36C26326Q0007 Amendment 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

E. IMPORTANT:

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0002 10-22-2025 None

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

To all Offerors/Bidders 36C26326Q0007

X

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, 1 6

03 October 2025

Solicitation Revisions | Iowa City CT Techs | 36C26326Q0007 Amendment 0002

See following page for details.

Matthew Rose Contracting Officer

X

Solicitation Revisions | Iowa City CT Techs | 36C26326Q0007 Amendment 0002

This Amendment revises the solicitation in response to vendor inquiries. This is the second and last anticipated amendment to the RFQ. All revisions have been incorporated into the solicitation PDF included in the Sam.gov posting.

Section (I) lists changes generally.

Section (II) provides a list of specific changes to the RFQ broken down by section and page number.

Section (III) provides original vendor questions with CO responses to provide context for revisions listed in Sections

(I) and (II).

(I) General changes

1. RFQ deadline extended until Wednesday, November 05, 11:59 PM Central Standard Time. This is to provide additional time for vendors to revise quotes.

2. Per Diem has been entirely removed from the RFQ. When reviewing all of the questions received it occurred to me that listing Per Diem as a separate LIN would add a lot of complexity and cause issues that could easily be avoided by simply not including it as a separate LIN. Vendors will instead want to consider their Per Diem related expenses alongside their other expenses when determining what they want to quote for the remaining LINs on the RFQ.

3. There were multiple questions on how many CT Techs this requirement is for and whether or not vendors can quote additional CT techs for the on-call portion of the requirement. This is an IDIQ contract, so total need may fluctuate, but at the onset this contract will require exactly 2 CT Techs. These 2 contract CT Techs will split on-call duties evenly with the VA staff CT Techs (currently 1 CT tech and 1 CT tech supervisor). That being said, Iowa City VA will likely (though not guaranteed) order a 3rd CT Tech for this contract within the first six months of performance.

4. Many questions were previously addressed by Amendment 0001 and are therefore not included in this Amendment. Please refer back to Amendment 0001 for details.

5. I’ve declined to answer a small number of questions that asked for nonpublic vendor information. I also omitted any Per Diem related questions as I’ve removed Per Diem from the contract.

(II) Revisions to RFQ 36C26326Q0007

1. Removed all references to Per Diem across the RFQ.

2. B.2 Schedule (pages 4-5)

i. revised POP language to clarify that vendor will not be responsible for delay to contract start date if the caused by VA onboarding process.

ii. clarified overtime (see question #21)

iii. clarified that more that 2 candidates may be proposed, but only 2 CT Techs will be selected initially (see #3 in Section I above).

3. B.3 PWS (page 17)- removed the original section 6.4 here (see question #17 in section III)

4. Section C, (top of page 44)- updated Monetary Wage-Fringe Benefits to correctly display current Wage Determination Rate as seen on Attachment 7.

(III) Relevant vendor inquiries with CO responses:

# Question Answer

Contract # 36C26325N0520 was awarded for CT Tech services to Prime Physicians through the ICSP vehicle with a POP term of 04/01/2025 and estimated ultimate completion date of 09/30/2027;

please advise why the government has an active contract for CT Tech services with available option periods but is resoliciting the contract.

The referenced contract expires on 18 January 2026.

The Government does not intend to extend it beyond that date.

Please advise if the current contract is being Terminated and replaced with the resultant contract of this solicitation.

The contract awarded from this solicitation will replace the existing contract. There may be a short period where both contracts are simultaneously active if that is needed to provide cover while new contract's personnel are onboarded.

3 Please provide the current number of FTE contract CT Techs credentialed and working 0

Please provide the average timeframe to credential contract CT Techs through the Iowa City VAMC

Vet Pro Credentialing process

VETPRO takes about a week as long as the individual communicates with our Credentialing individuals.

Please provide the average timeframe to security process contract CT Techs through the Iowa City VAMC/OPM security process

The results of fingerprints take about 7-10 days

Please provide the Total number of Call Back hours expended on the CT Tech contract for Calendar year 2025 average is 7-10 hours of callback a week

Please provide the Total number of Call Back hours expended on the CT Tech contract for Calendar Year 2024 average is 7-10 hours of callback a week

Please provide the Current number of GS-level CT Techs supporting the department during “Normal” clinical working hours

Please provide the Current number of GS-level CT Techs supporting the department during “On Call” Hours

10 Please provide the Current number of GS employees designated as CT Tech Supervisors 1

Please provide the Current orientation calendar for contract CT Techs, specifically, how often is orientation scheduled by the Iowa City VAMC (ie

– Every Other week, the First Monday of the month, etc.)

Contracted techs do not do orientation, they go straight to the CT area and orient to the CT machines and work flow of the area.

Please provide the name, make, and model of all imaging equipment used by contract CT Techs to provide CT Procedures

Siemens Somatom 128, Canon Aquillion 320

# Question Answer

E.5 52-212-2 Evaluation Factor 2 Past Performance states, The Government will also conduct independent research regarding Contractor’s past performance history and may review sources such as CPARS, FPDS, Government personnel with experience working with the Contractor, and any other sources the Government may find relevant.

Please confirm that the government will review CPARS/SAM/PIIPRS and any other federal Integrity Report for each responding vendor(s) for documented history of Terminations for Cause, Default, or Material Failure to Comply, as part of its Past Performance and vendor responsibility review.

Quote evaluations will be done IAW FAR 13.106-2.

See 13.106-2 (a) and (b)(3)(ii) specifically. I do intend to review CPARS, FPDS, SAM for all relevant past performance information available, including for detrimental activity such as terminations for cause.

Reference: Section B.2, “Schedule of Services,” paragraph 3, and Line Items 0001a–0001d.

Question: The solicitation estimates 4,160 scheduled hours and 3,340 on-call hours annually per CT technologist. Based on these estimates, it appears that each CT technologist would be responsible for approximately 32 hours of on-call coverage per week. Please confirm whether the Government intends these 3,340 hours to be distributed among two full-time CT technologists (i.e., 1,670 hours each).

This is the basic needs of the department. All techs (full time or contracted) will be on a call rotation. They will share call accordingly.

Reference: PWS §2.8.2, Page 10 – “The minimum number of Contract ARRT(CT)-certified CT Technologists required to be on site daily is two…” Question: Please confirm the total number of CT technologists expected under this contract. The PWS indicates a requirement for two to be on-site daily but does not specify whether additional personnel are needed to meet on-call and callback coverage requirements or to provide coverage during time off (e.g., vacation, illness).

We need 2 CT travel techs on contract. On call will be rotation and as the area needs.

Reference: PWS §3.1.3, Page 11 – “Contractor must make the contractor’s CT technologist(s) available on-call at all times outside of normal clinic hours.”

Question: Please clarify how many CT technologists are expected to share the on-call responsibilities. For example, is the expectation that both primary technologists rotate on-call duty, or will the Government accept a larger pool of credentialed backup CT technologists to ensure reasonable rotation and minimize fatigue?

3 total- 2 from the contract, one from VA. Not considering a larger pool for on-call at this time.

Instead, on call is shared between all available CT Techs.

# Question Answer

Reference: PWS §6.4, Page 17 – “If the Government has not utilized the total number of hours required… the parties agree to negotiate a modification reducing scope and price.”

Question: Please confirm that the Government will not reduce the estimated hours within a period of performance once a task order has been issued and performance has commenced, except by mutual agreement through a modification.

I've removed this section entirely from the PWS.

Routine practice is to issue one task order annually. If there remains unspent funding at the end of that year, the VA then requests a reduction to match the actual hours worked under FAR 52.212-4(c), which would need mutual agreement. This mods generally happen without issue.

Reference: Section E.2, Page 50 – “Quote Submission Instructions.”

Question: Please clarify whether the Government requires separate technical and price volumes or a single consolidated document.

As long as the required information is provided either format is ok.

Misc Question: Please confirm the size of the entire CT Technologist team, e.g. are there other CT Technologists in the department that are not part of this contract?

We have 1 CT tech and 1 supervisor.

Will the Government please confirm which occupation code and title under the Wage Determination document are applicable to the labor being requested?

12305- Radiologic Technologist. This can be found on page 4 of the Attachment 7 Wage Determination

Will the Government please confirm whether overtime under this requirement will be calculated based on hours worked in excess of 40 hours in a single workweek, in alignment with FLSA non-exempt standards, rather than based on hours exceeding 80 over a two-week pay period under the VA’s standard FTE definition?

CO will amend Schedule to clarify that OT is for anything over 40 / hrs. in one week.

22 Is the maximum number of past performance references 2? Attachment 5 only includes fill ins for 2 references.

There is no strict maximum. Attachment 5 is only a template- you may add additional references as needed.

That being said, please keep the amount to a reasonable level.

Personnel Qualification documents (licenses, certifications, resumes, continuous education / training, etc.) are listed as requirements in sections E.2.4.ii and E.5.a.1.ii. Will the Government please confirm that only ARRT(CT) Certification, BLS Certification, and resume are applicable to CT Technologists for personnel qualification documents?

and will need TMS courses to have access to our computer system (see PWS at 2.1.4, page 8)

24 Does the Government prefer proposal responses to be 1 file or are multiple files acceptable? Either format is ok.

# Question Answer

Is there a limitation on the size of the email for proposal submission? If so, are multiple emails acceptable?

The largest attachment that's ever made it to my inbox is 37 MB. I'm unsure of what the current attachment size limitations may be. Additionally, quote emails can sometimes get sent straight to my junk mail. Therefore, I strongly recommend the following:

1- always reference the solicitation number in the subject line, 2- send an initial email with no attachments that includes a list of all attachments you are about to send, 3- break up attachments into multiple emails with no one email exceeding 25 MB, 4- request email confirmation from the CO that all information has been received.

Please note that if you do not follow these steps your quote may result in your quote not being seen and therefore not considered for potential award.

2. 3.1.3.1. On-call contractor’s CT technologist(s) must be available at all times by telephone.

Question: Are all contractors expected to be on call at all times or would there be a rotating schedule?

Rotating schedule shared between all CT staff (contract and VA)

Full breakdown of call hour coverage Monday-Friday call hours:

4:00pm-midnight (8 hours x 5 days/week= 40 hours of call Mon-Fri)

IF the 3rd shift tech needs off one of those nights, the call will be from:

4:00pm-0800am (16 hours of call Mon-Fri) Weekend Saturday & Sunday call hours:

8:00am-8:00pm Saturday (12 hours) 8:00am-8:00pm Sunday (12 hours)

IF there is no evening shift coverage on Saturdays and Sundays, the call will be from:

8:00am-8pm Saturday & 8:00pm-8:00am (Saturday going into Sunday) Total call hours= 24 hours 8:00am-8:00pm Sunday & 8:00pm-8:00am (Sunday going into Monday) Total call hours= 24 hours