S02 QNA 36C26326Q0112s.pdf

December 01, 2025

From: Mr. Emanuel Nevarez, Contracting Officer, Service Supply Team 2 (SST 2)

Subj: RFQ 36C26325Q0731 (RFQ1785565-GSA) Questions and Answers From Offerors / Bidders

Purpose: Respond to questions and clarify verbiage regarding RFQ 36C26326Q0112.

1. Who is the current incumbent?

CW Business Ventures

2. When does the current contract end?

11/30/2025

3. Are any bridge contracts in place that extend the current contract?

Yes

4. What are the last contract award number and total award amount?

This is public information, information will not be disclosed in this setting as potential future offerors will not receive this email notice, or may miss it in the solicitation. As such, this could be seen as giving everyone else an unfair advantage.

5. Has the solicitation statement of work changed from the current contract? If so, how many bins and/or locations have been added to or removed from this solicitation’s statement of work?

Yes, contractor is now responsible for collecting PHI, No change in number of bins or locations.

6. Does the area have a ramp or an elevator/lift to get the containers onto the ground next to the truck?

Yes

DEPARTMENT OF VETERANS AFFAIRS

Network Contracting Office 23 (NCO 23)

4801 Veterans Dr.

Saint Cloud, MN 56303

7. Is there a loading dock or area where the truck needs to park to perform the services at all locations?

The hospital has a dock, as for other locations, the driver will need to coordinate with the CBOC’s for parking.

8. Will the agency consider extending the offer due date for a question period and review of answer?

The solicitation has been extended for review of responses, the question period has ended.

9. Will badging be required? If so, are you using USAccess, e-Quip, or another system for badging?

Please refer to the solicitation. Nurses will provide access to medical rooms.

10. If needed, badging can take from 14-30+ days to process. Will you provide an escort?

Yes, if needed.

11. Can the frequency be changed to every four weeks as opposed to monthly?

No, please refer to the solicitation.

12. Will any foreseen mobile purging events or any possible unscheduled services be required? If so, please create a line item for additional services.

None.

13. Will there be any unforeseen requests for non-paper media destruction? If so, what is the frequency, how many containers, and what type of media? Non-paper media must be destroyed in a separate truck with a separate schedule to avoid contamination of the paper for recycling. It also costs significantly more to destroy non-paper media compared to paper, so they cannot be invoiced on the same LIN. Please create a line item for non-paper media services.

LIN items are all inclusive as Document Destruction. Refer to solicitation for possible types of media. A new line item will not be created. Per the solicitation, the government is not requesting or accepting alternate proposals.

14. Why was this opportunity not considered for a SDVOSB set-aside?

SDVOSB set-aside was considered, however, only one SDVOSB responded to the sources sought, thus not meeting the rule of two requirement. There was no reasonable expectation that at least two such businesses would offer to perform the work at a fair and reasonable price.

15. Why was this opportunity not considered for a five year contract, and does the agency plan on shredding their own paper after the contract is over?

Contract end dates were established to align with a future consolidation VISN23 contract.

16. Would it be possible to have contractor’s worker pull paper on Friday and place paper in a secured stored area for shred truck pick up on Monday?

Please refer to the solicitation. “ The contractor shall provide the services identified weekly between the hours of 1:00 PM CST and 04:30 PM CST, Monday through Friday at the ICVAHCS. Service for the CBOCs and other locations will be between the hours of 08:00 AM CST and 04:30PM CST, as determined by clinic staff and the Contracting Officer Representative (COR).”

Currently, our 95 gallon carts are locked and stored in a hallway. The contractor transports them to his truck to shred and returns them to that same location.

17. Would it be possible to start service at the main hospital in the morning? This will allow enough time to service the whole hospital.

Shouldn’t be a problem. Pending agreement of all Departments involved.

18. Regarding the requirements of the Contractor section, and the particulate size of the shredded material. If a NAID compliant shred vendor were to shred on-site with a “pierce and tear” shred truck, then off load the shredded material with a responsible recycler who is also NAID certified. Would this satisfy the particulate size requirement described in the solicitation?

This would satisfy the requirement.

19. To ensure accuracy prior to finalizing my proposal, I would appreciate clarification on the following items in regards to correct counts and placement. This will ensure that all locations are services properly and that the proposal reflects accurate container quantities.

a) Iowa City VHCS Locations – Under Line Item 1W201 Does not provide a corresponding room/location description for the required 32 gallon console. Can you confirm the proper location?

Room number 1W201 Emergency Department front office / check in

b) Iowa City VHCS – 95-Gallon Count The frequency chart reflects 13× 95-gallon consoles, while the VHCS location listing totals 14× 95-gallon consoles

14× 95-gallon consoles

c) Burlington CBOC The frequency chart lists 2× 32-gallon consoles, but the CBOCs chart lists 1× 32-gallon console.

QTY 2 in rooms 102 and 117

d) Cedar Rapids CBOC The frequency chart shows 4× 32-gallon consoles, but the CBOCs chart reflects 5× 32-gallon consoles.

5× 32-gallon consoles

e) Coralville CBOC The frequency chart indicates 5× 95-gallon consoles, while the CBOCs chart lists 6× 95-gallon consoles.

6× 95-gallon consoles

f) Federal Building (Post Office – VA Offices Only) The frequency chart identifies 3× 95-gallon consoles, but the CBOCs chart lists 3× 95-gallon consoles plus 1× 32-gallon console.

3× 95-gallon consoles plus 1× 32-gallon console

g) Administration Building The frequency chart shows 10× 95-gallon consoles, whereas the CBOCs chart lists 9× 95-gallon consoles and 1× 32-gallon console.

10× 95-gallon consoles and 1× 32-gallon console

h) Network Contracting Office 23 The frequency chart shows 1× 32-gallon console, but the CBOCs chart lists 2× 32-gallon consoles.

2× 32-gallon consoles

Sincerely, Emanuel Nevarez Contracting Officer