S05 - 635-21-700 -Tech Questions Responses - EHRM OKC-OK - 001.docx

TECHNICAL QUESTIONS AND

On Sheet TN411 Sheet Keynotes 6 states (it is also listed as Keynote 7 on sheet TN432) “Coordinate with COR prior to relocation of access control panels for exact location.” This note is typical throughout the drawings.

a. Do these only serve the current room they are located in?

b. If the access controls panels are to be installed in a different location, then new wires will need to be pulled to each device. To price this the location of and quantity of devices will need to be provided.

TN411 Keynote #6 indicates that existing access control panels need removed from the wall due to wall construction, and reinstalled at the same location. This would not require complete relocation of the existing panels.

Scope of the project does not include relocation of existing access control panels to new locations. Coordination notes are included for new panel locations within the new TR. Cabling of Telecom Room card readers should utilize existing access control panel locations to the fullest ability.

Is there a proprietary Fire Alarm Contractor at the facility? If so, please provide the company name and point of contact.

No. However, the primary Fire Alarm Management System utilized is Honeywell. Relevant information will be provided to the General Contractor of the project upon award.

Is there a proprietary Controls Contractor at the facility? If so, please provide the company name and point of contact.

No. However, the primary Building Management System utilized is Johnson Controls. Relevant information will be provided to the General Contractor of the project upon award.

Is there a proprietary Cameras at the facility? If so, please provide the company name and point of contact.

Yes, it is overseen and managed by the VA’s on-station PD and BioMed personnel. Relevant information will be provided to the General Contractor of the project upon award.

There is no specification section for clean agent system for this project. Is this required? If so, provide specifications and locations where the system is to be installed.

This design (for every TR in scope) does not show to have utilization of a dry chem suppression system. Therefore, no specification or documentation is present or provided. Dry chem systems is not a scope requirement.

Is there any work required on the existing CRAC’s located in rooms BA112E or 9A123A? The CRAC in room 9A123A was not running during the site walk.

No. Subject CRAC units are being scoped on another project.

Detail C1 / TN432 Keynote 6 states “existing equipment to be relocated to location indicated in phasing plan”. This is for an existing fire alarm plan. Detail C6 / TN432 shows where the existing fire alarm panel is to be relocated. Are the existing fire alarm wire connected to this panel long enough for the relocate or will new fire alarm wire need pulled to existing devices? This would be typical for all locations where fire alarm panels are being relocated.

In cases where a TR is not being relocated, only expanded and modified – it can be assumed length of the wiring is suffice. Otherwise, assume that wiring in place will require demo/removal and new wiring pulls conducted to relocated points identified.

The Information Outlet Schedule on Drawings TG603 calls out W-E to be demo for position 1 jack type. This outlet is shown on the new outlet drawings not the demo. Please advise if these locations are new CAT6A or not. If it is new how many drops in this location is require?

Refer to floor plans for new cabling locations and quantities. Information outlet schedule on TG603 with ports identified as DATA indicate new cabling quantities in faceplate.

Drawing TG602 shows Fiber Chase – E running down to the basement level. TN000 does not show Chase E. Fiber Chase – E doesn’t appear until the 1st floor on TN110. Please confirm how the B-side fiber that is running through Chase E to BA112E needs to be ran.

Intent of question is not clear. Provide assumption of pathway within Bid.

TG602 does not show fiber being ran to TR GD108. Please confirm there does not need to be any A or B side fiber ran to this TR.

There needs to be A&B side fiber ran to this TR.

Spec section 27 13 23 – 2 Part 2.2F call for OS2 to be two different types of fiber, dielectric, tight buffered than also calls for it to be loose-tube gel filled. Please confirm what type of OS2 is required for this project.

Indoor/Outdoor OS2 fiber is acceptable for underground applications.

TG601 calls for OS2 fiber to be 6-strand but spec 27 13 23 call out using 12 or 24 strand. Please confirm what strand OS2 is required for the TRs not called out in the keynotes

6-strand fiber is not to be included in this project.

Please confirm if the fiber is to be armored or unarmored.

Armored.

Please provide Fire Protection drawings for all new TRs. See general note H General on the mechanical drawings. There is no information to bid this scope.

VA response

Reference drawing note “existing technology room to be converted to new fiber chase.

a. Is there any demolition required to convert rooms into chases?

b. Are new floor penetrations required for the chases? If so, please provide a standard floor penetration detail

c. Will additional framing or drywall need to be added to the existing walls to convert rooms into chases? If so, please provide details and location notes.

d. Will a new framed chase be required in the converted rooms? If so, please provide a standard chase wall detail.

e. Will any ICRA containment be required at the converted rooms? If so, please provide the containment level.

The intent is to reuse the floor space of the old technology room as a pathway for telecom conduit. Architecturally the room will remain as is.

A. Demolish existing telecom equipment in these rooms. As required by the telecom design, provide core drill of floor for new conduit.

B. Refer to C4/E-500.

C. No, unless shown on plans/enlarged plans.

D. No E. Comply with ICRA requirements in Section 01 35 26. Depending on the room size and work activity it may require additional ICRA barriers in the corridor to ensure work can be performed in the chase.

Sheet note 4 for detail D4 / AE411 states to match the existing access flooring. Provide brand / manufacture of the existing system. Also confirm that no grounding work needs to be completed on the existing system, only the new flooring being installed.

Refer to VA for manufacturer, however, exact match is not needed. Assume that grounding exists for the existing access flooring system.

Reference specification section 01 00 00 – 1.31 Photographic Documentation

a. Can the contractor QC manager serve as the photographer if they meet the requirement of having experience photographing construction projects. The term “Commercial Photographer” is vague, has no licensing requirements or any other information required.

Concur

Construction Office Trailer, storage conex & laydown yard will be needed for this project. Please provide a location where the office trailer and conex can be placed and provide information where electrical is available to connect to the office trailer.

VA response

Specification section 01 35 26 – 1.7.C states that the SSHO has to be a separate from the superintendent / CQC Manager. Confirm that both (2 employees) SSHO and Superintendent / CQC Manager are required and must be employees of the General Contractor.

VA response

Is there an allowance for 1-1/4” conduit stubs and back boxes for rough-in that should be added to the Div. 26 & 27 pricing? Reference Technology Cabling Plan Section (E) Note (3). Some previous requirements on other projects requested 5-10% additional for material and labor for these items to cover what may have been unknown or missed during design. Please advise.

VA response

Sheet TG605 referenced in the Sheet Keynotes on the TN drawings is missing from the plan set. Please provide updated drawings with sheet TG605.

TG605 is not included within the set. Refer to TG604 for the technology equipment schedule.

Is the fiber optic backbone to be installed in a separate conduit system in ceilings and risers, between the TRs and MDAs? If required, then please specify the type and size. Reference 27 10 00 2.3 FACILITY BACKBONE STRUCTURED CABLING, F. Between each MDA and each TR:

Conduit systems are not required between MDA & TR within existing facilities.

If a separate conduit system for the fiber optic backbone cabling is required, is the government providing a design?

Question unclear. Refer to TG602 for fiber routing pathway diagram.

Is a separate conduit required for the telecommunications bonding conductors installed in ceilings and risers?

Bonding conductors must be provided in conduit sleeves when passing through walls & floors.

Is there a location on site for laydown area and secure storage of materials?

VA response

Is there a requirement for GPR scanning of concrete/CMU floors and walls prior to making any penetrations?

Yes.

Will the government reimburse offsite secure storage of material if no on-site space can be made available?

VA response

How many VA staff members will be available to escort work in TRs and what hours will they be available?

VA response

Are there any 24/7 units in the medical center?

VA response

What areas of the medical center are subject to restricted work hours and what are those hours?

VA response

ET series drawings for CCTV camera. Bid spec documents do not specified what system are currently in place for this project, please answer the following questions:

a. What is the manufacturer of the current video management system?

b. What version/existing is the current video management system operating?

c. Are we expected to support version upgrades as part of this contract?

d. Are there sufficient existing licenses to support the new cameras?

e. Are the cameras to be 2MP pan/tilt/zoom or fixed dome?

f. Is there a current vendor/installer of this system that we can contact Please provide contact information

a. Confirm with local VA.

b. Confirm with local VA.

c. Confirm with local VA.

d. Confirm with local VA.

e. Refer to sheet TG604.

f. Confirm with local VA.

VA Response:

ET series drawings for card reader/pin pad. Bid spec documents do not specified what system are currently in place for this project, please answer the following questions:

a. What is the manufacturer of the current access control system.

b. What version/existing software is the access control system operating.

c. Are we expected to support the version?

updates as part of the contract?

d. Are the sufficient licenses to support the new doors?

e. Is there any existing integration between the access control and CCTV systems?

f. Is there a current vendor/installer of this system that we can contact?

Please provide contact information

a. Lenel

b. Confirm with local VA

c. Confirm with local VA

d. Confirm with local VA

e. Confirm with local VA

f. Confirm with local VA

VA Response :

Existing Fire Alarm System.

a. Q- Is there a current maintenance vendor/installer of this system that we can contact?

Please provide contact information

Refer to RFI 3.

Existing Nurse Call System.

a. Q- Is there a current maintenance vendor/installer of this system that we can contact?

Please provide contact information

VA response

Spec. 27 05 33 D calls for Rigid or IMC in wall & above ceiling installation.

Q1-Clarification all new WAO to be installed in rigid/IMC Q2-Can EMT be expected for installation for all WOA above ceiling/in walls.

Refer to Technology Cabling Notes on TG00. Note E describes the routing of new cabling in existing rough-in. There are Category 6A cable fill ratio notes included that may dictate a new in-wall rough-in at WAO. Specification 27 05 33 incorrectly specified RMC conduit for potential new WAO rough-in. EMT conduit must be used for new in-wall WAO rough-in, if required.

WAO-There are no prints that indicate new locations. Is this a 1 for 1 replacement for existing cables?

The TN series drawings indicate WAO location and cable quantities.

Is there required a full survey of every room/above ceiling? If so, who dictates the outlet location and quantity of cables per location?

The drawings indicate the outlet locations and quantities of cables.

Can the government provide a quantity of CAT6 A cables that need to be installed by TR? Please provide a Drop Count Matrix that needs to be provided.

No, please refer to drawings.

What is the drop counts of each coverage zone? If it is a 1 for 1 swap, how many existing drops are located in each coverage zone?

Port & cabling counts are to be determined by the contractor. Refer to drawings.

Is there a count and length for Cat6A patch cords?

Refer to the specifications. Quantities & Lengths shall be coordinated with the VA prior to purchase.

Are we to provide one patch cable for each station and closet end?

Refer to the specifications. Quantities & Lengths shall be coordinated with the VA prior to purchase.

Is there a count and length for Fiber Patch cords?

Refer to the specifications. Quantities & Lengths shall be coordinated with the VA prior to purchase.

Are we to provide patch cables for each pair of strand at each end?

Refer to the specifications. Quantities & Lengths shall be coordinated with the VA prior to purchase.

Can all work be performed during regular work hours?

Yes

Drawing GI002 Index shows drawings TG500, TG501, TG502, TG600, TG601, TG602, TG603 and TG604, however drawing TG000 index does not. These drawings are missing. If these are needed, can the VA provide the missing drawings?

TG500-604 are out of order. Their content follows TG000.

PACS & Video Surveillance – Can the VA advise the manufacturer of the existing PACS and Video Surveillance system, and contact information for the maintenance contractor of these systems? Will additional camera licenses be needed and if so, will the VA provide these?

Refer to RFI 5

Fire Alarm – Can the VA advise the manufacturer of the existing Fire Alarm system and contact information for the maintenance contractor of this system?

Refer to RFI 3.

Sheet M-101 Note 12, KEF-2 calls for fully welded 304 Stainless Steel Ductwork.

Could this be changed to The Comparable Captive Aire Exhaust System, like the System for KEF-1 called out in note 9.

This sheet does not exist in the set. This does not appear to be an RFI for this project.

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