S02 - 36C77021Q0572 Amended.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 68

NCO 15 Contracting Ofc - CMOP

36C77021Q0572 08-25-2021

Roberts, Esperanza Esperanza.Roberts@va.gov 913-684-0136 09-20-2021

10AM CDT

36C770 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

X

238290

$16.5 Million

N/A

X

Department of Veterans Affairs - CMOP VA CMOP Murfreesboro II – 764 3209 Elam Farms Parkway

Murfreesboro TN 37127-883

36C770

Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page

This solicitation is for the Disassembly and Demolition of the Automated Prescription Fulfillment System (APFS) Equipment located st the Murfreesboro CMOP in accordance with the Statement of Work.

See Section B.2 for Statement of Work See Attachment 1 - Proposal Form See Attachment 3.2A - Elam Farms Conveyor Identification See Attachment 3.2B - Elam Farms Conveyor Identification See Attachment 3.2C - Elam Farms Equipment Disposition Info.

See Attachment 3.2D - Photo Taking Guidelines See Attachment 3.2E - GSAXcess Photo Naming Convention See Attachment 3.2F - XCS Picture Guidelines

All vendors must be registered in SAM (www.SAM.gov) in order to be eligible for award.

See CONTINUATION Page

X X

X 1

Esperanza Roberts Contracting Officer

36C77021Q0572

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 Statement of Work

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020) .. 29

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 36

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATIONS INCORPORATED BY REFERENCE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021) 45

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770 Esperanza Roberts Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] UPON RECEIPT OF SERVICES

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FSC

PO Box 149971 Austin TX 78714-8971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

001 9/10/2021

B.2 Statement of Work

Department of Veterans Affairs Murfreesboro (Mid-South) CMOP

Demo - APFS Decommission and Disassembly Support

1.0 GLOSSARY

VA – U.S. Department of Veterans Affairs

CMOP – Consolidated Mail Outpatient Pharmacy – VA’s high-volume prescription filling unit.

APFS – Automated Prescription Fulfillment System

TCA - Tablet and Capsule Automation Subsystem

UUA - Unit of Use Automation.

AUOU – see UUA above

UoU – Unit of Use

M-CMOP – Mid-South Consolidated Mail Outpatient Pharmacy

SOCO - St. Onge Company – the supply chain engineering firm assisting CMOP with the RFP exercise.

TSP – Tote Semi-Auto Packer – A type of staffed packing workstation assisted by electro-mechanical devices commonly used in order fulfillment operation.

2. OVERVIEW

The United States Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy (VA CMOP) processes over 500,000 prescriptions per day at seven regional sites.

Prescriptions are entered into the patient’s Electronic Health Record (EHR) at VA hospitals and clinics, then transmitted to the assigned CMOP for processing and mailing to the veteran.

Currently, the Mid-South CMOP (M-CMOP) processes an average of 53,000 scripts per day at two separate locations. The first location, Sam Jared, is an older facility at the Alvin C. York VA Medical Center in Murfreesboro, TN. The second, newer facility, known as Elam Farms, is approximately ten miles south. The goal of the VA is to service the full Mid- South prescription volume from the Elam Farms facility.

In 2013 the VA contracted with a commercial automation vendor to provide a comprehensive Automated Pharmacy Fulfillment System (APFS) for Elam Farms. After years of effort, the system has not been able to perform to specifications (requiring Sam Jared to remain open to process prescriptions) and the government has cancelled the APFS vendor’s contract effective on June 1, 2021.

A plan has been developed that will convert the existing Elam Farms APFS into an effective automation system that will use some components from the current APFS but will rely primarily upon major components transferred from a soon to be decommissioned CMOP in Charleston, SC.

This RFQ is intended to solicit quotes from vendors that will support the VA in dis-assemble, demolition, relocating and staging for disposal of existing APFS equipment and the installation and subsequent tear out of temporary workstations that are required for the facility to maintain operations during the transition period.

Quotes will be evaluated to select the best, most reliable support, and the most cost-effective means of providing a best value solution for the Murfreesboro CMOP.

2.1. Facility Location

US Department of Veterans Affairs Mid-South CMOP 3209 Elam Farms Parkway Murfreesboro, TN 37127

Mid-South CMOP (option location) 5171 Sam Jared Dr.

Murfreesboro, TN 37130

2.2. Definitions

1. RFQ - Request for Quotation. This document constitutes a solicitation for quotations of technical support to remove existing equipment.

2. VA CMOP - US Department of Veterans Affairs

3. Contractor -This term refers to those contractors from whom quotations are being solicited. From this potential Contractor base, a Contractor will be selected and a contract awarded. Also referred to as Bidders, Vendors, and Contractors.

4. Project – APFS Decommission and Disassembly Support

2.3. Confidentiality

VA CMOP considers all equipment, systems, distribution processes, and documentation relating to such equipment, systems and processes to be confidential and proprietary information. The Contractor will not distribute, disclose, or disseminate, in any way, such information to anyone except its employees who are involved in this quote response effort.

All information relating to the Project described in the Request for Quotation documents is considered confidential information. This includes not only technical and requirements information but also non-technical information such as costs, prices, material, etc. The Contractor agrees to keep such information in confidence. No information relative to the Project shall be released by the Contractor, either before or after completion of the project, for publication or advertising purposes without the prior written consent of the US Department of Veterans Affairs (VA).

2.4. Purpose of Document

This document provides functional criteria, descriptions, and instructions to solicit quotations and award a contract for the demolition support described in this document.

Additionally, this document describes the format to which the submitted quotation shall conform. Following this format will expedite the evaluation and selection process.

2.5. RFQ Examination and Interpretation

Contractor shall be responsible for its own review and familiarization with the Request for Quotation documents. Contractor shall promptly notify the VA Contracting Officer of any ambiguity, inconsistency, or error they may discover upon examination of the Request for Quotation document or of the site and local conditions.

Contractors requiring clarification or interpretation of the Request for Quotation document shall make a written request to the Contracting Officer at least two (2) business days prior to the quotation deadline. All questions and answers will be issued to all offerors. The Contractor asking the question will not be revealed.

Any significant interpretation, correction, or change in the Request for Quotation documents will be by written addendum or clarification. Interpretation, corrections, or changes of the Request for Quotation documents made in any other manner will not be binding, and the Contractors shall not rely upon such interpretations, corrections, and changes. Written addendums or clarifications made by the VA CMOP will be fully documented and distributed to all parties by VA personnel.

2.6. Drawings Supplied With RFQ

Plan views of the existing Elam Farms pharmacy are provided to scale in the attached St.

Onge Company drawing. This plan view is provided as both an ACAD DWG. as well as a PDF version. See section 3.2.3 Equipment File Attachments for list of drawings and supplemental information.

2.7. Contractor Qualifications

References are to be submitted in the required attachments to the quotation.

Contractors should recognize that the VA CMOP’s selection team may wish to contact past performance references without the Contractor being present.

2.8. Submission of Quotation Documents

Quotations shall be made on the Proposal Form as included in the Request for Quotation document with attachments specified in the following section. The Proposal Form shall have all blanks completed. An authorized officer of the Contractor shall sign quotations.

Offeror are to be submitted in two parts: 1) a price response and 2) a non-price response to the evaluation factors. Both responses are to be submitted together; however, the non-price and price responses shall be separated into two severable parts. The pricing response shall consist of the signed Standard Form (SF) 1449, completion of the price schedule and price worksheet, QASP, the signed Immigration and Nationality Act

Certification form, BAA, the sub-contracting plan and insurance certificate. The non-price response shall address the non-price evaluation criteria.

The cover page shall include the name and address of the organization submitting the quotes and point(s) of contact to include e-mail address and phone number. The point of contact shall have the authority to bind and make representations for the organization relative to the quotation and any contract resulting from the offer.

The non-price response to the quotation shall not have any reference to price and/or cost.

These items are to be included in only the price response.

In order that each quotation be properly evaluated, it is required that each offeror respond to all items in the order as they appear in the evaluation criteria below. Quotations shall be organized in chronological order in addressing the requirements listed below.

The VA will not pay any cost incurred in preparation and submission of quotations.

Every precaution will be taken to safeguard non-price responses against disclosure to unauthorized persons. Any reference to price or cost within the non-price response shall be removed. The non-price response will be informally evaluated for completeness to ensure that the solicitation requirements are addressed.

The quote will be evaluated for both technical merit and price reasonableness. In order to provide full consideration of qualifications for contract award, the offeror is encouraged to ensure that the information furnished in support of the technical response is factual, accurate and complete. The Government reserves the right to verify any information provided for evaluation purposes.

The Government intends to award without exchanges. The Government is not obligated to request any additional information from the offeror who does not provide sufficiently detailed information of which an accurate evaluation can be made of an offeror’s quotation. Failure to submit complete information in the manner described above for the non-price response may be grounds to consider the offeror “Non-responsive” and exclude the quotation from further considerations. It is, therefore, in the offeror’s best interest to submit all required documentation to the fullest degree possible. If an offeror cannot provide all information required by the evaluation factors, a statement documenting each omission shall be included in the offeror’s quotation addressing the omission(s).

NOTE: Award for All of the Work. The Government intends to award one contract as a result of this solicitation. Offers received for less than the stated number of items listed in the schedule may be considered ineligible for award. The Government, however, reserves the right to make an award for any item from any offeror for a quantity less than or equal to the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

The Government will consider an offeror’s compliance with the quotation instructions to be indicative of the type of conduct that it may expect from the offeror during contract performance. Therefore, failure to comply with these instructions may be grounds for exclusion of the quotation from further consideration.

Technical Questions

So that the government may respond to all questions timely and in an appropriate format, questions must be submitted no later than 9/16/2021. Questions will be answered by amendment to the solicitation. Telephonic inquiries will not be accepted. All technical questions shall be submitted via e-mail to Esperanza.roberts@va.gov. Questions received after this date will not be answered.

2.9. Exceptions and Alternates

Exceptions taken to the base scope, working conditions, project management requirements, or commercial terms and conditions are to be clearly noted in the Contractor Quotation.

2.10. Quote Contents

Contractors are required to follow the prescribed format and supply all required information to be considered in the evaluation. Furthermore, all quotations must reflect the requirements identified in this request with no deviations. The quotation format will be as follows:

2.10.1. Attachment 1 - Project Overview

A narrative summary identifying the Contractor’s understanding of the job content and an overview of the proposed system shall be provided.

2.10.2. Attachment 2- Subcontractors and Contractors

A list of all planned subcontractors shall be attached to the Proposal Form. The list shall contain the names and addresses of tentative subcontractors and identify major services that would be provided. The socio-economic status of any proposed subcontractor should be provided. Written confirmation from key subcontractors that they have agreed to be part of the contractor’s team should be provided. Prior to the award of any contract, the VA CMOP must approve the actual contractors/subcontractors.

2.10.3. Attachment 3 - Company Profile

The Contractor will need to be registered in SAM.gov in order to have a contract awarded.

Information related to that registration should be provided within the quoted package.

2.10.4. Attachment 4 - References and Qualifications

A list of current and/or recently completed projects of similar scope and nature showing contract value, shall be provided in the quotation. A contact’s name and phone number for each project shall be included. A minimum of three such projects are to be listed. Contacts provided should be knowledgeable in the history of the project. If applicable, federal government procurements should be included.

2.10.5. Attachment 5 - Proposal Form

A copy of the Proposal Form to be used for this project is contained in the RFQ as Attachment

1. Spaces are provided in the form for information on total price, price breakdown, and schedule. All blanks must be completed.

2.11. Oral Interviews/Presentations

In addition to the written response Contractors may be invited to conduct oral interview/presentations. Such invitations will be at the discretion of the VA and will take place at the Mid-South CMOP, unless public health conditions dictate doing so remotely.

Travel and labor funding for oral presentations will be the responsibility of the Supplier. The Government will not provide any reimbursement for oral presentations.

3.0 Scope of Demolition

The following section describes the equipment and details for breaking down and removing the existing APFS equipment within the Elam Farms space.

All disassembly work included in this section will be inclusive of electrical and pneumatic lines feeding the equipment. Such lines and cabling will be removed back to their respective control panel or piping manifold. All floors will be left in a condition conducive to subsequent installation of equipment by others. This includes:

Clean, bare, swept floors with no materials or debris

No obstructions

In the drawings below, red signifies equipment to be removed. Pictures of the target portion of the system have been included in order to provide a better visual of the work to be accomplished.

The phases are intended to maintain organization of the equipment and components. They will occur sequentially without the need to demobilize.

3.1 Disassembly Description and Identification

3.1.1 Existing A-Frame Removal

Phase 1 of the transition will commence with the demolition of the existing APFS UoU system (A-Frame dispenser labeling robotic system and tote sortation system) and an associated elevated, floor mounted belt conveyor system.

The A-Frame section includes disassembly of the following equipment:

o UoU (UUA) dispensers o Robotic labelers/scan equipment o Tote sortation system o Elevated floor supported belt conveyor

3.1.2 Existing Multi-Pack Line Removal

During this phase the Vendor will be responsible for disassembly of Multi-pack lines 1,2,3 and 4.

The Multi-pack system consists of the following major components:

Automatic Baggers

Printing Equipment

Tote Supply and Return Conveyor

Sortation Equipment

3.1.3 Existing TCA Module removal

All four lines of Tablet Counting Automation will be removed along with associated takeaway equipment. A portion of this equipment will be reused in the final configuration and will therefore be removed and reinstalled by the equipment integrator.

The TCA Equipment consist of the following components:

Bottle singulators/sorters

Bottle labelers

Modular filling robots

Weighing equipment /Bottle Cappers

Bottle Buffers.

3.2 Removal of Decommissioned Equipment:

The Government will attempt to dispose of decommissioned equipment from the Elam Farms facility via appropriate means for possible resale or relocation to other CMOP sites. To that end decommissioned equipment will need to be fully inventoried (including photos), palletized and stretch wrapped, etc. to protect it for this subsequent disposal effort. The Contractor’s scope should include time and materials to support this effort for all major pieces of decommissioned automation equipment.

Several Files have been included in order to better itemize the break-down of the equipment and the items that need to be removed within the equipment sections, itemized, logged, and packaged for removal or reuse in the future. Disassembly of the system must be done with care and by skilled individuals to ensure that the integrity of the system components is maintained.

This includes the necessary provisions for disassembly of electrical, electronic, control and robotic components. In all cases these items should be packaged in accordance with the manufacturers requirements to ensure they can be transported without damage. For electronic related components, these should be removed in a manner that prevents static discharge or damage to the component and they should be packaged in a manner that is consistent with protecting the electronic integrity of the device (boards, controller cards, PLC, etc.).

3.2.1 Equipment Breakdown Identification

Provided in this statement of work is an AutoCAD version and a Pdf version of the system layout. These drawings have the conveyor itemized into two categories (Salvaged, Discard).

The drawing has had all conveyors (primarily downstream of the filling cells) identified with a number reference. Red numbers mark discards; black identify recommended salvage. Flexlink conveyor has not been included in this itemization. Flexlink conveyor within the filling modules is not to be removed and should remain within the modules.

An excel spreadsheet is provided that contains two worksheets with information on the conveyor and a number that corresponds to the identification location on the drawing. The contractor should ensure that during disassembly and packaging of the conveyor that these components are itemized in accordance with the listing provided. All Flexlink conveyor external to a module should be disassembled, itemized, and packaged independent of the conveyor identified in the two worksheets provided. This type conveyor is limited and has not been pre-itemized for this contract.

Also included in the excel spreadsheet is an additional worksheet that lists the robotic components that need to be removed from the system and packaged separately for reuse or redistribution. This listing provides the vendor the identification information of these components, the condition, the disposition as well as general notes, footprint, and estimated weight of the items for packaging and shipping purposes. Included in the spreadsheet is another copy of the entire system layout as well as additional worksheets that contain detailed specifications of many of the components identified within the equipment listing.

3.2.2 Equipment/Electronic Component Removal and Packaging

Since electronic products are considered fragile, the electronics product packaging must consider protection from extreme temperatures, mechanical damage, electrostatic discharge, and high frequency noise emission. Care should be taken by trained technicians to disassemble these components, inventory, and package them for future use. The contractor should provide packaging information for approval by VA PROJECT MANAGER in order to ensure it is appropriate for the needed application. In most instances the level of packaging will conform to an industry standard at a Level 3, Level 4 or Level 5 as needed. Below is a list of electronic components that have been identified for removal and packaging throughout the automated system:

Conveylinx Control Cards Sharp Max 20 Bagger (includes consumable feeder and storage portion) Zebra Printer Panther Industries Phantom Printer WAGO 750-8202 PLC Processor WAGO 750-1506 IO Module Banner Safety Controller SC26-2e Banner Safety Relay UM-FA-11A Pepperl Fuchs Sensor Interface VAA-4E4A-KE-ZE/R Imaging Source DFK 23UX236 Metaphase light MB-DAL205-W-24 Cap skew backlight WLAW105X180DQ Cap skew camera Cognex 821-0084-6R B Cognex cameras in UOU (Part number hidden need to disassemble) Matrix 300N 412-010 Lights in UOU ODDM-302-WHI-W Ricoh Printers CASI Totes

3.2.3 Packaged and Palletized Equipment and Materials

All items identified for packaging and palletization in accordance with manufacturers requirements in order to ensure the integrity of the equipment and materials remains in good working condition for future use or shipping. For all items determined to be handled in this manner the contractor will be required to be inventoried and documented in a manner that facilitates the process for final disposition of the item. The contractor will be required to take pictures in accordance with the GSA guidelines including the naming convention for these pictures, in order to expedite the final disposition of these items. These guidelines have been provided as attachments in section 3.2.4 of the statement of conditions.

Use of cameras and pictures at the CMOP facility is prohibited except for this intended purpose.

All pictures taken shall be reviewed and approved by the local CMOP Project Manager to ensure no private patient or employee information or images are present in the photographs.

3.2.4 Equipment File Attachments – below is a list of the filenames and attachments included in the statement of work and referenced in this section:

Attachment 3.2.A - Elam Farms Conveyor Identification.DWG Attachment 3.2.B - Elam Farms Conveyor Identification.Pdf Attachment 3.2.C - Elam Farms Equipment Disposition Information Attachment 3.2.D – Photo Taking Guidelines Attachment 3.2.E – GSAXcess Photo Naming Conventions Attachment 3.2.F – XCS Picture Guidelines PowerPoint

3.3 Miscellaneous Demolition Work (Option Item)

Contractor shall provide a provision for additional miscellaneous assembly, disassembly, packaging and relocation of various items throughout the Elam Farms or Sam Jared CMOP facilities.

3.3.1 Unit Priced General Work (Option 1) - The nature of this work could include the breakdown and or assembly of items like automation or replenishment workstations, shelving, pallet racking and other furnishings throughout the Elam Farms and Sam Jared CMOP facilities. The contract will set aside an initial estimated number of hours for this type work to support the subsequent APFS reconfiguration. Contractor should provide a unit cost (Hourly Rate) within the quote for this type work. For any work performed under this option, the contractor will provide a pre-approved estimate of the hours needed for the requested work and the hours actually expended by the contractor will be verified by the local project manager once the work commences.

3.3.2 Additional Automation assembly, Disassembly Work (Option 2) - This line item will be a no cost line item to the contract and held for the purpose of providing additional assembly, disassembly, packaging and relocation of automation and non-automation type items that are unforeseen at the time of the contract. These type jobs will be handled through an independent quote request for the scope of work identified within the option. All requirements of the base contract will remain in effect for any work awarded under this contract option.

4. Project Management Requirements/Site Conditions

It will not be acceptable for the pharmacy to be shut down to accomplish the disassembly and packaging. Much of the work can be accomplished during normal operating hours. Any activities that would require disruption to the current operation will need to be planned and scheduled during non-operating hours or weekends. This should be coordinated and approved by the local VA PROJECT MANAGER in advance of this work taking place.

4.1. Project Schedule

A project schedule shall be submitted to the VA CMOP PM or their designated representative as part of the contract award. The schedule shall be revised and re-issued bi-weekly. A detailed listing of the de-installation shall be included in the schedule starting no later than one month before the de-installation is scheduled to begin to enable any required local scheduling. This detailed schedule shall include all time required for the de-installation for approval by the PM or their representative prior to being approved. All site preparation requirements shall be established in advance.

Disassembly of components should be inspected and approved for each type of equipment identified within the job. An overall review of work accomplished, and upcoming schedule shall be done at least weekly with the local VA Project Manager and any items or deficiencies documented and maintained until corrected. Approval of completion of any phase will require completion of all punch list items and final sign off by the local VA Project Manager.

4.2. Pharmacy Operating Hours

Under no circumstances will the Contractor installation operations be allowed to interfere with existing pharmacy operations. Standard pharmacy operating hours are 6:30 A.M. to 5:00 PM Central Time.

4.3. Permits

The successful Contractor shall be responsible for obtaining all permits and approvals, paying all fees (including disposal fees), and complying with all applicable governmental statutes, codes, and regulations, except as otherwise specified by the VA CMOP.

4.4. Use of Premises by Contractor Personnel

The Contractor shall confine operations and those of any subcontractors to the project area of the site. The Contractor shall limit the use of the premises for work and storage, to allow for work by other Contractors personnel on the project. The Contractor shall coordinate the use of the premises with the CMOP Project Manager or their designated representative. All employees of the Contractor and their subcontractors shall be restricted to the project area.

They shall not enter other areas of the building except as required to complete the work covered by this project.

The Contractor shall supervise and direct the project, using their best skill and attention, and shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the project under Contract. The Contractor shall be responsible to the VA CMOP for the acts and omissions of the Contractor employees, subcontractors and their agents and employees, and other persons performing any of the work under a contract with the Contractor.

The Contractor shall at all times enforce strict discipline and good order among Contractor employees and shall not employ on the project any unfit person or anyone not skilled in the task assigned to them.

The Contractor shall supply the VA CMOP with the names of all personnel to be admitted to the job site. The Contractor’s personnel shall follow security procedures (name tags, check-in, etc.)

as directed by the VA CMOP. Contractor's personnel shall enter and exit at locations designated by the VA CMOP. The Contractor's employees shall confine themselves to the immediate work area on the site.

The Contractor may be required to “cordon” off the work area via visible barriers or some other means of containment.

All Contractor personal may be subject to additional health related screening measures.

Guidance will be provided at the time of award.

4.5. Coordination of Laydown

1. Demolition storage and laydown of materials is to be coordinated with the Project Manager. Available space is very limited at the Elam Farms facility and the vendor should provide just in time take-away. Long-term storage of more than 24 hours within the Elam Farms facility will be prohibited, except as authorized by the CMOP Project Manager.

2. Crews shall have access, light, and good working space. Days and hours of access will need to be planned in advance and approved by the CMOP Project Manager.

3. Under no conditions can the Contractor laydown areas interfere with standard pharmacy operations.

4.6. Site Cleanliness and Order

The Contractor shall be responsible for the overall cleanliness of the work area during de-installation and shall make daily cleanup of the area, removing the collected materials to an approved dump site. Combustible materials shall not be allowed to accumulate and shall be removed from the installation site daily. All working areas shall be broom cleaned regularly. If the Contractor fails to clean up at the completion of the workday, the VA CMOP may do so, and the cost thereof shall be charged to the Contractor.

The Contractor is to provide containers for all their collection and transfer of materials and trash.

The Contractor is responsible for all trash disposal. The Contractor shall provide dumpsters for the removal of all trash from the site.

The Contractor shall store material, equipment, and tools only at locations designated by the VA CMOP and shall not obstruct any roads, aisles, doors, or passageways. The VA CMOP assumes no responsibility for losses due to theft of the Contractor's stored materials.

4.7. Scrap and External Storage

Items identified for disposal will be coordinated with the local Project Manager. The contractor will be required to provide up to ten (10) semi-trailers to house items both palletized and non-palletized equipment and material while final disposition is being resolved. The contractor shall ensure these trailers are obtained and available for up to 90 days after a trailer has been completely filled with disposable product. Filling of trailers will be coordinated with the local CMOP project manager to determine the location of the trailer and for each trailer when the 90-day timeframe will begin and end. Any need for storage of materials in trailers past this 90-day period will be the responsibility of the CMOP.

4.8. Site Storage

The Contractor shall store material, equipment, and tools only at locations designated by the VA CMOP and shall not obstruct any roads, aisles, doors, or passageways. VA CMOP assumes no responsibility for losses due to theft of the Contractor's stored materials.

4.9. Sanitation

Toilet and break facilities access will need to be coordinated with the VA Project Manager.

4.10. VA CMOP Access and Cooperation

The VA CMOP shall at all times have access to the Project. The Contractor shall provide facilities for such access inspections and otherwise as the VA CMOP deems reasonably necessary.

4.11. Equipment Contractor's Personnel and Workmanship

The Contractor shall supervise and direct the project, using their best skill and attention, and shall be solely responsible for all deconstruction means, methods, techniques, sequences, and procedures and for coordinating all portions of the project under the Contract. The Contractor shall be responsible to the VA CMOP for the acts and omissions of Contractor, Contractor employees, subcontractors and their agents and employees, and other persons performing any of the work under a contract with the Contractor.

The Contractor shall at all times enforce strict discipline and good order among Contractor employees and shall not employ on the project any unfit person or anyone not skilled in the task assigned. All employees of the Contractor and their subcontractors shall be restricted to the immediate work site and only where they have proper business.

No cameras are allowed within the site without permission from the VA CMOP.

The equipment Contractor shall supply the VA CMOP with the names of all personnel to be admitted to the job site. The equipment Contractor's personnel shall enter and exit at locations designated by the VA CMOP.

4.12. Working Hours

All work at the job site will be performed by indicated labor under the proper supervision of a qualified representative of the Contractor. Regularly scheduled hours of work may be agreed upon by both the VA CMOP and the Contractor. Work areas will be identified and readied for use based on a project completion schedule submitted by the contractor.

4.13. Materials Handling and Unloading

The equipment Contractor shall provide their own forklift or other power equipment for unloading and spotting equipment or packing supplies if one is not available from the VA CMOP. All equipment furnished under this specification shall be handled with care from the point of receipt through final installation. All handling shall be by means of wheeled vehicles. Sliding the componentry directly on the floor is not permitted.

4.14. Use of Premises

The Contractor shall confine operations and those of any subcontractors to the construction area of the site. Equipment Contractor shall limit the use of the premises for work and for storage and allow for work by other equipment Contractors. Equipment Contractor shall coordinate the use of the premises with the VA CMOP.

Contractors will supply office and telephone services for their personnel use during installation.

Contractors may utilize existing restroom and cafeteria facilities for their personnel.

No smoking is permitted in the building or on the VA premises.

Contractors will follow local requirements for wearing masks and daily temperature checks for facility entry.

4.15. Safety

The Contractor shall be responsible for maintaining a safe work environment at the installation site. The Contractor shall be responsible for ensuring that the Contractor's employees, subcontractors, and agents are furnished with proper safety equipment and that all equipment and work methods are in complete conformance to national, state, and local laws and the VA CMOP's standard safety procedures. All public health precautions (masks, virus testing, etc.)

applicable to the CMOP facility will be observed by the Contractor. The contractor will provide the VA CMOP Project Manager with a safety plan for this project and any safety related training provided. This includes not only general safety training, but any training and certificates related to lift truck operation, fall protection, electrical safety or other OSH related operation. In addition, the contractor is required to provide and ensure the use of all personal protective equipment (gloves, hard hats, safety shoes, hearing protection, etc.) for its personnel.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Work - (unit priced) Dis-assemble, demolition, relocating and staging for disposal of existing APFS equipment and the installation and subsequent tear out of temporary workstations that are required for the facility to maintain operations during the transition period

1.00 JB ____________ _____________

0002 Additional Automation Assembly, Disassembly Work - Dis-assemble, demolition, relocating and staging for disposal of existing APFS equipment and the installation and subsequent tear out of temporary workstations that are required for the facility to maintain operations during the transition period

1.00 JB ____________ _____________

GRAND TOTAL _____________

B.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

SHIP TO: Dept. of Veterans Affairs VA CMOP Murfreesboro II 3209 Elam Farms Parkway Murfreesboro, TN 37127 8830

USA

MARK

FOR:

Esperanza Roberts Esperanza.Roberts@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives…