S04 - Site Visit Agenda IFB 36C77624B0011 04092024.pdf

36C77624B0011 CONSTRUCT AMBULANCE GARAGE - IA

Site Visit Agenda 04/09/2024 – 9:00AM CT (10:00AM ET)

1. Open meeting & Introductions (Sign-in sheet)

• Introduction of Vendors (Optional, at the discretion of CO/CS)

• Contracting Officer: SCOTT ELIAS

• Contract Specialist: SHERRI MITCHELL

• Contracting Officer’s Representative: DELLA-LYNNE CALDWELL

• Architect-Engineer (A-E): Anderson Engineering of MN/IMEG

2. Solicitation Information

• This solicitation is set aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building

Construction.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the Small Business

Administration (SBA) Veteran Small Business Certification (VetCert). Bidders must be certified in the SBA VetCert database

(Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF BIDS AND TIME OF AWARD. Failure to be certified at the time of bid submission and time of award will result in the offeror’s bid being non-responsive.

• This project is being procured as an Invitation for Bid (IFB) in accordance with FAR Part 14.

• The solicitation closes April 30, 2023, at 2:00 PM CT.

• The cutoff for technical questions is April 17, 2024, at 1:00PM CT. Technical questions received after the cutoff date will be reviewed, but the VA does not guarantee that they will be answered.

• Please submit all technical questions to Sherri Mitchell. Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Only questions received in writing and answered via solicitation amendment will be deemed official.

• Please confirm receipt of all amendments in IFB responses.

• Bid format submission requirements are located in the solicitation.

• Only electronic copies of the bids will be accepted via email to sherri.mitchell@va.gov. Please be advised that the bid bond shall be submitted as part of the electronic bid submission. An original hard copy of the bid bond is NO LONGER required.

• Ensure that Limitations on Subcontracting are included in your bid as required per the Instructions to Offerors.

• The VAAR range of magnitude for the project is between $2M and $5M.

• The Period of Performance for the project is 270 calendar days after receipt of Notice to Proceed.

• A copy of the site visit sign-in sheet will be posted to sam.gov in an amendment to the solicitation within a week or so. You do not need to take a picture of it or request a copy of it.

3. Questions

• The site walkthrough should be done as a group, so please do not break off and ask questions to the COR or any other VA staff member individually.

• Please submit all technical questions in writing as outlined in the solicitation. Any verbal communication during this site visit is considered unofficial and does not constitute a change to this solicitation. Only amendments constitute a change.

• Are there any contracting-related questions that I can clarify?

• Okay, well if anything comes up, I will be sticking around on the call until you guys leave for the site walk, so just let me know.

4. COR Presentation: Provide general review of the job and any important Drawings and Specifications, unique requirements, and site-specific items.

5. Site Walkthrough: COR will lead. NOTE: PPE (steel toe shoes and vests required for all site visit attendees going on tour) mailto:sherri.mitchell@va.gov