ADD 001- EHRM ADMIN SPACE JC- NARRATIVE.pdf

ADDENDUM

PROJECT NUMBER 657-21-702JC (1794.12)

PROJECT NAME EHRM Training and

Administration Space

ADDENDUM NUMBER 001

DATE May 19, 2022 SUBJECT Bid Set Review Comments

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

THE FOLLOWING MODIFICATIONS, ADDITIONS, AND DELETIONS ARE HEREBY MADE A PART OF THE CONTRACT DOCUMENTS.

SEAL:

PROJECT MANUAL:

GENERAL REQUIREMENTS

Spec 01 00 00 GENERAL REQUIREMENTS:

Item 1: Under 1.5 CONSTRUCTION SECURITY REQUIREMENTS updated the following section:

A.2. Physical security of the construction site and installations will meet the requirements depicted in the next paragraph “Security Procedures”, the VA Design Manual “Physical Security Design

Manual for VA Life-Safety Protected Facilities”, and any other applicable VA documentation.

Item 2: Under 1.5 CONSTRUCTION SECURITY REQUIREMENTS updated the following section:

A.3. The Contractor is responsible for determining the security plan that defines both physical and administrative security procedures. Once approved by the VA, these procedures will remain effective for the entire duration of the project.

Item 3: Under 1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10) updated the following section:

B. Contractor shall be responsible for moving and storage of all furniture related to the project.

Contractor shall provide written notice 7 calendar days prior to moving furniture to the staff to remove all personal items and furniture from the work area by the staff.

Item 4: Under 1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10) updated the following section:

C. No rooms or any other hospital space will be available to the contractor for staging, storage, preparation, etc. related to the project outside the construction area. Limited amount of well-organized and unobtrusive materials and tools may be kept in the construction area during construction. The COR may request items be relocated at any point.

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

Item 5: Under 1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10) updated the following section:

K.3. Contractor shall provide phasing plan for VA for final approval. Contractor shall consider the following constraints in phasing a.Contractor shall not progress to the next building/next section of the building without authorization from the COR. Work outside of the current building shall be directly coordinated with the COR.

b.Contractor shall notify the COR 14 calendar days prior to beginning work on the next building/next section of the building.

c.The government may halt work in patient care facilities at no cost if work impedes patient care.

d.The contractor will coordinate for movement and storage of furniture prior to work starting.

Item 6: Under 1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10) updated the following section:

N.2. Contractor shall submit a request to interrupt any such services to COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

Item 7: Under 1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10) updated the following section:

N.4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

Item 8: Under 1.12 WARRANTY MANAGEMENT updated the following section:

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the planned pre-warranty conference, submit three sets of the warranty management plan

Item 9: Under 1.15 TEMPORARY USE OF EXISTING ELEVATORS updated the following section:

4. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractors expense.

Item 10: Under 1.17 AVAILABILITY AND USE OF UTILITY SERVICES updated the following section:

A.D.Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

1. Obtain heat by connecting to Medical Center heating distribution system.

Item 11: Under 1.18 NEW TELEPHONE EQUIPMENT updated the following section:

A. The contractor shall coordinate with the work of installation of telephone equipment by others.

This work shall be completed before the building is turned over to VA.

Item 12: Under 1.21 GOVERNMENT-FURNISHED PROPERTY updated the following section:

C. Contractor shall be prepared to receive this equipment from Government and store or place such equipment no less than 90 days before Completion Date of project.

Item 13: Under 1.22 RELOCATED ITEMS updated the following section:

E. Contractor shall employ services of an installation engineer, who is an authorized representative of the manufacturer of this equipment to supervise assembly and installation of existing equipment, required to be relocated.

Spec 01 35 26 SAFETY REQUIREMENTS:

Item 1: Under 1.12 INFECTION CONTROL updated the following section:

B.3. Class III requirements:

a. During Construction Work:

4) Maintain negative air pressure, 0.03 inches of water gauge, within work site utilizing HEPA equipped air filtration units and continuously monitored with a digital display, recording and alarm instrument, which must be calibrated on installation, maintained with periodic calibration and monitored by the contractor.

Item 2: Under 1.12 INFECTION CONTROL updated the following section:

4. Class IV requirements:

a. During Construction Work:

4) Maintain negative air pressure, 0.03 inches of water gauge, within work site utilizing HEPA equipped air filtration units and continuously monitored with a digital display, recording and alarm instrument, which must be calibrated on installation, maintained with periodic calibration and monitored by the contractor.

Spes 01 91 00 GENERAL COMMISSIONING REQUIREMENTS updated the following section:

Item 1: 1.6 DEFINITIONS

Commissioning Agent (CxA): The qualified Commissioning Professional, selected and contracted with the A/E, who administers the Cx process by managing the Cx team and overseeing the

Commissioning Process. Where CxA is used in this specification it means the Commissioning

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

Agent, members of his staff or appointed members of the commissioning team. Note that LEED uses the term Commissioning Authority in lieu of Commissioning Agent.

Item 2: 1.8 COMMISSIONING TEAM

C. Members Appointed by VA:

2. A/E: Representative of the Architect and engineering design professionals.

Item 3: 1.8 COMMISSIONING TEAM

D. Members Appointed/Contracted with the A/E:

1. Commissioning Agent: The designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process. The

A/E will engage the CxA under a separate contract.

CONSTRUCTION DRAWINGS:

ARCHITECTURAL

GI101- PHASING PLAN 30 X 42

Item 1: Edit General Note #4 to read, “Due to COVID screening requirement, Phase 3 shall not begin until

Phase 2 has been completed and returned to VA use.”

Item 2: Add General Note #5, “Contractor shall maintain a minimum 48 inches of clearance in the hallway during the construction period.”

AD101- GENERAL DEMOLITION NOTES 30 X 42

Item 1: Add Note #9, “All secure wifi and guest wifi access points shall remain in place and remain functional during construction. Contractor is responsible for repair and replacement if secure wifi and guest wifi access points are damaged during demolition and construction process. Contractor shall field verify secure wifi and guest wifie access point locations prior to start of demolition.”

AE411- ENLARGED PLANS 30 X 42

Item 1: Add note on Detail 13 Elevation – Breakroom - North, “CYLINDER LOCK, TYP” on cabinet doors.

Item 2: Add note on Detail 14 Elevation - Breakroom - South, “CYLINDER LOCK, TYP” on cabinet doors.

AF702- GENERAL FURNITURE NOTES 30 X 42

Item 1: Add Note #3, “Contractor shall be responsible for moving and storage of all furniture related to the project. Contractor shall provide written notice seven calendar days prior to moving furniture to staff to remove all personal items and furniture from the work area by staff.”

A | 312 SW 25th St. Oklahoma City, OK 73109 P | 405.842.6100 E | howdy@spur-design.com W | spur-design.com

AW801- SIGNAGE PLAN 30 X 42

Item 1: Add Note #4, “Provide and install all signage related to the project. Remove existing room and interior signage and salvage for reinstallation. Signage not used shall be turned over to the VA COR. Refer to the signage plan for additional information.”

TOTAL: 131 Pages 8 ½ x 11

5 Pages 30 x 42

END OF ADDENDUM NO. 001