S05 - Questions and Answers - Sepulveda 03192025.pdf

36C77625Q0100 Sepulveda Animal Research IOT&A Solicitation Questions & Answers

1. PWS Section 16.2.4: Does the master kay plan only involve keys and cores? It does not involve access control systems or security cameras. The term develop Key Plan and access control plan is somewhat confusing-please detail what the scope entails here.

Answer: The Master Key Plan is required for all cores and keys including all IT rooms that include electronic and mechanic access control room.

The Master Key Plan consists of oversight of the keys and cores. The VA will issue the keys and set up the door cores. The control system and security camera are not part of this task.

2. PWS Section 16.2.9: 3D can be software that creates 3D designs of the 7 rooms listed. Is that correct?

Answer: Correct

3. When will we be given the AE Revit model with all FF&E layers and all utility layers in REVIT? Or will we have to convert from another application like AutoCad for some of the layers? Please provide specifically what we will receive and when. We must have all utility layers, or we will not know if the equipment can be supported.

Answer: We expect a copy of the AE Revit model to be provided and will share this document with the IOTA Contractor when the COR receives. We do not have an exact date of availability yet.

4. We must be informed in a timely manner of any AE changes to design. How will this occur?

Answer: The Construction contract is to be awarded Jun 2025. We will share any updates and documents for the project.

5. Confirm the only reuse is 50 moving boxes and 40 linear feet of files?

Answer: The 50 moving boxes are for approximately 40 linear feet administrative files.

6. The IOTA contractor is providing terminal cleaning services? For how many square feet?

Answer: 7,500 GSF

7. Where is the initial project room contents list?

Answer: See ATTACHMENT R – Sepulveda Research – Room to Room List 12232024 provided within the solicitation.

8. We see the furniture IDIQ instructions. Is the IOTA contractor putting everything into the system or just building the package and sending to supply chain?

Answer: The IOTA Contractor identifies the requirement and builds the procurement package. The VA Activation Team will enter the requirement in VISTA/IFCAP and FORCE.

9. Are the cage towers for relocation purposes part of reused equipment?

Answer: No, its all-new equipment.

10. The room content list does not have any reuse equipment. Is all equipment planned to be new?

Answer: The Activation Plan is to purchase all new equipment

11. PWS Section 17.3: Under relocation scope, it states that contractor to provide a refrigerated truck with lift gate while the background (PWS Section 3.0) states the new addition will include a loading dock.

Please clarify if lift gate is required or not.

Answer: The Research Service has requested a refrigerated truck with a liftgate.

12. PWS Section 17.3 Relocation Services - In addition to 50 boxes of files, what type of equipment and supplies are expected to be packed?

Answer: Only administrative files are being moved. The animal cage tower will be used to transport the animals to the new building.

13. PWS Section 17.3 Relocation Services -Are there any other animal types that may need to be relocated as a part of this contract.

Answer: No other animals, only mice and rats.

14. PWS Section 17.3 Relocation Services - How many cage towers will the contractor need to move?

Answer: The Research Service estimates 6-10 towers.

15. PWS Section 17.3 Relocation Services - Can you clarify or define the size and types of cages?

Answer: The size for measurements for the cages is 39” W x 33” D x 76.5” H.

16. PWS Section 17.3 Relocation Services - Are there conditions that would restrict the movement of animals all together?

Answer: The Research Service has asked to move the animals in the mornings.

17. PWS Section 17.3 Relocation Services - Will the contractor be responsible for preparing animal cages for transport? I.e. providing/lining cages with underpadding.

Answer: The Research Service staff will prepare the cage towers for transport. The cage towers will be used to move the animals between the buildings. The IOTA vendor will assist the VA in relocating the towers.

18. PWS Section 17.4 Activation Services and Post Occupancy Support -Will terminal cleaning be expected to be outsourced by a 3rd party or will the local facilities EMS be handling that? If outsourced to the 3rd party are their specific regulation requirements that need to be met?

Answer: The General Contractor will complete a general cleaning once construction is done. The IOTA contractor will complete the terminal cleaning after all FF&E is in place but prior to the moving of the animals into the new facility.

19. PWS Section 16.2.9 - Mock-up services - Does the VA expect physical or virtual Mock-ups for the seven rooms identified?

Answer: The VA has requested 3-D mock-ups.

20. PWS Section 16.2.10 Disposal Plan. In order to develop Disposal Plan, an inventory and/or validation is necessary. Is it expected that the contractor will need to perform an inventory and/or validate inventory for reuse and disposal?

Answer: The VA will conduct the inventory. The VA will build the list of disposal items.

21. PWS Section 16.4 Acquisition Planning Services states The Interior Design team will submit the furniture package through FORCE to the identified contracting office for acquisition. Please confirm that this is the VA Interior Design Team.

Answer: The VA Activation team will submit all packages into VISTA/IFCAP and Force

22. PWS Section 16.4 Acquisition Planning Services states the contractor shall determine if any items are available through sources listed on the National Acquisition Center. PWS Section 16.4 Acquisition Planning Services states the contractor shall determine if any items are available through sources listed on the National Acquisition Center Contract Catalog Search Tool (CCST), available at https://www.va.gov/nac. It has been our experience that contractors do not have access to the NAC. Please confirm this requirement.

Answer: If you are signed in using a PIV card, there should be no issues accessing the NAC link.

23. PWS Section 16.4 Acquisition Planning Services. Will the government be providing the IOTA contractor a list of any existing supply contracts ( i.e. hand sanitizers, .... ) ?

Answer: The Environmental Management Services (EMS) will provide housekeeping supply items that will be used in the facility operations. All items will be green products. A list will be available.

24. PWS Section 16.4 Acquisition Planning Services. Will the government provide the IOTA contractor upon award all active SAC contracts so that we don’t have to put packages together currently under a SAC contract?

Answer: IOTA contractor along with Activation team will work with the local contracting office to make sure all existing contract information is available during Acquisition Planning task and Acquisition Package development.

https://www.va.gov/nac

25. Is there any equipment that will need to be installed by a 3rd party contractor?

Answer: Some equipment items will require vendor installation. We do not know the exact equipment at this time.

26. Are there any HAZMAT/PPE requirements for personnel while in this space? During which phases?A19:A22A18:A22A18A20:A22

Answer: PPE may be required if we enter a joint occupancy period. PPE: Safety shoes, vest, eye protections, gloves, and safety helmet.