36C77025Q0221.docx

36C77025Q0221

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

NCO 15 Contracting Ofc - CMOP 760-25-4-162-0088 36C77025Q0221 04-29-2025 Tina Briones Smith 734.308.0402 05-16-2025 5:00

CDT

36C770 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012 X X 561210 $47 Million N/A X Department of Veterans Affairs VA CMOP Leavenworth - 760 5000 S. 13th Street Leavenworth KS 66048 36C770 Department of Veterans Affairs

NCO 15

Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971 See CONTINUATION Page

FOR BUILDING MANAGMENT SERVICES

SEE STATEMENT OF WORK AND PRICE SCHEDULE

VENDOR SITE VISIT SCHEDULED FOR MAY 7, 2025, 9AM CST

Questions due by May 12, 2025 Quotes due by May 16, 2025 5PM CST

SEE

INSTRUCTIONS TO OFFERORS SECTION E1

SERVICES ARE NEEDED FOR A 6-MONTH PERIOD

Three 6-month periods MAY be needed.

THIS IS A 100% SET ASIDE FOR SDVOSB ONLY

See CONTINUATION Page 760-3650162-162-851100-2543 0100501X3 X Tina Briones Smith Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770 Tina Briones Smith Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

Page 1 of Page 1 of Property Management The Department of Veterans Affairs has a need for property management services at the Leavenworth VA Consolidated Mail Outpatient Pharmacy (VA CMOP) located at 5000 S. 13th Street, Leavenworth, KS 66048.

These requirements could include, but are not limited to: Locksmith services; Plumbing operations & maintenance (including backflow preventers and double check valves); Electrical services to include: High/low voltage systems and maintenance of exterior and interior electrical and lighting distribution systems; Maintenance of energy management control systems (EMCS); Refrigeration, ventilation and humidifier maintenance; Maintenance of renewable energy systems; Fire alarm system preventive maintenance; Exterior and interior maintenance support training and consulting services; Fire suppression system preventive maintenance; Mechanical and operations maintenance; maintenance of the grounds, central vacuum system, air compressors, including irrigation systems; Lawn and Snow Removal services.

Repair Services will be procured under a separate contract.

Service will include but not be limited to the following periodic services:

11. Annual interior and exterior window cleaning.

12. Interior and Exterior pest control.

13. Parking lot sweeping (Monthly) and light replacement.

14. Power washing of exterior concrete walkways.

15. Interior floor services including carpet (annual), all tiled services (Semi-annual) and hard surfaces.

16. Hydro jetting of roof and overflow drains.

17. Fire and Burglar Alarm monitoring.

The Contractor Shall

1. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Implement an effective service call system, that results in prompt, professional, and courteous resolution of tenant concerns.

5. Keep the Contracting Officer Representative (COR) informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the COR.

6. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

7. Provide training to their employees that will stress stewardship in maintenance practices i.e., use and disposal and recycling of chemicals, dispensing equipment, and packaging.

8. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state, or local law, codes or ordinances.

9. Have access to the Government Scissor Lift for routine maintenance if properly licensed.

10. Not exceed 10% for overhead and profit in service request pricing.

Excluded from this scope are:

1. Security Systems and Cameras.

2. Telecommunication systems.

3. Equipment owned and operated by VA.

4. Furnishings (not installed as permanently attached fixtures of the building)

5. Equipment owned by servicing public utilities.

6. Software or software licenses (to include building automation systems (BAS) and CMMS).

7. Hoist way lighting and vertical transportation equipment

8. Ice machines

Preventative Maintenance:

General: The Contractor is responsible for establishing an effective system for scheduling and performing scheduled preventive maintenance on all building equipment and systems requiring a preventive maintenance procedure covered under the scope of this contract. This system, including the list of items receiving a preventive maintenance procedure as well as the specific maintenance standard or guide describing the preventive maintenance procedure and frequency (see section, Maintenance Standard, below), is to be submitted to the COR or designee for approval within 30 days prior to contract start date.

Maintenance Standard: As part of the Contractor’s established system for scheduling and performing scheduled preventive maintenance (See General, above), the Contractor must propose to the COR or designee in writing, preventive or predictive maintenance standards or guides for each piece of equipment requiring a preventive maintenance procedure. Minimally, the preventive or predictive maintenance standards or guides proposed by the Contractor must be based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies. The equipment requiring Contractor proposed preventive or predictive maintenance standards or guides must include all of the building equipment when any of the following equipment characteristics apply:

· The equipment normally requires periodic replacement of consumable components.

· The equipment normally requires periodic or occasional cleaning.

· The equipment has moving parts.

· The equipment is prone to failure before overall obsolescence of the system it serves.

· The equipment is of a type itemized in the NETA, Maintenance Testing Specifications.

· The equipment requires maintenance in accordance with NFPA codes and standards.

· The equipment requires maintenance in accordance with any other provision of this Contract.

As stated previously, minimally, the preventive or predictive maintenance standards or guides proposed by the Contractor must be based on the equipment manufacturer’s recommended preventive maintenance procedures and frequencies. The Contractor shall be required to use the NFPA Codes and Standards specified in this document to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment. In addition, the Contractor shall be required to follow the specific testing and inspection frequencies and methods specified in such NFPA Codes and Standards. The Contractor must record such inspection and testing services on the appropriate NFPA inspection and testing forms.

HVAC:

Contractor is responsible for the preventative maintenance and upkeep of all HVAC systems on site to the manufacturers specifications. Contractor will be familiar with and utilize any manufacturer warrantees still found to be in place.

Tours should include:

1. Major HVAC equipment (when in operation), including unitary equipment, computer room units, steam humidifiers and exhaust fans. boilers, chillers, cooling towers, pneumatic control air compressors, and air handler rooms. Fire alarm system control panels (fire alarm system control panels must not have any unwanted trouble conditions). Special HVAC for critical functions.

2. Distributed HVAC equipment including package units and external condensers, pumps, motors, sewage ejectors, fire pumps, and generators.

3. Battery systems and uninterruptible power systems (UPS).

4. Transformers, secondary electrical rooms, switchgear and primary electrical equipment rooms, entire building and condensate drip pans.

Electrical:

Switchgear: The standard for switch gear testing must conform to ANSI, ASTM and International Electrical Testing Association publications testing procedures. The minimum breakers size is 100 amps for trip testing. This would include thermo graphic imaging of low voltage grounded metal enclosures rated not higher than 600 volts.

Electrical Safety: The Contractor shall comply with National Fire Protection Association (NFPA) 70: National Electrical Code and NFPA 70E: Standard for Electrical Safety in the Workplace, when working on or around electrical equipment or systems or switchgear equipment. The Contractor shall only use employees who are certified in accordance with the American National Standards Institute/International Electrical Testing Association ETT-2000, Standard for Certification of Electrical Testing Technicians or the equivalent National Institute for Certification in Engineering Technologies standard.

Emergency and Standby Power Systems: Services under this contract consist of, but are not limited to inspection, testing, preventive maintenance, and routine exercising of equipment per the manufacturer’s recommendations for the following types of emergency and standby power systems:

· Emergency power supply systems, NFPA 110, Standard for Emergency and Standby Power Systems.

· Stored electrical energy emergency and standby power systems, NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests and maintenance in accordance with the most current edition of the applicable NFPA standards, including appendices. Where the NFPA standard states "should", it shall be interpreted by the Contractor to mean "shall." The Contractor is responsible for meeting the inspection, maintenance, testing frequencies, testing methods, and documentation requirements outlined in the applicable NFPA standards. The Contractor must optimize use for demand load shedding when applicable.

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

For more information on theETT-2000 standard, see:

http://webstore.ansi.org/RecordDetail.aspx?sku=ANSI%2FNETA+ETT-2000.

The Contractor shall ensure that any and all areas restricted to qualified personnel are secured and properly labeled. Building wide power outages that are required for preventive maintenance for systems such as, electrical switch gear PM, require a minimum of 6 months advance notice to the Government Plumbing and Restrooms:

Plumbing systems must be maintained, repaired, and kept functional to the point of service delivery as defined by the utility company. The Contractor must ensure all system drains, including storm drainage and roof drains, remain clear and unobstructed.

The Contractor must take any necessary steps to prevent odors emitting from drains or other plumbing systems into occupied space, to include keeping water in traps as appropriate.

The Contractor shall clear toilet and sink blockages, as necessary. Such requests will be transmitted to the Contractor by the COR or designee through service request procedures. When replacing plumbing fixtures, the Contractor shall use the most reduced water usage device as approved by the COR or designee.

Fire Protection and Life Safety Systems:

“Fire protection and life safety systems “ are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control and fire management systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate and/or enhance emergency egress. These systems may also communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment include but, are not limited to emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

All Life Safety Systems shall be maintained to NFPA 101, Life Safety Code. All fire protection, life safety systems and equipment must be maintained at a fully functional level at all times. For limited periods when system maintenance is to be performed coordination and approval with the COR or designee is required. The inspection, testing, repairs, and maintenance of all fire protection, life safety equipment and systems must be in accordance with the requirements of all applicable NFPA codes and/or standards. Inspections of the Fire Alarm and Life Safety Systems will occur quarterly.

The Contractor must immediately notify the COR of any recognized safety hazard that might a life safety situation or cause any harm to the building occupants. If the COR is not available for immediate notification, the Contractor must notify the designated alternate or other VA official of the existing hazard The Contractor must comply with all pertinent and applicable safety code requirements. Whenever the Contractor encounters equipment that is in an a non-operational state or a state that it may pose a threat or endanger life or property, the Contractor must immediately notify the COR or designee of the condition and within 24 hours provide a written report of the hazardous condition and a recommendation for corrective action.

The Contractor must provide all tools and supplies necessary to properly perform inspections, tests, and maintenance in accordance with the most current edition of NFPA 72.

All fire alarm system inspections, tests, maintenance, alterations, and repairs performed under this contract must comply with the most current edition of the NFPA 72 National Fire Alarm Code and related appendices. For the requirements of this contract, in any section the NFPA 72 states "should," it shall be construed as “shall” by the Contractor. The Contractor is responsible for meeting the inspection, maintenance, testing frequencies and testing methods outlined in NFPA 72. Documentation of the inspection, maintenance, and testing results referred to in previous sections of this contract must be recorded on the applicable Inspection and Testing Form from NFPA 72.

Integrated Pest Management Plan:

The IPM principles are applicable to both indoor and outdoor pest management applies to all pests and is not limited to rodents and insects. Pests outside of the scope are listed herein. Integrated Pest Management (IPM) is the coordinated use of pest and environmental information to design and implement pest control methods that are economically, environmentally, and socially sound. IPM promotes prevention over remediation, and it advocates the integration of at least two (2) or more strategies to achieve long-term solutions.

Pesticides will only be used after consideration of the full range of alternatives, based on analysis of environmental effects, safety, effectiveness, and costs. Pest management strategies may include education, exclusion, sanitation, maintenance, biological, cultural and mechanical controls, and site appropriate pesticides.

The Contractor shall employ practices and techniques as they relate to cleaning, trash, and materials handling that reduce the sources of food, harborage, and access routes used by pests in and around buildings. Techniques may include, but are not limited to, keeping containers closed, removal of debris, etc.

Initial Pest Assessment: This initial assessment requirement and is included in the price of contract. The detailed, site specific items identified in the initial inspection shall not be included in the price of this contract but will be added as line items in the additional services that can be ordered and paid for as needed.

Services included in the Contract: All other services may be ordered using the additional services of this contract. If interior pest control services are required to maintain a pest free environment these services will be provided by the contractor at additional cost to the Government.

The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

Landscaping:

The Contractor shall maintain the following aspects of the on-site landscape:

1. Annually remove old mulch and replace with new weed free mulch (Spring) 3-“4” thick

2. Annually cut back rose bushes to 18” high prior to winter.

3. Application of pre-emergent & weed herbicides (included in price)

4. Rake decomposed granite areas to loosen embedded debris and create a "fresh" appearance

5. Selective prune shrubs that are currently in a natural state and remove over growth to shape plantings according to space restrictions and growth characteristics

6. Shear shrubs that are currently tightly trimmed to resemble their current trimming schema

7. Rake from beneath shrubs to remove accumulated vegetative debris and lift plantings (if necessary)

8. Wash area maintenance: Perform weed control by hula-hoeing and applying topical herbicides; trees and vegetation will be trimmed to remove overgrowth

9. Tree pruning from base of tree up to 12' to remove suckers and lift canopies

10. Monitor irrigation to assess operative status and make necessary repairs

11. Fertilization, Disease, and pest control of shrubs and trees 6x per year

12. Policing for trash in landscaped areas

13. Blow curb-line/sidewalks

14. Treatment for minor insect infestation

Lawn Care & Snow Removal:

The contractor shall maintain the following aspects of Lawn Services:

1. Contractor shall perform all lawn maintenance services as needed during the mowing season.

2. Contractor shall provide all expertise, supervision, labor, equipment and supplies necessary to accomplish full maintenance to include but not limited to pulling weeds, fertilizer, crab grass prevention, weed and feed of the facility grounds. Mowing shall be accomplished between the hours of 7:00am and 4:00pm Monday-Friday.

3. Contractor shall mow all grass areas on facility grounds

4. Frequency shall be approximately once a week or as needed to maintain grass of 4” or for the weather condition in order to maintain a groomed appearance.

5. Contractor shall “weed eat” around the main building, sidewalks, curbs, trees, and mulched areas.

6. Trash and/or limb debris shall be removed and disposed of from the areas prior to mowing.

7. Grass clippings and mowing debris shall be removed from the paved areas and sidewalks.

8. No sweeping shall be required as blowing should be sufficient.

9. No bagging shall be necessary unless excessive length or moisture would cause grass to clump.

10. Edging shall be required along the sidewalk and parking lot area.

11. Remove all weeds that may appear in paved or sidewalk areas and gravel areas around building.

12. Pull and remove all weeds from mulched areas, specifically the flower beds and around the trees and shrubs.

13. Provide Tree and Shrub treatment 3x during season in order to fertilize, prevent bag worms, and fungus.

14. Trim rose bushes

15. When directed by the Contracting Officer or Contracting Officer’s Representative (COR) Water landscaping, i.e. trees and shrubs, as needed. Government shall provide water and hoses. No lawn sprinkling shall be required. Contractor shall provide hourly rate for this option.

16. Fertilizing, weed, and lawn insect control shall be applied 3-4 times during the year.

The contractor shall maintain the following aspects of Snow Removal Services:

1. Contractor shall perform all snow removal services as needed.

2. Snow removal shall be required following snowfall 2” or greater

3. Contractor shall provide all expertise, supervision, labor, equipment and supplies as necessary to accomplish snow removal.

4. Contractor shall ensure pre-treatment and snow removal is completed no later than 5:00 a.m. on a scheduled workday.

5. Pre-treat parking lot, ramps, steps, and sidewalks prior to forecasted snow fall, ice storms, or sleet.

6. Contractor shall remove all snow from parking area, ramps, steps, and sidewalks.

7. Contractor shall remove weekend snowfall only on the day prior to a Government scheduled work day to include Federal Holidays.

8. The government will recognize Local Weather snow fall rate as the official rate of snow accumulation for this area.

9. Contractor shall remove snow around any vehicle remaining in the parking area when snow removal is required.

10. Multiple snow removal and ice treatments may be needed throughout the day depending on the level of snow fall and ice

11. Contractor shall provide salt, ice melt or chemical treatments (pre-treatment) for parking area, ramps, steps, and sidewalks prior to forecasted snow, ice or sleet regardless of the amount.

Parking Areas The Contractor will power sweep and clean parking surfaces semi-annually. Restriping (to include ADA markings), power cleaning, and crack repair will occur every two (2) years from the inception of this contract. Contractor will bear this cost.

Outdoor Lamps and Ballasts Shall be maintained in working order. Bulbs shall be replaced when needed to maintain the look and functionality of the property.

Miscellaneous Contractor shall include up to 20 hours for routine maintenance which may include caulking, crack repair, painting, rust removal, etc. the Government shall purchase the materials for repairs.

Accountability Contractor is required to provide the CMOP with evidence of completion of testing required two weeks following the end of the prior month. Documents shall be in an organized binder held in the Facility Manager’s office. In addition, electronic copies shall be provided to the Facility Manager for filing.

Contractor shall meet the timeliness requirements of the scope. For example, Contractor shall ensure pre-treatment and snow removal prior to 5:00am on workdays.

If the requirements are not met, CMOP will consider and potentially enforce withholding monthly contract payments.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INITIAL INVENTORY AND EQUIPMENT RECORDS REVIEW CREATION OF PROPERTY MAINTENANCE PLAN Contract Period: Base POP Begin: 07-12-2025 POP End: 01-11-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: Z1AZ - Maintenance of Other Administrative Facilities and Service Buildings

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST., LEAVENWORTH, KS Contract Period: Base POP Begin: 07-12-2025 POP End: 01-11-2026

INITIAL INVENTORY AND EQUIPMENT RECORDS REVIEW CREATION OF PROPERTY MAINTENANCE PLAN Contract Period: Option 1 POP Begin: 01-12-2026 POP End: 07-11-2026

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST., LEAVENWORTH, KS Contract Period: Option 1 POP Begin: 01-12-2026 POP End: 07-11-2026

INITIAL INVENTORY AND EQUIPMENT RECORDS REVIEW CREATION OF PROPERTY MAINTENANCE PLAN Contract Period: Option 2 POP Begin: 07-12-2026 POP End: 01-11-2027

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST., LEAVENWORTH, KS Contract Period: Option 2 POP Begin: 07-12-2026 POP End: 01-11-2027

INITIAL INVENTORY AND EQUIPMENT RECORDS REVIEW CREATION OF PROPERTY MAINTENANCE PLAN Contract Period: Option 3 POP Begin: 01-12-2027 POP End: 07-11-2027

FURNISH ALL LABOR, SUPERVISION, MANAGEMENT, TOOLS, EQUIPMENT, AND TRANSPORTATION NECESSARY TO PROVIDE PROPERTY MANAGEMENT SERVICES TO THE LEAVENWORTH CMOP, 5000 S. 13TH ST., LEAVENWORTH, KS Contract Period: Option 3 POP Begin: 01-12-2027 POP End: 07-11-2027

B.4 DELIVERY SCHEDULE

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

USA

1.00

913.727.4831 Tony.Crisp@va.gov

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

6.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

1.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

6.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

1.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

6.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

1.00

VA CMOP Leavenworth 5000 South 13TH Leavenworth, KS 66048 5580

6.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the end of the effective period..

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 800,000.00;

(2) Any order for a combination of items in excess of 800,000.00; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or…