S02 S02 RFQ Attachment - SOW - Final.pdf

Statement of Work Building 88 Asbestos Abatement

Fort Meade, SD VAMC Project #: 568-24-115

1. Statement of Work.

1.1. The Black Hills VA Health Care System (BHVAHCS) has a service contract requirement for asbestos abatement involving the removal, clean-up and disposal of Asbestos Containing Materials (ACMs) incorporated within vinyl tile flooring, carpet and mastic for the Fort Meade VA Medical Center located at located at 113 Comanche Road, Fort Meade, South Dakota 57741.

2. Contract Period of Performance (PoP) & Contract Type.

2.1. Period of Performance (PoP). The anticipated 30-day Period of Performance (PoP) of this service contract is 8/26/2024 to 9/25/2024. This PoP will give the successful offeror 10 days to attend a post-award project kick-off meeting, mobilize and begin work. The PoP can only be modified, in writing, by the Contracting Officer (CO).

2.2. Contract Type. This is a Firm-Fixed-Price Service Contract. Offerors will be submitting quotes (not negotiable proposals) in response to the Request for Quotes (RFQ) Solicitation. This contract has been 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

3. Project-specific Information.

3.1. Scope of Work (SOW). The Contractor shall provide all resources; including, but not limited to materials, tools (and trash dumpsters), machinery, labor, supervision, expertise and travel necessary to accomplish asbestos abatement involving the removal, clean-up and disposal of Asbestos Containing Materials (ACMs) incorporated within approximately 3600 sq. ft. of vinyl tile flooring, carpet and mastic in Building# 88 (Compensated Work Therapy – CWT Building) on the Fort Meade VAMC campus. New flooring will not be installed under this contract. Work shall be performed in accordance with this SOW; Master Specifications (https://www.cfm.va.gov/til/spec.asp);

Drawings and Photos; Federal, State and local building codes; NFPA Life Safety Code and OSHA Standards.

3.2. Work Elements. Asbestos abatement project Work Elements may include, but are not limited to the following (all of these items will be discussed and worked out between the Contractor and the COR during the Project Kickoff Meeting):

• Pre-abatement activities, including pre-abatement meeting(s), inspection(s), notifications, permits, submittal approvals, work-site preparations, emergency procedures arrangements and Asbestos Hazard Abatement Plans for Glovebag abatement work;

• Removal, clean-up and disposal of ACMs waste, recordkeeping, security, negative air pressure monitoring and reports, Infection Control Risk Assessment (ICRA) and inspections; and https://www.cfm.va.gov/til/spec.asp

• Cleaning and decontamination activities including final visual inspection, air monitoring and certification of decontamination.

3.3. Temporary Office and Mechanical Room Barrier Walls. At this time, offerors are directed to include the construction of temporary Mechanical Room and Office Barrier Walls (wood or steel frame) as depicted in the Drawings and Photos Attachment. These will be constructed to wall off door entrances to the Mechanical Room and offices as depicted on the drawing. It is possible that this requirement may be de-scoped if alternate office space can be secured for employees who work in these offices.

This will be clarified on or around 8/8/2024 after Contractor Questions are due and answered by VA in an Amendment to the Solicitation. See Section 4.1 Working Days/Hours below for how the Temporary Office and Mechanical Room Barrier Walls will affect work hours if they stay in the scope of the project.

3.4. Estimates. See Drawings and Photos Attachment for partial building dimensions and estimated flooring area size. Additionally, room sizes and wall dimensions will need to be extrapolated from the building dimensions given in the drawing or can be measured during the site visit, if desired. Ceiling height is noted in the photos and is estimated at 10 feet in height. There are obstructions, such as lighting, plumbing and electrical mounted on the ceilings that will need to be considered and worked around. Note:

Offerors are urged and expected to inspect the site where services are to be performed, field verify all information shown on VA-provided materials, and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance, to the extent that the information is reasonably attainable.

3.5. Signage. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary, signage in such areas shall be provided by the Contractor.

3.6. Staging Area. Contractor shall confine all staging activities within the anticipated construction area. Contractor shall coordinate proposed staging area with the COR during the project kick-off meeting (see below).

3.7. Disposal. Contractor shall remove all rubbish from the Fort Meade property and dispose off-site at an Asbestos Containing Materials (ACMs)-approved landfill.

Contractor shall record all quantities of materials removed from the Fort Meade property and shall make report available to the COR upon request.

3 . 8 . Scope of Work Changes. No changes to the Scope of Work are authorized by any person other than the VA Contracting Officer (CO). Any changes authorized by the CO will be conveyed to the Contractor, in writing, by the CO.

4. Other.

4.1. Working Days/Hours. No work shall be done on Federal Holidays or on other days of non-work for federal employees as may be designated by the President. Additionally:

• Asbestos abatement work involving actual removal and cleanup activities may be conducted during normal VA working hours (e.g., 8:00 AM MT to 4:30 PM MT or “days”) PROVIDED that either: 1) the temporary Mechanical Room and office barrier walls have been constructed and approved by the COR; or 2) that the employees who work in Building #88 are relocated during the project and the walls are determined to not be needed; and,

• if the temporary Mechanical Room and office barrier walls are ultimately required, then asbestos abatement work involving actual removal and cleanup activities, between the barrier walls and the room doors, must take place outside of normal VA working hours (e.g., after 4:30 PM MT to before 8:00 AM MT or “overnight”); and,

• any type of project work can be completed on weekends, if coordinated in advance, with the Contracting Officer Representative (COR); and,

• in general, all work must be done in a manner that minimizes disruption to staff and patients anywhere on campus.

4.2. Project Superintendent. The Contractor shall provide a Project Superintendent for the duration of the project who will coordinate and manage daily work activities for the Contractor. The Project Superintendent shall be present on-site at all times that employees or Sub-Contractors are working at the VAMC campus. The Project Superintendent will coordinate with the VA COR daily, or as otherwise required by the COR. Following award, the COR and Project Superintendent shall exchange contact information so that each can easily contact one another when needed.

4.3. Contractor Badging & Check-In Requirements. If not specifically escorted by Fort

Meade VA staff, Contractor personnel will be required to obtain a Non-PIV Flash Badge prior to gaining access to, and working on, the Fort Meade VA campus grounds. Contractor personnel will be required to show two (2) forms of government-issued photo identification to obtain a flash badge. Contractor will coordinate with the VA COR (see below) for all badging and check-in requirements that are in effect at the time. These requirements should be started immediately after award, and prior to the start of the Period of Performance of the contract.

4.4. Privacy Training. Contractor personnel are required to take a version of VA Privacy

Training before they approved to work on the Fort Meade VAMC Campus. All contractor personnel shall take TMS 20939 “VA Privacy Training for Personnel without Access to VA Computer Systems, or Direct Access to, or the Use of VA Sensitive Information.” The COR will collect a roster of employee names who successfully completed the training. See VA Privacy Training Attachment.

4.5. NARA Language. All on-site Contractors need to be aware of the federal National

Archives and Records Administration (NARA) requirements. The COR will ensure that the Contractor is made aware of these requirements during the Post-Award Project Kick-Off Meeting (see below).

4.6. Post-Award Project Kick-Off Meeting. Contractor shall coordinate with the VA

Contracting Officer Representative (COR) to establish a time and date to conduct a Post-Award Project Kick-Off Meeting NLT 5 business days after award, or as otherwise coordinated between the Contractor and the COR.

4.7. VA Contracting Officer Representative (COR). Fort Meade VAMC COR contact information will be provided to the successful Offeror at award.