S04 - Site Visit Mtg Min - RFP 2-13-2024.doc

36C77624R0025 Expand and Renovate Clinics B80 Construction Site Visit Agenda 2/13/2024 - 9:00 AM (MT) – Actual Start 9:10 AM Copy of sign-in sheet and meeting minutes will be posted to SAM website as an amendment.

1. Open meeting & Introductions (Sign in sheet)

· Introduction of VA Team

· Contract Specialist: Joelle Mascarenas

· Contracting Officer: Andrea Fink

· COR: Yasdany Suarez Morales

· Other Technical: Doug Trinder, Ronald Muriera, Floyd Librea

· Architect-Engineer (A-E): Toland Mizell Molnar, LLC – David Novak, PM/Designer of Record

2. Solicitation Information

· This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction.

· This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Offerors must be certified in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF PROPOSALS AND TIME OF AWARD. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

· Request for Proposal (RFP) IAW FAR Part 15

· The VAAR range of magnitude for the project is between $10 and $20 Million. (NOTE that this project is not at the low or high end of this magnitude. It’s somewhere in the middle.)

· The Period of Performance for the project is 602 calendar days after receipt of NTP.

· Note that CLIN 02 is a deductive CLIN. Please pay special attention to this item.

· There are brand name items included in the project documents.

· Solicitation Closing Date: March 4, 2024 at 10:00 AM MT

· Cut-off date for technical questions is February 20, 2024 at 10:00 AM MT

· Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered.

· Please submit all technical questions via email at joelle.mascarenas@va.gov.

· Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.

· Proposal format submission requirements are included in the solicitation.

· Only electronic copies of the proposals will be accepted via email to Joelle Mascarenas at Joelle.mascarenas@va.gov and Andrea Fink at andrea.fink@va.gov.

· Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.

· Ensure that the Limitations on Subcontracting certification is included in your proposal as required per the Instructions to Offerors.

· A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.

3. Questions

· Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only. Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments formally constitute a change.

· The site walk through should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.

· Site will provide guidelines on photos.

· Are there any questions concerning this solicitation that I can clarify?

4. COR Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements and site-specific items.

A/E Presentation Slides – See attached Powerpoint Presentation.

Slide 6 - 2 Phases (Phase I and II)

Meeting ended 9:37 AM and then followed by walk-throuigh.

5. Site Walk Through: COR will lead.