Selection Criteria - Expand Diagnostic Space for Womens Health NLR.pdf

1.4 SELECTION CRITERIA

1.4.1 Primary Selection Criteria (listed in descending order of importance):

1. Professional Qualifications (Sections C through E) necessary for satisfactory performance of required service. The A-E shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

A resume for each of these key positions must be provided via Section E in the SF330. Key positions and disciplines required for this project include, but are not limited to:

a) Architect (LEED certification/US Green Build Council certification)

b) Registered Communications Distribution Designer (RCDD)

c) Cost Estimator

d) Civil Engineer

e) Electrical Engineer

f) Environmental Engineer

g) Fire Protection Engineer

h) Industrial Hygienist

i) Mechanical Engineer

j) Plumbing Engineer

k) Project Manager

l) Quality Assurance Manager

m) Structural Engineer

n) Physical Security Specialists

o) Commissioning Agent

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement:

“I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.”

The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Specialized Experience and technical competence (sections F, G, and H in the design and construction period services shall be provided for the expansion of the Women’s Health Clinical Services through constructing an 8,000 square foot addition to the hospital building but also renovating 8,500 square feet of existing hospital space on the northeast corner of the building.

Projects experience should include experience creating designs for a healthcare center environment which are similar in scope, magnitude, and complexity to this requirement. Other specialized experience includes experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices. Offeror must have at least 5 years’ experience designing renovations and additions for an active healthcare center environment with at least three (3) projects completed successfully within the last five (5) years. The Offeror shall demonstrate successful performance under contracts (substantially completed or completed) which are similar in scope, magnitude, and complexity to the subject requirement.

Submissions shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size scope and complexity, and experience in a healthcare center environment with the type of projects/competence above. “Relevant” is defined as those task requirements identified in the Statement of Work. “Recent” is defined as services provided within the past five (5) years. Each project shall include the following:

• Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e. prime contract, Teaming Partner or subcontractor

• Project Owner, owner’s point of contact including telephone number and email address.

• Services & Deliverables provided under the contract/task order

• Period of Performance, including start and completion dates

• Total dollar value of the project

• AE Cost Estimate vs. Actual Construction Cost

• Contract number associated with the project.

Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together on the provided relevant projects.

The offeror shall include narratives addressing the following topics in Section H.

Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approach

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards.

3. Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Past performance will be evaluated for all projects provided in SF330 Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a VA CPARS entry. VA CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted for each project provided in Section F so CPARS can be reviewed in the database. Please note we are unable to review any CPARS from other federal agencies outside of the VA.

For any project that does NOT have VA CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF330. If the firm (Prime or Subcontractor) was not the Prime contractor on any project submitted in the SF330, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor.

The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

The Government may consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330.

For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any PPQs will not be counted towards the page limitations for this submission.

However, any narratives provided for past performance in Section H will be counted toward the page limit.

4. Capacity (section H): The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any federal agency, and private sector, during the previous twelve (12) months. Include the full potential value of any current indefinite delivery contracts the Prime firm has been awarded from any source. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous twelve (12) months. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330.

5. Experience in construction period services (section H): Experience in construction period services must be demonstrated via project experience. These may be the same projects identified SF330 Section F; however, the firm shall clearly delineate the types of construction period services performed for each. Refer to the Statement of Work for review timeline expectations. Project descriptions must include experience with:

a. Solicitation support services,

b. Professional field inspections during the construction period

c. Coordination with commissioning requirements

d. Review of construction submittals

e. Support in answering requests for information during the construction period

f. Support of construction contract changes to include drafting statements of work and cost estimates

g. Attendance at weekly conference calls

h. Providing minutes of meetings between the AE, VA, and contractors

i. Pre-final inspection site visits

j. Generation of punch-list reports, and

k. Production of as-built documentation.

The firm shall provide a detailed description of projects worked that illustrate experience in these ten areas. Projects must be within the last ten (10) years.

In addition, the firm must include a description of experience addressing unforeseen conditions and emergent situations, conducting situation evaluations and make midcourse corrections. Include description on how the firm can be proactive or responsive in these situations.

The information for this factor shall be provided in Section H of the SF 330.

6. Knowledge of Locality (section H): Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the SF 330.

Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Information related to the firm’s location shall instead be provided in Section H under Secondary Selection Criterion, Geographic Location. See below.

1.4.2 Secondary Selection Criterion*:

Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Eugene J. Towbin

VAMC, 2200 Fort Roots Drive, North Little Rock, AR 72114 . Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF 330 submission.

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