36C77625Q0175 0001- Amendment 0001 - Government Answers.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 06-10-2025

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

To all Offerors/Bidders 36C77625Q0175

X

X X

X 1

The purpose of this amendment is to provide Government answers to questions received in response to the Cookeville IOTA RFQ. Please reference the attached document for full list of questions and answers.

All other items remain unchanged.

Kathleen Klotzbach

1 6

See attached document: Questions and Answers Cookesville TN.

End of Document

36C77625Q0175 Cookeville CBOC IOT&A Solicitation Questions and Answers

1. PWS 16.1.2 - Most often we do not get updated construction information to keep this requirement accurate, who specifically will be responsible for us to get this information?

Answer: The contractor is responsible for developing an Activation Integrated Master Schedule (AIMS) which integrates activation activities, Construction Project/Schedule, and the VA Information Technology Project Schedule, etc. The AIMS shall be coordinated with the CFM contract dates and the Lessor construction schedule. IOTA team will be part of regularly scheduled construction and design meetings where the most up to date information will be shared.

2. The order VC items by date is impossible based upon the latest approval PALT process how should we handle?

Answer: The contractor shall develop the Acquisition Plan for the activation project. The Acquisition Plan located on the Government SharePoint site shall be updated to identify project spaces as identified on A/E drawing and, at a minimum, long lead time items, number of packages, and estimated timelines for procurement by package group. Additionally, other fields required by the SharePoint list should be completed as they occur throughout the procurement process. The contractor shall ensure employees performing acquisition services are well-versed in federal acquisition regulations prescribed by the FAR and the Veterans Affairs Acquisition Regulation (VAAR).

3. What is the current construction schedule?

Answer: CFM Master schedule will be provided upon lease award, to be provided by COR.

4. What is the current design schedule so we know when DD1 , DD2, CD2 is to occur so we can determine our schedule to support the requirements in the PWS that our comments?

Answer: CFM Master schedule will be provided upon lease award, to be provided by COR.

5. Design Submittal 1 – what is the current estimated date for DD1? How much time prior to DD1 does our information have to be completed – same question for DD2?

Answer: CFM Master schedule will be provided upon lease award, to be provided by COR.

6. What is the requirement from the AE to provide us the latest version of the Revit model showing any changes made as a result of user group meetings DD1, DD2? We will need this information timely to adhere to the contract requirements.

Answer: CFM Master schedule will be provided upon lease award, to be provided by COR. CFM requirements release Revit at DD2 approvals. Earlier release dependent on AE.

7. Will we have to complete any TAC packages?

Answer: No

8. PWS 16.2 - When will we receive the Revit model?

Answer: CFM Master schedule will be provided upon lease award, provided by COR. CFM requirements release Revit at DD2 approvals. Earlier release dependent on AE.

9. Will we receive all utilities layers In Revit? pdf? AutoCAD?

Answer: Drawings will be provided through awarded lessor. IOTA COR will coordinate applicable layers for IOTA use.

10. Please define “shall assist in the development of the artwork package”? Does that mean the AE is providing something?

Answer: VA Interior Designer requires contractor to perform the Artwork Placement Plan. This plan shall identify quantities of artwork pieces and a planned location of each determined piece to assist Interior Designer with artwork selections and quotes. Facility Interior Design will have final approval of artwork packages.

11. Will the AE drawings also indicate where wall blocking is to be installed?

Answer: AE drawings will reflect wall blocking to be installed.

12. It has been our experience there is always requests for changes that will impact MEP, given the new approval process timelines. What is the remedy if the approval process takes so long that it impacts the construction schedule thus a delay?

Answer: The contractor shall update and maintain the Risk Management Plan. The plan shall include an itemized listing of project-specific risks, challenges and perceived problems that are anticipated to threaten the project. Risks identified shall include probability of occurrence, and level of impact. With each issue specified, the contractor shall list their proposed solution to mitigate or resolve the risk/challenge/problem.

13. 16.2.4 Master Key Plan—is there a local VA locksmith that will assist?

Answer: Develop Key plan and access control plan should be based on security design requirements for access control: Dept. of Veterans Affairs Physical Security Design Manual, October 2020-Rev. July 2022, Section 10.4. A local VA locksmith may be available to provide guidance or insight.

14. 17.2 Warehousing - Will it be the IOTA contractor responsibility to conduct a safety inspection of all equipment, barcode everything and input into the AEMS/MERS system in the warehouse? Or is this done onsite?

Answer: The Government will identify items that require biomed checks/testing to be performed by the Government. Logistics will provide the Contractor with (VA) barcode labels to be attached to each items packaging in the warehouse upon receiving and capture product data to satisfy internal and government inventory management requirements. Logistics shall provide the contractor with the barcoding inventory, so the contractor can verify all acquisition on the SharePoint acquisition page project page as received. VA logistics team will be responsible for inputting into the VA property management system.

Final barcode labeling and scanning will be performed by the IOTA contractor on clinic site as inventory is deployed to final destination.

15. 17.3 Activation Services – is there any reuse equipment planned?

Answer: It is not anticipated that there will be any reuse equipment.

16. Is it the IOTA contractor scope to have a certified BMET onsite during the installation to support the VA BioMed?

Answer: YES, it is the intent of the PWS to require contractor scope to have a certified BMET onsite.

17. IF we have already installed barcodes as part of the warehousing requirements, why would we add more barcodes in this section from logistics?

Answer: The Government will identify items that require biomed checks/testing to be performed by the Government. Logistics will provide the Contractor with (VA) barcode labels to be attached to each items packaging in the warehouse upon receiving and capture product data to satisfy internal and government inventory management requirements. Logistics shall provide the contractor with the barcoding inventory, so the contractor can verify all acquisition on the SharePoint acquisition page project page as received. VA logistics team will be responsible for inputting into the VA property management system.

Final barcode labeling and scanning will be performed by the IOTA contractor on clinic site as inventory is deployed to final destination.

18. Does the VA require that the IOT&A contractor provide a trained BMET to assist with or to complete medical equipment inspections? PWS Section 17.3 Activation P.25 Answer: YES, it is the intent of the PWS to require contractor scope to have a certified BMET onsite performing medical equipment inspections with handoff training and warranty information for VA BMET.

There is the potential the government will perform BMET testing and install for specific equipment that may be identified post award.

19. Please confirm that at this time, there is no known reuse that the IOT&A contractor will be responsible for managing/coordinating since there is no relocation CLIN included on the contract. PWS Section 17.3 Activation P.25 Answer: There is no known reuse equipment.

20. When is BOD?

Answer: CFM Master schedule will be provided upon lease award, provided by IOTA COR. Anticipated BOD mid 9/2027.

21. When is First Patient Day?

Answer: CFM Master schedule will be provided upon lease award, provided by IOTA COR. Anticipated First patient day early 2/2028.

22. Deliverable 16.2.9 - Mock-up Services states "Provide 3D mock-ups of complex spaces and of patient rooms." Can the government provide the list or approximate number of complex spaces to be mocked up?

Answer: CFM Master schedule will be provided upon lease award, provided by IOTA COR. The government requests a 3D mock-up of each unique room “type” ie. 1 standard PACT exam room, 1 audiology room, 1 podiatry room, imaging suite, PMRS exercise room and gait training, main lobby, teamwork area, 1 telehealth exam.

23. Is there an address for the Cookeville CBOC available?

Answer: Address will be provided upon CFM lease award, provided by IOTA COR. Anticipating lease award late July 2025.

24. There is no mention of the relocation of reuse, personnel files, department expendable supplies.

Will relocation efforts be a requirement of the IOTA contractor?

Answer: Relocation of reuse, personnel files, department expendable supplies will be provided by government.

25. Will onsite meeting be held at the Alvin Cook VAMC or at a location in Cookeville?

Answer: All Face-to-Face meetings will be held at the Government’s facility located at1310 24th Ave, Nashville, TN 37212.

26. If there is to be a relocation effort required of this contract, please provide addresses and estimated number of personnel and stock items of the "move from" location(s.)?

Answer: Relocation of reuse, personnel files, department expendable supplies will be provided by government.

27. Will all of the staff for the Cookeville CBOC be all new hires? Will any staff be reassigned or relocating from area VA facilities?

Answer: Contractor will not be required to relocate any government staff.

28. When will the IOT contractor be given the AE Revit model with all FF&E layers and all utility layers in REVIT? Or will we have to convert from another application like AutoCad some of the layers? Please provide specifically what we will receive and when. We must have all utility layers or we will not know if the equipment can be supported.

Answer: CFM Master schedule will be provided upon lease award, provided by COR. CFM requirements release Revit at DD2 approvals. Earlier release dependent on AE. Drawings will be provided through awarded lessor. IOTA COR will coordinate applicable layers for IOTA use.

29. Are there any drawings from the project A/E firm that can be made available?

Answer: IOTA contractor will be provided applicable design drawings as available post lease award.