S06 Response to Vendor Questions MVAHCS 36C26327Q0013 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-15-2026

None 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

To all Offerors/Bidders

36C26327Q0013 09-03-2026

X

See following page.

Jeffrey Brown Contracting Officer

VA-VHA-RPOC-2024-0033

Hello, the purpose of this amendment is to respond to vendor questions.

Vendor questions in bold, VHA responses in red.

1. PARTS AND MATERIALS, AND THE LIMIT OF THEM.

The Statement of Work says the Contractor shall provide all parts and materials necessary to effect maintenance and repairs, and that equipment the VA replaces or modernizes by other means shall be maintained and repaired by the Contractor at no additional cost. Section B.2 says funds are obligated by task order rather than at award, each order naming its own dollar amount, against a $1,000.00 minimum and an $800,000.00 ceiling.

Our question is where a major component failure sits between those two. If a panel is lost to something like a water leak, and the unit is old enough that no replacement can be sourced so the only remedy is a new system, is that:

(a) inside the fixed annual price for that period, or

(b) a separate task order priced when it happens?

If a major component fails and is found to be irreparable then the replacement will be handled via a separate contract vehicle. However, confirmation that the part is irreparable and irreplaceable shall be handled per the process under section 3d. iv-v.

2. ELEVATOR TECHNICIANS.

The Statement of Work makes the Contractor responsible for scheduling and the associated costs of elevator technicians assisting with the fire alarm systems associated with elevators. Where the facility can provide access to the elevator equipment rooms, is an elevator technician still required to be present, or does access alone satisfy the requirement?

Six of the buildings are described with elevators -- 9, 10, 49/49A, 68, 70 and 78 -- and Building 70 has multiple banks, so the answer moves the price by a real amount.

Per the solicitation, " xii. Contractor is responsible for scheduling and associated costs for elevator technicians to assist with the servicing of the fire alarm system(s) associated with elevators." This means that an elevator technician shall be present during the servicing of the fire alarm system associated with elevators to assist if needed. Their purpose is beyond just providing access.