P09 - SOW Attachment - Appendix D Program Guide PG-18-15 Volume C.pdf

Expand and Renovate Laboratory VA Fresno, California

APPENDIX D – Program Guide, PG-18-15, Volume C A/E

Submission Instructions for Minor Construction

Program

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

VA Central California Health Care System

Fresno, California

EXPAND AND RENOVATION LABORATORY

VA FRESNO, CALIFORNIA

A/E SUBMISSION INSTRUCTIONS FOR MINOR

CONSTRUCTION PROGRAM

August 2014

BLANK PAGE

Expand and Renovate Laboratory Pre-Solicitation Document

Program Guide, PG-18-15, Volume C Page i May 2006

Department of Veterans Affairs Washington, DC 20420

FOREWORD

This document states the minimum requirements for each submission in the production of VA Schematics, Design Development, and Construction Documents for Minor and NRM Construction Program for Medical Center Projects. It will give VA reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Lloyd H. Siegel William W. Graham Director, Facilities Quality Office (Acting) Director, Engineering Management and Field Support Office

Program Guide, PG-18-15, Volume C Page ii

BLANK PAGE

Program Guide, PG-18-15, Volume C Page iii

A/E SUBMISSION INSTRUCTIONS FOR

MINOR CONSTRUCTION PROGRAM

Table-of-Contents

I. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD PHASING MEETINGS

II. SUBMISSIONS

A. SITE DEVELOPMENT

B. ARCHITECTURAL

C. FIRE PROTECTION

D. INTERIOR DESIGN

E. STRUCTURAL

F. PLUMBING

G. SANITARY

H. HVAC

I. ELECTRICAL

J. EQUIPMENT

O. ASBESTOS ABATEMENT

P. SPACE PLANNING

Q. CRITICAL PATH METHOD (CPM)

R. ESTIMATING

S. SPECIFICATIONS

T. FINAL BID DOCUMENTS

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

B. GENERAL NOTES

Program Guide, PG-18-15, Volume C 1 November 2008

A/E SUBMISSION INSTRUCTIONS FOR

MINOR CONSTRUCTION PROGRAM

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. The VA will provide the preliminary Design Program, available as-build drawings, and VA design standards to accompany the Scope of Work for the project.

3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4. Final approved Programming and Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

6. Provide a Basis of Design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline.

7. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

11. Refer to Draft Pre-Solicitation Document, dated August 2014 for information regarding number and format of submittals.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

Program Guide, PG-18-15, Volume C 2

2. THE A/E IS RESPONSIBLE FOR PRODUCING A COMPLETE SET OF

DRAWINGS, DESIGN NARRATIVE/ANALYSIS, CALCULATIONS, SAMPLE

BOARDS, AND SPECIFICATIONS IN ACCORDANCE WITH PROFESSIONAL

STANDARD practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The A/E is responsible for obtaining the NCS.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to

VAMC.

4. A/E shall adhere to the approved Memorandum of Agreement (MOA).

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

6. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

1. There is a Programming submission (Programming), Schematic submission (Schem), a Design Development (DD) submission, and a Construction Document (CD***) submissions indicated in this guide.

2. At each submission, the A/E shall date all material and present the designs on

VA standard size drawings that are appropriately labeled, “PROGRAMMING

SUBMISSION”, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT

SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fourteen (14) calendar days after the Notice to Proceed (NTP): The A/E shall submit a detailed QA/QC Plan, describing each step that will be taken during the development of the various phases of design.

Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

2. With the each Submittal: The A/E shall submit the completed QA/QC Plan, along with the latest marked-up documents (drawings, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

Program Guide, PG-18-15, Volume C 3

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E shall submit survey information for the Schematic Review.

F. CRITICAL PATH METHOD PHASING MEETINGS

1. Prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project.

These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt.

The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

Program Guide, PG-18-15, Volume C 4

A. SITE DEVELOPMENT: Submit the following:

Site Development: Programming Schem* DD** CD***

Narrative of proposed work Analysis of site Circulation study Phasing analysis Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, and landscape survey

Demolition plan Layout plan showing location of:

Building and structures

Roads

Fire Access

Mechanical and electrical equipment on grade

Future expansion Entrances and exits

Walks

Contractor's staging area

Paving joint patterns Grading plan showing:

Existing contours

Proposed contours

Spot elevations at structure corners, entrances, equipment pads, etc.

First floor elevations

Rim and invert elevations on storm drainage fixtures

Erosion and sediment control Rock excavation (quantity) Planting plan showing:

List of plant material

Limits of irrigation Site details Landscape details Signage plan and schedule Specifications

* Submit site and landscape plans at an appropriate scale to show all work involved.

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** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.

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B. ARCHITECTURAL: Submit or show the following:

Architectural: Programming* Schem* DD** CD***

Narrative Design Approach

Proposed Building Systems

Description of Options

Description of Construction Sequencing and/or phasing

Description of Swing space Options Location of:

Rooms1

Doors2

Corridor(s)3

Basic column grid/sizes

Expansion and seismic joints

Electrical closets

Equipment rooms

Signal and telephone closets

Mechanical shafts and space

Stair(s) Floor Plans/Drawings:

All floors (new and renovated)

Roof plan

Reflected ceiling4

Equipment floor plans 1:50 (1/4 inch) scale5

Demolition plans6 Room names and numbers7 Program net/designed net8 Exterior dimensions/total building gross area

Size and shape of all departmental functions and services9

Exterior building elevations10 Finish floor elevations11 Door locations, sizes, and swings Wall thickness and chase walls Handrail location/dimensions Fixed equipment Equipment elevations and details Plumbing fixtures Wheelchair accessible facilities Wall sections12 Building sections13

Program Guide, PG-18-15, Volume C 7

Architectural: Programming* Schem* DD** CD***

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions14 Fire extinguisher cabinets14 Spray-on fire proofing (see fire protection)

Construction details15 Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules Interior details, elevations, sections Finish schedule16 Graphics and signage Color rendering20 Specifications Lead abatement18 Lead abatement specification19

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for programming and schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the

Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment.

Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment

Program Guide, PG-18-15, Volume C 8 details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. Label as required for programming and schematic drawings. Coordinate new room numbering with medical center.

8. Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.

9. Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).

10. Show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. Show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing adjacent building in terms of scale, material, and detail.

11. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

12. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

13. Define building configuration. Draw sections at the same scale as floor plans, normally

1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

14. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project.

Complete detailing of miscellaneous items is not required for this submission.

15. Indicate all building systems and materials.

16. Submit a drawing for all which is part of the construction contract.

18. Provide square meters (feet) of Hazardous Materials to be removed.

19. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

20. Submit the rendering after the Design Development phase is completed.

Program Guide, PG-18-15, Volume C 9

C. FIRE PROTECTION: Submit the following:

Fire Protection: Programming* Schem* DD** CD***

Fire protection narrative:1 Fire and smoke separation Fire sprinkler/standpipe system Water supply available/max. demand Water flow testing results Fire alarm systems2

Existing to be modernized Base loop system for interface of new construction

Size of air handling unit Exit paths from each zone Distances to stairs Occupancy of each area Exit calculations for each floor Smoke control features Floor Plans/Drawings:3 & 4 Sprinkler zones Fire alarm zones Smoke zones Building water supply Interior sprinkler supply lines Standpipes Fire extinguisher cabinets

Fireproofing of structural members Sprinkler/standpipe riser supply piping

Termination of sprinkler main and inspector test drains

Sprinkler alarm valves

Waterflow and tamper switches

Sprinkler system fire department connections

Sprinkler design hazards per

NFPA 13

Exit signs and emergency lighting

Occupied areas not protected by automatic sprinklers

Calculations Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

Fire alarm system

Program Guide, PG-18-15, Volume C 10

Fire Protection: Programming* Schem* DD** CD***

Annunciator panels

Pull stations

Flow switches

Audio-visual devices

Smoke detectors

Duct smoke detectors

Smoke dampers

Fire dampers

Fire alarm risers5

Exit signs

Emergency lighting

Fire sprinklers

Sectional valves

Fire extinguisher cabinets

Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms Excavation plan signage Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

Annunciator panel Interconnection of fire alarm system with:

Smoke dampers

Air handlers

Elevator controls

HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Program Guide, PG-18-15, Volume C 11

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

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D. INTERIOR DESIGN: Submit the following:

Interior Design: Programming Schem* DD** CD***

Written interior design concept1 Illustrate overall design solution2 Material and finish samples Sketches Design solution for interior spaces:

Perspectives

Plans

Details

Elevations

Sections

Wayfinding

Floor patterns

Wall patterns

Lighting

Signage

Handrails

Bumper guards Specification section 09050 Finish schedule Exterior colors and materials Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Keyed Finnish plans Interior design details, elevations, and sections

D. NOTES:

1. Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and

Program Guide, PG-18-15, Volume C 13 materials, light, safety, patient profile, customer’s “vision” or desired image, public vs.

private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales.

Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.

Program Guide, PG-18-15, Volume C 14

E. STRUCTURAL: Submit the following:

Structural: Programming* Schem* DD** CD***

Structural Narrative (Basis of Design) Three alternative structural systems for typical bays1

Supporting calculations2 Cost estimates for each system3 Recommend preferred system Column locations Shear load resisting elements4 Boring location plan5 Structural plans Sections Details Size/location of:

Columns

Beams Lateral load resisting elements Load bearing walls Slabs Foundations Elevations Schedules General notes Boring logs Subsurface investigation report Estimated quantity of rock Specifications

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Program Guide, PG-18-15, Volume C 15

E. NOTES:

1. When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.

Program Guide, PG-18-15, Volume C 16

F. PLUMBING: Submit the following:

Plumbing: Programming* Schem* DD** CD***

Narrative:

Existing plumbing systems to be used and necessary modifications

New plumbing systems

New or modified water treatment Floor Plans/Drawings:

Room names

Identify Existing plumbing fixtures w/VA numbering system

New plumbing fixtures w/VA numbering system

Existing equipment New equipment Plumbing piping

Size of pipe

Equipment schedule

Fire & smoke partitions

Demolition plans

Riser diagrams

Legend, notes, and details Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping) List of Required Contract

Contract Specifications

F. NOTES:

of the revisions required by comments from schematics phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

(1/4 inch).

Program Guide, PG-18-15, Volume C 17

G. SANITARY: Submit the following:

Sanitary: Programming Schem* DD** CD***

Narrative:

Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

New sanitary systems

Provide water analysis & expected yield if well required

Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

Size of pipes

Invert elevations of sewers

Locate/size Pumps Storage facilities Treatment equipment Fire hydrants Sectional and post indicator valves Backflow preventer

Areas of new irrigation system New irrigation system

Profiles of sanitary & storm sewers

Demolition Plans

Legend, notes, and details Point of connection to sprinkler system Calculations List of specifications Contract Specifications

G. NOTES:

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

Program Guide, PG-18-15, Volume C 18

H. HVAC: Submit the following:

HVAC: Programming Schem* DD** CD***

Narrative of HVAC systems Equipment for each functional space Life cycle cost analysis1 Tentative location/sizes:

Mechanical equipment room Principal vertical shafts Block layout of equipment Louvers:2 Outside air

Exhaust air

Relief air Engineering calculations3 Selection of HVAC equipment Catalog cuts of equipment Room by room heating and cooling loads

Zone by zone heating & cooling loads Building block heating & cooling loads Coil entering and leaving conditions Fan motor heat gains Sound/acoustic analysis Room-by-room air balance charts4 Chilled water plant:5 Quantity and type of chillers

Capacity in tons of refrigeration

Electrical equipment Heating system:

Total heating load

Domestic hot water load

Zoning of heating system HVAC floor plan:6 Main supply, return and xhaust ductwork

Volume dampers

Fire and smoke partitions

Fire and smoke dampers

Smoke detectors

Automatic control dampers

Air quantities for each room

Air inlets/outlets

Rises and drops in ductwork

Expansion loops

Anchors

Program Guide, PG-18-15, Volume C 19

HVAC: Programming Schem* DD** CD***

Vales

Drip assemblies

Balancing fittings Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7 Schematic control diagrams8 HVAC demolition drawings Phasing plan Equipment schedule Seismic bracing VA symbols and abbreviation Selection of Pumps

Fans Sizing and selection of Expansion tanks

Heat exchangers Sound analysis Complete selection data Outside chilled water and condenser water distribution9

Standard detail drawings Automatic temperature control drawings10

HVAC specifications

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

H. NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

Program Guide, PG-18-15, Volume C 20

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources.

Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50

(1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required.

Show a point schedule for analog/digital input/output to be included in ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

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I. ELECTRICAL: Submit the following:

Electrical: Programming Schem* DD** CD***

Narratives:

Design1 Life cycle analysis for electrical systems

Location and size of:

Electrical equipment2 Electric closets3 Telephone closets3 Signal closets3 Electrical distribution equipment Drawings showing:

Electrical plot plan of existing and proposed underground power (including manholes)

Telephone systems

Signal inter-building systems

Proposed electrical system4

Electric symbols

Lighting fixture schedule

Emergency Life Safety Equipment (see fire protection)

Symbols, note, abbreviations List of specialty areas Method of short-circuit calculations Method of voltage drop and demand calculations

Load calculations for normal & emergency use

Drawings:

Lighting layouts

Power layouts

Signal layouts

Demolition plans Riser diagrams Branch circuit wiring (typ.)

Location and size of:

Primary distribution switchgear/switchboard

Engine-generator sets

Substation/padmounted transformer Location of smoke dampers and duct smoke detectors

Interconnection of electrical control

Program Guide, PG-18-15, Volume C 22

Electrical: Programming Schem* DD** CD*** equipment with HVAC equipment

Smoke partitions and fire alarm zones Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme Electrical details

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

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J. EQUIPMENT: Submit the following:

Equipment: Programming Schem* DD** CD***

Equipment (on architectural drawing) Activation Equipment List (Excel format)

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O. ASBESTOS ABATEMENT: Submit the following:

Asbestos Abatement: Programming Schem* DD** CD***

Asbestos abatement report including:

1. Summary results of building records

2. Summary results of station personnel interview

3. determination of materials known to contain asbestos

4. visual inspection of building to determine location and condition of asbestos

5. sample strategy on the extent of asbestos present

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities

Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and Bag" approach

2. Other abatement features

Summary of:1 Square meter (feet) of floor space for abatement

Total linear and square meter (feet) of asbestos to be abated

Total cost of abatement2 Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch.

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O. NOTES:

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures.

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P. SPACE PLANNING

Programming Schem DD CD

Space-Accounting Summary Table 1 2 2 3

P. NOTES:

1. Provide a tabular table with columns entitled Departmental Function, H-7610

Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.

2. Update table. Justify in writing substantial deviations from the approved space program.

3. Update table.

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Q. CRITICAL PATH METHOD (CPM): Submit the following:

Critical Path Method (CPM)j: Programming Schem DD CD

Phasing Narrative Phasing Plans (on reduced site plans) Phasing Diagram Phases (marked on full size drawing) Written list of systems1 Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

Q. NOTES:

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

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R. ESTIMATING: Submit the following:

Estimating: Programming Schem DD CD

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building Level "A" Summary Sheets for sitework Building gross area computation (new) Building gross area computation (alteration work)

Project Data Sheet 1 Project Data Sheet 1 and 2 Asbestos abatement Detailed estimate take-off sheets Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework Supplement A to SF 252 Detail Market Analysis

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S. SPECIFICATIONS

Programming Schem DD CD

Specifications (All Disciplines) 1, 2. & 3 4 & 5

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

5. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

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T. FINAL BID DOCUMENTS

1. Place the seal of the Registered Architect, Registered Landscape Architect, and

Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.

2. Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project

Manager.

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III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

AS - Architectural Drawings (Numbered Only)

HA - Asbestos Removal Drawings

BI - Boring Log Drawings

ES - Electrical Drawings

FA - Fire Protection Drawings

MH - Heating, Ventilating, and Air Conditioning Drawings

PL - Plumbing Drawings

GS - Site Development and Environmental Drawings

CU - Sanitary and Irrigation Drawings

SS - Structural Drawings

B. GENERAL NOTES

1. Bond prints shall be full-sized.

2. Bind all drawings into sets in the order of their above classification symbol.

3. All submitted specifications shall be original, unbound, and marked-up VA Master

Specifications. Where no VA Master Specification is available, submit a developed specification.

4. Submit all materials, packaged and clearly marked by discipline, to the VA’s Contracting

Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

5. Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

DISTRIBUTION OF A/E MATERIAL

Provide one (1) full size and two (2) hardcopy half size sets of plans and specifications at each required submission, along with 2 electronic copies on disk (.pdf, .doc, and CAD files). In addition, at each submission provide 2 hard copies of the floor plan and equipment plan.