Government Responses Norman Renovate Specialty Clinic Exterior Work Second Response.docx
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- Solicitation number
- 36C77623B0059
About this file
This document summarizes a federal contract opportunity for exterior renovation work at the Norman Specialty Clinic in Norman, Oklahoma. The Department of Veterans Affairs intends to solicit bids and award a firm-fixed-price construction contract for roof replacement, window replacement, masonry cleaning and repointing, exterior insulated finish system repair, metal panel replacement, door replacement, gutter and downspout replacement, and coping replacement. The total magnitude of construction is estimated between $1 million and $2 million. The solicitation will be set aside for Service-Disabled Veteran-Owned Small Businesses and issued in mid-July 2023 with a period of performance of 120 calendar days from notice to proceed. The applicable North American Industry Classification System code is 236220 with a size standard of $45 million.
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SOLICITATION # 36C77623B0059
PROJECT NAME: 635-423 Renovate Specialty Hospital (Exterior Work)
TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET
ITEM
NO.
| DATE QUESTION RECEIVED |
| DATE QUESTION ANSWERED |
| QUESTION |
| GOVERNMENT RESPONSE |
| 1. |
| 2/5/2024 |
| 3/4/2024 |
| The EIFS system requiring repairs encompasses both the Northeast and Northwest sides of the building. Is this understanding accurate? |
This is correct.
| 2. |
| 2/5/2024 |
| 3/4/2024 |
| Given the different types of windows in terms of colors and styles, could you please specify the preferred material, style, and color for the replacement windows? |
Refer to specifications. Match existing when applicable.
| 3. |
| 2/5/2024 |
| 3/4/2024 |
| Could you confirm the precise locations of these doors? Furthermore, are you seeking to maintain the same style, lock set, and accessories currently in place? |
Match existing. Locations TBD.
| 4. |
| 2/6/2024 |
| 3/4/2024 |
| Items indicated on the plans that are not within the scope of work. |
Question not clear.
| 5. |
| 2/5/2024 |
| 2/7/2024 |
| Please provide a list of site-visit attendees. |
| Site-visit list was provided via amendment on 2/7/2024 |
| 6. |
| 2/8/2024 |
| 2/14/2024 |
| Does the government have core sample data pertaining to the roof? |
Core samples have been taken. Results included.
| 7. |
| 2/8/2024 |
| 3/4/2024 |
| Is there information from the government specifying the number of layers and the materials. |
utilized in the construction of the roof?
See included core data.
| 8. |
| 2/8/2024 |
| 3/4/2024 |
| Should the replacement of gutters/downspouts for proper drainage include a French drain system and associated dirt work, or is the government's preference for downspouts to run across grass and discharge into the parking lot without incorporating any additional dirt work? |
Install concrete splash blocks. Restore grade and landscape.
| 9. |
| 2/8/2024 |
| 3/4/2024 |
| Please advise on who we need address for our proposal and RFI’s. |
| The proposal should be formally addressed to the Contracting Official: |
Samantha Mihalia Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd. Suite 490 Independence, Ohio 44131
Per 2.8 A. (a) Send all email communications and proposed bids to the Contract Specialist:
Mica Tacderan Mica.Tacderan@va.gov
| 10. |
| 2/9/2024 |
| 3/4/2024 |
| Specification 07 54 23 / Part 2 – Products – 2.1A – States TPO sheet roofing adhered to roof deck – If roof is to be removed, there is existing insulation. This will leave the new roof below the perimeter nailers at the gutters and unable to drain. Does this specification apply as written? |
New full roof system including insulation.
| 11. |
| 2/9/2024 |
| 3/4/2024 |
| If insulation is to be added, will there be a required R value to meet or to just match existing? |
Match existing.
| 12. |
| 2/9/2024 |
| 3/4/2024 |
| [Specification] 07 01 50.19 – Preparation for Re-Roofing / 3.1 Examination – this section indicates we are to provide an infrared moisture survey. Is this still required as we are removing the entire roof system? |
Not required
| 13. |
| 2/9/2024 |
| 3/4/2024 |
| Will alternate types of windows, other than Metal, which can be energy efficient and provide better performance be considered for this project? |
Refer to specifications.
| 14. |
| 2/9/2024 |
| 3/4/2024 |
| The window specifications do not include energy performance parameters for the glazing and the frames. Shall the windows meet the minimums for building codes. |
R values are in the specifications.
| 15. |
| 2/9/2024 |
| 3/4/2024 |
| Please clarify if there is ANY interior work |
| Interior work will be performed under a separate project. |
| 16. |
| 2/9/2024 |
| 3/4/2024 |
| Please provide details for the new roofing work. |
Means and methods. 80mil TPO.
| 17. |
| 2/9/2024 |
| 3/4/2024 |
| Please provide information on the existing roofing work that is to be removed such as the thickness of any insulation, cover boards, etc. that will need to be removed. |
See included core sample data.
| 18. |
| 2/9/2024 |
| 3/4/2024 |
| Please indicate what the deck of the existing roof structure is such as plywood or metal decking. |
| Plywood. |
| 19. |
| 2/9/2024 |
| 3/4/2024 |
| Please confirm and provide a date and time for the second site visit. |
Thursday 2/22 @ 0830
| 20. |
| 2/9/2024 |
| 3/4/2024 |
| During the 1st site visit a bidder mentioned that the plans are not to scale (which is correct) and asked if we should bid only to the quantities provided in the SOW. The answer to this was to qualify our bids if that is what we are doing. Are we allowed to modify the bid form to reflect this? If not, will field measurements be required? |
Bid quantities provided in the SOW. No qualifying of bids required.
| 21. |
| 2/19/2024 |
| 3/15/2024 |
| 1. Can we submit a value engineering solution on roofing as an option? |
A. Remove existing ballast.
B. Remove and replace existing insulation in damaged areas, remove all flashing and vertical roofing. Extent of damaged areas to be replaced to be determined during site meeting C. Install new sheathing of the entire roof.
D. Direct adhere new TPO to new sheathing, flashing and vertical applications per existing specifications.
A. Yes.
B. This is in the SOW.
C. Not needed.
D. If drainage will be sufficient.
| 22. |
| 2/19/2024 |
| 3/15/2024 |
| 2. Can we submit a value engineering solution on window frames as an option? |
A. Substitution of extruded 6063 alloy / T5 hardness in lieu of steel frames for all windows?
B. See attachment for reference only C. Window, glazing and performance requirements per specification.
A. Yes.
B. No attachment included.
C. Yes.
| 23. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 00 00, paragraph 1.5(C), states that the General Contractor shall provide unarmed guards at the project site. It also stated to provide the guards and VA police with communication devices as directed. Lastly, it states to provide and install equipment for recording guard rounds to ensure systematic checking of the premise. Is this a correct requirement? If so, please identify exactly how many guards. Please identify what work hours the guards are to be on patrol and how many guards per work shift. Please indicate what is the approved communication device required. And, please provide specifications on the equipment required to record guard rounds. Please note, this requirement will add significant cost to the project. |
No guards required.
| 24. |
| 2/27/2024 |
| 3/4/2024 |
| Please clarify that Section 01 00 00, paragraph 1.5(D) pertains to keys of General Contractor-provided doors, equipment, job trailers, etc., and not existing VA doors/equipment, etc. |
Keys not required, but a 24hr emergency contact(s) shall be provided.
| 25. |
| 2/27/2024 |
| 3/4/2024 |
| Is the existing facility occupied and/or operational? If so, what are the work hours of the facility and how many people are currently working in the facility. |
The facility is not occupied.
| 26. |
| 2/27/2024 |
| 3/4/2024 |
| Please confirm that utilities required for construction (power, water, sanitary, etc.) are available to the Contractor at the project site and for no cost to the Contractor. |
Water and power will be provided. Temp. toilets will not be.
| 27. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 00 00, paragraph 1.5(H), Construction Fence, states to provide a 7-FT chain link fence around the project site. The project is the entire facility. Therefore, is it the GOV’s intent for the Contractor to provide a 7-FT chain link fence around the entire facility? |
| Fencing has been installed by the VA. No additional fencing required. |
| 28. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 00 00, paragraph 1.5(I), states that when a building and/or construction site is turned over to the Contractor, Contractor shall accept entire responsibility including upkeep and maintenance, therefore. Please clarify whether or not the Contractor is responsible for the upkeep and maintenance of this entire facility, and please include an itemized list of features, components, systems, and equipment that requires upkeep and maintenance, to include schedules of maintenance, so Contractors can accurately price this requirement. |
Only lawns to be maintained.
| 29. |
| 2/27/2024 |
| 3/4/2024 |
| Please confirm that there is no requirement for temporary utility services for this project. This may include, but not limited to, temporary generator, backup generator, temporary restrooms, etc. |
Only temporary toilets are required.
| 30. |
| 2/27/2024 |
| 3/4/2024 |
| Are there existing as-built drawings available? If so, please provided for review prior to bidding. |
Available as-builts attached.
| 31. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 00 00, paragraph 1.14 states to provide within 15 calendar days a temporary field office, furniture, and two-inch deep gravel surface area for use of the COR; the office and furniture shall be new. Is this paragraph (1.14), in its entirety, a requirement for this project? The requirements stated in this paragraph would add a significant cost to the project. |
Omit this requirement entirely.
| 32. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 33 23, paragraph 1.3 (C) states that the VA will provide the submittal register in electronic format. Can the VA please provide this register pre-award for Contractors to review the extent of effort required for submittals on this project? |
Submittal registry to be provided by the Contractor. Submittal Exchange is preferred.
| 33. |
| 2/27/2024 |
| 3/4/2024 |
| In order to reduce overall cost on the project, can the assigned SSHO also be the Site Superintendent? If not, is it the GOV’s intent to have a full-time SSHO and a full-time Site Superintendent? |
SSHO and Superintendent can be the same.
| 34. |
| 2/27/2024 |
| 3/4/2024 |
| Section 01 45 29, paragraph 3.2, includes requirements for structural steel testing/inspections. We can not locate any requirement within the scope of work that involves structural steel. Please advice how this paragraph is applicable to the project. Similar question pertains to paragraphs 3.3, 3.4, and 3.5. |
Omit this requirement.
| 35. |
| 2/27/2024 |
| 3/4/2024 |
| Are there any existing hazardous materials Contractor should be aware of? |
No known hazardous materials.
| 36. |
| 2/27/2024 |
| 3/4/2024 |
| Does this project include any removal/abatement of hazardous materials? If so, please include quantities, types, and locations of hazardous materials required to be abated. |
No abatement required.
| 37. |
| 2/27/2024 |
| 3/4/2024 |
| Please confirm that the examination required by Section 07 01 50.19, paragraph 3.1 can be provided by the roofing contractor/subcontractor. |
This can be provided by the roofing contractor/subcontractor.
| 38. |
| 2/27/2024 |
| 3/4/2024 |
| Is there a proprietary roofing manufacturer Contractors are required to use? If so, please provide contact information. |
No.
| 39. |
| 2/27/2024 |
| 3/4/2024 |
| Is there a proprietary EIFS manufacturer Contractors are required to use? If so, please provide contact information. |
No.
| 40. |
| 2/27/2024 |
| 3/4/2024 |
| Is there a proprietary metal/siding panel manufacturer Contractors are required to use? If so, please provide contact information. |
No.
| 41. |
| 2/27/2024 |
| 3/4/2024 |
| Is there a proprietary TPO manufacturer Contractors are required to use? If so, please provide contact information. |
No.
| 42. |
| 2/27/2024 |
| 3/4/2024 |
| Section 07 54 23 includes requirements for walkway pads and roof pavers. With no drawings, Contractors do not know whether or not these items are required, and if so, what is the quantities required. Please advise if these items are required. And if so, please provide quantities. |
Walkway pads to be installed between all existing HVAC units. If the unit locations weren’t verified during the site visit, please visit 1210 W Robinson St - Google Maps to verify locations.
| 43. |
| 2/27/2024 |
| 3/4/2024 |
| Per Speficiation Section 07 01 50.19, the existing roof is a built-up gravel roof. There is a new specification section 07 54 23 for TPO roof. The scope of work description in Sam.Gov indicates to replace the roof. Is the new roof to be TPO or replaced in kind with built-up gravel? |
TPO
| 44. |
| 2/27/2024 |
| 3/4/2024 |
| Are all the existing mechanical/system units on the roof to remain in place as part of this project |
| Yes. |
| 45. |
| 2/27/2024 |
| 3/4/2024 |
| Section 08 11 13, paragraph 1.4(G) states to provide calculations for review and approval prepared by a qualified blast consultant. Is this an accurate requirement for this project? If so, are all the exterior doors, which are to be replaced, to be blast-rated? If so, please provide the blast-rating (magnitudes) for the doors so Contractors can price accurate doors/frames |
| Omit this requirement. |
| 46. |
| 2/27/2024 |
| 3/15/2024 |
| Section 08 11 13, paragraph 2.6 references Section 08 71 00, Door Hardware specifications. We can not locate that specification. Please provide or please confirm this paragraph (2.6) is not applicable to the project. |
Use VA 08 71 00.docx (live.com)
| 47. |
| 2/27/2024 |
| 3/15/2024 |
| There is no door schedule and no hardware schedule. Please advise and provide required schedules so Contractors can accurately price the scope of work. |
There is no door and hardware schedule.
| 48. |
| 2/27/2024 |
| 3/15/2024 |
| There is no window schedule indicating size and quantity of windows. Please provide required schedules so Contractors can accurately price the scope of work. |
See SOW item #11.
| 49. |
| 2/27/2024 |
| 3/4/2024 |
| Is there any requirement for providing a new or modifying/updating an existing lightning protection system for the building? |
No lighting included.
| 50. |
| 2/27/2024 |
| 3/4/2024 |
| Is there an existing fall arrest system on the existing roof? If not, are Contractors required to install a temporary or permanent fall arrest system while working on the roof replacement? If yes, please indicate if it shall be temporary or permanent, and please provide specifications for the fall arrest system. |
Provide OSHA approved temporary system.
| 51. |
| 2/27/2024 |
| 3/4/2024 |
| Please confirm that none of the existing roof-mounted systems need to be modified, secured, connected, or addressed in any way, other than flashing around the existing curbs, for the process of re-roofing. This also is inclusive of roof curbs; please confirm that no roof curbs are required. |
This is correct and no curbs are required.
| 52. |
| 2/27/2024 |
| 3/4/2024 |
| Is only the built-up gravel roof to be replaced with TPO? If not, what is the re-roof material for the sloped shingle roof? |
Both types of existing roofing to be replaced with TPO.
| 53. |
| 2/27/2024 |
| 3/15/2024 |
| During the 1st jobwalk a bidder mentioned that the plans are not to scale (which is correct) and asked if we should bid only to the quantities provided in the SOW. The answer to this was to qualify our bids if that is what we are doing. Are we allowed to modify the bid form to reflect this? If not, will field measurements be required? |
| Bid quantities in the SOW. |
| 54. |
| 2/27/2024 |
| 3/15/2024 |
Specification 07 54 23 / Part 2 – Products – 2.1A – States TPO sheet roofing adhered to roof deck – If roof is to be removed, there is existing insulation. This will leave the new roof below the perimeter nailers at the gutters and unable to drain.
The new TPO roof system includes insulation. Contractor to slope as necessary for drainage.
| 55. |
| 2/27/2024 |
| 3/15/2024 |
| If insulation is to be added, will there be a required R value to meet or to just match existing? |
R-30.
| 56. |
| 2/27/2024 |
| 3/15/2024 |
| 07 01 50.19 – Preparation for Re-Roofing / 3.1 Examination – this section indicates we are to provide infrared moisture survey. Is this still required as we are removing the entire roof system? |
Not required.
| 57. |
| 2/27/2024 |
| 3/15/2024 |
| Existing windows are aluminum single hung with clear insulated glass, |
Only window spec enclosed is for Steel Windows.
Match existing.
| 58. |
| 2/28/2024 |
| 3/15/2024 |
| Description of work states approx. 36,600SF of built up roofing. Scaling the roof plan in attachment 2, the roofing areas not shown to be composition shingles is over 41,500SF. Please advise if the area shown in the description should be used of if it the contractor’s responsibility to replace the entire built up roofing. |
Replace entire roof. Both built-up and shingled roofing.
| 59. |
| 2/28/2024 |
| 3/15/2024 |
| Description of work references the building by the north and east sides. Only one elevation page is provided that is incomplete. Please provide the remainder of the building elevations. |
No plans available.
| 60. |
| 2/28/2024 |
| 3/15/2024 |
| Scope of work identifies a window on the south side the was infilled with stone masonry. What is the scope of work surrounding this window? |
Previous window on South side was infilled with stone masonry. Signs of water infiltration and damage on interior building. Existing stone masonry to be cleaned, repointed and resealed, approx. 80 SF.
| 61. |
| 2/28/2024 |
| 3/15/2024 |
| Specification 08 11 13; 1.4 G requires blast calculations for doors. Please confirm the existing building is blast rated and can accommodate a blast rated door or remove the blast rating requirements. |
Remove blast rating requirement.
| 62. |
| 2/28/2024 |
| 3/15/2024 |
| For the cleaning and sealing of mortar and stone, please provide what sealant should be used. |
Refer to joint sealer spec. 07 92 00
| 63. |
| 2/28/2024 |
| 3/15/2024 |
| Is on the built up roofing to be removed and replaced with a TPO roof or is the entire roof assembly to the decking to be removed and replaced? If the entire assembly is to be replaced, please provide a detail of all components of the roofing system. |
Roofing to be removed to existing sheathing. Replacement using T
| 64. |
| 2/28/2024 |
| 3/15/2024 |
| Has a hazardous materials survey been performed for this project? |
No.
| 65. |
| 2/28/2024 |
| 3/15/2024 |
| Only EFIS on the north side has been identified to be replaced. Confirm all other sides shall not be repaired or modified. |
As per the SOW, repair North side EFIS.
| 66. |
| 2/28/2024 |
| 3/15/2024 |
| Several areas around the building are blocked by overgrown landscaping. Will it be the contractor's responsibility to remove landscaping, trees and bushes to provide access? If so, should these be removed completely, and will they be required to be replaced? |
Any vegetation removed for access shall be replaced with like item.
| 67. |
| 2/28/2024 |
| 3/15/2024 |
| Several areas of facia behind the gutters were noted to be rotten or coming apart. Will the contractor be required to replace this facia? |
For bidding purposes, replace 100’ of facia.
| 68. |
| 2/28/2024 |
| 3/15/2024 |
| For the vertical asphalt roll replacement, should the contractor to assume to only replace the rolled roofing or should the substrate be replaced as well? |
Replace substrate.
| 69. |
| 2/28/2024 |
| 3/4/2024 |
| Has the sign in sheet from the 2nd site visit been released? |
Not as 2/28. It will be posted via amendment.
| 70. |
| 2/28/2024 |
| 3/15/2024 |
| Please confirm the plans issued were for asbuilt/reference only and that the scope of work for the project is listed in the description. |
Reference only. Work to be completed per the SOW and specifications.
| 71. |
| 2/28/2024 |
| 3/15/2024 |
| The plans provided are not to scale. Please confirm pricing should be based on the quantities provided. |
Bid per the SOW and specifications.
File details come from the government source that posted it. Updated .