S06-Att 14-Questions-RFIs AE Responses.xlsx
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- Y1JZ--VHA Construction Project 674-21-700 EHRM OIT Infrastructure Upgrades - Olin E. Teague VAMC - Temple TX
- Solicitation number
- 36C77624R0091
About this file
This document contains questions and answers related to a federal contract opportunity for the Y1JZ--VHA Construction Project 674-21-700 EHRM OIT Infrastructure Upgrades - Olin E. Teague VAMC - Temple TX, Solicitation Number 36C77624R0091. The key details are:
The solicitation is for construction work to upgrade the information technology infrastructure at the Olin E. Teague VAMC in Temple, TX. The work includes installing new fiber optic cabling, telecommunications rooms, network equipment, security systems, and other related infrastructure. Contractors submitted questions during the solicitation process, and the Department of Veterans Affairs provided detailed responses covering topics such as existing conditions, drawings, specifications, project schedule, logistics, safety requirements, and other contract requirements. The solicitation has a 730-day period of performance and involves a variety of specialty trades. Asbestos and lead abatement are not expected to be required. The VA will provide network equipment and cabling for end-user devices, while the contractor is responsible for horizontal cabling and supporting infrastructure.
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119 RFIs-Questions
| TOTAL RESPONSES: 9 Contractors-TTL of 118 Questions | VA INPUT | ||
| TECHNICAL QUESTIONS AND RESPONSE TRACKING SHEET-EHRM Construction Amarillo TX-VISN17-36C77624R0084 | |||
| QUESTION # | CONTRACTOR QUESTION | A/E Responses (COR/VA/CS) | |
| 1 | After a completed review of all of the drawings, I can not find any drawing relative to Building 222, the actual data center. |
Building 222 drawings would reflect the MCR, any and all MDA and the HDA networks.
In the Specs
2.1 COMPUTER ROOM BACKBONE STRUCTURED CABLING.
Points A-F speak to this however there are no drawings reflecting this portion of the project which is very unusual.
ETC ETC
| Will Building 222 drawings be issued for this Project number 674-21-700, Solicitation number 36C77624R0091? | Bldg 222 is the existing Data Center which serves as the MCR. The scope of work for the MCR is to terminate the new primary and redundant fiber cables in new fiber optica patch panels installed in existing racks. Drawings are TN-222-1-1-1 AND TN-222-4-1-1. | |||
| 2 | How are the primary and redundant fibers going to be run from building to building? | See revised sheets TN-000-3-0-1 and new sheet TN-000-3-0-2 in Addendum #1 | ||
| 3 | Could you specify Data Routes from Building 222 Data Center to the rest of the buildings? After reviewing all of the associated drawings and documents with this opportunity, our team has been unable to find any drawings that depict connections. | See revised sheets TN-000-3-0-1 and new sheet TN-000-3-0-2 in Addendum #1 | ||
| 4 | Specification 01 35 26 indicates that HEPA (Cube) Carts are acceptable for use when cabling. Please confirm that HEPA Cart exhaust will be allowed to be exhausted indoors, as long as the HEPA filtration is verified by particulate measurement as no less than 99.97% prior to the start of work. | Confirmed | ||
| 5 | Please confirm that all other stationary HEPA equipped air filtration unites will be allowed to be exhausted indoors, as long as the HEPA filtration is verified by particulate measurement as no less than 99.97% prior to the start of work. | Confirmed | ||
| 6 | Please identify areas available for contractor laydown. | VA will discuss with winning contractor | ||
| 7 | Please identify areas available for contractor office trailers | VA will discuss with winning contractor | ||
| 8 | Please identify areas available for contractor parking | VA will discuss with winning contractor | ||
| 9 | Referring to the Index for Att8 – EHRM Temple Final Specs, it appears that Divisions 31 and 32 plus Appendix A, Hazardous Material Survey, and Appendix B, VA Equipment Naming Convention are missing. | |||
| Please provide missing sections. | Spec sections 31, 32 will be issued as a part of addendum 1 (civil) Hazardous material survey N/A campus fully abated. | |||
| 10 | Att4 – 01 00 00 General Requirements 1.11 C. “A copy of the soils report will be made available for inspection by bidders upon request…” | |||
| Please provide. | No specific soild report was ordered, a copy of recent parking garage report will be provided as a reference for ground water and general soil type expectations. | |||
| 11 | Section 09 05 16 1.1 C mentions B157 access flooring. | |||
| Is this a typo or part of Scope of Work? Please clarify. | typo. no access flooring in the project | |||
| 12 | Specifications have Section on Fire Extinguisher Cabinets but there appears to be no Keynotes or other indications for placing Fire Extinguisher Cabinets. Are these cabinets required for this project? | fire extingushers (item 54) and cabinets are required. Provide 1 at each final TR/TE location in public space near TR door. (75' max) (48 total) not required at existing It rooms left in service as Bio-med etc. | ||
| 13 | Please provide Building 99 to Tunnel – Overall Fiber Optic Profile (similar to profiles shown on 00-CU-001 through 00-CU-004 Drawings). | will be provided as a part of Addendum 1 (civil) | ||
| 14 | Are the tunnel conditions seen at the Main Entrance the same throughout the tunnel sections that will be encountered during the work? If different, please describe. | |||
| Please provide a map of the tunnel system with access points. | VA to provide reference drawing of existing tunnel with entrance points as a part of Addendum 1 | |||
| 15 | The 547-day POP appears aggressive for this project when considering the overall SOW and current equipment/material lead times. Please consider extending the POP to 730 days. | POP to be revised to 730 days | ||
| validate | Reference: Typical Note that is found on all Enlarged TR Drawings and reads as follows: |
NOTE: QUANITIES SHOWN ARE DESIGN ESTIMATES. EXACT QUANITIES MAY VARY BASED ON CONDITIONS IN THE FIELD DURING INSTALLATION AND ANY COORDINATION CHANGES THAT HAVE OCCURRED SINCE ISSUED. CONTRACTOR IS RESPONSIBLE TO VALIDATE EXACT QUANITIES REQUIRED FOR INSTALLATION AND INCLUDE IN SCOPE AND BID.
Reference: Typical Note 1 on all Floor Plan Drawings which reads as follows:
1.
CONTRACTOR MUST SURVEY EXISTING CONDTIONS TO LOCATE ALL WAO’S AND DATA DEVICES. ALL EXISTING WAO’S AND DATA DEVICES ARE TO RECEIVE NEW UPGRADED CAT6A HORIZONTAL CABLING, PER VA EHRM STANDARDS.
| Question: The combination of these two notes places 100% of the risk on Offerors to account for an UNIDENTIFIED ALLOWANCE of existing data drops that are omitted from the contractual drawings. Please provide an allowance for Offerors to include in their bid for missing/omitted data drops. This has been the standard approach for nearly every EHRM Solicitation in the past. The typical allowance is 5%-15%. | revise note to state contractor will be required to validate and provide new cabling to all WAO's and Data devices. While the design attempt to locate all existing devices, conditions are subject to change and items may have been omitted. contractor shall allow for up to 15% variance in actual device count. | |||
| 17 | Drawing TN-900-5-0-2 - There are 2 drawings labeled TN-900-5-0-2, one shows door security details, and the other is blank. Is the blank drawing supposed to have anything on it? | The duplicate blank sheet should be removed. | ||
| 18 | Drawing TN-146-4-1-1 – The Plan Note states “Contractor is responsible to validate exact quantities required for installation and include in scope and bid.” Please provide the quantities required to be included in our proposal. | see item 19 above: Carry a 15% allowance for unidentified cable drops. | ||
| 19 | Drawing TN-053-4-1-1 – Detail 03 on drawing TN-052-4-1-1 does not call out a UPS to be installed in the TE cabinet. Electrical E-053-1-1-1 note 4 state to install an outlet for UPS. Please advise if TE cabinets will require a UPS and if so, what is the basis of design? | See revised drawing in Addendum #1. |
For each Wall Mounted Telecommunications Enclosure provide the following:
(1) Rack-mounted 2880VA metered L5-30 input/output UPS. Basis of Design: APC SMX3000RMLV2U or equivalent)
(2) 1RU horizontal rack mounted PDU's with L5-30 input and minimum (8) each 5-15R or 5-20R receptacles. One PDU connected to UPS and one PDU connected to wall mounted receptacle.
| 20 | Drawing General - Are drip pans and leak detection required in any of the TRs? | |||
| a. | Please advise quantity and locations. | Drawings note specific room that will require the pan due to main piping not being able to be relocated. Currently 1 location. | ||
| 21 | Drawing General – Is it required to install any security bars at ductwork penetrations through the TR walls greater than 96 sq in? | Yes, all ductwork greater than 96 sq. in. required security bars. | ||
| 22 | Drawing M-163-1-1-1 – Key Note #7 for Building 163 TR 1B330 calls for existing sanitary and hot water lines to be rerouted. There is nothing in the drawings detailing how these pipes are to be rerouted. Please advise the new piping route for both lines. | Piping will be routed around the room the most direct route. A revised drawings will be issued as part of an upcoming addendum to clarify. | ||
| 23 | Specification Section 22 07 11, Paragraph 3.4 Pipe Insulation Schedule. The schedule does not give an insulation thickness for CW piping, only Domestic HW. What is the required insulation size for the new chilled water lines being installed on this project? | Insulation required to be 2" thick. | ||
| 24 | Drawing AE-002 – The Door Schedule does not show any fire rated frames/doors. Please confirm no fire rated frames/doors are required at the TE/TR Rooms. | ALL TR doors are to be 45min. Rated. Doors to room containing TE's are not required to be rated. | ||
| 25 | Drawing AE-158-201 - Drawing AE-158-201 shows a proposed location for a new TE #158.11, but no other information, wall information, no new door, etc.? There are no new TE’s or cabling in the location as well. Please confirm no new work is required in TE #158.11. | no work in building 58 beyonf the conection of new fiber optic backbone. Existing rack, cabling etc to remain as is where is. | ||
| 26 | Drawing AE-205-301 - TR 205.11 is noted as being 69 SF. This room is one example but there are a couple existing TRs that have a note in the architectural drawings to update the rooms to meet EHRM standards, but no plans to expand the room size. Will there be a variance submitted on this room, since the size does not meet the 100SF EHRM standard? | Rooms that are to remain as TR's beyond the EHRM project are designed to either comply or be listed on the exceptions memo. If contract dwgs do not specifically show demolition/expansion etc. the contractor will not be required to enlarge rooms in the base bid. | ||
| 27 | Drawing AE-002, In the Door Schedule Comments column, all of the doors include Note #1 Card Readers. Hardware Group 01 indicates that card readers are “Provided By The Security Contractor”. The Specification TOC indicates that Division 28 Electronic Safety and Security “Not Used”. Please confirm no Card Readers/PAC’s System is included in this Solicitation. | Card Readers are required at all doors listed in door schedule. Div 28 specifications to be issued as a part of Addendum 1 | ||
| 28 | Specification Division 28 Electronic Safety and Security “Not Used”. Please confirm no Division 28 systems are required i.e. Intrusion Detection System, Video Surveillance, and Fire Alarm. | See specification 281300 issued as part of Addendum #1 | ||
| 29 | Key Note 09-03 states “Where Existing Wall Does Not Extend To Underside Of Structure…”. Please confirm that in all locations noted, the walls will require addition framing and drywall be extended to the deck above. | |||
| a. | Please provide the height dimension between finish floor and bottom of the deck above. | Walls are required to extend to underside of Structure for all TR rooms. Contractor to assume all existing framing extends to deck. Provide for 2' of additional drywall each side of existing walls at Final TR locations (existing to remain and proposed) only. Not required at TE locations or existing IT locations to remain for bio-med | ||
| 30 | Reference 01 35 26 -12 Paragraph 1.7. Can the project superintendent also be the SSHO? | Yes | ||
| 31 | Specification Section 02 82 00 Asbestos Remediation, indicates “The contract documents show or describe the work to be done under the contract and related requirements and conditions impacting the project.” The contract drawings do not specify any Asbestos Abatement. Please confirm no asbestos abatement is required to be included in this solicitation. | No remediation work expected. Contractor to alert the VA if suspicious materials encountered, however campus has been fully abated | ||
| 32 | Specification Section 02 83 00 Lead Remediation, indicates “The contract documents show or describe the work to be done under the contract and related requirements and conditions impacting the project.” The contract drawings do not specify any Lead Remediation. Please confirm no lead remediation is required to be included in this solicitation. | No remediation work expected. Contractor to alert the VA if suspicious materials encountered, however campus has been fully abated | ||
| 33 | Drawing 00-CU-003, Dewatering Note #1 indicates “Excavation Below Water Table Will Require Dewatering.” Please provide a Soils Report that indicates the elevation of the Water Table. | No specific soild report was ordered, a copy of recent parking garage report will be provided as a reference for ground water and general soil type expectations. | ||
| 34 | Drawing 00-CN-001 No Redundant duck bank is shown. Please provide duct bank drawing for the redundant path. | See revised sheets TN-000-3-0-1 and new sheet TN-000-3-0-2 in Addendum #1 for Primary and secondayr fiber paths. See revised cvil drawings for new duct bank construction | ||
| 35 | Please clarify the submission requirements for Volume I Technical. Based upon the verbiage on page 12 of the solicitation, is a Project Schedule required for submission with the Volume I Technical proposal? On pages 13 and 14 of the solicitation there is no indication of a Factor for Project Schedule. It also indicated under section 2.8.B.2.a (page 12) “…Offerors must not include any price or price related material in the Volume I Technical proposal,” but then on page 14 under section 2.8.C (Technical Proposal Requirements) it states Factor 2 Price. Thank you for your time. | CS Response: A Project Schedule is not required and the solicitation is updated removing this verbiage. CS Response: Price reference in Technical Proposal Requirement is removed and this is reflected in the updated solicitation. Price is not a requirement for Volume I Technical. | ||
| 36 | Who is the existing surveillance system manufacturer? |
01 00 00 lists the following bid items. Please confirm that we are only required to bid per the CLIN schedule provided. (See snip to right)
| The only new cameras are in the new telecommunication rooms. See Division 28 specifications in Addendum #1 for requirements. | ||
| 37 | Please confirm that the VA will be responsible for systems furniture and personal items to be relocated. |
It shall be the construction contractor responsibility to “gently move” office equipment locally (desks, chairs, cabinets, etc) to complete the construction work, clean, and return office
| equipment to their original locations. Contractor shall understand the VA does not have labor to assist with this effort.**** | The VA shall be responsible for relocating personal items. Relocation of office systems furniture shall be the responsibility of the GC. In most situations, a work around should be adequate. | |||
| 38 | Will the contractor be able to utilize the elevators? (See snip to right) | YES, COR will designate specific elevator banks | ||
| 39 | Will Photographic documentation be required? (See snip to right) | yes | ||
| 40 | Please confirm that there are no archaeological or Historical requirements. (See snip to right) | There are no requirements. In the event of an UNEXPECTED discovery during excavation for example. Notify VA - COR immediately. | ||
| Will a cost loaded schedule required? (See 3 snips to right) | THE CPM schedule is not required to be cost loaded. Contractor will be required to comply with FAR 52.232 and VAAR 852.236 | |||
| 42 | Are we required to meter and pay for power and water? | NO | ||
| D | Will boring be allowed? If so, will the raceways still be required to be encased? | Duct banks require rigid conduit encased in 300 PSI concrete | ||
| 44 | The installation of new chilled water lines in existing corridors will require the acoustic ceilings to be removed to accommodate the new piping. Will the ceilings be allowed to be open at the end of each shift? | infection control measures and fire sprinkler modifications are required when ceilings are open for extended periods of time. It is up to the GC to determine which means and methods they choose to employ for this work. | ||
| 45 | What type of ceiling is in the men’s restroom 351 on sheet M-163-1-3-1? Is this a hard lid or acoustic type ceiling? | assume suspended gypsum ceiling | ||
| 46 | Has the VA verified that there is sufficient space in the corridor ceilings for the new FCU units and ductwork into new TR rooms? | General space was verified above ceiling during design. | ||
| 47 | Sheet M-163-1-5-1 note 4 says to route and connect the new chilled water lines to the nearest main chilled water line. The plan view shows routing to what appears to be a shaft wall near storage room 568. Is this the approximate location of the existing chilled water main? Some of the routing plans show the lines going to mechanical rooms. Others like M-221-1-1-1 only show the lines going to the corridor. How is the contractor to determine where the existing chilled water lines are? Please provide drawings that show the existing chilled water routing. | The new chilled water lines are shown to the approximate location of the existing chilled water mains. Actual tie in location will depend on availability to piping to make the connections. Contractor to verify final tie in locations based on means and methods of making the new connections and provide requied piping. | ||
| 48 | The plans do not show any existing or new cable trays. The architectural drawings appear to show what looks like cable tray routing, but note 09-21 only says to remove and reinstall ceilings as needed for installation of conduits and cables. Please provide a cable tray routing plan including sizing for every area of this project. | The design intent is to utilize hanger supports (J-hooks) for horizontal cable management. J-hooks shall be spaced no greater than 60" and have (2) at each bend that is greater than 45 degrees. | ||
| 49 | The hatch pattern used for note 09-21 on sheet AE-171-201 (TYP of other plan sheets) indicates “not in scope” per the demolition legend. Please clarify. | Disregard hatched area note on architectural plan legend. | ||
| 50 | Is the existing cable tray system allowed to be re-used? Will it accommodate the existing and new cabling side by side until the new system is functioning and the old system can be demo’d? Please provide as builts of the existing cable tray system. | There are no as-builts of any cable tray. The design intent is to utilize hanger supports (J-hooks) for horizontal cable management. J-hooks shall be spaced no greater than 60" and have (2) at each bend that is greater than 45 degrees. | ||
| 51 | Note 02-21 on sheet AE-204-306 says to demo existing plumbing fixtures per plumbing drawings. Plumbing drawings have not been provided. Please provide plumbing drawings as necessary to support this scope. | Mechanical sheets show locations and requirements to remove the sinks. Sink and associated piping will be removed back to main. | ||
| 52 | Note 06-02 on sheet AE-204-306 to “align plywood at edge of steel channel, see structural”. Please provide the structural drawings referred to in this note. | 06-02 not used. Note on detail 16 should reference 06-01 | ||
| 53 | The temporary ceiling note on sheet GI-001 says that temporary upright sprinkler heads may need to be installed for long term ceiling removal. Please verify if this will be required. | The contractor has two options for completing the work. Option 1 is to provide a one hour fire wall around work area and seal all penetrations. Option 2 is to provide continous fire protection within the work area. In work areas with no ceiling, heads will need to be turned up and provided with mechaincal protection cages. | ||
| 54 | Will the contractor be required to provide permanent clean agent fire extinguishers at each new TR room? Will this also be required at all existing TR rooms that remain and are no longer used as TR rooms? | fire extingusher cabients (item 12) and extinguishers are required. Provide 1 at each final TR/TE location in public space near TR door. (75' max) (48 total) not required at existing It rooms left in service as Bio-med etc. | ||
| 55 | Sheet 00-CN-001 calls for new conduits to connect to existing raceways near gridlines D2. Is there an existing pull box here, or will we be required to chip out the existing duct bank and intercept the existing raceways? | There is an existing vault to be cored and connected. | ||
| 56 | Note 09-12 on sheet AE-000 below says to cut new data drops in existing walls. This note is not called out on the telecom, electrical or architectural plans. Is the VA expecting the contractor to cut in a new raceway at every data WAO location shown on the telecom drawings? In the short amount of time provided for the site visit, it is not possible to familiarize ourselves with the wall types in this project. Can it be assumed that all areas will be level 4 painted gypsum wallboard and that no specialty wall coverings can be expected to be replaced? (See Snip to the right) | The design intent is to re-use the conduit stubs and existing backboxes. One method that may be proposed is to remove any existing cabling that is not in use. Keep the cables that are in use. Install new cables leaving faceplate off. Once all outlets in that area are up and running on the new cables, demo the old cables and install the final faceplates on the new jacks. | ||
| 57 | Is it the intention of the VA and the Architect that the existing WAO raceways are NOT re-used? If the raceways at the existing data drop locations ARE to be reused, are they 1” conduit, and will they meet the 40% fill requirement? If the existing raceways are re-used, how will the existing cable drops remain active until the new system is functional? The existing stubs will not accommodate both sets of cables at the same time. | The design intent is to re-use the conduit stubs and existing backboxes. One method that may be proposed is to remove any existing cabling that is not in use. Keep the cables that are in use. Install new cables leaving faceplate off. Once all outlets in that area are up and running on the new cables, demo the old cables and install the final faceplates on the new jacks. | ||
| 58 | Should the contractor assume that all new WAO locations will be in the same location as the existing Data drop locations? | The design intent is to use the existing WAO locations. | ||
| 59 | At walls where new data drop raceways are cut in, will it be acceptable to paint only the patched area, or will the wall be required to be repainted corner to corner? | new cut in will not be required as a part of the base bid | ||
| 60 | Will surface raceways be allowed for data drops encountered at solid walls? | existing data drop conduit and boxes are to be reused.if new path required than yes, surface mounted raceway is acceptable at solid concrete/block walls. | ||
| 61 | Please confirm that new data conduit stubs are only required to be installed into the nearest accessible ceiling. | existing data drop conduit and boxes are to be reused. New stubs if required for WAO should be extended to the nearest accessible ceiling | ||
| 62 | The door schedule on sheet AE-002 only shows HW type 01 to be used on all doors. Please confirm that all other hardware types #02-#18 in spec 08 71 00 are not used. | only HW type 01 is used | ||
| 63 | Please confirm that the contractor is required to provide the cost of the commissioning agent per 01 91 00 or if the VA will bear this cost. | The contractor is required to provide and pay for the 3rd part commissioning agents | ||
| 64 | Please confirm that static dissipative flooring only be required at NEW TR rooms? | TR rooms only, bith new and existing to remain as TR. Not existing rooms left for bio-med or TE locations | ||
| 65 | Note 09-03 typical on all architectural drawings related to telecom rooms says that “where existing wall does not extend to the underside of structure, provide new gypsum board wall from top of existing wall to underside of structure to fully enclose TR room”. The drawings do not show the existing wall elevations. How are we to know what walls need to be extended? Please provide the height of existing walls. What is the height from finished floor to the underside of deck in each building? | Walls are required to extend to underside of Structure for all TR rooms. Contractor to assume all existing framing extends to deck. Provide for 2' of additional drywall each side of existing walls at Final TR locations (existing to remain and proposed) only. Not required at TE locations or existing IT locations to remain for bio-med | ||
| 66 | Is the steam tunnel considered “confined space” | Yes | ||
| 67 | The plans call for new doors and frames to be installed, replacing existing doors and frames. The wall types for the affected walls are not clearly shown. How are we to know what walls are masonry, or precast concrete? For bidding purposes, can we assume that all wall partitions are frame and gypsum wallboard? | for Bidding purposes assume all walls are framed walls. | ||
| 68 | The demo plans do not show the existing floor types to be removed. Please provide details of the existing floor types that are expected to be removed. | assume existing flooring to be glue down VCT | ||
| 69 | Will new wall receptacles in TR rooms be allowed to be surface mounted? | Yes, new power receptacles can be surfaced mounted. | ||
| 70 | Will the new static dissipative flooring be required to be grounded to the grounding system in the TR rooms? | Yes, the copper strips are required to be connected to the building grounding system | ||
| 71 | Will the VA be replacing all of the VA provided/Contractor installed WAPS, or are the existing WAPS to remain and only receive new cabling? | WAPS are existing to remain and receive new UTP cable. Contractor shall remove and re-install WAP device. | ||
| 72 | The responsibility matrix on sheet TN-000-1-1 says that the VA will provide the head end copper patch cords and fiber jumpers. Will the VA also provide and install the patch cords at the user side WAO locations? | All end-user equipment should have a patchcord. Patchcords are the VA resonsibility | ||
| 73 | Please confirm that the VA will be responsible to relocate personal items and office systems furniture as needed to allow access to the WAO locations. | The VA shall be responsible for relocating personal items. Relocation of office systems furniture shall be the responsibility of the GC. In most situations, a work around should be adequate. | ||
| 74 | Note 1 on sheet TN-146-1-1-1 (typical of all telecom drawings) says to “survey existing conditions to locate all WAO’s and data devices. All existing WAO and data devices are to receive new upgraded cat6A horizontal cabling. Please confirm that we are to bid per the counts provided on the telecom sheet schedules. It is not possible for the contractor to know the counts of the existing locations at the time of bid. | see item 19 above: Carry a 15% allowance for unidentified cable drops. | ||
| 75 | Are the cameras shown on sheet TN-163-1-0-02 existing? Will these cameras require new cabling? | The only new cameras are in the new telecommunication rooms. See Division 28 specifications in Addendum #1 for requirements. | ||
| 76 | In a Telecommunication or Server Room, will the contractor be required to ground and bond existing equipment that will remain? | VA Response: Yes, all grounding and bonding shall be assumed to be new. | ||
| 77 | Will the VA allow J-Hooks to be used where cable tray will not fit within the ceiling space? | |||
| ........ | Are there any requirements for the use of J-Hooks, such as spacing or cable count? | There are no as-builts of any cable tray. The design intent is to utilize hanger supports (J-hooks) for horizontal cable management. J-hooks shall be spaced no greater than 60" and have (2) at each bend that is greater than 45 degrees. | ||
| 78 | Will the contractor be required to install a patch cord from each data port to the corresponding end user device or equipment? | All end-user equipment should have a patchcord. Patchcords are the VA responsibility | ||
| 79 | Will the VA provide and install a new switch in each network rack/room? | The VA is responsible for all network switches. | ||
| 80 | If the above ceiling space is congested so that the cable tray will not fit, will the VA consider this to be an unforeseen condition? | There are no as-builts of any cable tray. The design intent is to utilize hanger supports (J-hooks) for horizontal cable management. J-hooks shall be spaced no greater than 60" and have (2) at each bend that is greater than 45 degrees. | ||
| 81 | Can a flexible metal conduit be used for a secondary pathway? | Flexible metal conduit will need to be submitted and reviewed on a case by case basis | ||
| 82 | Can the contractor use existing, installed pathways that meet the minimum size requirement for communication cabling conduit found in Section 27 05 33, Part 2 – Products, Paragraph 2.1? | Yes existing conduits may be re-used | ||
| 83 | Can the contractor take an existing data port out of use for an extended period of time in order to complete the migration and termination of the new CAT 6A cable? | If port or area is un-used.Occupies areas with In service ports will need to be available at the end of work shifts. The VA will have to determine how long an outlet can be out of service based on the specific use of the outlet. VA Response: No, it will depend on who will be impacted while it is down, large areas of the facility will not be able to shut down while work is provided. This will need to be discussed between the COR and winning offeror after award. | ||
| 84 | Please confirm that the VA will enforce the 295 FT limit for the maximum distance for UTP horizontal cable installation. | Yes, the 295ft limit for Ethernet cabling will be enforced. | ||
| 85 | Will the VA allow the ceiling height in a corridor or a room to be lowered in order for cable tray to be installed through that area? | The design intent is to utilize hanger supports (J-hooks) for horizontal cable management. J-hooks shall be spaced no greater than 60" and have (2) at each bend that is greater than 45 degrees. | ||
| 86 | Will there be day or time restrictions for coring? If the answer is “yes”, please provide the day / time restrictions for each building, floor, or area of the hospital. | VA Response: Any activity that is disrputive (noise and vibration) to the day to day operation of the facility shall be done after hours or on weekends. Normal hours of operation are M-F 7am to 4pm | ||
| 87 | Will the VA permit migration/termination/cutover of the CAT 6A cable and demo of the legacy cable to occur Monday thru Friday during normal business hours? | VA Response: Work can occure during normal operation hours, however In most cases, this final cut over or migration shall take place after hours or on weekends. Normal hours of operation are M-F 7am to 4pm | ||
| 88 | Regarding Section 02 82 00 Paragraph 1.5(B)(2) – | |||
| o | Is the VA going to provide an asbestos survey for the Contractor to use? | |||
| o | If asbestos is encountered, will the VA treat it as a change in condition to the contract provided the asbestos is not identified on the Hazards Abatement Drawing(s)? | |||
| o | The VPIH is defined as a VA Professional Industrial Hygienist. Please confirm that the VA Industrial Hygienist will survey the work area to determine if asbestos is present. | VA Response: VA has surveys for all building on site. No remediation work expected. Contractor to alert the VA if suspicious materials encountered, if confirmed it will be treated as an unexpected condition | ||
| 89 | Section 02 82 00, Paragraph 1.5(A)(2) – asbestos quantities not included in specification. Refers to separate drawing. Hazardous materials drawings have not been provided. Please clarify. | VA Response: VA has surveys for all building on site. No remediation work expected. Contractor to alert the VA if suspicious materials encountered, if confirmed it will be treated as an unexpected condition | ||
| 90 | Will the superintendent be allowed to also fulfill the role of SSHO? | VA Response: Yes | ||
| 91 | Is CQC manager be required to be a separate full time person? | VA Response: Yes | ||
| 92 | Section 02 83 00 – There is a requirement for Lead Remediation. Paragraph 1.5(A) describes the work and refers to a Hazardous Materials Assessment. No quantities provided in the specification. Please clarify. | VA Response: VA has surveys for all building on site. No remediation work expected. Contractor to alert the VA if suspicious materials encountered, if confirmed it will be treated as an unexpected condition | ||
| 93 | Bldg. 163 erroneous mark: |
Building 163, sheet TN-163-6-0-2 at the bottom left has this mark with no explanation (See snip to right) Which seems to indicate that there should be (672) fibers either new or existing between 204 and 163. This run is not shown on either the primary or redundant new site fiber plans (nothing between those two buildings), but a run between these buildings is shown on the site demo plan, sheet TN-000-6-0-, and calls for it to be demolished. Q: Is the (7) 96 SMF note above erroneous as to new construction on the building 163 sheet, and is the note only referring to the demo called out on the demo sheet?
| Bldg 204 and Bldg 163 are physically connected. The design intends for the cables to be routed through the building, so this is not shown on the site diagrams. The design includes connecting TRBG04 to TR BB111 with (7) 96-fiber cables to provide a redundant link for Bldg 163 TR's back to the Data Center Bldg 222 through BG04 in Bldg 204. All fiber cables are New unless noted as Existing. In the case of TN-163-6-0-2 the only existing cables are the 432 SMF from BG04 to the Data Center Bldg 222. | |||
| 94 | Bldg. 204 erroneous mark: | ||
| Building 204, sheet TN-204-6-0-2 shows a line with no description/explanation between Bldgs. 204 and 163 (see snip to right) The redundant fiber diagram on sheet TN-000-6-0-3 that it points to has nothing shown between 204 and 163. Q: Is this an error? | The note in question should refer to sheet TN-163-6-0-2 not TN-000-6-0-3. See revised sheet in Addendum #1. |
The design includes connecting TRBG04 to TR BB111 with (7) 96-fiber cables to provide a redundant link for Bldg 163.
Demo
| TN-053-1-1-1 (Building 53), TN-099-1-1-1 (Building 99), TN-146-1-1-1 (Building 146), TN-147-1-1-1 (Building 147), TN-163-1-0-1 (Building 163), and various sheets on Bldgs. 171, 202, 204, 205, 221, and 22 state that: “Contractor must survey existing conditions to locate all WAO's and data devices. all existing WAO's and data devices are to receive new upgraded Cat6A horizontal cabling, per VA EHRM standards.” Q: Is this stating that we’re to price demo/replacing cabling not shown on the prints? | see item 19 above: Carry a 15% allowance for unidentified cable drops. | |
| 96 |
Security
| There are no security specs and the Scope Responsibility Matrix on Sheet TN-000-1-0-1 has no mention of security (below), only low voltage: (see snip to right) Yet every closet diagram in every building contains this note: (see 2nd snip to right) | Scope of work includes providing new Card Readers on new Telecom Rooms as shown on floor plans (Note TN412). Refer to specification 281300 included in Addendum #1 | ||
| 97 | Innerduct |
There are several mentions of innerduct in various places in the specs, although none in the ISP/OSP backbone section. There is no mention on the prints, and no sheet entry showing innerduct routing.
| Q: Is innerduct required, and if so, are routes/quantities available? | In all 4" conduits provide a (3) 1-1/4" innerducts with pull tape. | ||
| 98 | Plywood |
There is no mention of plywood in the spec or responsibility matrix, yet every closet detail contains this note: (See snip to right)
| Q: Is plywood the responsibility of low voltage? | Plywood is the scope of work. Who provides the plywood is the responsibility of the Prime Contractor. | ||
| 99 | UPSs/PDUs |
There are no specs for either, but both are mentioned several times on the prints, in the responsibility matrix and on the closet detail sheets.
| Q: Are these required, and if so, is a spec available? | Refer to specification 271126 for UPS and PDU specifications | ||||
| 100 | Is there a current CCTV camera system in place? There are cameras identified on Drawings. (please answer questions 1-6 below) | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | |||
| 101 | 1. | Who is the manufacturer of the current video platform / management system? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 102 | 2. | What version is the current video management system operating? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 103 | 3. | Are we expected to support version upgrades as part of this contract? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 104 | 4. | Are there sufficient existing FIPS approved Camera Licenses to support the new cameras? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 105 | 5. | Are there pre-approved, preferred Cameras (Brand & Model number) the VA would like to be installed? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 106 | 6. | Are the cameras to be 2MP pan/tilt/zoom or 2 MP fixed dome? | The cameras shown are all existing to remain. Scope of work is to provide a new UTP cable to each camera and re-install the camera. | ||
| 107 | It appears in the drawings that there is a card reader/pin pad. Are these to be provided as part of the contract? Is so, can you please answer the additional questions below (7-16): | See specification 281300 included in Addendum #1 | |||
| 108 | 7. | Who is the manufacturer of the current access control platform / system? | See specification 281300 included in Addendum #1 | ||
| 109 | 8. | What version software is the access control system operating? | See specification 281300 included in Addendum #1 | ||
| 110 | 9. | Are we expected to support version updates as part of the contract? | No updated required. The card readers should be added to the system in its current status. | ||
| 111 | 10. | Are the sufficient licenses to support the new doors? | Provide a new license for 12-months for each new door | ||
| 112 | 11. | Keypad Readers are to be used. Is there a specific Brand & Model the VA would like installed? | See specification 281300 included in Addendum #1 | ||
| 113 | 12. | Do these Card Readers need to be operated Version 8.1 PIV Class Cards. | See specification 281300 included in Addendum #1 | ||
| 114 | 13. | Is there any existing integration between the access control and CCTV systems? | See specification 281300 included in Addendum #1 | ||
| 115 | 14. | Does the new Access Control need to be FICAM Compliant? | See specification 281300 included in Addendum #1 | ||
| 116 | 15. | Is there an existing FICAM Licence | Provide a new license for 12-months for each new door | ||
| 117 | 16. | Is CESIP Certification Required? | See specification 281300 included in Addendum #1 | ||
| 118 | • | attached a spreadsheet (tab 2 of this spreadsheet has this info) with the new TRs/card readers locations to confirm the IDF locations, to run and connect to the existing modules/controllers. | |||
| • | according to Sheet Keynote TN412 on the drawings, card readers will be connected to existing security panels, so no door module/controller or power supply is required, please confirm. | ||||
| • | confirm if door contacts and REX will be provided by Div. 28 or integrated with the door hardware. | ||||
| • | confirm the cable route for the new card readers, for example the building 202 room 1E145, there is no drop tile to run the cable, it is an open space. See attached pictures. | ||||
| • | new card readers programming by owner or security contractor? | 1. New card readers require a new card reader, new door module/controller. The power supply is existing and can be used. |
2. Provide Door Contacts and REX
3. Cable shall be routed per specificaton 281300 in Addendum #1
4. new card readers shall be programmed by the contractor in coordination with the VA for naming convention, time schedules, etc.
| 119 | There was a pre-bid for this project on 8/21 @ 9am here in Temple, Texas. Can I get a copy of the sign-in sheet for this project? | CS response: It is posted on sam.gov as an amendment. 😊 | ||
| 120(Late) | Regarding Attachment 11, On pages 34-37, drawing # "TN163-1-0-1, TN163-0-2, TN163-1-0-3, TN163-1-0-4, | |||
| do the camera symbols represent new cameras or current cameras? | The only new cameras are in the new telecommunication rooms. See Division 28 specifications in Addendum #1 for requirements. | |||
| 121(Late) | Can you please tell us where we can find Division 28 in the specifications? |
On Page 341 of 409 points 23 thru 26 calls for the reference of Division 28.
Division 28 is not part of the current bid documents.
23. Video surveillance system cameras, data transmission wiring, and control stations with associated equipment: Section 28 23 00, VIDEO
SURVEILLANCE EQUIPMENT AND SYSTEMS.
24. Duress-panic alarms, emergency phones or call boxes, intercom systems, data transmission wiring and associated equipment: Section
28 26 00, ELECTRONIC PERSONAL PROTECTION EQUIPMENT AND SYSTEMS.
25. Alarm initiating devices, alarm notification appliances, control units, fire safety control devices, annunciators, power supplies, and wiring: Section 28 31 00, FIRE DETECTION AND ALARM.
26. Emergency Call telephones, intercom systems, with blue strobe light and equipment: Section 28 52 31, SECURITY EMERGENCY CALL/DURESS
| ALARM/COMMUNICATIONS SYSTEM AND EQUIPMENT. | See Division 28 specifications in Addendum #1 for requirements. | ||
| 122 (Late) | Please see the below highlighted plan sheets and advise if there is any work to be performed in these areas. |
These drawings are listed, as shown below, but are not included in the drawing package.
| Please confirm if the referenced drawings were not issued due to no work or please direct me to these drawings so they can be incorporated into our pricing. (see snip to right) | Drawings were not issued due to lack of mechanical work in those areas. | ||
| 123 (Late) | In Attachment 11 there are multiple pages such as Drawing # "TN-221-4-1-1" where it is indicated in |
the keynote TN412 that " FURNISH AND INSTALL NEW CARD READER
CONNECTED TO EXISTING SECURITY PANEL".
Please identify where that Security Panel is located.
1. Is it in the same TR room???
| 2. If not, please indicate in what Room #, on which floor panel is located??? | The location of the existing security panels are noted by keynote TN101 on the floor plans. | ||
| 124 (Late) | Regarding the security scope, these are my questions: |
- attached a spreadsheet (see tab 2 on this spreadsheet) with the new TRs/card readers locations to confirm the IDF locations, to run and connect to the existing modules/controllers.
- according to Sheet Keynote TN412 on the drawings, card readers will be connected to existing security panels, so no door module/controller or power supply is required, please confirm.
- confirm if door contacts and REX will be provided by Div. 28 or integrated with the door hardware.
- confirm the cable route for the new card readers, for example the building 202 room 1E145, there is no drop tile to run the cable, it is an open space. Will conduits be provided by Div. 26/27? See attached pictures.
- new card readers programming by owner or security contractor? 1. New card readers require a new card reader, new door module/controller. The power supply is existing and can be used.
2. Provide Door Contacts and REX
3. Cable shall be routed per specificaton 281300 in Addendum #1
4. new card readers shall be programmed by the contractor in coordination with the VA for naming convention, time schedules, etc.
125 (Late) Regarding the security scope, these are our questions:
- attached a PDF (see tab 2 on this spreadsheet) with the new TRs/card readers locations to confirm the IDF locations, to run and connect to the existing modules/controllers.
- according to Sheet Keynote TN412 on the drawings, card readers will be connected to existing security panels, so no door module/controller or power supply is required, please confirm.
- confirm if door contacts and REX will be provided by Div. 28 or integrated with the door hardware.
- confirm the cable route for the new card readers, for example the building 202 room 1E145, there is no drop tile to run the cable, it is an open space. Will conduits be provided by Div. 26/27? See attached pictures.
- new card readers programming by owner or security contractor? 1. New card readers require a new card reader, new door module/controller. The power supply is existing and can be used.
2. Provide Door Contacts and REX
3. Cable shall be routed per specificaton 281300 in Addendum #1
4. new card readers shall be programmed by the contractor in coordination with the VA for naming convention, time schedules, etc.
Reference for Q 118
| Building | Level | Room | IDF Location | |
| 53 | 1 | TE 112 | ||
| 146 | 1 | TR W20 | ||
| 163 | Base | TR 145 | ||
| 163 | Base | BB 120A | ||
| 163 | Base | TR 83 | ||
| 163 | 1 | TR 1A127 | ||
| 163 | 1 | TR 1D112 | ||
| 163 | 1 | TR 1B176 | ||
| 163 | 1 | TR 1B330 | ||
| 163 | 2 | TR 2M100 | ||
| 163 | 2 | TR 2B141 | ||
| 163 | 3 | TR 302 | ||
| 163 | 4 | TR 402A | ||
| 163 | 5 | TR 513 | ||
| 171 | 1 | TR D29 | ||
| 171 | 1 | TR A27A | ||
| 202 | 1 - Wing B | TR 1A156 | ||
| 202 | 1 - Wing E | TR 1E145C | IDF on page 75 has no access control panel (1B148) | |
| 202 | 2 - Wing B | TR 2A256 | page 79 2A256 is a WC. 2A65 is the new TR. IDF 2B148 has no access control panel | |
| 204 | 1 | TR 1K03A | ||
| 204 | 2 | TR 2K02 | ||
| 204 | 3 | TR 3K02 | ||
| 204 | 3 | TR 3J30 | ||
| 204 | 4 | TR 4K02 | ||
| 204 | 4 | TR 4J30 | ||
| 204 | 5 | TR 5K02 | ||
| 204 | 5 | TR 5J28 | ||
| 204 | 6 | TR 6K42 | ||
| 204 | 6 | TR 6G32 | ||
| 205 | 1 | TR 1R53 | ||
| 205 | 3 | TR 3R22 | Page 121 - This room is the IDF room, so is this correct? | |
| 221 | 1 | TR 1A-133A | ||
| 221 | 1 | TR 1C-133A | ||
| 221 | 2 | TR 2A-133A | ||
| 221 | 2 | TR 2C-133A |
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File details come from the government source that posted it. Updated .