36C26326Q0210 RFQ.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

437-26-2-775-0033

36C26326Q0210

Becky De Los Santos 320-255-6480 01-31-2026

10:00 am CST

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

X 100

X

337127

500 Employees

N/A

X

36C437

Fargo VA Health Care System

2101 N. Elm St.

Fargo ND 581002

36C263

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

Request Brand Name Only for Behavioral Health Furniture for

Fargo Health Care System.

See attached description/specifications and statement of work for details.

All technical questions must be received by 01/16/2026

1000 AM CST, to Contracting Officer Becky.delossantos@va.gov

Offerors shall be registered and active at System for Award

Management(SAM) at time of offer.

All offerors shall fill out the cerificate for Buy American

Act and send with their offer.

FOB Destination

ARO 120 Days

See CONTINUATION Page

437-3660160-775-820300 -3131-010034175

437-26-2-775-0033 x X

X 01

BECKY DE LOS SANTOS

VA-VHA-RPOC-2025-0039

CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS. All instructions to offerors added by the CO are contained here:

1. SUBMITAL OF QUESTIONS AND OFFERS.

QUESTIONS shall be received no later than 10:00am CST Friday, 1/16/2026.

OFFERS shall be received no later than 09:59am CST, Saturd 1/31/2026 All Questions and Offers shall be emailed to Becky.delossantos@va.gov The SUBJECT LINE of all emails shall include RFQ 36C26326Q0210

2. GENERAL.

This solicitation is issued under FAR 12 Commercial & FAR 13 Simplified Acquisition Procedures.

100% Set-Aside for Small Business.

Brand-Name Only The Government intends to award without Discussions.

Partial Offers are not being accepted.

The Contract will be: Single Award, Firm Fixed Price..

Award is anticipated by 02/06/2026.

Late offers will be treated as described in 52.212-4 Delivery is FOB Destination.

Offerors are required to be registered in SAM when submitting an offer (or quotation) at time of award.

The Government intends to evaluate all line items on a group basis and make a single award for BAA applicability.

3. RECOMMENDATION TO USE the SF1449.

a. We recommend that offerors fill in and sign this RFQ SF 1449 and submit it as their offer; fill-in, sign and submit the WHOLE document, do not just sign and submit the first page.

b. An Offeror may choose to submit their own Quote and not use the SF 1449. If so, offer must include the following statement: “The terms and conditions contained in the Request for Quote are acceptable to be included in the award document without modification, deletion, or addition.”

c. Any offeror that does not agree to sign the 1449 or any offer that does not include the above statement shall explain what section of the RFQ they do not agree to and why.

Note: Rejection of any terms and conditions may result in the offer not being evaluated for award.

4. BUY AMERICAN CERTIFICATE.

Buy American Certificate, attached must be completed and signed:

Our market research revealed that all or most of the items required are produced domestically.

However, please list any Foreign (not produced in the U.S.) items in the left column of the Table at paragraph (b) on the Buy American Certificate, and list the country they are produced in in the middle column for Country of Origin; See Yellow Highlights on Buy American Certification. Enter NONE if there are no Foreign items.

mailto:Becky.delossantos@va.gov

Fill in and sign the bottom where it says “Contractor Certification.”

7. CLINS.

Note that the CLINs on the SCHEDULE are organized by Facility, i.e., CLINS 0001-0011 are for the Fargo VA Medial Center.

8. See 52.512-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) for Evaluation Factors.

***END***

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK…………………………………………………………………..7

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

C.2 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

C.3 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.4 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR

b. GOVERNMENT: NCO 23 Contracting Officer Department of Veterans Affairs Network 23 Contracting Office 1303 5th St. Suite 300 Coralville, IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

[ ] a. Quarterly [ ] b. Semi-Annually [ X ] c. Other: Within 30 days of Receipt and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (FSC).

The VA Financial Service Center(FSC) has partnered with third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov

More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

5. INVOICING: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

6. VA ISSUED BADGE: Contract employees may be required to obtain a VA Flash Badge or

Visitor Badge while physically located within the VA facility. Determination of badging will be made by the Omaha Project Manager. If required to obtain a VA Flash Badge, contract employees will be required to present 2 forms of government identification for verification of contract employee.

7. CONTRACTOR ATTIRE AND IDENTIFICATION. The Contractor shall wear industry clothing that enables easy recognition as a “Contract Employee.” Clothing shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate clothing with logo identifying the contractor’s and employee’s name. The Contractor’s attire and presentation shall be appropriate per industry standard.

http://www.fsc.va.gov/einvoice.asp

8. EMERGENCY PROCEDURES. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. The

Contractor shall follow applicable facility policies concerning fire and/or disaster events. The

Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

B.2 Statement of Work:

A. BACKGROUND

The Fargo VA Health Care System is seeking to procure healthcare modular furniture for the locked

Inpatient Mental Health Unit, that is currently being remodeled. “All IPMH (Inpatient Mental Health) interior finishes, fixtures and furnishings must provide a safe and secure environment and shall comply with the MHEOCC (Mental Health Environment of Care Checklist Section 3.1.3). The selection of finishes shall consider the following risks: Ligature presentation, hazardous item concealment, weaponization, cutting, ingestion and others as defined in the MHEOCC.

Fargo VA Health Care System (FVAHCS) 101 N Elm Street Fargo, ND 58102

B. GENERAL SCOPE

This requirement includes healthcare modular furniture, furniture delivery, certified professional installation of furniture, and floor fixing where required (if damaged during installation). The furniture installer shall be responsible for any expenses related to floor fixing), provide mental health certification of proper installation, and site clean-up after installation.

The Furniture Contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Fargo VA.

b. Prepare and provide as built furniture drawings in PDF.

c. Provide maintenance manuals for all products specified.

d. A floor plan with dimensions has been provided, Drawings of each room have also been included. Please note: these plans are only conceptual drawings. The contractor must determine specifics and provide all design services necessary to meet the requirements. The VA seeks to receive turnkey furniture installation. Furniture fit, and function shall meet or exceed the inherent function as demonstrated in the Statement of Work.

e. Be flexible with schedule of phased installation, as the furniture installation is dependent of the Construction Project schedule. Construction Project Number 437-23-104, Project Title Update 4B Wing.

Healthcare modular furnishings to include: twin beds with mattresses, nightstands, tables, chairs, and rockers.

Salient Characteristics: BRAND NAME

Platform Bed Guidelines

● NYS-OMH has the following platform bed requirements:

● Beds must be platform type with flush side panels, headboards and footboards, with no overlapping lips between members.

● Platform beds shall be six-sided and bolted to the floor.

● Provide solid wood or 3/4” plywood panels with veneer. Particleboard and plastic laminate are not acceptable.

● All wood members, both exposed and internal, shall be sealed with three layers of polyurethane.

● Internal construction shall consist of at least two intermediate supports. Acceptable support materials are wood and metal.

● All top and edge joints shall be sealed with tamper-resistant sealant.

● Provide no exposed fasteners, except when fastening bed to the floor.

● Glides and adjustable feet are not acceptable. Provide felt pads along bottom edges of bed frame.

● Platform beds with restraint hardware. These should be removed in all patient rooms unless one-on-one supervision is provided.

Integration of Important Considerations & Process:

● Safe, durable, and comfortable furnishings within the architectural design is essential for a cohesive project and promoting a healing environment.

● Furniture, finishes, and room shape must work together to create harmonious living spaces that are less institutional and as normative as possible.

● Provide maximum durability.

● Furniture shall accommodate bariatric needs, compromised ambulation, and compromised gross motor control of the patients who will use it.

Specification Criteria

● Weight of product

● Ability to add weight

● Ability to fasten to floors/walls

● Weight capacity

● Dimensions

● Glide type/leg options

● Removable/non-removable glides

● Arms/armless

● Mobility

● Wall saver features

● Construction

● Exposed staples and zippers

● Tamper-resistant hardware

● Cleaning Methods

● Modular replacement

● Minimize moving components

Twin bed: Item #1RYB-TL, Quantity 10 – Color Moonwalk Gray

- Must be one piece construction, rotationally molded, durable polyethylene, floor fastenable

- Must be pick proof, anti-vandal hardware, easily wiped clean and dry quickly

- Infil Panel, left

- Infil Panel, right

- Height 18.9”

- Length 82.7”

- Width 39.8”

Twin Mattress: Item 1TRM6-78-36, Quantity 10

- Must be heavy-duty, anti-vandal cover, water-resistant, heat welded seams, easy clean/dry, all foam inside, pick proof

- Width 36”

- Length 78”

- Height 6”

Ryno Nightstand: Item #1RYOB-FF-EB, Quantity 10, Color Dusty Blue

- Shall include floor fixing kit

- Must be one piece construction, molded, durable polyethylene

- Must have safely rounded corners

- 100% waterproof construction with hygienic wipe-clean surface

- Must be pick proof

- Height 23.4”

- Width 15.7”

- Depth 15”

Ryno LoveSeat: Item # 1RY2-123-EB, Quantity , Color Dusty Blue

- Must be one piece construction, molded, durable polyethylene

- Must be pick proof

- Weighted model (271 pounds)

- Height 31.9”

- Width 58.9”

- Depth 26.5”

- 100% waterproof construction with hygienic wipe-clean surface

Ryno Rocker: Item #1RYR-123-TL, Quantity 4, Color Granite quantity 2, Dusty Blue quantity 2)

- Weighted model (143 pounds)

- Must be one piece construction, molded, durable polyethylene

- Height 34.1”

- Width 30”

- Depth 39”

- Seat Height 17.7”

Zenplus Rocker: Item #1ZENRP1-900-C, Quantity 1, Color Furka Plua

- Must have fully enclosed base

- Interior must be fire retardant

- Height 40”

- Width 26”

- Depth 44”

- Weighted model (130 pounds)

Ryno Activity Table: Item # 1RYAT-00-MG-B, Quantity 3

- Must be anti-microbial, wipe clean material

- Molded strong polyethylene construction

- Includes floor fixing kit

- Height 29.5”

- Weight 163 pounds

Ryno Dining Chair: Item #1RYD-02-VY, Quantity 12, Color Dusty Blue

- Must be anti-microbial, wipe clean material

- Molded strong polyethylene construction

C. QUOTE REQUIREMENTS

1. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

2. Every attempt should be made to attend the scheduled site visit. Site Visits are available by appointment only if necessary. Site Visits will be available up to 72 hours before the closing date.

3. The bidding contractors will need to review the site and ensure that all equipment (delivery/installation of new equipment) can fit through the existing corridors and doorways.

4. The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items.

5. All items to be shipped F.O.B. destination. Shipping shall be included in the product price and shall not be billed separately.

6. No tools installation will be supplied/provided by the VA.

7. The quote should include a bill of materials with product subtotal, labor/installation line item, and total cost for each deliverable separately. Includes all necessary labor and materials required to uncrate, assemble, and set in place equipment.

8. Installation and training are included, not billed separately.

9. Service manuals to come with the equipment and installation.

10. Date of manufacture must not be greater than 2 years before the purchase order date.

WORK HOURS

A. Services shall be performed during the hours of 7am-7pm (0700-1900). This unit will be able to manage and adapt as necessary to these working hours. Construction Contractor and VA Engineering staff will be on-site during these hours.

B. Federal Holidays observed by the VA include:

1. New Year’s Day

2. Martin Luther King Day

3. President's Day

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

DELIVERY

Upon delivery, the contractor/vendor agrees to work with facility personnel to:

▪ De-palletize shipment, unbox, and stage products.

▪ Unbox and assemble.

▪ Affix customer provided asset tags if required.

▪ Dispose of waste packaging off-site daily.

▪ Register device warranty if required.

▪ Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damage, and move them to the appropriate areas.

Point of Contacts (POC):

Trevor Nitschke, Deputy Chief Supply Chain Officer

701-239-3700 ext. 3347, Trevor.Nitschke@va.gov

Jennifer Ernst, Chief Supply Chain Officer

701-239-3700 ext. 3337, Jennifer.Ernst@va.gov

STORAGE, AND HANDLING

1. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft. Do not install damaged products. Remove damaged products from the site and replace with new products at no cost to the VA.

2. Off-site storage for all equipment and supplies until day of installation.

3. Access to Warehouse loading dock is available for unloading of material only.

4. Delivery trucks are not permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Drop shipping is not acceptable.

All deliveries must be received and handled by the Equipment installers.

INSTALLATION

1. This will be a phased installation of modular healthcare furniture, with schedule dependent on schedule with remodel/construction contract.

2. Rooms will be already remodeled and floors prepared by construction vendor.

3. Furniture vendor will set up each of the rooms with the furniture as indicated by phased floor plan and approval of the Mental Health Nurse Manager.

4. Furniture that is indicated will be fixed to the floor after approved location is determined.

5. Furniture vendor will be responsible to fix floor if damage occurs when setting up rooms and/or fixing furniture to the floor.

mailto:Trevor.Nitschke@va.gov mailto:Jennifer.Ernst@va.gov

6. Phased furniture needs as listed:

7. Phase 1 - West Wing

Item Description Quantity Color

1RYB-TL Twin Bed 5 Moonwalk Gray

1RYB-IL-TL Left Infill Panel 5

1RYB-IR-TL Right Infill Panel 5

1TRM6-78-36 Taurus Twin Mattress 5

1RYOB-FF-EB Nightstand 5 Dusty Blue

1RY2-123-EB 2-seater 1 Dusty Blue

1RYR-123-TL Rocker 4 Granite

1RYAT-00-MG-B Activity Table 1 Gray w/Black

1RYD-02-VY Dining chair 4 Dusty Blue

1ZENRP1-900-C Zenplus Rocker 1 Furka Plus

Phase 2 - East Wing Patient Rooms

1RYB-TL Twin Bed 5 Moonwalk Gray

1RYB-IL-TL Left Infill Panel 5

1RYB-IR-TL Right Infill Panel 5

1TRM6-78-36 Taurus Twin Mattress 5

1RYOB-FF-EB Nightstand 5 Dusty Blue

Phase 3- East Wing Activity Room

1RYAT-00-MG-B Activity Table 2 Gray w/Black

1RYD-02-VY Dining chair 8 Dusty Blue

INSTALLATION CONSIDERATIONS

1. Entry to 4B is only possible through the double locked doors. On the right of the first locked door there is a phone to call to request entry onto the unit or otherwise communicate with staff. The nurse’s station is located down from the locked doors and staff can electronically release the door to allow entry. Exit from the unit occurs similarly. Be aware that with unit entry or exit, staff must take special precautions to prevent patient elopement.

2. Contractors must take special precautions and maintain constant supervision of any supplies and potentially dangerous items brought onto the unit. Items should never be left out or accessible to patients.

3. Contractors will check in every day with the 4B staff to see if there might be any special concerns on the unit for that day.

TRAINING

1. Privacy training is required if the contractor(s) will be working in areas with sensitive Veteran information with an increased risk of inadvertent disclosures. The contractor(s) must read and sign TMS 20939, VA Privacy Training for Personnel without Access to VA Computer Systems or

Direct to or the Use of VA Sensitive Information, prior to beginning work in these areas.

Contracted staff will also be escorted while on-site during this project, therefore will not require to have a PIV Card.

2. The Contractor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA, if training is indicated by VA POC. Training shall be completed within 30 days after final installation of equipment.

NOTE: The Contractor and Contractor employees may be required to fill out forms requiring personal information and may be required to take a course or courses as stated above. This requirement is applicable to all subcontractor personnel requiring the same access. The VA POC will assist the contractor in these processes.

Contractor personnel are not permitted to be anywhere in the facility that their work does not require them to be.

Parking, and Smoking Regulations

A. Contractor and/or subcontractor staff shall report to the COR (Contracting Officer Representative), Fargo VAHCS project POC (point of Contact) office or designee’s office when arriving on campus prior to commencement of work.

B. During emergencies Contractor and/or subcontractor staff should check in with Fargo VAHCS Police if the Fargo VAHCS POC or designee is not available. This information and other training elements shall be reviewed prior to the commencement of on-site services.

C. Smoking is prohibited inside any buildings at Fargo VAHCS.

D. Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract.

E. All contractor and subcontractor vehicles, vehicle contents, and other items, shall be subject to search at the discretion of the VA and/or Fargo VAHCS.

F. Violations of federal, state, local, or municipal laws, rules, or regulations; or violations of Veteran Affairs rules, policies, requirements, or regulations may result in a citation answerable in a United States (Federal) District Court.

NARA Records Management Language for Contracts (July 10, 2019) https://www.archives.gov/records-mgmt/policy/records-mgmt-language

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions https://www.archives.gov/records-mgmt/policy/records-mgmt-language https://www.archives.gov/records-mgmt/policy/records-mgmt-language

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Fargo VA Medical Center records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their Fargo VA Medical Center contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Fargo VA Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Fargo VA Medical Center] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Fargo VA Medical Center. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Fargo VA Medical Center control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and Fargo VA Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Fargo VA Medical Center policy.

8. The Contractor shall not create or maintain any records containing any non-public Fargo VA Medical Center information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Fargo VA Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Fargo VA Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Fargo VA Medical Center-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow-down of Requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

10.00 EA _______________

BED, TWIN, PINEAPPLE ROTOMOLD BED COLOR

TEAL360pww Item#1RYB-TL PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

LOCAL STOCK NUMBER: 1RYB-TL

PANEL, INFILL, PINAPPLE BED (LEFT) ITEM#1RYB-IL-TL

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1RYB-IL-TL

PANEL, INFILL, PINEAPPLE BED, RIGHT ITEM#1RYB-IR-

TL

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, MATTRESS, TWIN, PINEAPPL TAURUS ITEM#1TRM6-78-

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing

LOCAL STOCK NUMBER: 1TRM6-78-36

NIGHTSTAND, PINEAPPLE RYNO COLOR TEAL AND

FLOOR FIXING KIT. ITEM#1RYOB-FF-EB

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1RYOB-FF-EB

1.00 EA _______________

LOVESEAT, PINEAPPLE 2 SEATER COLOR TEAL

ITEM#1RY2-123-EB1RY2-123-EB

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1RY2-123-EB

4.00 EA _______________

CHAIR, ROCKING,PINEAPPLE RYNO ROCKER

WEIGHTED TO 143 LBS. COLOR COOL GREEN

ITEM#1RYR-123-TL

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1RYR-123-TL

3.00 EA _______________

TABLE, ACTIVITY, PINEAPPLE RYNO ACTIVITY TABLE,

FLOOR FIXED, TOP GRAY, BASE BLACK ITEM# 1RYAT-

00-MG-B

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1RYAT-00-MG-B

12.00 EA _______________

CHAIR, DINING, WEIGHTED. PINEAPPLE RYNO DINING

CHAIR WEIGHTED TO 119 LBS, COLOR COOL GREEN

ITEM# 1RYD-02-VY

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing

LOCAL STOCK NUMBER: ITEM# 1RYD-02-VY

1.00 EA _______________

CHAIR ROCKER, PINEAPPLE ZENPLUS ROCKER

UPHOLSTERY FURKA PLUS ITEM# 1ZENRP1-900-C

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: 1ZENRP1-900-C

1.00 JB _______________

INSTALL, RECEIVE, DELIVER, INSTALL, INCLUDES

FLOOR FIXING WHERE REQUIRED

PRINCIPAL NAICS CODE: 337127 - Institutional Furniture Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, LOCAL STOCK NUMBER: NA

GRAND TOTAL _______________

B.4 DELIVERY SCHEDULE

SHIPPING INFORMATION

SHIP TO: DEPARTMENT OF

VETERAN AFFAIRS

Fargo VA Medical Center 2101 N. Elm st Fargo, ND 58102

USA

MARK FOR: Julie Lee Julie.Lee@VA.GOV

SECTION C - CONTRACT CLAUSES

C.1 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

(a) Definitions. As used in this clause—

Commercially available off-the-shelf (COTS) item—(1) Means any item of supply (including construction material) that is—

(i) A commercial product (as defined in paragraph (1) of the definition of ‘‘commercial product’’ at Federal Acquisition Regulation (FAR) 2.101;

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the

United States and deemed critical to the U.S. supply chain. The list of critical components is at

FAR 25.105.

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both—

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if—

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic.

Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of ‘‘cost of components’’.

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States.

Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see

12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the

Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy

American Certificate."

Alternate I (OCT 2022). As prescribed in 25.1101(a)(1)(ii) substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of ‘‘domestic end product’’ in paragraph

(a): (A) The cost of its components mined, produced, or manufactured in the United States exceeds ___ percent of the cost of all its components. [Contracting officer to insert the percentage.]

(End of Clause)

C.2 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the

United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select

‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’

‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

Line item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part

25 of the Federal Acquisition Regulation.

(End of Provision)

C.3 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory…