36C26326Q0184.pdf

PDF 995 KB Posted May 22, 2026

Attached to: H365--Medical Gas Maintenance & Repair
Solicitation number: 36C26326Q0184
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23

About this file

Written by GovTribe AI · May 22, 2026

This is a Solicitation/Contract/Order for Commercial Products and Commercial Services (Standard Form 1449) issued by the Department of Veterans Affairs for medical gas maintenance and repair services.

The solicitation number is 36C26326Q0184, issued on May 22, 2026, with an offer due date of May 29, 2026 at 5:00 PM CDT. The contracting officer is Jesse Sweesy (jesse.sweesy@va.gov). This is a 100% service-disabled veteran-owned small business (SDVOSB) set-aside with a total award amount of $11.5 million under NAICS code 541350. The contractor must provide all labor, materials, and transportation for comprehensive medical gas services at two Department of Veterans Affairs facilities: Omaha VA Medical Center (4101 Woolworth Avenue, Omaha, NE 68105) and VA Black Hills Health Care System at Fort Meade Campus (113 Comanche Road, Fort Meade, SD 57741). The anticipated periods of performance include a base year from June 1, 2026 to May 31, 2027, with four one-year option periods extending through May 31, 2031. Service Contract Labor Standards and wage determinations apply for Douglas County, Nebraska (2015-5005). Invoices will be submitted electronically upon acceptance of services, with payment made through the VA Financial Services Center in Austin, Texas. The evaluation factors for acceptable proposals are technical capability, past performance, veterans involvement, and price, with technical and past performance combined weighted more heavily than price alone.

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26326Q0184 05-22-2026

Jesse Sweesy jesse.sweesy@va.gov 05-29-2026

17:00 CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

X 100

541350

$11.5 Million

N/A

36C636

DEPARTMENT OF VETERAN AFFAIRS

OMAHA VA MEDICAL CENTER

4101 Woolworth Ave

OMAHA NE 68105-1850

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

Contractor to provide all labor, materials and transportation to provide all aspects of the Medical Gas

Services requirements as indicated in the below statement of work.

Anticipated Periods of Performance:

Base: 06/01/2026 – 05/31/2027

OY1: 06/01/2027 – 05/31/2028

OY2: 06/01/2028 – 05/31/2029

OY3: 06/01/2029 – 05/31/2030

OY4: 06/01/2030 – 05/31/2031

Service Contract Labor standards and wage determinations are applicable for Douglas County Nebraska 2015-5005.

Evaluation factors for acceptable proposals are indicated in clause 52.212-2 below.

See CONTINUATION Page

X X

X 1

Jesse Sweesy

VA-VHA-RPOC-2023-0042

36C26326Q0184

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...36

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Project Name: Medical Gas Maintenance & Repair - NWI

Purpose

The purpose of this performance work statement is to outline the preventative maintenance services to be provided for the medical gas system, vacuum pumps, reserve manifold, alarm panels, compressors and associated components in the hospital. These systems are critical for patien8t care, and regular maintenance ensures that they function optimally, reducing downtime and ensuring compliance with healthcare standards.

Contractor shall perform all work in accordance with most current NFPA 99, NFPA 55, CGA, ASSE, VHA

7515, OSHA, Joint Commission, VA Plumbing Design Manual and industry standards.

Location of Services

Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105

Facility Size: 813,984 sq. ft

Grand Island VAMC, 2201 N Broadwell Ave, Grand Island, NE 68803

Facility Size: 253,358 sq. ft

Performance Work Statement Scope

Preventative Maintenance Services

The preventative maintenance services will cover the following systems:

• Medical Gas System o Oxygen, Nitrous Oxide, Medical Air, and Vacuum systems o Piping and equipment inspections o Pressure and leak testing o Flowmeter calibration and functionality checks o Alarm system verification and testing

• Vacuum Pump Systems o General inspection of all vacuum pump units o Oil level and quality check (if applicable) o Air and gas filtration check o Pump efficiency tests (e.g., airflow) o Replacement of any worn-out or damaged parts o Belt and motor check for proper function

• Compressor Systems o Visual inspection of compressors and related components o Inspection of the drive and motor system for wear or malfunction o Air quality and pressure check o Filter replacement and air intake inspection o Oil level check and lubrication of compressors (if applicable) o Check for leaks in the system

• In-Building Reserve System o Visual Inspection: Inspect the entire reserve manifold and system for any physical damage, corrosion, or leaks.

o Cylinder Pressure Check: Verify the pressure in the reserve cylinders to ensure adequate backup supply. Ensure that pressure is within the required operational range.

o Pressure Regulator Check: Inspect pressure regulators for proper function, wear, and damage. Verify that regulators are functioning to maintain pressure within specifications.

o Valve Check: Inspect manual or automatic valve operation, ensuring that all valves open and close smoothly without leakage.

o Functional Testing: Perform a functional test of the in-building reserve system, ensuring it activates automatically when required and integrates with the main gas supply.

o Replacement of Worn Parts: Replace any worn-out or damaged components such as seals, gaskets, or filters

• Emergency Oxygen Supply o Cylinder Integrity Check: Inspect the integrity of emergency oxygen cylinders to ensure they are free from cracks, corrosion, or any physical damage.

o Cylinder Pressure Test: Verify that the pressure within the emergency oxygen cylinders is adequate and within the specified range for readiness.

o Valve Functionality: Inspect emergency oxygen cylinder valves for leaks, proper operation, and secure attachment to the manifold or supply line.

o System Performance Check: Verify that the emergency oxygen system operates properly when switched to reserve mode, ensuring it maintains adequate pressure and flow.

• Master Alarm Panel o Visual and Functional Inspection: Inspect the master alarm panel for physical damage, wear, and functionality. Ensure all components (lights, indicators, switches, and buttons) are in good working condition.

o Alarm Test: Test all alarms (audible and visual) for proper function. Verify that the panel activates correctly in response to a system alarm (e.g., low pressure, lag, etc.).

o Battery Backup Test: Test the battery backup system to ensure it is operational in the event of power failure.

o Alarm Logic and Communication: Verify that the master alarm panel communicates properly with area alarms and that alarms are triggered appropriately.

o Documentation Review: Check the master alarm log for any previous issues, ensuring proper documentation of past alarms and maintenance.

• Area Alarm Panels o Visual and Functional Inspection: Inspect area alarm panels for physical damage, corrosion, or wear. Ensure that all components are securely mounted and functional.

o Alarm Testing: Perform tests to ensure the area alarm panel correctly responds to changes in medical gas pressures, including high and low-pressure alarms, and activation of local alarms for gas supply issues.

o Power Supply Check: Test the power supply and backup systems (e.g., batteries) for functionality.

o Sensor Calibration: Verify that pressure sensors and other monitoring devices connected to area alarm panels are calibrated accurately.

o Connectivity Check: Ensure proper communication between the area alarm panel and the master alarm panel, confirming that information flows correctly across systems.

• Zone Valve Boxes o Visual Inspection: Inspect all zone valve boxes for proper installation, physical damage, signs of wear, or corrosion.

o Valve Operation Test: Operate zone valves to confirm they open and close correctly, and ensure that no leaks are present.

o Seal and Gasket Check: Inspect and replace any worn or damaged seals or gaskets in zone valve boxes.

o Labeling Check: Verify that all zone valve boxes are properly labeled and accessible for emergency use.

o Valve Exercise: Operate each valve regularly to ensure that it remains functional and free from sticking or seizing.

• Zone Valves o Valve Functionality Test: Test each zone valve to ensure it functions as expected— smooth opening and closing with no leaks.

o Leak Detection: Check for leaks around the valve and its connections. Any leaks should be repaired immediately.

o Valve Position Indication: Verify that valve position indicators (open/closed) are accurate and functioning correctly.

o Cleaning and Lubrication: Clean and lubricate the valve stems and moving parts as necessary to ensure smooth operation.

o Pressure Check: Measure and verify gas pressures in the respective zones to ensure the correct pressures are being maintained.

Preventative Maintenance Frequency

• Medical Gas System:

o Quarterly: Pressure testing, leak inspection, alarm and valve testing.

o Annually: System integrity check, calibration of flowmeters, and verification of system compliance with relevant healthcare regulations (e.g., NFPA 99).

• Vacuum Pump Systems:

o Quarterly: Inspection and testing for operational efficiency.

o Annually: Full inspection of pump components, filter replacements, and oil changes.

• Compressor Systems:

o Quarterly: General inspection and pressure check.

o Annually: Comprehensive check of all moving parts, motor, and compressor efficiency.

• In-Building Reserve, Emergency Oxygen, Master Alarm Panel, Area Alarm Panel, Zone Valve

Boxes, and Valves o Monthly:

▪ Inspect pressure levels in the emergency oxygen system.

▪ Perform basic functional tests of the master and area alarm panels.

▪ Inspect zone valve boxes for visual damage or leakage.

o Quarterly:

▪ Full inspection of in-building reserve system, including regulator and valve checks.

▪ Perform full test of master alarm and area alarm systems.

▪ Test the functionality of the zone valves, including pressure checks.

o Annually:

▪ Perform a comprehensive inspection and testing of all systems, including cylinder integrity, regulator performance, valve functionality, and alarm systems.

▪ Calibration of sensors and gauges associated with alarm panels.

▪ Detailed inspection of backup power systems for the alarm panels.

• Source Quality o Annually:

▪ Cross connection verification of 10% of existing outlets annually. Testing cannot be repeated on an outlet until all outlets in the hospital have been tested.

Additionally testing of newly installed outlets must not supersede the testing of existing outlets

▪ Purity verification of 10% of existing outlets annually

Detailed Preventative Maintenance Tasks

For each of the systems, the following tasks will be completed during the maintenance visits:

• Medical Gas System o Inspect regulators, valves, and alarm systems.

o Verify the proper functioning of the shut-off valves.

o Conduct pressure testing of the system to ensure no leaks.

o Ensure that all flowmeters are calibrated correctly and are in proper working order.

o Inspect and verify the functionality of zone valves and master alarms.

• Vacuum Pump Systems o Inspect the physical condition of the vacuum pumps and associated equipment.

o Test the vacuum pressure and flow to ensure adequate suction.

o Check the performance of filters and replace if needed.

o Lubricate pumps and check motor functions for wear.

o Test system pressure under load conditions to ensure proper operation.

• Compressor Systems o Inspect the physical condition of the compressor units and related components.

o Check all electrical connections and motor functionality.

o Replace or clean filters as necessary.

o Test the air pressure and efficiency of the system.

o Check the compressor oil and replenish if required.

Emergency and Corrective Maintenance

While this scope covers preventative maintenance, any urgent repairs or corrective services required between scheduled visits shall be covered. Each unscheduled visit will be classified as emergency or nonemergency with a set maximum under this contract per year of contract. An emergency is classified as events that present immediate or imminent danger to life, health, safety, security, or significant damage to buildings, equipment or other property. The VA POC has the ultimate decision as to the classification of this callout type.

1. Omaha

a. Emergency: General contractor to be onsite within 8 hours

i. Quantity: 12/year

b. Non-emergency: General contractor to be onsite within 5 business days

i. Quantity: 12/year

2. Grand Island

a. Emergency: General contractor to be onsite within 8 hours

i. Quantity: 8/year

b. Non-emergency: General contractor to be onsite within 5 business days

i. Quantity: 8/year

The service ticket response window will be initiated after the VA POC has confirmed verbally or through email with the contractor. It is expected that the contractor respond and confirm receipt no later than 2 hours after initial contact (voicemail, email, text) to initiate the response window above. Each callout shall be no more than an 8-hour duration (not to include travel). Note that non-emergency callouts may be utilized for issuance of or verification of permit to work per NFPA 99, educational training for ASSE 6040, maintenance or repair of redundant noncategory 1 or 2 space or verification of medical gas drawings or as-builts. Services may be requested to include testing piped medical gas and vacuum system for purity, correct gas, and proper pressure when these systems are installed, modified or repaired.

Estimated Periods of Performance

• 06/01/2026 – 05/31/2027 (base)

• 06/01/2027 – 05/31/2028 (Option Year 1)

• 06/01/2028 – 05/31/2029 (Option Year 2)

• 06/01/2029 – 05/31/2030 (Option Year 3)

• 06/01/2030 – 05/31/2031 (Option Year 4)

Deliverables

Reporting and Documentation: Contractor shall provide a written inspection report for each piece equipment, including:

• Maintenance Log: All tasks completed during the preventative maintenance service will be recorded in a log, noting any parts replaced, issues found, and corrective actions taken.

• Compliance Report: A detailed compliance report will be provided, verifying that all systems are in accordance with applicable standards (e.g., NFPA 99 for medical gas systems, OSHA regulations for vacuum pumps and compressors).

• Recommendations: Any recommendations for system upgrades, replacements, or repairs will be documented and submitted for hospital review.

• Inventory: Contractor shall provide and update as modifications are made the inventory of critical components to include all source subsystems, control valves, alarms, manufactured assemblies containing patient gases and inlets and outlets.

Invoice Documentation: The contractor shall provide a list of tasks complete with the corresponding CLIN information to include how many additional quantities remain under that task order. This bill to date information shall be submitted to the VA during invoice upload for verification. At the conclusion of each year, the contractor shall provide recommendations for future task order quantities to prevent excessive task orders. This list of recommended items to include in a task order shall include the CLIN, quantity, line item cost and total cost in a table

Contracting Officer Representative / Technical Representative Contact Information

For the purposes of this contract, contracting officer representative (COR) and VA technical point of contact (TPOC) will be used interchangeably to delineate an individual employee by the government at the facilities where work will take place.

TBD

Work Hours Expected

The contractor shall limit all patient or staff impacts by phasing work during or after hours. Normal business hours are 0730-1600. Should services provided not impact patient or staff services work can be performed during normal business hours.

Questions on local facility impacts and work proposed by the contractor shall be directed to the contracting officer representative for approval of work to be performed during or after hours.

Certifications

It is the expectation that all contractors meet the below qualifications. If contracted employees change from the proposal provided in the solicitation the general contractor shall provide credentials for VA review and approval prior to work.

General contractor shall provide one OSHA “Competent Person” (CP) to be physically present at all job sites. This individual shall be directly employed by the general contractor with authority to speak on behalf of the general contractor. This individual shall be capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29

CFR 1926.32(f)). The prime contractor(s) are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out. This individual shall have a current OSHA 30 certification and provide no less than 3 years worth of job related experience similar to that being asked in this contract.

All maintenance personnel performing the services will be properly trained and certified in the maintenance of medical gas systems, vacuum pumps, in building manifolds, alarm panels and compressors as per industry standards, such as those from NFPA 99, NFPA 70E, and relevant manufacturer guidelines. Specifically the general contractor shall provide evidence of meeting

NFPA 99 5.1.14.4.2.5 ((2) AND (3)) and 5 years of experience performing work in similar size and scope.

The competent person and ASSE maintenance personnel be the same individual at the general contractor’s discretion. Contractor shall include this information in any proposals to the solicitation with the credentials of the proposed staff. Should staff change over duration of procurement the contractor shall provide new credentials for VA acceptance prior to work.

General Requirements

Shall contractors work involve any of the below the stated requirement shall be met.

All work shall comply with the most recent edition of USACE EM 385-1-1, comply with

29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR

1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance.

All electrical work shall comply with VHA Directive 1028, NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part 1910 Subpart J – General Environmental Controls, 29 CFR

Part 1910 Subpart S – Electrical, and 29 CFR 1926 Subpart K.

All installation, maintenance, and servicing of equipment or machinery shall comply with

29 CFR 1910.147 except for specifically referenced operations in 29 CFR 1926

All hot work shall be safeguarded in accordance with NFPA 241 and NFPA 51B. Hot work permits shall be issued daily for work in accordance with local policy.

All confined space entry shall comply with 29 CFR 1926, Subpart AA except for specifically referenced operations in 29 CFR 1926.

All floor and wall openings shall comply with 29 CFR 1926 Subpart M and EM 385-1-1.

Contractor shall maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241

Government Furnished Property or Space

The contractor will not be provided government furnished property. Contractor equipment shall be removed or approved on a case by case basis by the contracting officer representative. The government is not liable for theft or security of such equipment if approved. Space and site storage for supplies covered under the CLINs will be discussed during kickoff.

The contractor will be responsible for keeping a reasonably clean (free of miscellaneous debris) working environment. Failure to do so on a continuous basis shall result in the contractor being back charged for cleaning services.

Job Hazard Analysis

Shall any of the below hazards be expected or present themselves during the work, an activity hazard analysis also known as a job hazard analyses, job safety analyses and activity safety analyses shall be performed meeting all of the requirements from the below. Deviations will be only be approved by the contracting officer.

Job Site Risks associated with the below

1) Emergency response;

2) Contingency for severe weather;

3) Fire Prevention;

4) Medical Support;

5) Posting of emergency telephone numbers;

6) Prevention of alcohol and drug abuse;

7) Site sanitation (housekeeping, drinking water, toilets);

8) Night operations and lighting;

9) Hazard communication program;

10) Welding/Cutting “Hot” work;

11) Electrical Safe Work Practices (Electrical LOTO/NFPA 70E);

12) General Electrical Safety;

13) Hazardous energy control (LOTO);

14) Site-Specific Fall Protection & Prevention;

15) Excavation/trenching;

16) Asbestos abatement;

17) Lead abatement;

18) Crane Critical lift;

19) Respiratory protection;

20) Health hazard control program;

21) Radiation Safety Program;

22) Abrasive blasting;

23) Heat/Cold Stress Monitoring;

24) Crystalline Silica Monitoring (Assessment);

25) Demolition plan (to include engineering survey);

26) Formwork and shoring erection and removal;

27) Pre-Cast Concrete;

28) Public (Mandatory compliance with ANSI/ASSP A10.34-2012);

29) Sub-contractor or cross-trade coordination;

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an

AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

Work shall not begin until the AHA for the work activity has been accepted by the

Contracting Officer Representatives and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the

AHA. Certification of their competency/qualification shall be submitted to the contracting officer representative for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be

Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.

If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

Submit AHAs to the contracting officer, primary contracting officer representative and alternate contracting officer representative.

Preconstruction Risk Assessment / Infection Control Risk Assessment

Contractor shall control all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities.

Contractor shall ensure interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

Contractor shall ensure compliance VHA 7715 and post a copy of the latest PCRA and

ICRA forms at all jobs sites found at

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

VHA-PCRAs and ICRAs will be re-validated and updated as needed based on but not limited to changes from affected individuals, areas/locations, scope, contractor means and methods, safety requirements, phasing, contractor competencies and capabilities.

The COR with concurrence from a VHA infection control specialist, VHA patient safety and VHA occupational health and safety officer will have ultimate decision on activity type and the level of precautions the contract needs to take.

National Archives and Records Administration (NARA) Records Management Language for Contracts RECORDS MANAGEMENT OBLIGATIONS

Contractor will be required to complete “ VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information”, TMS 20939 No Access. Form will be provided upon award.

Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

Definitions https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-pre-construction-risk-assessment-pcra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=O%2B4gD79A6%2BxSKltZgLa95UUPtMlvZHR9j1fVypepzpM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-pre-construction-risk-assessment-pcra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=O%2B4gD79A6%2BxSKltZgLa95UUPtMlvZHR9j1fVypepzpM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-infection-control-risk-assessment-icra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KxMLKZWCHwpofa25RiHcYe1kKwSqEL9doVcRTmxnsNw%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-infection-control-risk-assessment-icra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KxMLKZWCHwpofa25RiHcYe1kKwSqEL9doVcRTmxnsNw%3D&reserved=0

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under

Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

includes Department of Veteran Affairs records.

does not include personal materials.

applies to records created, received, or maintained by Contractors pursuant to their

Department of Veteran Affairs contract.

may include deliverables and documentation associated with deliverables.

Requirements

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

Department of Veteran Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veteran Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to

Department of Veteran Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract action.

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veteran Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract action. Destruction of records is EXPRESSLY

PROHIBITED unless in accordance with Paragraph (4).

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by

Government and Department of Veteran Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veteran Affairs policy.

The Contractor shall not create or maintain any records containing any non-public

Department of Veteran Affairs information that are not specifically tied to or authorized by the contract.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

The Department of Veteran Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which Department of Veteran Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veteran Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

Flowdown of requirements to subcontractors

The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract action, and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 JB __________________ __________________

Monthly MG Maintenance Omaha Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H365 - Inspection - Medical, Dental, and Veterinary Equipment and Supplies