Attachment A SOW - 9 pages.pdf

Minneapolis Veteran Affairs Health Care System- Fisher House 1 Veterans Drive, Minneapolis, MN 55417

Project 618-25-205 Replace Fisher House Playground Equipment

A. PART I – GENERAL

A1. Introduction: The Fisher House, located at 5045 E. 54th Street, Minneapolis, MN 55417, is a veteran hospitality facility on the Minneapolis VA campus. The Fisher House receives building maintenance support from VAMC Engineering Department. The Fisher House in need of new playground equipment to replace the existing old playground equipment on the Fisher House ground. The existing playground equipment has aged and poses potential risk for children to play on safely.

Objective: This procurement package is for the purchase and installation of a safer, up-to-date playground equipment and the removal of the existing playground. The awarded vendor must field verify the existing conditions of the playground installation site, procure playground equipment which meets current standards and codes for playground equipment, delivery new equipment to site, assemble and install new playground equipment in the designated playground site at Fisher House location. Awarded vendor is responsible for the tear down and removal of the old playground, including all related shipping debris and construction cleanup associated with installation of the playground. The awarded vendor is also required to conduct field measurements to ensure correct sizing and fit. Funding will be covered by the Fisher House GPF

8209.

B. PART II - SCOPE OF CONTRACT

B1. Base Bid: Provide all labor, tools, equipment and materials to complete construction project 618-

25-205 to replace the Fishers House Playground Equipment per regulations, codes, and standards for playground equipment. This work includes, but is not limited to:

1. Design

a. The areas designated for the placement of the playgrounds are described.

b. Prior to the installation of the playground the site will be graded approximately level to the subgrade elevation and the subsurface drainage system installed by the General Contractor.

c. General Contractor and Playground Contractor to coordinate to ensure footings of play equipment and sub surface drainage structures do not conflict.

d. It is anticipated that given the nature of these facilities that users of the playground will be in the 5‐12-year range. The design for the playgrounds should reflect this user group as much as possible.

e. Play areas shall be designed to provide children with a variety of play experiences.

2. Construction:

a. Design, supply, and install new playground equipment at the Fisher House. Work shall include the design, procurement and installation of new playground equipment and site amenities meeting specifications noted herein.

b. Provide an accessible playground that meets 36 CFR Part 1191, the standards for accessibility by the U.S. Architectural and Transportation Barriers Compliance Board.

c. Furnish a safety surface at a depth necessary to meet the critical fall height for the equipment proposed.

d. The equipment site must have subsurface drainage to removed excess water from the playground surface.

e. All playground equipment shall be installed in compliance with the safety standards for playground equipment.

f. All playground equipment shall be installed per manufacturer’s installation instructions and conform to the approved proposed designs.

g. All fastenings shall be made as shown on the drawings and shall be securely tightened. All work shall be done so that no hazardous projections exist on the finished work.

h. Prior to installation and erection, the Contractor shall stake out the location of the playground equipment for review and approval by the Owner’s Representative.

i. All necessary local, state, and federal permits shall be presented prior to commencement of work onsite.

j. Site utilities must be identified 3 weeks prior to playground demolition and installation.

k. Installation of concrete work must meet industry standards.

l. The playground contractor shall do all necessary excavation required for the installation of play equipment. Excavation shall be defined as the digging of all required footings and the removal of all materials encountered while digging those footings. Materials included under this item include but are not limited to concrete footings, pavements, earth, boulders, and broken concrete pieces. If newly constructed park features need to be modified to allow the installation of play features, vendor is to coordinate same with GC and Landscape Architect.

m. All posts and pipe components shall be set square in concrete footings. All posts shall extend below theoretical finished grade as specified by manufacturer.

3. Demolition:

a. Contractor is responsible for removal and disposal of all demolished construction materials associated with project.

b. Contractor is responsible for removing all trash, rubbish, debris, and construction materials from the Fisher House property.

c. Cleanup of demolition and construction area.

d. Upon completion of the work, all excess materials and debris resulting from this project shall be cleaned up, removed from the site, and properly disposed of. Any surrounding damage to the site by the playground contractor shall be paid by the playground contractor to the City. Any tire marks on the pavement must be cleaned off before final acceptance of the playground.

e. The Vendor is responsible for any damage to the building and grounds that occurs due to error or neglect. The Vendor shall be responsible for the coordination of staging areas and parking within the receiving area of the building.

4. Commissioning:

a. Contractor must provide commissioning agent for the acceptance of the new playground equipment. The commissioning agent requirement ensures the final product meets up-to-date standards and codes. If a commission agent cannot be furnished, VA will accept provide the following:

i. The contractor shall supply a Certificate of Compliance from the manufacturer(s) stating that the playground equipment and any other materials to be supplied conforms with both the CPSC guidelines and ASTM F 1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use and ASTM F 1292 Standard Specification for Impact Attenuation of Surface Systems Under and Around Playground Equipment.

ii. The Contractor shall supply written validation that the proposed playground equipment is IPEMA Certified to conform to ASTM 1487. This validation shall be presented to the owner prior to installation.

iii. The Contractor shall also supply a notarized letter stating that the proposed design meets the playground guidelines of the U.S.

Architectural and Transportation Barriers Compliance Board (36 CFR Part 1191) and ASTM F 1951 Standard Specification for Determination of Accessibility of Surface Systems Under and Around Playground Equipment.

b. The Vendor shall conduct a joint inspection with the Contracting Officer’s Representative (COR) once the playground has been installed. The COR shall inspect all delivery and installation.

c. The COR WILL document any or all missing or damaged products in the form of a Vendor provided punch list. Awarded Vendor shall provide detailed punch list items and established dates for replacement parts and/or short ship items from the manufacturer(s).

d. The COR shall ensure all work is completed satisfactorily prior to acceptance.

Disputes shall be resolved by the Contracting Officer.

e. Commencement of installation of playground equipment denotes acceptance of existing conditions as constructed by the General Contractor.

B2. Submittals:

a. Contractor will provide documents for review & approvals of all materials and equipment necessary to install the new playground equipment.

b. Vendors will submit drawings showing all important details of design of the new playground equipment and surfacing system.

c. Submit no more than ONE overall structure design. Optional or alternate componentry is permitted and shall include descriptive imagery and pricing.

d. Submit drawings showing all important details of design of site, playground equipment and surfacing system.

e. Provide ADA schedule illustrating, required and provided, elevated and ground-level type play activities.

f. Provide user capacity for the 5–12-year-old age group.

g. Designs shall be submitted in a 3-dimensional color format; preferably reflecting the actual shape of the proposed playground.

h. Submit manufacturer’s specifications for the proposed playground equipment and playground surfacing in the design.

i. Submit warranty and insurance certificates as required by the specifications.

j. Provide the Lump Sum price for the playground including removal of old playground, design, provision and installation of equipment, surfacing, materials, and labor to complete the work.

k. Submit complete shop drawings for total installation of all manufactured items.

l. Submit a minimum of three references including client name, contact person with telephone and address of project.

m. Submit a statement listing the number of days after an order is placed that equipment shipment will take place, and the number of days after shipment is received to complete the installation.

n. Submit anticipated project schedule, including lead time for securing play equipment.

B3. Schedule (Calendar Days):

Contract award* D

Pre-construction conference D+7

Notice to Proceed D+14

Construction start D+21

Construction completion D+120

Schedule Objectives - The anticipated substantial completion of this project is 120 calendar days after “Notice to Proceed” (NTP). Availability of material and supplies may affect this date.

Working Hours

ANTICIPATED HOURS OF WORK WILL BE MONDAY THROUGH FRIDAY FROM 7:00

AM – 4:30 PM, EXCLUDING FEDERAL HOLIDAYS. ADDITIONAL HOURS MUST BE

COORDINATED THROUGH THE COR TO INCLUDE WEEKENDS AND HOLIDAY.

B4. VAMC Point of Contact:

a. Contract Officer Representative (COR) Kimberly Bihm 612-467-1618 Kimberly.Bihm@va.gov

B5. Cost Range

The anticipated cost range for this project is between $25,000 and $100,000.

mailto:Kimberly.Bihm@va.gov

C. PART III – REQUIREMENTS

C1. General Requirement

a. Vendors shall label their quotes with the cost of the tear down and removal of the old playground.

b. All related shipping, debris, and construction cleanup associated with installation of the playground and playground surfacing shall be included in the cost estimate.

c. All deliveries, installations, and arrangements shall be coordinated with the COR.

d. Playground supports shall meet ASTM standards for playground equipment.

e. All hardware, fittings and fasteners shall be fabricated from non‐corrosive material as recommended by the manufacturer.

f. All metal decks and ramps shall have heavy duty, resilient vinyl coating.

g. Rotationally molded plastic slides shall be double walled.

h. Recycled plastic materials shall meet ASTM and CPSC standards for playground equipment.

i. All playground equipment shall be certified by the International Play Equipment

Manufacturers Association (IPEMA). All designs shall meet or exceed the Americans with Disabilities Act (ADA) "2010 ADA Standards for Accessible Design". All manufacturers must be ISO 9001 certified.

j. Playground safety surfacing shall be a shock-absorbing surfacing materials with a minimum depth of 12 inches.

k. Do not begin installation of site furnishing until grading and leveling has been completed and inspected by the owner and General Contractor

l. Install temporary fencing around the construction zone to prevent public access.

m. Coordinate delivery and installation of equipment with GC and City.

n. Provide owner 24‐hour notice prior to delivery to job site.

C2. Specific Requirements

a. Playground equipment layout should maximize dedicated play area and allow space for required safety zones.

b. Playground equipment must provide a variety of elevations for play. Play structures should include activities at each elevation to providing a reward and several play activities for everyone.

c. Playground equipment should encourage and enable social interaction between children while playing on the playground.

d. Playground equipment that supports sensory experiences (tactile, auditory, visual) should be included.

e. Playground equipment that offers the thrill of perceived risk (climbers, nets, slides, etc.)

should be included.

f. Playground equipment is to include play structures suitable for 5-12-year age children.

g. Playground will have a shock-absorbing surfacing materials are critical for cushioning falls and preventing severe injuries at your playground. According to the CPSC, acceptable playground surfacing is any material that meets standard ASTM F1292 and is ADA-approved. Examples of acceptable surfacing options include:

• Poured-in-place rubber

• Rubber tiles

• Engineered wood fiber

• Rubber mulch

C3. DELIVERABLES:

a. Submit an itemized list and supporting documentation evidencing their compliance with all salient characteristics listed in Section B2 Specific Requirements. This shall be submitted on company letterhead.

b. The installation of specified products shall be completed per section C PART III Requirements.

c. Upon examining the site requirements, and conferring with the COR, the vendor must present an installation schedule and location plan within 60 business days of award.

d. Successful Vendor shall provide an installation schedule to the COR, which shall include installation, inspection, final walk, and commissioning.

e. New equipment is to be shipped to the Fisher House project site the day of installation.

f. Vendor must provide samples and / or product literature for verification.

g. Vendor must provide construction and close out documentation, including:

• Product manuals

• Construction / Installation plans.

• Compliance / Commissioning documentation

• Warranty information

• Punch list.

• Operator manuals, it is permissible to provide this in the form of a CD or DVD.

• Maintenance and service manuals.

D. PART – IV SUPPLEMENTAL REQUIREMENTS:

D1. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.

b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

c. Contractor will request burn permit through COR when needed.

d. There shall be no smoking on the VA property at any time.

e. VA does not expect asbestos, or lead abatement is necessary for this project

D2. Protection of Property

a. Vendor shall protect all items from damage. The Vendor shall take precaution against damage to the building(s), grounds and furnishings. The Vendor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Vendor.

b. The Vendor shall perform a pre-construction inspection of the equipment, building, structures, fencing, and grounds with the COR prior to commencing work. The purpose of this inspection is to ensure that the Vendor shall be able to repair or replace any items or components damaged due to negligence and/or actions taken by the Vendor.

The source of all repairs beyond simple surface cleaning is the responsibility of construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Vendor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

c. The Vendor shall be responsible for security of the areas in which the work is being performed prior to completion.

d. Vendor shall provide protection to sidewalks and floors while working in VA facilities and grounds. All material handling equipment shall have rubber wheels.

D3. Security:

a. Contract personnel need to obtain a vendor’s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project.

b. Contractor’s Technicians are required to check in with the COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily.

D4. Parking/Storage:

a. Parking is available in parking lots 11, 43A and 43B for vehicles (automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers, or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area.

Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

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