36C26326R0045 0002.pdf
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- Solicitation number
- 36C26326R0045
About this file
This file is a Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued by the Department of Veterans Affairs Network Contracting Office 23 in Saint Paul, Minnesota, accompanied by Questions and Answers documentation for a perfusion services solicitation (VA-VHA-SAOC-2019-161D3612). The amendment's sole purpose is to post the Questions and Answers response to clarify project requirements for offerors.
The Questions and Answers address the scope and operational requirements for fully outsourced perfusion services. The hospital performs approximately 485 cardiac cases annually, including 331 open heart cases, 109 lung cases, 28 AAA cases, and 17 open renal resections, with anticipated case volume increases. The facility operates two cardiothoracic operating rooms and two hybrid rooms. Perfusionists provide an average of 8 hours of coverage per case and are needed for concurrent cases on a variable basis. The hospital also performs approximately 89 TAVR cases annually and cell saver/autotransfusion services for non-cardiac cases. The cardiothoracic surgical staff consists of 14 cardiothoracic surgeons and 4 vascular surgeons in varying employment arrangements. On-call requirements involve minimal call frequency (less than 5 percent on weekdays and less than 7 percent on weekends), with approximately 3-5 callbacks per year. The hospital anticipates growth in surgeon and anesthesiologist availability but no changes to perfusion service needs or non-cardiac autotransfusion requirements.
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5. PROJECT NUMBER (if applicable)
CODE 7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO. 1. CONTRACT ID CODE
FACILITY CODE CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30 PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print) (Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
1 3
36C263
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
Daniel Vagts
316 ROBERT STREET N, SUITE 506
SAINT PAUL MN 55101
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
316 ROBERT STREET N, SUITE 506
SAINT PAUL MN 55101
To all Offerors/Bidders
36C26326R0045
X
X X
See CONTINUATION Page
X 1
Purpose of this amendment is to post the Questions and Answers.
Daniel Vagts
Contract Officer
VA-VHA-SAOC-2019-161D3612
Questions and Answers
1. Will the program be fully outsourced or partially outsourced? If partially, please be clear in the following questions which information/numbers apply to the outsourced provider.
Answer: Perfusion services is fully outsourced.
2. How many cases – not hours – does the outsourced perfusion team cover each year?
Do you anticipate this number will increase, stay approximately the same, or decrease?
Answer: Open heart cases 331, lung cases 109, AAA cases 28, open renal resections 17 cases: I anticipate that this number will increase.
3. What is the average number of hours per case that the perfusionists cover?
Answer: 8
4. How often are perfusionists needed for concurrent cases?
Answer: Variable
5. How many CV ORs do you have? Hybrid rooms?
Answer: 2 ORs mainly for CV cases. 2 Hybrid rooms.
6. Does the hospital perform any cell saver / autotransfusion cases outside of open hearts?
If so, approximately how many per year? Is this included in the scope of this solicitation?
Answer: Yes. Approximately , lung cases 109, AAA cases 28, open renal resections 17 cases.
7. Does the hospital perform any TAVR cases? If so, approximately how many per year?
Answer: Yes. Approximately 89/year
8. Does the hospital perform any ECMO cases? If so, approximately how many per year?
Answer: No
9. Does the hospital perform any transplants? If so, approximately how many per year?
Answer: NO
10. What percentage of the cardiac caseload is emergency based?
Answer: 25%
11. While on call during the week, approximately how many calls does the perfusionist receive on weeknights? Weekends?
Answer: Weekday less than 5% of the time; weekends less than 7% of the time.
12. What percentage of the surgeries is perfusionist called back in to the hospital while on weeknight call? Weekend call?
Answer: 3-5 times per year
13. What challenges has your perfusion program been facing that you’d like a new vendor to address? (e.g. staffing stability, quality, case delays)
Answer: None
14. How many surgeons use perfusionist services?
Answer: We have cardiothoracic surgeons (14), vascular surgeons (4). Some are full-time, part-time, and some are only here when needed.
15. Do your surgical teams anticipate growth or changes in the numbers and types of cases they support over the next year? Changes for perfusion? Changes for non-cardiac autotransfusion?
Answer: Yes, we will have growth in the number of surgeons and available anesthesiologist. No changes anticipated for perfusion or non-cardiac autotransfusion.
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