Attachment 7 SOW Brockton EHRM Site prep 3.1.2023.pdf

Design and Type C Services for EHRM Infrastructure Upgrades

Project 523A5-22-700

Department of Veterans Affairs Boston Healthcare System

(VA BHS)

Brockton Campus

940 Belmont Street

Brockton, Massachusetts

Date: 19 December 2022

1.0 INTRODUCTION AND BACKGROUND

1.1 General. This Statement of Work (SOW) is to provide all professional architectural and engineering (A-

E) services necessary to develop complete drawings, specifications, cost estimates, construction schedules, project phasing associated with the upgrade, environmental compliance, site investigations, site visits, and project management necessary to provide EHRM Infrastructure Upgrades in accordance with VA standards, VA design Guides and this SOW. This project buildings included in this SOW are as follows: 1, 2, 3, 4, 5, 7, 8, 20, 22, 23, 24, 25, 32, 34, 36, 40, 44, 46, 60, 61, 62, site, new MCR and new TR towers.

The project provides design for the following: 1. Provide a new building to house a stand-alone 1500 square foot TIER 3 replacement Main Computer Room (MCR); 2. Review MCR location at Building 2 and at

Building 61; 3. Provide new 170 square foot telecommunication rooms (TR) throughout the facility; 4.

Provide new TR towers to vertically stack the new TRs; 5. Provide new TR closets in accordance with VA criteria; 6. Provide new dual demarcation point at the MCR; 7. Provide new cable pathways with cabling for new Demarcation points (DEMARC); 8. Provide new cable pathways and cabling from DEMARC to MCR; 9.

Provide new cable pathways and cabling from MCR to TR; 10. Provide new cable pathways and cabling from

TRs to faceplates and jacks; 11. Provide utilities for TRs and MCR in accordance with VA criteria; 12. Design shall provide no disruption in service for telephone and data service for the site and end users; 13. Abatement of asbestos, lead paint or any other hazardous materials to be disturbed or demolished shall also be performed as necessary with sufficient safeguards during construction; 14. Provide Type C services. This project is located at the Department of Veterans Affairs (VA), Boston Healthcare System (VA BHS), Brockton

Campus, 940 Belmont Street, Brockton, MA.

The intent of this project is to provide the infrastructure required to allow the migration from the existing

CPRS Cerner Electronic Health Record (EHR) platform. The MCR will provide system redundancy for contingency and disaster recovery purposes, in appropriately outfitted and configured Rating 3 computing facilities suitable for the criticality of the supported mission. All new cable pathways for the new service entrances, DMARC to MCR and MCR to TR shall provide main cable pathway with redundant/Secondary

Pathway. New pathways shall be designed for TR to end device (faceplate and jacks).

Critical utilities such as HVAC and power (normal, emergency and UPS) shall be provided to eliminate single point failures and include provisions to allow shutdowns for facility maintenance and testing.

The goal is to award a design contract in FY23 with Construction Contract award in FY23/FY24 so that construction is completed ahead of the VA's January 2028 deadline to meet Electronic Health Record

Management (EHRM) compliance requirements.

1.2 Project History. The project is located on the VA BHS Brockton Campus. The Brockton

Campus is located within the City of Brockton and is a 146-acre suburban campus that contains approximately 1.2 million square feet of space in multiple buildings. The surrounding area is a mix of residential and commercial neighbors with wetlands located within the property boundary. The campus offers a wide variety of inpatient and outpatient health care services, including Geriatric care, Homeless Veteran Treatment and Assistance, Post Traumatic Stress Disorder Care, Spinal Cord

Injury Care, prosthetics and sensory aid services, audiology, optometry, inpatient and outpatient mental health services and radiology services. In addition to patient care services the facility houses a full range of education and research services and specialized training to residents and medical students in various areas of clinical practice. The building construction dates vary between 1950 to present.

1.3 Supporting Documents and Contracts.

1) Office of Information and Technology- Engineering Assessment & Recommendation -

Boston Health Care System - May 22, 2019

2.0 PROJECT SCOPE

1.1 Project Description. The project shall include all utility service upgrades/modifications, utility interconnections and space renovations/reconfigurations required to provide a TIER 3 MCR. A

TIER 3 MCR is defined as a data center that can perform repairs without any notable service disruption and/or it is a data center that offers an N+1 availability. The project includes providing the racks for the servers and all fiber/conduit/cables needed to make the system fully operational. VA will be responsible for supplying and integrating the new computer hardware. All work shall be designed to include phased construction as appropriate to maintain uninterrupted information technology (IT) operation throughout the project.

The replacement MCR will be specifically designed to be able to support Very High Density (VHD) equipment power densities using air cooling, rather than rear-door heat exchangers (RDHx) systems.

This will provide additional system redundancy for critical systems. The VA estimates eight (8) full cabinets rated at up to 15kW each to account for future system growth. To ensure successful implementation and continuing headroom in constraining systems, significant technical and phasing details will require additional development, primarily by the impacted facility program elements and supporting IT service line elements. The A-E design shall meet requirements for sustainability and federal energy reduction mandates.

Design shall include the following work items:

1. Evaluate potential MCR site locations at Building 2 and Building 61.

2. Provide Heating, Ventilation and Air Conditioning (HVAC) systems for the MCR that includes computer room air conditioning (CRAC) units and distributed units that provide localized air cooling, and humidification/dehumidification.

3. Equipment cooling options shall provide operational redundancy, redundancy to allow maintenance of systems, and resiliency to meet the TIER 3 data center requirements. The

A-E shall evaluate options for the use of CRAC units that provide Direct Expansion (DX) with auxiliary chilled water coil (existing cooling system) versus the use of a glycol system and a heat exchanger with auxiliary chilled water coil.

4. Placement of the exterior/outdoor HVAC equipment shall be located a t g r a d e .

Interior/indoor CRAC units shall be located outside of the secure area of the MCR so that maintenance can be conducted without entering the secure area. The A-E shall evaluate options for locating mechanical equipment (see related tasks 6, 7 & 8 below).

5. A noise mitigation system shall be provided for outdoor equipment. The intent is to ensure the ANSI NC is met for adjacent buildings. Interior building sound analysis and design shall be based on the applicable noise criterion curves. See Section 3.3.6 for requirements for noise emission study that the A-E will need to perform.

6. Outdoor mechanical equipment shall be provided with weatherproof, heated, dog-house enclosures at the equipment control panel. The enclosures shall be large enough to house maintenance personnel, tools, and equipment.

7. TIER 3 MCR and associated HVAC equipment and CRAC units plus all support utilities are to be located and constructed in accordance with VA fire code and security standoff requirements.

8. HVAC equipment and CRAC unit controls to be compatible with f a c i l i t y wide b u i l d i n g a u t o m a t i o n system.

9. Provide fire protection systems that meet requirements for a TIER 3 data center. TR closets fire protection shall comply with VA criteria. The fire detection and alarm

(EST 3) and suppression system will be integrated into the existing campus-wide system.

10. Security system shall be in accordance with the VA Security Design guide and the facility standards. Scope shall include card access, cameras, interconnect cables, raceway, CAT 6 cabling, additional Hirsch MUXs, additional network video recorder, full seamless interface to existing card access and camera system front ends. In addition to the design guide requirements for CCTV and card access at a TIER 3 MCR and TRs, provide domed camera with pan, zoom and tilt operation at each entrance and exit to the new MCR.

11. Emergency power and normal power electrical distribution systems in accordance with the

VA criteria to meet the requirements for a TIER 3 MCR and TRs. See Section 3.3.7 of the SOW for information on existing systems.

12. The new emergency generator(s), emergency electrical equipment (ATS, UPS, switchgear, transformers and panelboards) shall be located within a free standing, weatherproof, acoustical enclosure with a diesel fuel belly tank, stairs, walkways, card access, cameras, etc. Assembly shall be in accordance with the VA security design guide and applicable

VA design criteria.

13. New MCR that is fully integrated into the existing system that includes:

a. Routing of service to the new MCR from outside of the campus and/or from the former MCR.

b. Dual communication entrances with the associated underground manholes, duct bank and infrastructure to meet the TIER 3 MCR requirements.

c. A new TIER 3 MCR at near Building 2. Layout in accordance with the EDICT Team layout drawings.

d. New raceway systems between Building 3, room A026A and the new MCR data center (Note: the existing private branch exchange (PBX) and its associated equipment currently located at room A026A, building 3 shall remain in place).

e. New raceway routes for fiber and new raceway system from the new MCR to the new telecommunication room (TR) risers and TRs for the site.

f. Redundant facility and campus fiber optic cabling in accordance with VA design guides.

g. Decommissioning the existing data center, Building 2, room B008A and existing TRs. This work shall:

• Restore the space for use by the medical center.

• Remove existing racks, raised floor, CRAC units, PDUs, UPS cabling, existing

UPS equipment, copper cabling, abate asbestos floor and mastic, provide new finishes, remove facility OM 1 fiber optic cabling.

14. Provide new 170 square foot TRs throughout the site.

15. Provide new 4 post racks with wire management at each TR.

16. Provide emergency power, physical security, emergency power, room temperature control, integration to the existing BAS and rack temperature monitoring.

17. All building systems shall be fully commissioned per VA standards.

18. Full compliance with requirements for sustainability and federal energy reduction mandates.

1.2 Construction Cost. The maximum available construction funding for the project is $44,551,000.

3.0 SCOPE OF A-E SERVICES

The A-E will be responsible for the design of the project described above. The A-E shall prosecute the work described herein with the professional standard of care described in the code of practice for each profession involved. The A-E, as an independent contractor and not an agent of the Government, shall provide the personnel, materials (except as furnished by the Government) , facilities , and equipment necessary to accomplish the work described below in accordance with all applicable general requirements and technical specifications identified in the A-E's contract and associated SUBMISSION REQUIREMENTS FOR A-E PRODUCTS TO

THE Department of Veteran Affairs . Work expected to be performed under this contract includes the following tasks.

3.1 Task 1 - Project Planning. The objective for this effort is to provide all project planning necessary to complete this work. Subtasks included in this effort are described below.

3.1.1 Project Management. The A-E shall provide a project manager to coordinate all required activities under this contract amongst the A-E's team and Department of Veterans Affairs. All general project management related efforts shall be allocated to this task. In addition, under this task, the

A-E shall perform the overall task management activities, including regular updates of project status, routine communication with VA Boston Healthcare and others on the project team, and procurement and management of subcontractors.

3.1.2 General Project Status Meetings. It is assumed that bi-monthly (twice a month) general project coordination /status meetings will be held under this task. Assume all such meetings will be held via telephone or web- based application and led by the COR. The PM will develop an agenda and meeting minutes for these meetings. This task also includes one in person general project coordination or status meeting. This meeting is in addition to those identified for specific tasks that follow.

3.1.3 Project Plans

3.1.3.1 Project Work Plan - The A-E shall develop a Project Work Plan that addresses the A-

E's plans for accomplishing the work necessary to meet project goals and objectives as specified in this

SOW. Specifically , the Project Work Plan shall address project staffing, coordination of disciplines, task identification, quality control, and schedule over the expected life of the project, and shall be prepared consistent with the A-E's

Quality Control standards. The Project Work Plan shall be detailed to a level commensurate with the scope and complexities of the project and address all tasks to be performed by the A-E. Include a Building

Information Modeling (BIM) Management Plan with the Project Work Plan if applicable for the project. The

Project Work Plan shall be provided within one week of contract award and be discussed at the Kickoff

Meeting.

3.1.3.2 Quality Control Plan - the A-E is responsible for preparing a Quality Control (QC)

Plan that documents the methods the A-E will use to ensure conformance with contract requirements and criteria. The A- E shall provide a general Quality Control Plan with the Project Work Plan for work to be performed under the contract that documents their corporate methodologies for providing quality engineering and architectural documents. It shall also include the following elements that are specific to this project:

(1) Brief description of project

(2) Criteria and references

(3) Management philosophy and approach

(4) Special or crucial design considerations

(5) Inherent project risks

(6) Identification of key project team members (including Qualified Fire Protection

Engineer and a BICSI Registered Communications Distribution Designer (RCDD)

(7) Independent Technical Review (ITR) team and ITR process

(8) Value Engineering team and process

(9) Team members responsible for reviewing and submitting the required VA Design

Alerts and Quality Alerts*

(10) Verification of Government-Furnished information

(11) Project Budget

(12) Schedule, milestones and key decision points

(13) Interdisciplinary checks

(14) Coordination of plans, specifications and cost estimate

(15) Design checklists

(16) Lessons learned checklist

(17) Certification

* VA Design Alerts and VA Quality Alerts can be found on the internet at the VA Office of Construction &

Facilities Management (VA OCFM) web site: http://www.cfm.va.gov.

3.1.3.3 Work Schedule - As part of the Project Work Plan, the A-E shall submit a detailed task- based schedule (coordinated with the project work breakdown structure) that meets the overall project schedule objectives for all tasks anticipated to be performed under this PWS. This schedule shall reflect a logical and strategic approach for executing the project; key milestones for meeting and exchanging information shall be identified with proposed dates identified.

3.1.3.4 Field Sampling Work Plan - The A-E shall prepare a Field Sampling Work Plan

(FSP) in accordance with VA requirements for all intrusive field data collection activities requested under this

SOW. The FSP shall indicate data quality objectives and methodologies proposed to meet SOW requirements and shall include sample collection locations and testing procedures with supporting rationale.

3.1.3.5 Accident Prevention Plan/Activity Hazard Analysis. The A-E shall prepare an Accident

Prevention Plan (APP) with an Activity Hazard Analysis (AHA) for all anticipated on-site activities; the scope of either is dependent on the scope of the field work to be performed.

3.2 Task 2 - Initial Coordination Meetings. An integrated design process shall be used to ensure development of more balanced design solutions in all aspects of the project through the sharing of knowledge and expertise among project team members. Early stakeholder collaboration is a critical component.

http://www.cfm.va.gov/

3.2.1 Kickoff Meeting(s). The A-E shall participate in a kickoff meeting for this project. The scope of these meetings is expected to include (but is not limited to):

• introduction of the A-E 's team to the Government's team

• review of project goals and objectives

• review of sustainability and energy reduction criteria to initially identify strategies for meeting said goals and requirements.

• confirm applicability of key criteria

• agree on A-E' s design execution schedule

• orient the A-E team to the project documents and criteria

• review of project administrative requirements (reporting, invoicing, etc.)

• establish communication protocols

• plans for project coordination between the A-E, COR, the facility engineering personnel and user staff personnel

• identify critical schedule elements and pre-design activities

• review VA' s process for permitting tasks and extent of integration with the A-E' s design tasks

• site orientation

• cost estimate preparation and guidance (may be a separate meeting (or call) but if part of kickoff meeting agenda, then A-E's cost engineer shall participate in the kickoff meeting).

• discuss advanced modeling requirements to coordinate the expectations for the

Advanced Modeling Project Execution Plan.

• An agenda for the kickoff meeting(s) shall be mutually developed between the A-E and the COR.

3.2.2 Interviews with Project Team Members and Site Visits. The A-E shall participate in meetings and/or conference calls with the COR, facility engineering personnel and user staff personnel, as necessary to better develop an understanding of project data, criteria, and objectives, and to verify user requirements. The A-E shall conduct preliminary scope meeting and site survey investigations to develop all elements for the 10% Design Submittal - Conceptual Submittal consistent with the VA BHS project team goals as prioritized during preliminary project scope meetings, field surveys, and studies. Elements of this task may be combined with items covered under

3.2.1 Kickoff Meetings and 3.3. l Document Existing Conditions/Verify record drawings.

3.3 Task 3 - Pre-Design Field Work. The A-E is required to collect data and perform field investigations of the site as necessary to ensure proper and adequate design. Plan a site visit(s) to investigate specific areas necessary to fully develop conceptual layouts; this may be in conjunction with the Existing

Conditions Documentation. A-E shall coordinate with the COR or designated facility personnel. The A-E shall describe the applicable portions of buildings and/or areas where access will be required. Arrangements for visits to make inspections should be made at least 1 week before the visit. It’s understood that portions of the pathway verifications will take place in active patient care areas and off hours/weekend verification will be required in order to minimize impacts to patient care.

3.3.1 Document Existing Conditions Verify Record Drawings. The A-E shall conduct an existing conditions survey to document existing conditions. The survey may span multiple days and take place off hours (weekends and nights). The purpose of the existing conditions survey is to provide geo tech, evaluate cable pathways, provide potential locations of the CRAC units, generator(s) enclosure, noise controls, data raceways, and available spaces for equipment. One intent of the site visit is to determine suitable locations for locations of new TRs, determine locations for MCR, determine tie-ins to existing building IT networks, determine cable pathways, determine electrical pathways and determine chilled water pathways.

• Review existing MCR facility, IT data raceways, fire detection and suppression system, security system, BAS system, electrical system (supply, lightning, and surge), emergency backup power system and any other building or campus-wide systems to be impacted by the project.

• Review existing above and below ground electrical and IT infrastructure. Locate potential tie-ins and raceway/chases paths to existing electrical and IT systems.

• Gather information needed to evaluate options for TR towers, TR closets and MCR facility.

• Understand the proposed space with respect to designing Very High Density (VHD) equipment racks and power supplies and provide for cooling of these spaces.

• Review potential locations for placing outdoor equipment at grade. Gather information regarding buffer zones, Physical Security setbacks, geo technical information, generator emissions impacts to existing buildings, visual and acoustic screening.

• Review chilled water/DX pipe routing and associated utility chases.

• Understand noise concerns and potential noise mitigation equipment (per Task 3.3.8, a noise emission and mitigation study are required) to include any such equipment presently in use.

• Conduct an indoor architectural survey to document and confirm existing conditions within the impacted building space and show proposed raceways, utilities, and IT integration locations.

The A-E shall confirm all existing conditions and field verify any plans/record drawings provided by the

VA. The A-E is wholly responsible for both the accuracy and the level of completeness of the final product and failure to verify information is not acceptable. The A-E shall be responsible for performing investigation of all features of work including areas normally enclosed or inaccessible areas such as spaces above the ceilings, within walls or chases, in pipe crawl spaces, and in or under basement floors. Where necessary, arrange to have walls or ceilings opened to examine the interior or hidden conditions to provide complete drawings. The A-E will issue trip reports for each time they visit the facility and include them in the design analysis report.

3.3.2 Supplemental Topographic and Ground Penetrating Radar Surveys. The VA will provide a base survey for the Brockton Campus. The A-E shall perform supplemental topographic survey in areas they deem necessary to the detail required to complete the design. The A-E is required to perform a topographic survey of the MCR location, TR Tower locations, CRAC location(s), pipe layout and emergency power enclosure - collecting as well as plotting the data in a format that is translatable and downloadable to meet the facility's standards. Supplemental topographic survey includes: a complete survey of the recommended MCR, TR Tower, Emergency Power Enclosure, emergency generator(s) and CRAC locations -providing grades and lines of streets, pavements and adjoining properties - and, the rights, restrictions, boundaries, and the contours of the building site with available information for all utilities. Locate utilities at proposed connection points. Minimum contour interval is 1- foot. All survey work shall be performed under the supervision of a land surveyor registered in the state in which the site is located. Survey accuracy shall be third order. Units shall be in U.S. feet.

All electronic survey files shall be provided in a delimited text file that contains at a minimum the point

ID, northing, easting, elevation, and code for each surveyed point. A list of the surveyor's codes and a description of each code shall also be provided. Additionally, a CAD file shall be produced that contains the graphic display of the surveyed features, contours, annotations, a symbols legend and the general notes about the survey. The CAD file shall be submitted in either AutoCAD (version 2019 or later) format and shall be developed according to the criteria listed in Section 4.2.1 Design Drawings and Advanced Modeling. If GPS is used, provide all GPS electronic files with accompanying field notes including information on antennae type and height. Submissions shall also include copies of field notes and be included in the design analysis.

The A-E may elect to use ground penetrating radar (GPR) to locate potential subsurface conflicts in proposed utility/piping network areas.

3.3.3 Geotechnical Investigations. -

The A-E shall perform drilling and testing of subsurface conditions in all areas expected to receive building foundations, structural slabs, paved surfaces and in approximate locations of expected utility lines and distribution pipes. The geotechnical exploration program to be implemented shall be sufficient for the proposed foundation system. The A-E shall obtain subsurface data from any area designated as wetland or similar that will be impacted by construction activities in order to assess to what extent special provisions will need to be accounted for in the design and construction in said area. The A-E shall also evaluate the suitability of likely ‘cut’ material to assess its potential for use as general fill or structural fill with or without the use of admixtures, as well as to evaluate it for potential off-site disposal. The A-E shall perform geotechnical and chemical testing of samples per the approved

Field Sampling Work Plan for each phase. Explorations and testing shall be done by the A-E or by their hired geotechnical consultant using experienced, qualified, and licensed drillers and laboratory technicians. Information collected shall be used by the A-E to produce and submit a foundation and pavement design analyses (aka geotechnical report) for the specification and design of construction features placed in the earth. The geotechnical report shall be prepared by or under the supervision of a registered professional engineer qualified in geotechnical engineering and submitted under their seal and signature.

3.3.4 Hydrant Flow Tests. The A-E shall coordinate with the VA to obtain water flow test data, in accordance with the procedures contained in NFPA 291, to determine available water supply for the water-based fire extinguishing systems. The A-E' s fire protection engineer must perform or witness the required flow testing.

Use of historical water supply information is not acceptable.

3.3.5 Hazardous Materials Surveys and Testing. Any materials suspected of possibly containing hazardous materials that is expected to be impacted or disturbed during construction shall be sampled and tested in accordance with appropriate standards for the potential hazard. To extent possible, the VA will make available existing asbestos and lead assessments.

(1) Paint Sampling and Testing for Lead and PCBs: Laboratory samples shall be collected from all painted surfaces that could potentially contain lead and/or PCBs and that may be modified, altered or demolished during construction. Paint samples (paint chips) will be collected from the designated surfaces to collect an adequate volume of material for laboratory analysis. Paint sample locations shall be recorded with a digital camera and a detailed logbook description. The test results of any hazard containing materials shall be included in the design documents. X-ray fluorescence spectrometers shall not be used in lieu of paint chip sampling and analysis for lead.

Lead paint inspections shall be conducted by licensed lead inspector as required in 105 CMR

460.400. Inspections shall conform to the requirements of 105 CMR 460.730. The A-E shall include all efforts for collecting up to 50 paint samples and performing the required analysis for lead and PCBs in their pricing for this task.

(2) Asbestos Survey: The A-E shall conduct an asbestos-containing materials (ACM) survey. This survey shall involve a visual inspection, bulk sampling and inventory of suspect ACM, including locating and quantifying the identified ACM. The asbestos survey shall be performed by

Massachusetts Division of Labor Standards (DLS) certified Asbestos Inspector as required in 453

CMR 6.07(a). The asbestos survey shall conform to the requirements of310 CMR 7.15(4).

Asbestos testing shall be performed by a certified asbestos analytical service provider as required in 453 CMR 6.08. The inspector shall perform both visual inspection and bulk sampling according to EPA approved procedures and methods. Materials to be surveyed shall include wallboard and joint compound, plaster, thermal insulation materials and pipe fittings, pipe wrappings, floor tiles and sheet flooring, mastics, leveling compounds, mortar beds, grouts, adhesives, glazing compounds, textured paints, flashing cements, ceiling tiles, fire stopping, fire proofing materials, gaskets, caulking, sealants, vapor barrier coatings, and any other suspect

ACM. The A-E shall include all efforts for collecting up to 50 samples and performing the required analysis for asbestos in their price for this item.

(3) Additional Paint Sampling and Testing for Lead and PCBs: Additional sampling and testing for lead and PCBs in paint

(4) Additional PCB and Mercury Surveys:

a. Light Ballasts (PCBs): Evaluate and survey all existing lighting ballasts for the presence of

PCBs. Every ballast shall be inspected for a " non- PCB" label. Every different type of ballast that exists without a "non-PCB" label shall be assumed to have PCBs and should be indicated on the design drawings.

b. Lamps (Mercury): Identify all fluorescent and High Intensity Discharge (HID) lighting lamps that will be removed as part of the renovation work. Since 1998, new low-level mercury lamps have been available. The field survey shall differentiate between old mercury lamps

(which must be disposed of as hazardous waste) and any new low-level mercury lamps, which are classified as non- hazardous waste. The field survey shall identify all hazardous waste lamps on the design drawings. An environmental report shall include all documentation from the field survey that indicates the hazardous or non-hazardous determination.

c. Caulking, Sealants, and Glazing Compounds (PCBs): Samples of any caulking, sealants, and glazing compound suspected of potentially containing PCBS shall be collected and analyzed. Caulking, sealants, and glazing compound samples shall be removed using a disposable, one-time use utility blade and placed in a glass jar. A new, clean blade shall be used for the collection of each sample. The sampler shall wear disposable nitrite gloves shall be changed between samples. Samples shall be checked for the presence of any adjacent materials that may have been inadvertently removed during sampling. Samples shall be prepared in accordance with USEPA Method 3540C. Samples shall be analyzed for PCBs using USEPA Method 8082.

(5) Additional Asbestos Sampling and Testing: Additional sampling and testing of building materials for asbestos.

3.3.6 Wetlands . The A-E shall have a professional wetland scientist review the VA Brockton wetlands map. Any work to be performed within 100 ft buffer zones shall require filing of Notice of Intent (NOI) to obtain permit from Brockton

Conservation Commission. A-E shall apply for Massachusetts DEP permit (with categorical exclusions if outside buffer zone).

3.3.7 Telecommunications System Evaluation and Design. Evaluate existing telecommunications system, provide recommendations, and provide a design for the requirements specified in Section 2 of the

SOW. The contractor is required to review FAR 4.2101, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment, and ensure prohibited covered equipment or services are not specified or required in the resulting Construction contract. Specific A-E tasks include the following (note that field work related to this effort is included in task 3.3.1):

1) Determining preferred routing of service to the new MCR from outside of the campus and/or from the former MCR. (Note: Routes may require coring through building walls so some building evaluations for hazardous materials, etc. may be required (accounted for under Task

3.3.5)).

2) Provide recommendation for dual communication entrances with the associated underground manholes, duct bank and infrastructure to meet the TIER 3 MCR requirements.

3) Provide recommendation for new raceway systems between A001 and the new MCR (Note: the existing PBX and its associated equipment currently located at room A001, Building 3 shall remain in place).

4) Provide recommendation for new raceway routes for fiber and new raceway system from the new MCR to the telecommunication room (TR) risers and TR closets for the facility. Include findings of the Telecommunication System Evaluation and Design in the Design Analysis Report for the 35%

Design Submittal.

3.3.8 Electrical Power Evaluation and Design.

Background: The Building 2 normal power entrance consists of 3 transformers (750 KVA 3 Phase, 500 KVA single phase and 300 KVA single phase. The main panel consisted 480 V and rated for 2000A. The other 2 main single-phase panels are rated for 1600A and 1200A.

Evaluate existing electrical and power distribution systems, perform the required tasks noted below, provide recommendations, and provide a design for the items noted herein. (Note that field work related to this effort is included in Task 3.3.1):

Provide an evaluation (load, coordination, short circuit, redundancy, etc.) for the existing 13.8kV service, loop and tie into existing loop based on the added data center and mechanical equipment loads.

Provide investigations, evaluations, recommendations and design for a normal power distribution system to support a TIER 3 data center. Provide survey, recommendations and design for the data center equipment electrical systems, panel board, bus system and branch circuit distribution. Evaluation shall include new location(s) for the substation transformers, duct bank, manholes, feeders, rated barrier and site security. New substation transformers will require an outdoor location, new duct bank, new primary conductors, new primary switches, new secondary conductors, new fire rated barriers and security provisions in accordance with VA criteria.

The existing emergency power system consists of 2 of 480-volt generators. Generator one is 450KW and Generator two is 400KW. The main emergency panel for building #2 is rated for 400A with 3 ATSs.

Investigate and evaluate the emergency infrastructure and provide recommendations and design for an emergency distribution system that will support a TIER 3 data center. Design work shall include, but it not limited to, the following: new duct bank, manholes, structural pads, storage tanks, stack, foundations, stairs/platforms, fire alarm, lighting, site security with an upgrade to existing emergency system.

Generator(s) design shall comply with the State of Massachusetts emissions control; dispersion exhaust modeling; exhaust stack design (architecturally compatible with the site); and VA requirements. The facility standard for emergency generators is a generator in free standing, weatherproof, acoustical enclosure with diesel fuel belly tank. Design shall comply with the VA security design guide.

Emergency electrical work shall include the removal of the existing 80KVA UPS and batteries and electrical connections at Building 2, room B0018. New UPSs shall be provided at the freestanding enclosure to meet the TIER 3 redundancy requirements.

Provide short circuit analysis, arc flash analysis and electrical coordination for the new equipment.

Provide new building ground system, lightning protection system, surge protection system.

Submit recommendations for the generator size and recommended location with the 10% Design

Submittal. Submit the results of the Electrical Power Evaluation and Design, including recommendations for upgrades required to comply with the VA design criteria for a TIER 3 data center, in the Design Analysis

Report submitted with the 35% Design Submittal.

3.3.9 Noise Emission Study. Measure and review baseline noise levels. Provide base line ambient sound level measurements at the following locations:

1) Bldg 2 (first floor, second floor, third floor and fourth floor)

2) Bldg 4 (first floor and second floor)

3) Building 3 (first floor and second floor)

The intended objective is to assess the potential impact of operational noise from the new equipment on affected activities and interior building spaces (offices, in-patient rooms, clinics, etc.). Utilize the Noise

Criterion (NC) curves, to identify desirable limits of background noise for different interior spaces. Sound measurements performed at interior locations shall be compared to the applicable NC Levels for the applicable type of room.

Ambient sound level measurements shall be performed using instruments that meet ANSI S1.4- 1983 standards for Type 1 sound level meters and that possess real-time frequency analysis capabilities (e.g., the

Larson Davis Model 831 or 824 sound level meters, or equivalent). The sound level meters shall be programmed to sample and store A-weighted sound level data including equivalent sound levels (Leq) and percentile levels (Ll

, LI O, L33, 50, L90, and L99). The frequency content (in octave bands) of the existing acoustic environment shall be sampled and stored to determine compliance.

A-E shall utilize up to five (5) monitors to collect simultaneous ambient sound level data for a minimum period of 160 continuous hours at each measurement location. Ambient sound levels shall be sampled and stored for time intervals of no more than I -hour in duration. Except during periods of deployment and retrieval, the intent is to leave the monitors unattended (that is, no observer will be present) at each measurement location.

To the extent possible, the compliance noise measurement program shall be scheduled for periods with forecast weather conditions suitable for sound level measurements (i.e., no precipitation, low wind speeds, etc.).

Monitor the weather forecast for the area prior to deploying the equipment. Construction documents shall require the contractor to provide post-construction compliance noise measurement survey. Perform operational noise measurements at the same locations that will be utilized during the pre-construction measurements using instrumentation with the same technical specifications. Utilize data to develop noise abatement strategy for the new equipment to include operational restrictions.

Submit a Noise Study Data Summary with the 10% Design Submittal. Submit the Final Noise Study

Memorandum including recommendations with the Design Analysis Report submitted with the 35% Design

Submittal.

3.4 Task 4 -10% Design Submittal - {Conceptual Submittal}

The A-E shall prepare a 10% concept design that shall include: an Existing Conditions Report and a

Conceptual Design Report that provides a narrative review for an MCR at Building 2 and Building 61.

Review feasibility of both locations. Provide a narrative for the design intent for each major component of the

MCR: CRAC units, and data distribution system; up to 3 proposed site plans/layouts /distribution alternatives along with single line perspective sketches; itemization of major work elements; a listing of identified and proposed design criteria; and a parametric cost estimate for each alternative. A cost evaluation of each alternative based on the analysis of the initial cost and life cycle costs shall be included with this submittal.

The A-E shall review these alternatives to determine which is the most beneficial and cost effective to the

Government and include recommendations for implementation.

Provide a Conceptual Design Analysis Report with an assessment of the existing campus utility systems with equipment location options required to support the new TIER 3 MCR.

The Conceptual Design Analysis Report shall include, but shall not be limited to, the following:

• Three (3) potential MCR Layouts.

• TR tower locations

• Results of evaluation for MCR equipment cooling options (DX vs. glycol).

• Preliminary sizing of new MCR CRAC units.

• Recommendation for locating HVAC equipment, TR towers, MCR CRAC units, piping distribution lines.

• Preliminary sizing of normal power service for MCR

• Preliminary sizing of prefabricated enclosure with generator sizing and enclosure location.

• Preliminary layout of new tele-data pathways

• Summary of Noise Study field monitoring data.

• Summary of Hazardous Materials Testing.

• Summary of environmental conditions and required permits.

Any additional items identified during the existing conditions surveys and reviews that are deemed beneficial by the designer shall be included in the Design Analysis Report for consideration by the medical center. All concepts shall be reviewed with the requirements of the VA HVAC Design Guide, VA Electrical

Design Guide, VA Sustainable Design and Energy Reduction Manual.

The A-E shall clearly identify those items that are less well defined or items that require user ' s input that can have significant implication to the design or scope of the project. The intent is to get direction of such items from this review. The A-E shall make distribution in accordance with the enclosed distribution list for review. The A-E shall present the concepts to the user on the different alternatives within 1 week of the submission. The COR will then provide written design direction to the A-E as to the preferred alternative(s).

3.5 Task 5 - 35% Design Submittal - {Schematics} (including VE support)

Submission requirements for each set of documents include (in addition to what is specified below unless otherwise noted):

- Plans

- Outline Specifications

- Construction Cost Estimate

- Design Analysis Report including results of Electrical, Telecommunication, and Noise evaluations and studies with recommendation and options for required utility systems with TIER 3 data center

- Construction Duration Schedule

3.5.1 Submittal Requirements. The A-E shall advance the concept design for the design of the facility that was developed and critiqued during the concept phase. The A-E shall take into consideration changes in criteria and design requirements based upon the comments raised during the review of the Task 4 documents, and any data collection activities. Submittal shall include all requirements specified in this SOW, the A-E's Contract, and VA NRM submission instructions for a 35% submittal.

3.5.2 Technical Requirements. The scope of the 35% design shall be comprehensive in that each of the required design disciplines will be addressed to the level commensurate with this stage of design development. These disciplines include:

• Civil/Site Work

• Geotechnical

• Wetlands

• Applicable Code Review

• Building Architecture including interior space planning, life safety/code compliance, egress evaluation, exterior facades, and functionality. Design documents shall include floor plans, typical cross sections, exterior elevations, finish schedule, and roof plan.

• Interior Design

• IT Integration Plan

• New Raceway Layout

• Process Engineering

• Life Safety and Code Compliance

• Foundations

• Structural

• Mechanical/HVAC

• Plumbing

• Fire Protection incl. Fire Code Review by Fire Protection Engineer

• Fire Alarm Systems

• Electrical Power and Distribution

• Lighting

• Building Communications

• Building Security

• Building Controls and Automation

• Sound/Noise Study

• Vibration Control (building structure and building systems)

• Commissioning

• Sustainable Design

• Cost Engineering

• Scheduling

• Specifications

• Industrial Hygiene and Hazardous Material Abatement (if necessary)

• Historical Preservation Activities - Brockton is in the process to be considered eligible and nominated for listing in the National Register of Historic Places. New construction, additions, renovations, etc. are required to maintain the property’s significance of design, materials, workmanship and setting by utilizing similar architectural details as to the original campus style by matching Beaux-Arts composition, flat-roofed main block features, bronze steel-framed windows and buildings sheathed in brick with matching brick color and bond pattern. Essentially, any new building/addition we add must look like it was constructed as part of the original campus to avoid adversely affecting the historical criterion C of architecture/landscape architecture of the campus. The A-E shall complete the National Historical Preservation Act (NHPA) project consultation process. For Brockton, there are a minimum of, but not limited to, four compliance steps required to be completed by the A-E team: (1) Initiation (determine undertaking), (2) identification (of Historic Properties), (3)

Assessment (of Affect) and (4) Resolution (of Adverse Effect). Undertakings can be projects, activities or programs either funded, permitted, or approved by a Federal Agency. The identification of a Historic Property will be the Brockton Medical Center campus (but some buildings may be considered ‘contributing’ while others are ‘non-contributing’). Examples of Adverse Effects to historical properties are damage, destruction, or removal of historical properties; change in the character of use/setting; alterations not according to the Secretary of the Interior’s Standards. Resolution requires the Federal Agency to resolve the adverse effects through consultation with multiple stakeholders. The consultation process requires making documentation available to the SHPO, Advisory Council on Historic Preservation (ACHP), Tribal Historical Preservation Office (THPO), Indian Tribes and public for objection and/or comments to be considered. The comments are captured in a

Memorandum of Agreement (MOA) and the VA is obligated to follow the terms of the MOA. The NHPA project consultation process must be completed by the A-E team for the Government.

3.5.3 Administrative Requirements. The A-E shall engage and coordinate with representatives from the VA to ensure a fully integrated and coordinated schematic design document. For scheduling purposes, the A-E shall assume a review period of no more than three weeks. The A-E shall provide draft responses to comments within 2 calendar days of receipt of comments with a meeting held at the user’s facility to reconcile significant comments within 1 week of receipt of comments. See also Section

4 - SUBMITTALS AND REVIEWS.

3.5.4 Value Engineering Support. The A-E is responsible for project Value Management. The A-E shall integrate the value management principles into the design process starting at the beginning prior to critical project decisions. The objective is to utilize the value management process to facilitate and encourage the understanding, consideration, and integration of the needs of the VA. During the review period, the Value Engineering workshop on the 35% design submittal will be conducted. The A- E shall participate by:

• Providing a Certified Value Specialist (CVS) accredited by SAVE International to facilitate the Value Engineering Study process as well as the project cost engineer to participate during the study

• Conducting a detailed, multi-disciplinary presentation of the design documents to the VE team. The presentation shall include an overview of design decisions, criteria that has proved to be unchangeable to date, and design opportunities foregone for various reasons.

• Attending an informal presentation of the preliminary results of the study to receive advance information of the content of the forthcoming VE study report. The briefing by the VE team will be approximately two hours in duration on the afternoon of the last day of the workshop.

The A-E project manager, COR and representatives from the Department of Veteran Affairs discipline professionals will attend the presentation.

• Reviewing the formal VE report and submitting written assessment comments for each proposal to the COR. The comments shall be of appropriate depth to reflect the impact of the proposals on the design. The review will require approximately four hours of effort by the A-E project manager and each prominent discipline professional.

• Participating in follow-up discussions with the VE team as to the final disposition of comments made on the VE study report.

Other than the facilitator and cost engineer, COR, representatives of VA BHS will comprise the participants for the

Value Engineering workshop.

3.6 Task 6 - 65% Design Submittal - "DD" Design Development

3.6.1 Architectural Compatibility Package Submittal Requirements. The A-E shall submit 65% architectural renderings of the exterior building in appurtenances (including HVAC and CRAC Units, generator(s), and visual and sound barriers) as well as interior rendering showing the new MCR. The renderings will be reviewed by the VA for compatibility with the Brockton Campus architecture. The submitted package shall consist of a project narrative, architectural renderings , building elevation and drawings, site analysis, and photos.

3.6.2 Design Submittal Requirements. The A-E shall advance the schematic design to address comments and direction provided as part of the review process. The A-E shall incorporate changes in criteria and design requirements based upon the comments raised during the review of the 35% design, associated

VE Study, and the latest results from surveys and evaluations that are completed. Submittal shall include all requirements specified in this SOW, the A-E ' s Contract, and associated N R M Submission requirements for a 65% submittal.

3.6.3 Technical Requirements. The scope of the 65% design shall be comprehensive in that each of the required design disciplines (previously listed) will be addressed to the level commensurate with this stage of design development.