Attachment 1 - VISN 21 EHRM Narrative Las Vegas.pdf

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SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

EHRM INFRASTRUCTURE UPGRADES

PROJECT NO. 593-20-700

SOUTHERN NEVADA HEALTHCARE SYSTEM

A. PART I - GENERAL

A1. Scope of Contract

A. The selected Design Builder (DB) shall provide all labor, materials, tools and equipment, and services necessary for design, pre-construction, construction, and closeout of the project described here and other specific tasks as further defined by this request for proposal (RFP).

B. The project includes the remodel of approximately 68 telecommunications rooms (TRs) and 2 data centers (DCs) to bring them up to the Electronic Health Records Modernization (EHRM) IT standards while IT services remain operational, and site utilities work for temporary trailers to serve as training classrooms for EHRM deployment. The DB shall provide a turn-key project for these rooms in accordance with VA Office of Information Technology (OIT) and EHRM infrastructure standards, as follows:

1. Design and installation of diversified (redundant) fiber feed from the service provider to the North Las Vegas VA Medical Center (VAMC) Building 1, Room BD133 (main data center).

2. Installation of required room and rack sensors to monitor environmental conditions and UPS monitoring in the TRs indicated in this RFP.

3. Design and installation of HVAC to maintain optimal conditions at the North Las Vegas VAMC Building 5, Room 2F142.

4. Extension of existing site utilities (electrical, and telecommunications) to the area designated for placement of temporary trailers at the North Las Vegas campus.

5. Testing, commissioning and training for all mechanical and low voltage systems installed in accordance with the specifications contained in this RFP.

C. Project locations for the tasks above include:

1. North Las Vegas VA Medical Center (VAMC), 6900 North Pecos Road, North Las Vegas, NV 89086

D. All existing systems must remain operational during construction. DB is responsible for all relocation and/or cut-over of existing systems that are affected by this project (including but not limited to nurse call, security/access control, biomed, and all other necessary control and existing systems applicable to this requirement).

A2. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

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B. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager: The Project Manager assists in the administration of the contract under the immediate direction of the Contracting Officer.

D. Contracting Officer Representative (COR): The Contracting Officer's authorized representative at the construction site. The COR is responsible for protecting the Government's interest in the execution of the construction contract work. COR duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, and approval of all submittals, samples, and shop drawings.

E. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

F. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

G. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

H. RFP A/E: The firm(s) directly hired by the VA for the preparation of the RFP documents and to provide other technical assistance to the VA.

A3. Tentative Schedule:

Request for proposal issued 10/1/2020 Phase I proposals submitted 10/27/2020 Phase II Proposals submitted 11/10/2020 Contract award 03/31/2021 Notice to proceed 6/14/2021 Construction completion/final inspection 09/30/2021

A4. Cost Range

The anticipated cost range for this project is between $4,769,000 and $5,614,000.

A5. Pre-Proposal Conference

A pre-proposal conference will be conducted for Phase II of the Design-Build process. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date, time, and location, and will notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

A6. Proposal Evaluation

A. This is a two-phase procurement. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

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B. In Phase I, the Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed.

C. In Phase II of the two-phase selection procedure, the short-listed offerors will submit Phase II proposals in accordance with the evaluation factors listed in D3. The Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals, considering price and technical merit.

D. The Government intends to evaluate all complete and conforming proposals received and award the contract without conducting discussions; therefore, your initial proposal shall conform to the solicitation requirements and should contain the best offer. However, the Government reserves the right to clarify certain aspects of the proposals, or may conduct discussions if it is deemed necessary to obtain the best value for the Government. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

E. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

F. Exceptions to Solicitation Requirements. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of the below example Table 1. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 1 – Exceptions to Solicitation Requirements Example

SOLICITATION

Document

Paragraph/Page Requirement/Portion Rationale

Statement of Work, etc. Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Offeror justifies why the requirement will not be met

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A7. Basis of Award

A. Upon receipt of offers, the Government will conduct a preliminary review of all offers to determine whether the proposal contains sufficient information, as required in the OFFEROR INSTRUCTIONS/SUBMISSION, to allow the Government to perform a meaningful evaluation. If the results of the preliminary review indicate the offer lacks sufficient information to allow a meaningful evaluation to be conducted, the Government may eliminate the proposal from further evaluation and consideration for award. As one part of the preliminary review, the Government will determine whether the offeror is a SDVOSB in the Vendor Information Pages (VIP) at www.vip.vetbiz.gov. An offeror that that is not verified in VIP at the time of proposal submission will not be evaluated and will not be considered for award. An offeror with less than 220 days for acceptance will not be evaluated and will not be considered for award (refer to Instructions to Offerors).

B. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract(s); to negotiate with offerors in the competitive range; and to award the contract(s) to the offeror(s) submitting the proposal(s) determined to represent the best value—the proposal(s) most advantageous to the Government, price and other factors considered.

C. This is a competitive RFP that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process. In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are approximately equal to cost or price. Thus, award will be made to the firm whose Phase I proposal was initially evaluated as most highly rated and who now offers a Phase II proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government. This may result in award being made to a higher-rated, higher priced offeror where the Contracting Officer determines that the technical capability and past performance of the higher-priced offer outweighs the cost difference.

B. PART II – RESPONSIBILITIES.

B1. VA Team

A. The VA team is comprised of VA VISN 21 Capital Asset Management located in Mare Island, CA, a Contracting Officer Representative who will be located at the construction site, and VA medical center staff. The Contracting Officer will maintain overall authority https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.vip.vetbiz.gov%2F&data=01%7C01%7Cthower%40concoursefederal.com%7C72c347564af24ae4397708d81c7522d3%7C9cc4232ae0cb4fb891a3529e75355180%7C0&sdata=aKwDPJSOh0zLVRcl4VfKGdPZN0ilU18mdXCZ5wMPfhc%3D&reserved=0

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B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III – PHASE I PROPOSAL REQUIREMENTS

C1. General

A. Phase I proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C77621R0161. Proposals will be in the format stipulated elsewhere in this section.

B. Phase I proposals will only be accepted via email.

1. Submit Phase I proposals to: Jason.Schultz@va.gov

2. The subject line of emails should read as follows: “Proposal [Company Name] [RFP No.] [Description]

C. The proposal must be received by 2:00 PM Eastern Time, Thursday August 12, 2020. Proposals that are received after this time shall be late and shall not be considered, barring defense or reason recognized for a late proposal in FAR 15.208. Please note we have seen delays of more than half an hour with email transmission, so offerors should not wait until the last minute to email offers. Also, please note email has a size limitation of 5 MB. Zip files will be removed and therefore will not be considered. Offerors should allow time to troubleshoot any issues to avoid submitting a late offer.

D. There will be no public opening of the proposals.

E. Questions and requests for information (RFI) on the Phase I proposal will be due no later than 10 business days prior to close of the RFP. Questions must be submitted via email to Jason.Schultz@va.gov. The subject line of emails for questions should be as follows: “Questions for RFP No. XXX [Company Name].

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C2. PHASE I Proposal Format (This section will be removed after award.)

A. The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. It should include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page and table of contents, for the Phase I proposal shall not exceed a total of twenty (20) pages in size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) should be provided in an image area of 7 X 9 inches. The background color of each page of the submission should be white or ivory stock only. Excess pages will not be evaluated. Text lines should be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye.

E. Joint Ventures shall submit the following additional documentation regarding their business entities (this information will not count against the page limit for the Phase I proposal):

1. A copy of the JV agreement. The JV agreement must be executed.

2. A detailed statement outlining the following in terms of percentages where appropriate:

a. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

b. The management approach in terms of who will conduct, direct, supervise, and control.

c. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

d. Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute contract documents and bonds).

3. A list of parties/partners, to include company name, DUNS and CAGE numbers, Address, Point of Contact, Email address, phone number and facsimile number.

4. The JV entity shall be verified in Vendor Information Pages (VIP) as an SDVOSB at the time of proposal submission and prior to award. Proposals submitted by JVs that are not verified in VIP at the time of proposal submission will not be evaluated and will automatically be ineligible for award.

C3. PHASE I Proposal Evaluation Factors

A. Factor 1: Technical Approach: The offeror shall provide a brief narrative (page limitation: five

(5) pages) describing the offeror’s approach to achieving design and construction of the EHRM upgrades. The narrative will detail how the contractor intends to prepare the site, renovate the

00 11 21-7 rooms listed, and complete the project within the specified time limits without disruption to operations. The narrative must include:

1. Design Approach: Describe the techniques and methods for an efficient, effective design; and

2. Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

B. Factor 2: Technical Qualifications

1. Specialized Experience:

a. Provide a narrative that reflects the experience and background of the design/build team, including prime and subcontractors, for projects that meet or exceed similar size, scope and magnitude. Narrative must demonstrate an offeror’s design build experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors.

b. Submit information for a minimum of two (2) and a maximum of four (4) relevant projects completed within the last five years (5) years from the date proposals are due. A project is defined as a design-build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. For purposes of this evaluation, a relevant project is further defined as “as design-build completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $2,000,000 and be 100% completed as of the proposal due date.

For each project identified, include the following information at a minimum:

• Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design Bid Build).

• Project owner name and telephone number of the owner’s contact person.

• Brief description of the scope of work.

• Project prime contractor and major subcontractors.

• Project statistics including start and completion dates (original vs. actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please explanation as to why they differ. Offer should be clear as to whether the delay was attributed to the Government, the offeror, or both.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

2. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding

00 11 21-8 capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

C. Factor 3: Past Performance:

1. Offerors shall submit a minimum of two previous CPARS reports on projects that are relevant and recent as defined in Factor 2, Technical Qualifications. This may include CPARS reports from each managing partner of certified joint ventures.

2. Additionally, the Government may survey PPIRS (Past Performance Information Retrieval System) for completed contracts for each offeror. In the event multiple rated contracts exist in PPIRS that meet the definitions of “relevant and recent”, the most recent will be used.

3. Offerors without relevant PPIRS/CPARS records can provide references for their past performance by providing a minimum of two past performance questionnaires for relevant and recent projects. Offerors shall use the included questionnaire form in Attachment B - Past Performance Questionnaire, for this purpose.

C4. Evaluation of Offers (Phase I):

A. Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies outlined below. For evaluation purposes, each technical factor and sub-factor is equal in importance.

1. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements.

The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

2. Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s specialized experience and competence and capability to perform. Specialized experience and competence be evaluated by narrative provided by the Offeror and relevant and recent experience of design-build and/or design-bid-build contracts of comparable size, complexity and scope within the last five (5) years. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

3. Factor 3, Past Performance: Will be evaluated on client past performance evaluations for relevant and recent projects.

D. PART IV – PHASE II PROPOSAL REQUIREMENTS

D1. General

A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number VHA21-593-2019-45564 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the most qualified offerors in Phase I.

Proposals will be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice of Offerors.

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C. Submit Phase II proposals via email only to:

1. Jason.Schultz@va.gov

2. Emails are limited to five (5) MB.

3. The subject line of emails should read as follows: “Proposal [Company Name] [RFP No.] [Description][Volume X]

D. Submit the original Bid Bond by mail to:

1. US Postal Service Deliveries:

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT))

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

E. Questions and RFIs on the Phase II proposal will be due no later than 10 business days prior to close of the RFP. Questions must be submitted via email to Jason.Schultz@va.gov. The subject line of emails for questions should be as follows: “Questions for RFP No. XXX [Company Name].

D2. PHASE II Proposal Format (This section will be removed after award.)

A. Non-Price, Price and Administration sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in three (3) Volumes (Volume I: Non-Price, Volume II: Price, and Volume III: Administrative). In order to evaluate Volume I: Non-Price strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. The Offeror shall separately bind Volumes I, II, and III. All three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The Offeror shall submit Volumes I, II, and III in electronic format only. No hard copies will be accepted. Each volume shall be submitted in a separate email, no larger than 5 MB.

Include page numbers and the company name in the header or footer of each page.

B. Volume I: Non-Price: Offerors shall format the Volume I: Non-Price proposal as listed below. The specific evaluation criteria and methodology for Volume I are contained in D3 and D4.

1. The Offer, including title page, detailed table of contents, and preface, for Volume I: Non- Price shall not exceed a total of FIFTEEN (15) pages in size 12 font.

2. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information.

Note, submission of Draft Project Schedule only can be submitted utilizing larger paper (11 x 17 inch). All information (except for document numbers, page numbers, etc.) should be provided in an image area of 7 X 9 inches. The background color of each page of the mailto:Jason.Schultz@va.gov

00 11 21-10 submission should be white or ivory stock only. Excess pages will not be evaluated. Text lines should be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye.

3. The Offeror’s responses shall clearly address each evaluation factor listed in the solicitation.

Failure to submit in the format required and clearly address those factors may result in this Offer being rated as unacceptable.

C. Volume II: Price: Offerors shall format the Volume II: Price proposal as listed below. The specific evaluation criteria and methodology for Volume II are contained in D3 and D4.

1. Volume II: Price shall not exceed TEN (10) pages in size 12 font.

2. Offerors shall ensure the signed Standard Form (SF) 1442 is provided. Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

3. The Offeror’s signature on the SF1442 must be a hard signature and not an electronic signature.

D. Volume III: Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the Volume III proposal.

1. Offeror should return a signed copy of the amendment(s) that are acknowledged in section 19 of the SF 1442.

2. Offeror should provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

3. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

4. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume III, including filling out Attachment A – Contractor Safety and Environmental Record Evaluation Form of the solicitation.

a. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

b. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the

00 11 21-11 insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

c. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

d. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

e. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

f. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

D3. Phase II Evaluation Factors

A. Factor 1 – Technical Solution (Volume I - Non-Price):

1. The Offeror shall submit a narrative description, diagrams and/or drawings of how they intend to approach the scope of work to successfully complete design‐build services for this project in accordance with solicitation requirements and VA guidelines. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern.

2. The Offeror shall describe the plan for phasing the work so that the facility remains operational while utilities and roadways are affected. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits. Schedule and minimizing downtime is crucial for this project. The Offeror shall describe the approach for completing the project in a timely manner without causing disruptions to facility during normal business hours. It is critical to the VA mission that services remain intact with minimal disruption.

B. Factor 2, Management Approach (Volume I - Non-Price):

1. The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major

00 11 21-12 subcontractors, including telephone number, address and name of contact. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform.

2. The Offeror shall provide resumes that describes the design build team’s qualifications, to include education and/or certification(s), of the following personnel (page limitation, two (2) pages per requested resume):

a. DB Project Manager

b. Construction Project Management/Site Superintendent

c. Lead Architect

d. Lead Electrical Engineer

e. Lead Mechanical Engineer

f. Registered Communications Distribution Designer (RCDD)

g. Physical Security Specialist (note – must have Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International)

For each of these “key personnel,” the offeror shall identify if those individuals are currently committed/working on another project and note the anticipated completion date. Any key personnel included in the offer shall be utilized during the performance of the contract if awarded.

3. The Offeror shall describe the its approach for managing performance under this solicitation, including techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard performance.

C. Factor 3, Draft Project Schedule (Volume I - Non-Price):

1. The Offeror shall submit a draft Critical Path Method (CPM) schedule for the design and construction satisfying the requirements of this project. The schedule should show the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period.

2. The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 (Block 11).

CI. Factor 4, Price Proposal Requirements (Volume II):

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1. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the Price Schedule when submitting price offers. Submit a bid guarantee as stipulated in the solicitation. Please note commercial bid bonds are not acceptable.

2. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for all CLINs as identified in Attachment C.

3. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as nonconforming or unacceptable.

4. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from discussions.

D4. Evaluation of Offers (Phase II)

D5.

A. Factor 1, Technical Solution (Volume I – Non-Price): Will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The VA will consider education and certifications, as well as experience in an operational health care facility.

The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors

B. Factor 2, Management Approach (Volume I – Non-Price): Will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The VA will consider education and certifications, as well as experience in an operational health care facility.

The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

C. Factor 3, Draft Project Schedule (Volume I – Non-Price): will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation, and completion of the project. The VA will consider education and certifications, as well as experience in an operational health care facility.

The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

D. Factor 4, Price (Volume II - Price): the total evaluated price will be determined by the Offeror’s price for all the Line Items listed. Note: The VA will look at the total evaluated price and (Non-Price) technical factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. In accordance with FAR 15.101-1, all Phase II (Non-Price) technical evaluation factors, when combined, are approximately equal to price.

Final Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions will be requested from the proposals received.

The Contracting Officer will identify those offerors whose proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those offerors falling within the competitive range, after which proposal revisions will be requested. Those selected as within the competitive range will be given 7 calendar days to prepare their proposal revisions. Proposal revisions will be submitted as per Part IV.D1.C, above, except as noted below and will be due at a time and place to be determined.

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B. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, that clarifies where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions offeror’s price proposal is greater than its initial price proposal.

E. PART V - POST AWARD REQUIREMENTS

E1. Design Review Submissions:

A. General:

1. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

2. All submission packages will be reviewed at 30%, 65% and 95% completion stages. The 65% and 95% review submission packages will incorporate the final review comments from the 30% and 65% reviews, respectively. If any package is not complete for the required stage, a post review may be required the cost of which will be borne by the DB Team.

3. Each review submission package shall include one (1) hard copy set and three (3) sets on CD-ROM. The package will include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, VA COR and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted (SD, DD, CD). The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA team and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams receipt of comments from the VA, submitted electronically.

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4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager (for the VA team) and the DB Team Project Manager (for the DB Team). See section I. Quality Assurance/Quality Control.

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in AutoCAD 2019 version. If completed using Revit, construction documents shall be saved back to AutoCAD 2019 format.

2. The drawings included in the VA RFP will be available to the DB team in electronic format for use in preparing the construction drawings. The CADD drawing files are provided without warranty or obligation on the part of the VA as to accuracy or information contained in the files. The user shall independently verify all information in the files.

3. The specifications included in the VA RFP will be available to the DB team in Microsoft Word format to be further edited by the DB A/E based on project requirements. The VA RFP specifications may not be inclusive of all specifications required for completion of the work.

See http://www.cfm.va.gov/TIL for a complete set of VA standard specifications. DB A/E shall verify all "SPEC WRITER NOTES" are removed from final specification documents.

4. The construction record drawings shall be completed in AutoCAD 2019 as specified by the station.

D. Professional Licensing:

1. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state of Nevada.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials, and all guidelines located in http://www.cfm.va.gov/TIL. Key standards that apply to this project include, but are not limited to those listed below. These standards shall be confirmed as the latest versions at the start of design:

a. Office of Information and Technology (OIT) Infrastructure Standards for Telecommunications Spaces v3.0 (21 Aug 2020)

b. OIT Design Guide Templates for Critical Telecommunications Spaces in Clinical and Non-clinical Environments v1.0 (27 Dec 2018)

c. Office of Electronic Health Records Modernization (OEHRM) Site Infrastructure and End User Device (EUD) Requirements, Version 1.6

d. 2020 National Electric Code http://www.cfm.va.gov/TIL http://www.cfm.va.gov/TIL https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf https://www.cfm.va.gov/til/dGuide/OIT-DGTemplates-CriticalTelecommSpaces.pdf https://www.cfm.va.gov/til/dGuide/OIT-DGTemplates-CriticalTelecommSpaces.pdf

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e. 2021 Life Safety Code

f. 2021 Health Care Facilities Code

g. 2019 Standard for Emergency and Standby Power Systems.

h. Basic Guidance: 208V Power Distribution White Paper

i. Basic Guidance: Zone PDU Power Distribution

2. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

a. Zoning laws;

b. Environmental and erosion control regulations; and

c. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and aesthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

3. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, and standards described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

F. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

E2. Approved Construction Documents

A. General

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier SD, DD, and CD submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete, a post submittal may be required the cost of which will be borne by the DB Team.

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5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

B. Construction Drawing Preparation - Mandatory material and equipment schedules and details must be indicated both on the drawings and in the specifications. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, trenching, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

3. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

C. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project, e.g., shop drawings, product data, and samples, as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

E3. Construction Period Submittals

A. The DB contractor shall distribute approved construction documents prepared by the DB Team to the VA Team as directed by the VA Project Manager. VA PM shall provide distribution list for approved construction documents.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA COR.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

D. Shop drawings and submittals –

1. The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing laboratory

00 11 21-18 reports, field test data, and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority.

2. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that it has found in the submittals. The DB A/E shall provide substitution waiver request for all proposed exceptions to specified equipment. The DB A/E shall provide a cross-analysis of the specified equipment to what is being proposed, for review and approval by the VA COR.

3. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component.

Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP A/E on complicated system submittals.

E4. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

E5. Site Visits and Inspections

During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes.