764-24-101_Renovate_Manual_Pre-Bid_Agenda_11052025.docx

PRE-PROPOSAL CONFERENCE

Renovate Manual Area, Mid-South CMOP, Project Number: 764-24-101

1) Introduction:

a. Welcome to the Mid-South (CMOP) for the pre-proposal conference on 6 November 2025 at 9:00 AM.

b. I would appreciate minimal side-bar conversations as the purpose of this conference is to ensure that everyone has the same information about the procurement.

c. Solicitation No: 36C77026R0005

d. Location: Murfreesboro, TN

e. Contracting: Robert Gochenour, Network Contracting Office 15 (Kansas)

f. Contracting Officer’s Representative (COR):

i. Adam Doty, Facility Manager, Mid-South CMOP (On-Site)

ii. J. Andrew Comingore, Engineer, National CMOP (Dallas, TX)

g. Designer of Record: Atriax

2) Contractual /Administrative Issues:

a. Please ensure that you have signed the attendance roster – this will be published along with any applicable amendment to the solicitation on SAM.GOV.

b. The procurement is 100% set-aside for Service Disabled Veteran-Owned Small Businesses only and firms that do not meet this criteria will have their proposals rejected.

c. The North Atlantic Industry Classification System (NAICS) code is 236220.

d. Cost Range: $500,000 to $1,000,000

e. Period of Performance: 120 calendar days

f. The facilities will be in operation during the construction requiring that you keep all areas clean of debris and/or obstructions.

g. Proposals are due by 1:00 PM CDT on 28 November 2025 and need to be submitted electronically via email. All proposals are required to have a 30-day acceptance period.

h. The selection process for this procurement is Best Value, so please ensure that you comply with the Solicitation Instructions to Offerors listed in the solicitation. You will be considered nonresponsive if required items are not submitted with your initial proposal.

i. Bonds & Clauses: Please review the solicitation requirements closely.

j. The purchase of material for this project is exempt from state sales tax.

k. The contractor is expected to maintain insurance coverage during the contract period as directed in the requirements.

l. There are 2 important submittals that we need at contract start-up. They are the Schedule of Values and Construction Schedule.

3) Questions:

a. Submit in writing to Robert Gochenour by 12:00 PM CST on 12 November 2025. Do not contact the A-E or the COR.

b. Please make sure that all questions submitted by your company contain contact information: company name, phone number where you can be reached in case a clarification is necessary and your email address. If you have more than one question, please number them 1, 2, 3 on the card or in your e-mail, and reference the applicable document. An amendment will be issued to provide the answers to questions. If any questions warrant an amendment, one will be issued and posted to SAM.GOV. All interested contractors are responsible to check SAM.GOV prior to submitting a proposal to ensure that they have seen and acknowledged all amendments.

4) Disclaimer Statements:

a. Remarks and explanations at the conference shall not qualify the terms of the solicitation.

b. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

5) Tour:

a) Stay together as group.

b) You can take photos, but they must not include staff or patient labels.

c) Building is leased by VA. The City is the AHJ.

d) Facility is secure and not open to the public.

e) Operations are typically Monday thru Friday from 06:00 AM to 4:00 PM. The facility will frequently work overtime on Saturday.