rooms. No other preliminary design has been conducted.

3. Question: Where would reuse furniture and equipment be coming from in order for us to conduct an inventory and price.

Answer: Initially, no reuse of furniture is anticipated. The eye expected reuse would be for an emergency situation or a situation where the Medical Center had furniture available that could be used at the clinic.

4. Question: Please describe the requirement for face-to-face meetings must be held at the government site. Does this mean all user group meetings? Or is it up to the IOTA contractor to determine what meeting is necessary to be onsite?

Answer: The CO and COR will provide a determination.

5. Question: Who is the awarded developer and AE?

Answer: The developer and AE have not been selected yet.

6. Question: Please ensure that the general contractor provides all drawings in REVIT including MEP so that the IOTA contractor and place into our REVIT model so there are no errors. If this is not a requirement of the developer, how can we be required to ensure our design will be accurate?

Answer: The developer is required to submit drawings in REVIT.

7. Question: Can you verify the master key plan is not part of the developer contract?

Answer: The Lease Design Narrative does not require a specific key plan. The developer is required to provide all lock installations. Typically, the lock contractor will work with the VA to develop a key plan.

8. Question: We will need the complete door schedule in order to develop this plan – the complete door schedule may not be provided until the AE is completed with their design – this could cause a conflict with the AE schedule.

Answer: This will have to be addressed during design.

9. Question: Who is providing the keys?

Answer: The Developer.

10. Question: Who will be swapping out construction cores for final cores?

Answer: The Developer is required to accomplish.

11. Question: Is there a requirement to conduct a physical inventory of existing equipment in any other VA facility to review for potential reuse and ifs so how many locations and what size is the facility? Or will the VA provide a list and location for any reuse equipment?

Answer: Initially, no reuse of furniture is anticipated. The eye expected reuse would be for an emergency situation or a situation where the Medical Center had furniture available that could be used at the clinic.

12. Question: Will the AW provide to the IOTA contractor some drawings prior to our meeting with the users that can be used to lay in VA requested furniture and equipment during our user group meetings and provided back to the AE prior to DD1? If not, what specifically would we provide?

Answer: We will gather and share drawings after the contract award.

13. Question: If we determine that there is no qualified warehouse within a 5-mile radius of the site, can we provide an alternative solution?

Answer: An alternative solution may be proposed, but the initial request is for a warehouse space.

14. Question: Suggest wall mounted TV Brackets be installed by general contractor Answer: Maintain contract as-is. General contractor to provide required utilities and backing.

15. Question: Suggest ceiling mounted cubicle track be installed by general contractor Answer: This is a requirement of the general contractor. Curtains are to be provided by the VA.

16. Question: Will sharps containers, hand sanitizers and soap dispensers be delivered and installed by vendors?

Answer: Sharps containers, hand sanitizers and soap dispensers to be provided via existing VA contract.

17. Question: Suggest A1132 be changed to VV from VC Answer: Maintain contract as-is (VV) Anna – what is this? A1132 is a JSN – Accessory mounting rail (glove boxes, etc.) that can be set to length as required.

18. Question: If no further guidance can be provided, should we assume there is no change to the contractual expectations or prior processes as awarded on previous IOTA projects?

Answer: I do not see in PWS where SimLearn is a part of Section 16.3, Transition CONOPS. See below:

I do see where “Day in the Life Plan” (where highlighted in the image above) is mentioned.

Also, I do not see SimLearn mentioned in this paragraph mentioned in image below:

19. Question: Does the government require the following acquisition code VV items to be stored in the IOTA-leased warehouse or will they be OEM delivered and installed?

Answer: OEM delivered and installed.

20. Question: There is no CLIN identified for ODCs is it the government’s intent to reimburse ODC’s at cost with no estimated pricing provided by the contractor?

Answer: “Estimated” pricing according to “all” Hampton VAMC related clinics.

21. Question: Is there an estimate of the distance from the new HCC is to the current CBOC that personnel will be moving from?

Answer: There are seven (7) clinics related to Hampton VAMC.

22. Question: The PWS indicates the new HCC will relieve strain on surrounding “at capacity” CBOC. For Relocation services, how many locations will the contractor be required to relocate personnel files and reuse?

Answer: There are seven (7) clinics related to Hampton VAMC.

23. Question: Based on the price cost schedule in the RFP, the PoP for Line Item Number (LIN) 004 is 8 months. Are we to price each of the PWS task areas in that LIN as an 8-month period of performance?

Answer: Yes, Line Item Number (LIN) is for an 8-month period.

24. Question: Please confirm solicitation due date is August 19, 2025.

Answer: The solicitation close date is August 19, 2025, no later than 10am ET.

image1.png image2.png