Attachment 09 - Brand Name J and A - Iowa City IA 03182024.pdf

636-807 - Construct Ambulance Garage, Iowa City, IA VA-AP 36C263-23-AP-4354

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for

Other Than Full and Open Competition

1. Contracting Activity:

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC).

The proposed procurement, 36C263-23-AP-4354 is for the 636-807 - Construct Ambulance Garage, Iowa City, IA construction project at the Iowa City, IA VA Medical Center (VAMC). The project is listed on the Fiscal Year (FY) 2024 Minor Construction Operating Plan. Funding has been approved and budgeted for FY 2024 and a 2237 will be provided at award.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the 636-807 – Construct Ambulance Garage, Iowa City, IA construction project at the Iowa City, IA VAMC that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Ceiling Tiles

i. Armstrong acoustical ceiling tiles

b. Lock Cores and Keys

i. COREMAX BEST, lock cores and keys

c. Aluminum Panels

i. Dri-Design, uninsulated aluminum panels

d. Building Automated System

i. Johnson Controls and Metasys

e. Door Closures

i. LCN door closers

f. Physical Security System

i. Lenel access control system

g. Video Surveillance System

i. Milestone video surveillance system

h. Nurse Call System

i. Rauland Responder 5 nurse call systems

i. Paint

i. Sherwin Williams paint

j. Fire Alarm System

i. Simplex fire alarm systems

k. Face Bricks

i. Sioux City, face brick

l. Electrical Panels

i. Square D electrical panel feeder breakers

m. Automatic Door Operator

i. Stanley Magic Force automatic door operator

n. Emergency Door Hardware

i. Von Duprin emergency door hardware

o. Door Hardware

i. Yale door hardware

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Construct Ambulance Garage, Iowa City, IA construction project at the Iowa City VAMC in Iowa City, IA. The scope of this project includes everything necessary to construct a new ambulance garage addition adjacent to the existing Emergency Department that meets the requirements of the Department of Veterans Affairs. This project will add approximately 1,500 square feet to the west side of the building. This project will also complete the landscaping and paving on the west side of the Iowa City VAMC.

The goal of this project is to replace the ambulance garage that was demolished in 2015 and to make way for the addition of the new Emergency Department project. This project will also provide a permanent emergency decontamination station off the ambulance bay. There are fifteen (15) brand name items listed for which the VA is not able to accept equal or alternate items. and the VAAR construction magnitude for the entire project is between $2,000,000 and $5,000,000.

a. Ceilings Tile

i. Armstrong

ii. Rough Order of Magnitude (ROM) Value:

iii. Unique Qualifications: The Iowa City VAMC has chosen to install Armstrong acoustical ceiling tiles in all of the suspended ceilings on campus. The intent is to maintain a consistent ceiling style and color throughout the entire medical center. This specified product is the only item on the market that meets this requirement.

b. Lock Cores and Keys

i. BEST CORMAX

ii. Value:

iii. Unique Qualifications: The Iowa City VAMC has chosen to install BEST CORMAX cores solely, in all of the lockable doors on the campus. The intent is to install the same brand and type of door hardware throughout the medical center, which allows for interchangeable parts/components that are stored at the medical facility for all door locks. Facility maintenance staff are fully trained on this type of lock system. This specified product is the only item on the market that meets this requirement.

c. Aluminum Panels

i. Dri-Design

ii. Value:

iii. Unique Qualifications: The Iowa City VAMC is partial clad with an uninsulated aluminum panel. Since this project is an addition to the existing hospital, the architectural design requires that the portions of the new addition, adjacent to the existing metal cladding, match in style and color. This will provide a pleasing ascetic for the veterans and the staff.

The specified product is the only item on the market that meets this requirement.

d. Building Automated System

i. Johnson Controls, Inc.

ii. Value:

iii. Unique Qualifications: The specified building automation system is the only item meeting the requirements of IOWA CITY VAMC. The intent is to install the same brand and type of building automation system throughout the medical center to provide a system that is compatible with the existing system. The medical center has standardized on this system to improve patient safety, security, and reduce maintenance and training costs. The current Johnson Controls Metasys Building Automation System utilizes proprietary technology so other systems are not able to connect to it.

e. Door Closures

i. LCN

ii. Value:

iii. Unique Qualifications: The Iowa City VAMC has chosen to install LCN door closers solely, on all of the doors on the campus that require door closers. The intent is to install the same brand and type of door hardware throughout the medical center, which allows for interchangeable parts/components that are stored at the medical facility for all door closures. Facility maintenance staff are fully trained on this type of closure system. This specified product is the only item on the market that meets this requirement.

f. Physical Security Systems

i. Lenel

ii. Value:

iii. Unique Qualifications: The Physical Security System for this facility is Lenel. This is a proprietary system and other components from a different company cannot be added to the system. In order to maintain security of the entire facility the additions to the system must be Lenel. This project is a minor extension of the existing system and would be cost prohibitive to change.

g. Video Surveillance System

i. Milestone

ii. Value:

iii. Unique Qualifications: The specified video surveillance system is the only item meeting the requirements of the VA. The intent is to install the same brand and type of video system throughout the medical center. The medical center has standardized on this system in order to improve patient safety, security, and reduce maintenance and training costs. The system utilizes proprietary technology so other systems are not able to connect to it.

h. Nurse Call System

i. Rauland

ii. Value:

iii. Unique Qualifications: The specified nurse call system is the only item meeting the requirements of the VA. The intent is to install the same brand and type nurse call system throughout the medical center. The medical center has standardized on this system in order to improve patient safety, security, and reduce maintenance and training costs. The system utilizes proprietary technology so other systems are not able to connect to it.

i. Paint

i. Sherwin Williams

ii. Value:

iii. Unique Qualifications: The Iowa City VAMC has chosen to use Sherwin Williams paint on all interior door frames on campus. The intent is to maintain a consistent color and paint performance throughout the entire medical center. This specified product is the only item on the market that meets this requirement.

j. Fire Alarm System

i. TYCO-Simplex

ii. Value: $

iii. Unique Qualifications: The TYCO-Simplex fire alarm system is the only item meeting the requirements of the VA. The added fire alarm devices must communicate and function with the existing system to provide full protection in case of a fire within the facility. The smoke detectors must communicate with the system to activate other devices within the system.

The smoke/fire door closures must activate upon a signal from another device within the system. Refer to NFPA 72. If a device other than TYCO-Simplex is found to have the capability to communicate and maintain the UL listing of the entire system, then it will be considered acceptable. None to date is known to be available.

k. Face Bricks

i. Sioux City

ii. Value:

iii. Unique Qualifications: The Iowa City VAMC is currently clad in a red veneer brick that was chosen in the 1950’s when the hospital was first constructed. Since this project is an addition to the existing hospital, the architectural design requires the veneer to match the existing veneer, in style and color. This will provide a pleasing ascetic for the veterans and the staff. The specified product by Sioux City is the only item on the market that meets this requirement to be as close of a match as possible.

l. Electrical Panels

i. Square D

ii. Value: $

iii. Unique Qualifications: Square D electrical panels are currently installed at this facility. This is a proprietary system and other components from a different company cannot be added to the system. The electrical panels installed for this project must tie into the existing system.

This project is a minor extension of the existing system and would be cost prohibitive to change.

m. Automatic Door Operator

i. Stanley Magic

ii. Value: $

iii. Unique Qualifications: The Iowa City VAMC has chosen to install Stanley automatic door operators on all of the doors on the Iowa City campus that require automatic operators.

The intent is to install the same brand and type of door hardware throughout the medical center, which allows for interchangeable parts/components that are stored at the medical facility for all automatic doors. Facility maintenance staff are fully trained on this type of automatic door operator system. This specified product is the only item on the market that meets this requirement.

n. Emergency Door Hardware

i. Von Duprin

ii. Value: $

iii. Unique Qualifications: The Iowa City VAMC has chosen to install Von Duprin emergency door hardware on all of the emergency doors on the Iowa City campus. The intent is to install the same brand and type of door hardware throughout the medical center, which allows for interchangeable parts/components that are stored at the medical facility for all emergency door hardware. Facility maintenance staff are fully trained on this type of emergency door hardware. This specified product is the only item on the market that meets this requirement.

o. Door Hardware

i. Yale

ii. Value: $

iii. Unique Qualifications: The Iowa City VAMC has chosen to install Yale door hardware on all of the doors on the Iowa City campus. The intent is to install the same brand and type of door hardware throughout the medical center, which allows for interchangeable parts/components that are stored at the medical facility for all door hardware. Facility maintenance staff are fully trained on this type of door hardware. This specified product is the only item on the market that meets this requirement.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 U.S.C. § 3304(a)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Iowa City VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. New components must be able to tie into an existing and operational system including the use of software. At this time, there are no vendors whose products are fully compatible with the existing systems being used at the Iowa City VAMC other than those that are listed. The specific impact for not using the brand name items is listed below:

a. Ceiling Tiles

i. Armstrong acoustical ceiling tiles

ii. Impact: Armstrong acoustical ceiling tiles are the facility standard. The facility only stocks this brand of ceiling tile and due to extremely limited storage space, the facility is not able to stock replacements for other brands. Additionally, alternate brands that manufacture similar styles, do not actually match and look very out of place.

b. Lock Core and Keys

i. BEST CORMAX, lock cores and keys

ii. The specified door hardware is the only item meeting the requirements of Iowa City VAMC.

Standardization amongst our medical center’s physical security system is imperative. If a different brand of lock cores and keysets are introduced into the medical center, it would cause confusion for maintenance staff and contractors, and would require the medical center to store additional parts for different manufacturers which would require additional storage space that is not available. Additionally, there is added cost to training staff on different systems. Lastly, the different lock core sets would not match the current lock core sets which is not aesthetically pleasing. This small requirement of this overall project is a minor extension of the existing system. At this time there are no competing vendors whose products are fully compatible with our existing masterkey system.

c. Aluminum Panels

i. Dri-Design, uninsulated aluminum panels

ii. Impact: The project will be constructed directly adjacent to the existing facility which includes uninsulated aluminum panels manufactured by Dri-Design. This type of exterior cladding is very difficult to match in style and color using alternate manufactures. Without a matching product the entire addition would look terribly out of place.

d. Building Automated System

i. Johnson Controls Inc.

ii. Impacts: This small requirement of this overall project is a minor extension of the existing system. . The addition of the garage connects to the main hospital, which requires controls to be connected to the existing system. If the new garage were controlled via a new system, a new head-end system and home run connections would need to be made at an unnecessary expense to the medical center. Additional components for the new system are not stocked and would have to be purchased and stored all at an additional cost. At this time there are no competing vendors whose products are fully compatible with our existing system.

e. Door Closures

i. LCN door closers

ii. Impacts: The specified door hardware is the only item meeting the requirements of Iowa City VAMC.. The medical center has standardized on this system to ensure building security.

Adding different door closers would require additional training for VA staff, maintenance time, and cost to stock parts. The VA already has spare parts for the current door closures in stock. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. This small requirement of this overall project is a minor extension of the existing system.

f. Physical Security System

i. Lenel access control system

ii. Impacts: This small piece of the overall project is a minor extension of the existing system and would be cost prohibitive to change The current facility has a Lenel system instsalled for physical access to the facility which will have to also be installed for the new ambulance garage. The physical security system must tie into the existing system in order to maintain a cohesive security plan. Installing a different physical security system for one part of the facility jeopardizes the security of the staff and patients, requires additional training and storage of parts, and would require two separate systems to operate in one facility which is unreasonable. Other security systems are unable to tie into the Lenel system due to the proprietary nature.

g. Video Surveillance System

i. Milestone video surveillance system

ii. Unique Qualifications:. The video interface and operating system are proprietary to the company and adding any additional video camera must be compatible with the system. No other brands to date are known or shown to be compatible available. Installing a different video surveillance system for one part of the facility jeopardizes the security of the staff and patients, requires additional training and storage of parts, and would require two separate systems to operate in one facility which is unreasonable. Using the same system as the rest of the facility reduces cost. This is a small portion of the overall project and is a minor extension of the existing system.

h. Nurse Call System

i. Rauland Responder 5 nurse call system

ii. Impacts: This small requirement of this overall project is a minor extension of the existing system. The nurse call system for the new garage must tie into the existing system and only Rauland components are compatible. Having multiple nurse call systems within the facility s not cost effective or practical for patient safety. The facility does not have the correct headend or master stations to work with other nurse call brands. In addition, the medical center staff is currently trained n the maintenance and operation of the Rauland system, and spare parts for the system are kept on hand. If other systems are brought into the facility, patient safety will be at risk because the staff may not understand how to respond to multiple systems. Also, repairs will take longer. .

i. Paint

i. Sherwin Williams paint

ii. Impact: Sherwin Williams paint is the facility standard. The facility only stocks this brand of paint and due to extremely limited storage space, and the facility is not able to stock replacements for other brands. Additionally, alternate brands that claim to color match do not actually match and results in patchy looking walls and door frames. To keep an aesthetically pleasing and cohesive look, the same paint must be used.

j. Fire Alarm System

i. Simplex fire alarm system

ii. Impacts: This small requirement of this overall project is a minor extension of the existing system. Simplex is the only company that can provide the services required in Section 3 above. The new ambulance garage must be equipped with the fire alarm system that ties into the existing system. If a different system were required to be put into the new garage, a substantial duplication of cost would occur. Having two systems would also jeopardize patient and staff safety. It would also cause confusion to have multiple fire alarm systems in the facility.

k. Face Bricks

i. Sioux City face bricks

ii. Impact: The project will be constructed directly adjacent to the existing facility which includes a masonry brick veneer that was manufactured more then 70 years ago. Sioux city bricks are the only manufacture that provides a product which matches the size and color of the archaic masonry. Without a matching product the entire addition would look terribly out of place.

l. Electrical Panels

i. Square D electrical panel feeder breakers

ii. Impacts:. This is a proprietary system and other components cannot be added to the system. This small requirement of the overall project and is a minor extension of the existing system and would be cost prohibitive to change. The addition of another part that would need to be stored would result in additional cost and training costs to staff. Using the existing panel brand allows for emergencies to be addressed without having to determine which panel is being addressed. The electricians do not need to be trained on two systems which increases patient and staff safety during emergencies.

m. Automatic Door Operator

i. Stanley Magic Force automatic door operator

ii. The specified door hardware is the only item meeting the requirements of Iowa City VAMC.

The medical center has standardized on this system to ensure building security.

Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. Maintenance staff would have to be trained on a different door operator which is an increased cost to the facility. This small requirement of this overall project is a minor extension of the existing system.

n. Emergency Door Hardware

i. Von Duprin emergency door hardware

ii. Impacts: The specified door hardware is the only item meeting the requirements of Iowa City VAMC. The medical center has standardized on this system to ensure building security.

Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. Maintenance staff would have to be trained on different emergency door hardware which is an increased cost to the facility. Additionally the facility would have to stock different parts and storage space is very limited.

o. Door Hardware

i. Yale door hardware

ii. Impacts: The specified door hardware is the only item meeting the requirements of Iowa City VAMC. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The medical center has standardized on this system to ensure building security. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared and provided by the Contracting Officer’s Representative (COR).

The anticipated price to the Government for the items requested to be brand name is approximately (ROM)