36C77624Q0372 A00003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A00003

FY25 FUNDING TBD

36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131

36C77624Q0372 10-01-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

See CONTINUATION Page X The purpose of this amendment is to answer vendor questions and extend the due date for quotes to Monday October 28, 2024 by 1:00 PM (Eastern). Additionally, the answers to vendor questions prompted minor changes to the PWS and the price schedule. Please see the continuation pages for the questions and answers, the updated price schedule, and the attached updated PWS (V2.3 Dated October 16, 2024).

Michelle Rhodes Contracting Officer

CONTINUATION PAGE

QUESTION 1: We are performing independent research on the Presolicitation (36C77624Q0372).

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

ANSWER 1: This is a recompete of a contract currently in place. 36C77619C0022 was awarded to HRWORX, LLC (DBA: INTELLIWORX) on September 5, 2019 for a 12-month base period plus four (4) 12-month option periods.

QUESTION 2: We would like to clarify some of the language in the respective attachments, Attachment 1 – PWS Task and Attachment 36C77624Q0372. In the attached document, I have shared the original language and would appreciate confirmation if the clarifying revisions are aligned with VA's intent for the base and operational periods of performance.

ANSWER 2: See the updated PWS Version 2.3, Dated October 16, 2024. Section 5.4 and the delivery tables at Section 6 have been updated to clarify the transition in and transition out plans and support tasks along with delivery estimates. Further, the price schedule has also been updated to reflect these changes.

QUESTION 3: Level of Effort: Can the agency clarify the expected level of effort for this opportunity, as to how many FTEs would be required for this effort?

ANSWER 3: This requirement is a subscription-based Software as a Service (SaaS) acquisition including associated support described in the PWS. An expected level of effort will not be provided for this requirement.

QUESTION 4: Resume Clarification: If we are required to provide Full-Time Equivalents (FTEs), do we need to submit resumes for the corresponding positions as well?

ANSWER 4: We are not requiring a proposed level of effort and key personnel. Therefore, resumes are not required.

QUESTION 5: Past Performance: The solicitation requests at least three past performance references relevant to the Statement of Work (SOW). As a small business, we have one strong past performance directly relevant to the SOW, along with additional past performances that demonstrate our capabilities but are not as closely aligned with the specific project requirements. Given this circumstance, I would like to inquire if the agency would consider an offer that includes one strongly relevant past performance and two additional past performances that are less directly related to the SOW. If this approach is not acceptable, we would appreciate guidance on any alternatives or accommodations available for small businesses in our position.

ANSWER 5: One (1) strong past performance and two (2) additional past performances can be submitted. As stated in the RFQ in Section E, Evaluation, “In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.” Please be sure to follow the instructions for past performance detailed in Section E, Instructions to Offerors.

QUESTION 6: I wanted to email regarding the DA10--WMC Application Management System Re-Compete - Rios/Rhodes (VA-24-00059799) opportunity that you may be associated with. From my understanding, this effort remains in post RFP, and solicited on 07/16/2024 as a 1 year base plus 4 x 1 year options SDVOSB with an estimated value of [redacted] task order on SAM.gov under NAICS 541511 with award likely around September 2024, but I’m just making sure that I’m correct on these details and am not behind the times? Even if not fully determined, are assumptions at least in the right ballpark would you say?

ANSWER 6: This requirement is for a 12-month base period plus four (4) 12-month options to begin around December 6, 2024. We cannot provide the estimated value of the procurement. It is currently in a new RFQ period (as the first RFQ 36C77624Q0260 was cancelled via modification A00004 on September 20, 2024). The due date for quotes under this current RFQ 36C77624Q0372 has been extended. The new due date for quotes is no later than 1:00 PM (Eastern) on Monday October 28, 2024. The instructions to offerors can be found in the solicitation posted to SAM. Please be sure to follow ALL instructions carefully to receive consideration.

QUESTION 7: In addition, would you please clarify that solutions proposed to meet the solicitation requirements may still begin VA ATO processing/review/approval upon notification of award?

ANSWER 7: In accordance with the PWS, the proposed solution must be FedRAMP certified and VA ATO and VA SSO (Single Sign On) (or ID.me) must be in progress by the start of the contract. See Section 3.1 and Section 5.2 in the PWS Version 2.3, Dated October 16, 2024.

QUESTION 8: My apologies for a question on an active RFQ, but on our previous submission for this recompete back in August, we sent reference forms to 3 of our clients. I am assuming that those were returned directly to you. If so, are those completed reference forms still available to be used for this current submission?

ANSWER 8: We will accept previously submitted past performance questionnaires. Please make a note of this in your response package.

/END OF QUESTIONS AND ANSWERS/

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SaaS Subscriptions (Licenses) Contract Period: Base POP Begin: 12-06-2024 POP End: 12-05-2025 NLT 10 business days after award

FEDRAMP Authority to Operate (ATO) Maintenance

POP Begin: 12-06-2024

Ongoing throughout the contract

Configuration Support

POP Begin: 12-06-2024

Ninety (90) business days prior to contract end date (if option year exercised)

Transition In Plan and Support (Optional Task 5.4.1)

POP Begin: 12-06-2024

Optional task that can be requested by VA. 90 calendar days from contract award if requested

Transition Out Plan and Support (Optional Task 5.4.2)

POP Begin: 12-06-2024

Additional Subscriptions (Optional Task 3)

POP Begin: 12-06-2024

Optional task that can be requested by VA. Quantity to be determined as exercised.

SaaS Subscriptions (Licenses) Contract Period: Option 1 POP Begin: 12-06-2025 POP End: 12-05-2026 NLT 10 business days after option exercise.

FEDRAMP Authority to Operate (ATO) Maintenance

POP Begin: 12-06-2025

Configuration Support

POP Begin: 12-06-2025

Transition In Plan and Support (Optional Task 5.4.1)

POP Begin: 12-06-2025

Transition Out Plan and Support (Optional Task 5.4.2)

POP Begin: 12-06-2025

Optional task that can be requested by VA. 90 calendar days from exercise of option, if required.

Additional Subscriptions (Optional Task 3)

POP Begin: 12-06-2025

SaaS Subscriptions (Licenses) Contract Period: Option 2 POP Begin: 12-06-2026 POP End: 12-05-2027

FEDRAMP Authority to Operate (ATO) Maintenance

POP Begin: 12-06-2026

Configuration Support

POP Begin: 12-06-2026

Transition In Plan and Support (Optional Task 5.4.1)

POP Begin: 12-06-2026

Transition Out Plan and Support (Optional Task 5.4.2)

POP Begin: 12-06-2026

Additional Subscriptions (Optional Task 3)

POP Begin: 12-06-2026

SaaS Subscriptions (Licenses) Contract Period: Option 3 POP Begin: 12-06-2027 POP End: 12-05-2028

FEDRAMP Authority to Operate (ATO) Maintenance

POP Begin: 12-06-2027

Configuration Support

POP Begin: 12-06-2027

Transition In Plan and Support (Optional Task 5.4.1)

POP Begin: 12-06-2027

Transition Out Plan and Support (Optional Task 5.4.2)

POP Begin: 12-06-2027

Additional Subscriptions (Optional Task 3)

POP Begin: 12-06-2027

SaaS Subscriptions (Licenses) Contract Period: Option 4 POP Begin: 12-06-2028 POP End: 12-05-2029

FEDRAMP Authority to Operate (ATO) Maintenance

POP Begin: 12-06-2028

Configuration Support

POP Begin: 12-06-2028

Transition In Plan and Support (Optional Task 5.4.1)

POP Begin: 12-06-2028

Transition Out Plan and Support (Optional Task 5.4.2)

POP Begin: 12-06-2028

Additional Subscriptions (Optional Task 3)

POP Begin: 12-06-2028

See attached document: S02 - ATTACHMENT 1 - PWS - Application Management System - V2.3 10.16.24.

End of Document Amendment A00003 – AMS RFQ 36C77624Q0372