RFQ Attachment - SOW Final v3.pdf

Statement of Work Asbestos Abatement

Hot Springs, SD VAMC Project #: 568-A4-23-213

1. Statement of Work.

1.1. The Black Hills VA Health Care System (BHVAHCS) has a service contract requirement for asbestos abatement of existing asbestos containing steam and condensate piping insulation, and the re-insulation of that steam and condensate piping, at the Hot Springs, SD VA Medical Center (VAMC), located at 500 North 5th Street, Hot Springs, SD 57747.

2. Contract Period of Performance (PoP) & Contract Type.

2.1. Period of Performance (PoP). The anticipated 120-day Period of Performance (PoP) of this service contract is 6/28/2024 to 10/26/2024, unless otherwise determined in writing by the Contracting Officer (CO).

2.2. Contract Type. This is a Firm-Fixed-Price Service Contract.

3. Services to be Provided.

3.1. Scope of Work. The Contractor shall provide all resources; including, but not limited to materials, tools, machinery, labor, supervision, expertise and travel necessary to accomplish asbestos abatement and re-insulation of steam and condensate piping in portions of Building #’s 1, 2 and 6 on the Hot Springs VAMC campus. Work shall be performed in accordance with this SOW and the Specifications and Drawings provided.

3.2. Estimates. Estimated linear feet, by Building #, of steam and condensate piping that requires asbestos abatement and re-insulation:

Building 1: 160 linear feet Building 2: 150 linear feet Building 6: 160 linear feet

3 . 3 . Scope of Work Changes. No changes to the Scope of Work are authorized by any person other than the VA Contracting Officer (CO). Any changes authorized by the CO will be conveyed to the Contractor in writing by the CO.

4. Other.

4.1. Working Days/Hours. No work shall be done on Federal Holidays. All work shall be done during normal VA working hours (8:00 AM to 4:30 PM, Mountain Time, Monday through Friday) with the exception of the asbestos abatement in the lobby basement of Building 1. This work shall be done after normal working hours (after 4:30 PM MT), and/or on weekends, and will be coordinated in advance with the Contracting Officer Representative (COR). All work must be done in a manner that minimizes disruption to staff and patients in areas adjacent to construction areas.

4.2. Project Superintendent. The Contractor shall provide a Project Superintendent for the duration of the project who will coordinate and manage daily work activities for the Contractor. The Project Superintendent shall be present on-site at all times that employees or Sub-Contractors are working at the VAMC campus. The Project Superintendent will coordinate with the VA COR daily, or as otherwise required by the COR. Following award, the COR and Project Superintendent shall exchange contact information so that each can easily contact one another when needed.

4.3. Contractor Badging & Check-In Requirements. If not specifically escorted by Hot

Springs VA staff, Contractor personnel will be required to obtain a Non-PIV Flash Badge prior to gaining access to, and working on, the Hot Springs VA campus grounds. Contractor personnel will be required to show two (2) forms of government-issued photo identification to obtain a flash badge. Contractor will coordinate with the VA COR (See below) for all badging and check-in requirements that are in effect at the time. These requirements should be started after award, and prior to the start of the Period of Performance, of the contract.

4.4. Privacy Training. Contractor personnel are required to take a version of VA Privacy

Training before they approved to work on the Hot Springs VAMC Campus. All contractor personnel shall take TMS 20939 “VA Privacy Training for Personnel without Access to VA Computer Systems, or Direct Access to, or the Use of VA Sensitive Information.” The COR will collect signed TMS certificates, for each individual on-site, from the Contractor.

4.5. NARA Language. All on-site Contractors need to be aware of the federal National

Archives and Records Administration (NARA) requirements. The COR will ensure that the Contractor is made aware of these requirements during the Post-Award Coordination/Project Kick-Off Meeting (see below).

4.6. Post-Award Coordination/Project Kick-Off Meeting. Contractor shall coordinate with the VA Contracting Officer Representative (COR) to establish a time and date to conduct a Post-Award Coordination/Project Kick-Off Meeting NLT 5 business days after award, or as otherwise coordinated between the Contractor and the COR.

4.7. VA Contracting Officer Representative (COR). The Hot Springs VAMC COR for this project is Douglas Sprinkle, VHA Project Engineer, at douglas.sprinkle@va.gov or 605-745-2260. In the event that the COR is unavailable, the Project Superintendent may contract Mark Tupper, Supervisory Engineer, at mark.tupper2@va.gov or 605-745-2054 x2954.