AE Selection Plan Excerpt Expand Diagnostic Space for Womens Health NLR AR.pdf

- OFFICIAL USE ONLY -

A-E EVALUATION INFORMATION – DO NOT DISCLOSE – FOR OFFICIAL USE ONLY

1.4 SELECTION CRITERIA

1.4.1 Primary Selection Criteria (listed in descending order of importance):

1. Professional Qualifications (Sections C through E) necessary for satisfactory per-formance of required service. The A-E shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. Provide Professional License numbers and/or proof of Li-censure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the state where the project is lo-cated.

A resume for each of these key positions must be provided via Section E in the

SF330. Key positions and disciplines required for this project include, but are not lim-ited to:

a) Architect (LEED certified)

b) Registered Communications Distribution Designer (RCDD)

c) Estimator

d) Civil Engineer

e) Electrical Engineer

f) Environmental Engineer

g) Fire Protection Engineer

h) Industrial Hygienist

i) Mechanical Engineer

j) Plumbing Engineer

k) Project Manager

l) Quality Assurance

m) Structural Engineer

n) Physical Security Specialists

o) Commissioning Agent

p) CADD Technician

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement:

“I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran

Small Business Certification (VetCert) in compliance of VA Acquisition Regula-tion (VAAR) 852.219-75.”

The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is perti-nent to support the information listed in the other sections.

2. Specialized Experience and technical competence (sections F, G, and H): in the design and construction period services shall be provided for the expansion of the

Women’s Health Clinical Services through constructing an 8,000 square foot addition to the hospital building but also renovating 8,500 square feet of existing hospital space on the northeast corner of the building.

Projects experience should include experience creating designs for a healthcare center environment which are similar in scope, magnitude, and complexity to this require-ment. Other specialized experience includes experience in critical path scheduling, fire protection, construction infection control protocols, energy conservation, transition, and sustainable design practices. Offeror must have at least 5 years’ experience de-signing renovations and additions for an active healthcare center environment with at least three (3) projects completed successfully within the last five (5) years. The Offe-ror shall demonstrate successful performance under contracts (substantially completed or completed) which are similar in scope, magnitude, and complexity to the subject re-quirement.

Submissions shall include no more and no less than five (5) recent and relevant Gov-ernment and private experience projects similar in size scope and complexity, and ex-perience in a healthcare center environment with the type of projects/competence above. “Relevant” is defined as those task requirements identified in the Statement of

Work. “Recent” is defined as services provided within the past five (5) years. Each project shall include the following:

• Project title, location and detailed narrative describing the scope of ser-vices provided including the type of work performed by the offeror and its role in the project i.e., prime contract, Teaming Partner, or subcontractor.

• Project Owner, owner’s point of contact including telephone number and email address.

• Services & Deliverables provided under the contract/task order.

• Period of Performance, including start and completion dates

• Total dollar value of the project

• Contract number associated with the project.

Section G will used to evaluate the prior experience of the prime firm and any key sub-contractors working together on the provided relevant projects.

The evaluation will also consider narratives addressing the following topics in Section

H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approach

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards.

3. Past performance (section H): Past performance on contracts with Government agen-cies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Past performance will be evaluated for all projects provided in Section F. The Contrac-tor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a CPARS entry. CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted with each project in Section F so CPARS can be reviewed in the database.

For any project that does NOT have CPARS data available, a Past Performance Ques-tionnaire (PPQ) is required to be submitted with the SF330. The PPQ should be rated and signed by the evaluator. If a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially com-pleted PPQ with Section 1 and the Evaluator Information in Section 2 completed. En-sure a POC is listed with the project title/contract number. The VA will make reasona-ble attempts to contact the POC upon submission for PPQ completion.

Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in

CPARS. The Government reserves the right to contact any POC listed on a CPARS re-port or PPQ.

Evaluations will consider superior performance ratings on recently completed VA pro-jects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. If ap-propriate, the record of significant claims against the firm because of improper or in-complete architectural and engineering services may be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF

330 must be completed by the office/branch/individual team member performing the work under this contract. The information for this factor shall be provided in Section H of the SF 330.

For PPQs, please utilize the attached PPQ document. Completed PPQs should be incor-porated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC di-rectly. Any PPQs will not be counted towards the page limitations for this submission.

However, any narratives provided for past performance in Section H will be counted toward the page limit.

4. Capacity (section H): The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, Government and private industry during the previous 12 months and the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their avail-able capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous 12 months. The infor-mation for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330.

5. Experience in construction period services (section H): Experience in construction period services to include:

a. Solicitation support services,

b. Professional field inspections during the construction period

c. Coordination with commissioning requirements

d. Review of construction submittals

e. Support in answering requests for information during the construction period.

f. Support of construction contract changes to include drafting statements of work and cost estimates.

g. Attendance at weekly conference calls

h. Providing minutes of meetings between the AE, VA, and contractors

i. Pre-final inspection site visits

j. Generation of punch-list reports, and

k. Production of as-built documentation.

The information for this factor shall be provided in Section H of the SF 330.

6. Knowledge of Locality (section H): Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological fea-tures, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the

SF 330.

Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Information related to the firm’s location shall instead be provided in Section H under Secondary Selection Criterion

Factor 1, Geographic Location. See below.

1.4.2 Secondary Selection Criterion*:

Geographic location. Location of the firm, as measured by the driving distance

(miles) between the Offeror’s principal business location and the Eugene J. Towbin

Healthcare Center, 2200 Fort Roots Drive, North Little Rock, AR 72114. Determina-tion of the mileage will be based on Google Maps

(https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The second-ary selection criterion will not be applied when determining a firm’s SF 330 submis-sion.

https://www.google.com/maps/dir/