36C77026Q0117_2.docx

36C77026Q0117

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

NCO 15 Contracting Ofc - CMOP 763-26-3-228-0366 763-26-3-228-0397 36C77026Q0117 05-11-2026 McAlhaney, Michael W.

(913) 684-1976 06-01-2026 09:00

CDT

36C770 Department of Veterans Affairs Network Contracting Office 15 (NCO 15) 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012 X 333415 1250 Employees N/A X 36C763 Department of Veterans Affairs VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster TX 75134-2118 36C770 Department of Veterans Affairs Network Contracting Office 15 (NCO 15) 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971 See CONTINUATION Page 763_Refrigeration Equipment_VA CMOP Lancaster_36C77026Q0117 Submit quotes with confirmed quantities ready for shipment.

Solicitation Package shall include:

1) SF1449 - Solicitation cover page (Signed)

2) Quote - Price Schedule (Excel format)

3) Technical information

4) Must be registered in SAM.gov

5) 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate.docx (Completed) Submit Packages via email to:

Michael.McAlhaney@va.gov See 52.212-1 ADDENDUM for more information Packages failing to include required documents or product information shall be deemed technically unacceptable.

See CONTINUATION Page McAlhaney, Michael W.

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770 Department of Veterans Affairs Network Contracting Office 15 (NCO 15) 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

APPLICABLE WAGE DETERMINATION: WD 2015-5227, Revision X, for Dallas County, Texas.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of PERFORMANCE WORK STATEMENT Installation of New Freezer Unit Department of Veterans Affairs CMOP in Lancaster, TX

1.0 INTRODUCTION

1.1 Background

The VA Consolidated Mail Outpatient Pharmacy (CMOP), located at 2962 South Longhorn Drive Lancaster Tx 75134 operates a high-volume, direct-to-patient prescription medication delivery service for Veterans across the United States, utilizing integrated, automated dispensing systems.

The Lancaster CMOP requires replacement of the existing 20-foot freezer trailer with a new 40-foot freezer trailer to support storage of ice for perishable medications and associated cold‑chain materials used for outbound shipments from the facility.

1.2 Scope

The requirement is for a firm-fixed-price, turnkey project to replace the existing freezer trailer with a new 40-foot freezer trailer and associated systems as described in this Performance Work Statement (PWS).

The contractor shall provide all qualified personnel, labor, materials, equipment, and services necessary to perform the work. See the attached Appendix for current site and equipment photographs. The existing dock door opening is approximately 9 feet by 9 feet; the contractor must verify all dimensions during the site visit.

A pre‑proposal site visit will be scheduled by the COR to allow offerors to verify existing conditions prior to proposal submission.

1.3 Performance Requirements Summary (Freezer Replacement)

The performance requirements specified in Section 2.0 are summarized as follows:

· Disconnect existing electrical services and terminate them in a junction box inside the building, as required for removal of the existing freezer trailer.

· Remove the existing refrigeration unit from the freezer roof for transport and place it inside the existing freezer trailer; reclaim all refrigerants in accordance with applicable regulations and properly seal the unit.

· Remove the existing freezer trailer and relocate it to a Government-designated location on the premises.

· Install a new 40-foot refrigerated shipping container with a roll-up door capable of operating over a temperature range of -40 to 86 degrees Fahrenheit; normal operating temperature will be a constant 0 degrees Fahrenheit.

· Place the container on a trailer and level it with the dock door for smooth transition of pallets and rolling stock.

· Ensure refrigeration equipment is accessible from the trailer exterior for maintenance and repairs.

· Install a new transition plate to allow low‑resistance movement of pallets and rolling stock across the container and dock door thresholds.

· Install weatherproof and insulated flashing around the container and building face to prevent moisture, air, rain, wind, and dust intrusion into the building.

· Ensure the existing dock door can be fully closed at night and when the freezer is not in use for security.

· Install all electrical power and control circuits required for the refrigeration equipment, including connection to the new panel specified in Section 2.3. Electrical review can be completed during the site visit. Existing service is 480 V, 3-phase; the contractor shall verify available capacity and final breaker sizing.

· Install a new 100‑amp, 480 V, 3-phase, 12‑circuit panelboard near the trailer dock location (no smaller than 12 circuits). The new freezer will be fed from this panel.

1.4 Period of Performance (Freezer Replacement)

· The period of performance for this contract line item (freezer replacement) shall not exceed 90 calendar days from the date of contract award.

· The contractor shall complete all freezer‑related work, including submittals, procurement, installation, testing, correction of deficiencies, final inspections, and submission of all required documentation, within this 90‑day period, unless otherwise approved in writing by the Contracting Officer.

· All work shall be scheduled and performed in coordination with the COR so as not to interfere with CMOP production operations and within the hours and conditions specified in Section 4.0 of this PWS.

1.5 Alternate Completion Schedule (Freezer Replacement)

· The Government’s desired completion timeframe for the freezer work is within 90 calendar days of contract award. Offerors may propose an alternate completion schedule if required based on equipment lead times or other justified factors. Any proposed alternate schedule shall be clearly identified in the offer and shall still minimize impact on CMOP operations. The Government reserves the right to accept or reject any proposed alternate schedule as part of its best‑value determination.

2.0 REQUIREMENTS

2.1 Refrigeration Container (Freezer Replacement)

1. New 40‑Foot Refrigerated Container with Roll-Up Door

· Operating temperature range shall be from -40 to 86 degrees Fahrenheit, with a normal operating setpoint of 0 degrees Fahrenheit.

· The roll-up door must be original to the container (not an aftermarket modification).

· The container must be pre‑wired with interior LED lighting.

· All refrigeration equipment must be accessible for maintenance and repairs without requiring removal of the container.

2.2 Container Trailer

2. Container Trailer

· A used trailer is preferred; however, it must be in good condition, free of significant rust or structural damage, neatly painted, and roadworthy at the time of delivery. Once in place, it is not expected to be moved again.

· The trailer shall support and position the container so that the container floor is level with the dock door threshold to allow safe and efficient pallet and rollingstock transfer.

· Both the container roll-up door and the existing building roll-up door must be able to close fully when the trailer and container are in their final position.

· The trailer must be blocked and supported on leveling jacks or equivalent support to prevent movement during loading and unloading; additional structural support shall be provided as needed to ensure stability.

· The contractor shall install a new transition plate between the container floor and the dock door threshold to provide a smooth, low‑resistance surface for pallet jacks and other rolling stock.

· The contractor shall install new weatherproof and insulated flashing around the container end and the adjacent building wall to prevent rain, moisture, wind, and dust from entering the building.

· The contractor shall ensure the trailer and container assembly meet all applicable safety and structural requirements. Documentation demonstrating structural soundness and compliance with applicable standards shall be made available to the COR upon request.

2.3 Electrical needs

3. Electrical Requirements

· The contractor shall provide all electrical power and control circuit installation required for the freezer and any associated refrigeration systems.

· Existing electrical panels are located on the northeast wall of the building. The new freezer will be fed from a new 100-amp, 480 V, 3-phase panel, subject to verification of available capacity and coordination with facility engineering.

· Electrical permits must be obtained from the City of Lancaster, if required, and copies provided to the COR before work begins. All required final inspections must be completed and approved by the Authority Having Jurisdiction (AHJ) before final invoicing will be accepted.

· The contractor shall verify all electrical loads and coordinate final breaker sizes, feeder conductors, and panel schedules with the COR and facility engineering prior to installation.

· The COR will identify the location of the existing 3-phase service during the site visit; the contractor shall confirm available capacity and coordinate all tie ins with facility engineering.

2.4 Miscellaneous

4. Miscellaneous Requirements

· The contractor shall provide all miscellaneous hardware, fasteners, sealants, and accessories required to complete the installation in a workmanlike manner.

· The contractor shall remove and properly dispose of all waste, debris, and surplus materials generated by the work in accordance with local, state, and federal regulations.

· The existing trailer and container shall be relocated to the fenced area designated by the Government for further disposition.

· Work shall not impact CMOP production operations. If work activities have the potential to interfere with production, they must be performed during off-shift hours or on weekends, as coordinated with the COR.

· All lifts, forklifts, rigging, and transportation required for movement and placement of the trailer and freezer equipment are the responsibility of the contractor. No Government tools or equipment will be provided.

2.5 Site Visit and Existing Conditions

5. Site Visit and Existing Conditions

· A pre‑proposal site visit is strongly recommended so that offerors can verify existing conditions, measurements, and access constraints.

· The Contracting Officer’s Representative (COR) will coordinate the date and time of the site visit and will escort contractor personnel while on site.

· During the site visit, the contractor shall, at a minimum, verify dock door opening dimensions, trailer clearances, available space for the new container and trailer, existing electrical service characteristics, and any structural or site constraints that may affect installation.

· Failure to attend the site visit does not relieve the contractor of the responsibility to fully understand site conditions and to complete the work as specified at the firm-fixed-price proposed.

3.0 PERFORMANCE STANDARDS

3.1 Deliverables

The contractor shall provide the following deliverables to the COR for review and acceptance:

1. Equipment submittals and shop drawings for the freezer container, trailers, refrigeration systems (including any refrigeration systems), electrical distribution, and controls, submitted and approved prior to procurement and installation.

2. Start‑up, testing, and temperature verification reports documenting that the installed systems meet the performance requirements of this PWS.

3. Operation and maintenance (O&M) manuals for all major equipment, including recommended preventive maintenance, troubleshooting procedures, and parts lists.

4. Warranty certificates and related documentation for all contractor‑provided equipment and materials.

5. Copies of all required permits, inspection approvals, and Authority Having Jurisdiction (AHJ) sign‑offs associated with the work.

3.2 Quality of Work

1. All work shall comply with the original equipment manufacturer (OEM) recommended specifications and applicable codes.

2. All parts and materials shall be new and shall conform to OEM specifications; rebuilt or remanufactured parts are not acceptable.

3. The contractor shall ensure that all installed equipment maintains its OEM warranties.

4. The contractor shall provide all materials, supplies, tools, and labor necessary to complete the project.

5. The contractor shall not perform any work that would result in additional charges without prior written approval from the Contracting Officer.

6. The contractor shall temporarily halt or adjust work activities as directed by the COR to avoid disrupting facility operations.

7. The contractor shall maintain a quality control program sufficient to ensure that all contract requirements are met.

8. All required permits shall be finalized, and documentation submitted to the COR before final invoicing is allowed.

3.3 Safety Compliance

1. All installation activities shall comply with Occupational Safety and Health Administration (OSHA) safety standards and all other applicable safety regulations.

2. Installation of refrigeration equipment shall be performed by qualified, licensed refrigeration technicians.

3.4 Customer Service

1. The contractor shall maintain communication with the COR regarding installation schedules, findings, and any required follow-up actions.

2. The contractor is responsible for ensuring that any issues reported are documented and tracked until they are resolved.

3. Complaints will be documented by the COR within 24 hours and must be addressed by the contractor within 24 hours of notification.

3.5 Warranty

All contractor-provided equipment, materials, and workmanship under this PWS shall be warranted by the contractor for a minimum period of one (1) year from the date of Government acceptance. During the warranty period, the contractor shall, at no additional cost to the Government, correct any defects in materials or workmanship and restore affected systems to proper operating conditions, in coordination with the COR. This contractor’s warranty is in addition to, and shall not limit, any longer, original equipment manufacturer (OEM) warranties provided with the installed equipment.

1. Warranty must be 1-year parts, labor, and workmanship

2. Warranty must be for 4-years on parts Performance Requirements Summary Matrix

4.0 STATION INFORMATION

4.1 Operating Hours and Conditions

Work may be performed during normal working hours from 6:00 a.m. to 12:00 a.m. (midnight), Monday through Friday. Saturday and Sunday work may be approved if scheduled with the COR at least one week in advance.

Work must not interfere with normal CMOP operations or impact patient care. When specific tasks have the potential to disrupt production, those tasks shall be scheduled during off‑shift hours or on weekends, as coordinated with the COR.

The COR will provide an initial orientation to the facility. Orientations for any replacement or additional contractor personnel are the contractor’s responsibility.

Installation activities shall be rescheduled in the event of severe weather or other hazards that would compromise safety, without penalty to the Government.

4.2 Holidays

The following Federal Holidays are observed; however, work on these days may be approved upon authorization:

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· Washington’s Birthday (Presidents Day)

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day When a holiday falls on a Sunday, the following Monday is observed. When a holiday falls on a Saturday, the preceding Friday is observed.

4.3 Standards of Conduct and Safety

Contractor personnel shall conduct themselves in a professional manner at all times and shall not engage in any behavior that interferes with CMOP operations.

Smoking, illegal substances, alcohol, and weapons are prohibited on Government property. The contractor is solely responsible for compliance with OSHA and all other applicable laws, regulations, and facility policies.

PERFORMANCE WORK STATEMENT Appendix - Current Freezer Pictures Installation of New Freezer Unit Department of Veterans Affairs CMOP, Lancaster, TX

· Inside Freezer door entrance– existing interior door and threshold.

· South side of freezer trailer – exterior view of existing freezer trailer on dock.

· Outside wall transition – existing transition between building wall and freezer trailer.

· North side view of freezer trailer – exterior view from north side, including trailer and surrounding area.

PERFORMANCE WORK STATEMENT Installation of New Refrigeration Unit Department of Veterans Affairs CMOP in Lancaster, TX

1.0 INTRODUCTION

1.1 Background

The VA Consolidated Mail Outpatient Pharmacy (CMOP), located at 2962 South Longhorn Drive Lancaster Tx 75134 operates a high-volume, direct-to-patient prescription medication delivery service for Veterans across the United States, utilizing integrated, automated dispensing systems.

The Lancaster CMOP requires installation of a new 40-foot refrigerated container to support storage of perishable medications and associated cold‑chain materials used for outbound shipments from the facility.

1.2 Scope

The requirement is for a firm-fixed-price, turnkey project to provide and install a new 40‑foot refrigerated container and associated systems as described in this Performance Work Statement (PWS).

The contractor shall provide all qualified personnel, labor, materials, equipment, and services necessary to perform the work. See the attached appendix for current photographs. The existing dock door opening is approximately 9 feet by 9 feet; the contractor must verify all dimensions during the site visit.

A pre‑proposal site visit will be scheduled by the COR to allow offerors to verify existing conditions prior to proposal submission.

1.3 Performance Requirements Summary (Cooler)

The performance requirements specified in Section 2.0 are summarized as follows:

· Install a new 40-foot refrigerated shipping container with roll-up door capable of operating over a temperature range of -40 to 86 degrees Fahrenheit; normal operating temperature will be a constant 40 degrees Fahrenheit.

· Place the container on a trailer and level it with the dock door for safe and efficient transfer of pallets and rolling stock.

· Ensure all refrigeration equipment is accessible from the trailer exterior for maintenance and repairs.

· Install a new transition plate between the container floor and the dock door threshold to allow low‑resistance movement of pallets and rolling stock using pallet jacks.

· Install weatherproof and insulated flashing around the container and the building face to prevent moisture, air, rain, wind, and dust from entering the building.

· Ensure the existing dock door can be fully closed at night and when the container is not in use for security.

· Install all necessary electrical power and control circuits for the refrigeration equipment, as further described in Section 2.4. Electrical review can be completed during the site visit.

· Provide and install an additional evaporator and condenser to serve as a backup refrigeration system in the event of primary system failure.

1.4 Period of Performance (Cooler)

· The period of performance for this contract line item (refrigeration container with backup system) shall not exceed 120 calendar days from the date of contract award.

· The contractor shall complete all cooler‑related work, including submittals, procurement, installation, testing of both primary and backup refrigeration systems, correction of deficiencies, final inspections, and submission of all required documentation, within this 120‑day period, unless otherwise approved in writing by the Contracting Officer.

· All work shall be scheduled and performed in coordination with the COR so as not to interfere with CMOP production operations and within the hours and conditions specified in Section 4.0 of this PWS.

1.5 Alternate Completion Schedule (Cooler)

· The Government’s desired completion timeframe for the refrigeration container work is within 120 calendar days of contract award. Offerors may propose an alternate completion schedule if required based on equipment lead times or other justified factors. Any proposed alternate schedule shall be clearly identified in the offer and shall still minimize impact on CMOP operations. The Government reserves the right to accept or reject any proposed alternate schedule as part of its best‑value determination.

2.0 REQUIREMENTS

2.1 Refrigeration Container (Cooler)

1. New 40‑Foot Refrigerated Container with Roll-Up Door

· Operating temperature range shall be from -40 to 86 degrees Fahrenheit, with a normal operating setpoint of 40 degrees Fahrenheit.

· The roll-up door must be original to the container (not an aftermarket modification).

· The container must be pre‑wired with interior LED lighting.

· All refrigeration equipment must be accessible for maintenance and repairs without requiring removal of the container.

2.2 Container Trailer

2. Container Trailer

· A used trailer is preferred; however, it must be in good condition, free of significant rust or structural damage, neatly painted, and roadworthy at the time of delivery. Once in place, it is not expected to be moved again.

· The trailer shall support and position the container so that the container floor is level with the dock door threshold to allow safe and efficient pallet and rollingstock transfer.

· Both the container roll-up door and the existing building roll-up door must be able to close fully when the trailer and container are in their final position.

· The trailer must be blocked and supported on leveling jacks or equivalent support to prevent movement during loading and unloading; additional structural support shall be provided as needed to ensure stability.

· The contractor shall install a new transition plate between the container floor and the dock door threshold to provide a smooth, low‑resistance surface for pallet jacks and other rolling stock.

· The contractor shall install new weatherproof and insulated flashing around the container end and the adjacent building wall to prevent rain, moisture, wind, and dust from entering the building.

2.3 Backup Evaporator and Condenser.

3. Backup Evaporator and Condenser

· The contractor shall provide and install a complete backup refrigeration system (evaporator and condenser) capable of maintaining specified refrigerated container temperature range in the event of primary system failure.

· The backup unit does not need to be original to the trailer manufacturer; however, it must be a new, commercial‑grade unit with full manufacturer warranty.

· The backup unit must be safely accessible for service. The condenser may be mounted to the trailer frame or on the container roof, provided the installation does not exceed the structural or weight rating of the trailer or container.

· All electrical feeds and control wiring required to operate and monitor the backup system shall be included in the project.

· The contractor shall coordinate controls so that facility personnel can clearly identify which system (primary or backup) is operating and can safely switch between them as needed.

2.4 Electrical needs

4. Electrical Requirements

· The contractor shall provide all electrical power and control circuit installation required for the refrigerated container and any associated backup refrigeration systems.

· Existing electrical panels are located on the south wall of the building. The new refrigerated container will be fed from the existing panel closest to the dock door, subject to verification of available capacity and coordination with facility engineering.

· Electrical permits must be obtained from the City of Lancaster, if required, and copies provided to the COR before work begins. All required final inspections must be completed and approved by the Authority Having Jurisdiction (AHJ) before final invoicing will be accepted.

· Weather‑rated receptacles (plugs) shall be installed on the exterior wall near the exit stairs or other COR‑designated location to serve both refrigeration systems. Receptacles and associated wiring shall be sized for continuous duty and listed for outdoor use.

· Cord‑and‑plug connections shall be rated for the full connected load of each refrigeration system, suitable for continuous duty, and rated for the outdoor environment.

· The backup refrigeration system shall have electrical connections equivalent in capacity and rating to the primary system, though voltage or exact load may vary based on equipment selection. The contractor shall coordinate final ratings with the COR and facility engineering.

· The COR will identify the location of existing 3-phase panels during the site visit; the contractor shall verify all loads and coordinate tie ins accordingly.

2.5 Miscellaneous

5. Miscellaneous Requirements

· The contractor shall provide all miscellaneous hardware, fasteners, sealants, and accessories required to complete the installation in a workmanlike manner.

· The contractor shall remove and properly dispose of all waste, debris, and surplus materials generated by the work in accordance with local, state, and federal regulations.

· Work shall not impact CMOP production operations. If work activities have the potential to interfere with production, they must be performed during off‑shift hours or on weekends, as coordinated with the COR.

· All lifts, forklifts, rigging, and transportation required for movement and placement of the trailer and refrigeration equipment are the responsibility of the contractor. No Government tools or equipment will be provided.

2.6 Site Visit and Existing Conditions

6. Site Visit and Existing Conditions

· A pre‑proposal site visit is strongly recommended so that offerors can verify existing conditions, measurements, and access constraints.

· The Contracting Officer’s Representative (COR) will coordinate the date and time of the site visit and will escort contractor personnel while on site.

· During the site visit, the contractor shall, at a minimum, verify dock door opening dimensions, trailer clearances, available space for the new container and trailer, existing electrical service characteristics, and any structural or site constraints that may affect installation.

· Failure to attend the site visit does not relieve the contractor of the responsibility to fully understand site conditions and to complete the work as specified at the firm-fixed-price proposed.

3.0 PERFORMANCE STANDARDS

3.1 Deliverables

The contractor shall provide the following deliverables to the COR for review and acceptance:

6. Equipment submittals and shop drawings for the refrigeration container, trailers, refrigeration systems (including any backup systems), electrical distribution, and controls, submitted and approved prior to procurement and installation.

7. Start‑up, testing, and temperature verification reports documenting that the installed systems meet the performance requirements of this PWS.

8. Operation and maintenance (O&M) manuals for all major equipment, including recommended preventive maintenance, troubleshooting procedures, and parts lists.

9. Warranty certificates and related documentation for all contractor‑provided equipment and materials.

10. Copies of all required permits, inspection approvals, and Authority Having Jurisdiction (AHJ) sign‑offs associated with the work.

3.2 Quality of Work

1. All work shall comply with the original equipment manufacturer (OEM) recommended specifications and applicable codes.

2. All parts and materials shall be new and shall conform to OEM specifications; rebuilt or remanufactured parts are not acceptable.

3. The contractor shall ensure that all installed equipment maintains its OEM warranties.

4. The contractor shall provide all materials, supplies, tools, and labor necessary to complete the project.

5. The contractor shall not perform any work that would result in additional charges without prior written approval from the Contracting Officer.

6. The contractor shall temporarily halt or adjust work activities as directed by the COR to avoid disrupting facility operations.

7. The contractor shall maintain a quality control program sufficient to ensure that all contract requirements are met.

8. All required permits shall be finalized, and documentation submitted to the COR before final invoicing is allowed.

3.3 Safety Compliance

1. All installation activities shall comply with Occupational Safety and Health Administration (OSHA) safety standards and all other applicable safety regulations.

2. Installation of refrigeration equipment shall be performed by qualified, licensed refrigeration technicians.

3.4 Customer Service

4. The contractor shall maintain communication with the COR regarding installation schedules, findings, and any required follow-up actions.

5. The contractor is responsible for ensuring that any issues reported are documented and tracked until they are resolved.

6. Complaints will be documented by the COR within 24 hours and must be addressed by the contractor within 24 hours of notification.

3.5 Warranty

All contractor-provided equipment, materials, and workmanship under this PWS shall be warranted by the contractor for a minimum period of one (1) year from the date of Government acceptance. During the warranty period, the contractor shall, at no additional cost to the Government, correct any defects in materials or workmanship and restore affected systems to proper operating conditions, in coordination with the COR. This contractor’s warranty is in addition to, and shall not limit, any longer, original equipment manufacturer (OEM) warranties provided with the installed equipment.

3. Warranty must be 1-year parts, labor, and workmanship

4. Warranty must be for 4-years on parts Performance Requirements Summary Matrix

4.0 STATION INFORMATION

4.1 Operating Hours and Conditions

Work may be performed during normal working hours from 6:00 a.m. to 12:00 a.m. (midnight), Monday through Friday. Saturday and Sunday work may be approved if scheduled with the COR at least one week in advance.

Work must not interfere with normal CMOP operations or impact patient care. When specific tasks have the potential to disrupt production, those tasks shall be scheduled during off‑shift hours or on weekends, as coordinated with the COR.

The COR will provide an initial orientation to the facility. Orientations for any replacement or additional contractor personnel are the contractor’s responsibility.

Installation activities shall be rescheduled in the event of severe weather or other hazards that would compromise safety, without penalty to the Government.

4.2 Holidays

The following Federal Holidays are observed; however, work on these days may be approved upon authorization:

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· Washington’s Birthday (Presidents Day)

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day When a holiday falls on a Sunday, the following Monday is observed. When a holiday falls on a Saturday, the preceding Friday is observed.

4.3 Standards of Conduct and Safety

Contractor personnel shall conduct themselves in a professional manner at all times and shall not engage in any behavior that interferes with CMOP operations.

Smoking, illegal substances, alcohol, and weapons are prohibited on Government property. The contractor is solely responsible for compliance with OSHA and all other applicable laws, regulations, and facility policies.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Refrigerated Container Unit, 40-foot (new), turnkey per PWS Contract Period: Base POP Begin: 06-10-2026 POP End: 09-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing PRODUCT/SERVICE CODE: 4120 - Air Conditioning Equipment

Refrigerated Container Trailer, 40-foot (used)

POP Begin: 06-10-2026 POP End: 09-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Refrigerated Container electrical installation, flashing, and permitting, complete

POP Begin: 06-10-2026 POP End: 09-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Freezer Container Unit, 40-foot (new), turnkey per PWS

POP Begin: 06-10-2026 POP End: 10-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Freezer Container Trailer, 40-foot (used)

POP Begin: 06-10-2026 POP End: 10-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

Freezer Container electrical installation, flashing, and permitting, complete

POP Begin: 06-10-2026 POP End: 10-08-2026 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

B.3 DELIVERY SCHEDULE

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

(972) 228-6264 William.Byrd1@va.gov

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

VA CMOP Lancaster 2962 S. Longhorn Dr.

Lancaster, TX 75134 2118

USA

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see B.1(2) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract…