Solicitation 36C26326Q0135 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 12-01-2025

Will be included in an

Task Order Issued

None

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

To all Offerors/Bidders

36C26326Q0135

11-24-2025

X

X X

Will be included in an order against a contract

Floor Scrubbing service for the VA Nebraska-Western IowaHealth Care System.

Amendment is to answer questions from vendors.

John Milroy

Contracting Officer

VA-VHA-RPOC-2023-0067

Vendor Questions & Government Answers

1) SOW Section 4.3 & B.2 Schedule - Quantities and Guarantee: The SOW (Page 6) states the total existing area is Corridors: 70,000 Sq. Ft. and Rooms: 45,000 Sq. Ft. However, the guaranteed annual quantities in the Price Schedule (Page 4) are 50,000 Sq. Ft. for corridors and 36,000 Sq. Ft. for rooms. Furthermore, the SOW states "approximately 375 rooms" for 45,000 Sq. Ft., but then equates 36,000 Sq. Ft. to "approximately 300 rooms." For pricing and measurement verification, can the Government please clarify or provide a definitive, government-measured square footage for the "guaranteed minimum" areas to be serviced annually? Are the 50,000/36,000 figures the guaranteed minimums upon which the $120,000 base guarantee is calculated, with actual task orders potentially being higher up to the maximums?

Government Answer: The government is not guaranteeing a minimum “annual” amount.

The 50,000/36,000 figures are the sq footage amount of the floor space to be cleaned. The minimum guaranteed amount is the minimum amount that government will place for the first order when this IDC Contract is awarded.

2) Product Specification - "Armour-Metallic Interlocked Polymer Floor Finish": The SOW (Page 5, Sec. 4.1 & 5.1.13) mandates the use of a specific, brand-name finish. As this is a commercial items acquisition under FAR Part 12, is the Government willing to consider "equal" products that meet or exceed the performance specifications of the named brand? If so, what are the material performance specifications (e.g., dry time, coefficient of friction, burnishability, durability rating) that an alternative product must meet, and what is the process for submission and approval of such alternatives by the EVS COR?

Government Answer: The government is not willing to have brand name or equal.

3) Clarification of "FT" Unit of Measure: In Section B.2 (Page 4), the unit of measure for all CLINs is listed as "FT." We assume this means "Square Feet" (SQ FT or SF). Please confirm this is correct to ensure proper pricing.

Government Answer: Yes, this means SQ FT.

4) Task Order Issuance & Timing: The solicitation notes a guaranteed minimum of $120,000 for the base period will be awarded "via a task order." (B.2, Page 5). Will this initial task order for the guaranteed minimum be issued concurrently with the base contract award? Will the pricing for this task order be based on the CLIN 0001/0002 unit prices quoted, applied to the guaranteed quantities?

Government Answer: See answer in question 1.

5) EVS COR Approval Process for Procedures & SDS: SOW Section 5.1.1 and 5.1.2 require written procedures and SDS to be submitted and approved by the EVS COR before work starts.

What is the expected format and required content for the procedures submission? What is the anticipated turnaround time for Government review and approval of these submittals to ensure it does not cause delay in starting the performance schedule?

Government Answer: This should be in MS Word or PDF Format submitted in email. Email address will be provided after contact is awarded.

6) Wage Determination 2015-5005: The wage determination referenced in Section D is attached.

Can you confirm that this is the correct and most recent determination for the locality (Omaha, NE) and service type (janitorial), and that it will be applicable for the entire period of performance, including all option periods?

Government Answer: Yes, The Omaha VA is in Douglas County, NE.

7) Asbestos-Containing Tile: SOW Section 5.1.14 references procedures for tiles containing asbestos. Can the Government provide any existing asbestos survey or material identification reports for the floors in scope to inform our safety planning and pricing? If not available, what is the protocol if suspect material is encountered during stripping?

Government Answer: We do have an older report: 10+ years old but it the understanding of the VA Nebraska-Western Iowa Health Care System that they don't have any tile with asbestos; it's just the mastic underneath that could be contaminated (per engineering).

8) Clarification on Option Period Pricing: Section B.2 lists separate CLINs (1001/1002, etc.) for each option year with the same estimated quantities as the base year. Are offerors required to quote the same unit price for all option periods, or may they propose different (e.g., escalated) prices for each option year? The evaluation criteria (52.212-2(c)) states options will be evaluated, but the instructions are not explicit on pricing flexibility per period.

Government Answer: The government will not dictate to any offeror how to submit the quote.

If the offeror wants to have different prices for each year or the same, that is a matter for the offeror to determine.

9) Site Visit Discrepancy: Addendum E.3 (Page 29) states "No site visit will be arranged for this solicitation," and that vendors can visit during normal work hours. However, SOW Section 4.13 (Page 6) states the "EVS COR will provide a listing of floor rooms/areas to be stripped and finished (S&W)." To properly scope and price the work, can the Government provide the initial annual listing of specific rooms and corridors (e.g., building, floor, room numbers) that correspond to the 50,000 sq ft and 36,000 sq ft guaranteed minimums, or at minimum, a floor plan highlighting the areas in the initial scope? This is critical for verifying SOW Section 4.14, which states "Vendor is responsible to field verify measurements."

Government Answer: No site visit will be made. All floors are public areas and can be viewed during normal business hours.

10) Performance Schedule: Conflicting Completion Percentages: SOW Section 4.7-4.11 details a phased completion schedule: 70% of work in the first four months, 30% in the remaining eight months. Are these percentages (70%/30%) firm contractual completion milestones? If so, will task orders be structured to release areas according to this phased schedule, or is the Contractor responsible for managing its workload to meet these percentages across the total annual square footage awarded?

Government Answer: The percentages are approximations. The actual workload will be determined in discussions between the successful vendor and the Department of Veteran Affairs Representative.

11) Inpatient Area Work Hours: SOW Section 4.12 (Page 6) states inpatient areas require service between 9 AM – 6 PM. Can the Government clarify what percentage or square footage of the "Room space" (CLIN 0002, etc.) is classified as "Inpatient Areas" versus outpatient or administrative areas? This affects crew scheduling and cost.

Government Answer: No more then 20% percent of inpatient rooms and rooms would have to be assigned in advance when no patients are in them.

12) Is the area part of an inpatient location, and will any patients be in the rooms during the floor stripping and waxing?

Government Answer: See answer above.

13) Are the items/equipment in the rooms on rollers, or will they need to be lifted and moved manually?

Government Answer: Everything is on rollers

14) Are we allowed to work on Federal holidays if needed, as long as it’s coordinated with the

COR?

Government Answer: No it is stated in the SOW no Federal Holidays

15) On the price schedule, the unit is listed as “FT.” Can you confirm whether pricing should be based on linear feet or square feet?

Government Answer: See answer above.