438-24-201 SOW Final - 4 pages.pdf

Statement of Work Install Laundry Natural Gas Line

Sioux Falls VA Health Care System (SFVAHCS) Royal C. Johnson Veteran’s Memorial Hospital

Sioux Falls, South Dakota

Project Name. This construction project is titled “Install Laundry Natural Gas Line.” The Project Number (P/N) associated with this project and used by the Sioux Falls Engineering Department and VA Contracting to track this project is P/N 438-24-

201. All correspondence related this project shall include this title and project number, and later, the contract number as well.

General Project Description. The Contractor shall be responsible for providing all expertise, supervision, labor, tools, equipment, parts, fittings and transportation necessary to complete this project in accordance with the project’s Specifications, Drawings and this Statement of Work (SOW).

This project includes, but is not limited to, work in the areas of survey, site excavation, trenching, pipe installation, pipe testing, backfilling, concrete & pavement, wall covering & protection, and asbestos remediation.

The Contractor will be responsible for the installation of approximately 450 linear feet of additional 4-inch diameter steel natural gas line that will tie into an existing outdoor buried 4” natural gas pipeline that runs between the Gas Shack (Bldg. 19) and the Boiler Plant (Bldg. 11) on campus. This line will follow the pathway as indicated in the drawings to the Laundry Facility (Bldg. 8). See the Coordinating Instructions/requirements below, the Specifications, and the Drawings for more detailed description of the work to be completed.

Coordinating Instructions/Requirements.

a) Any shut down of utility services is to be coordinated with the Contracting Officer’s

Representative (COR) and proposed in writing a minimum of 2-weeks in advance.

No shut down of services can occur without the written approval of the COR.

b) All piping and gas requirements shall meet the VA specification and Drawing Sheets for this project. If errors or discrepancies are found, ask the Contracting Officers Representative (COR) for clarifications.

c) The new 4” gas line will be run from the existing 4” natural gas line that feeds the existing boiler plant to the interior of the laundry building. The line shall be run up the side of the building and continue to follow the inside roof perimeter wall around to the laundry room area.

d) The path for the gas line project must match the Drawing Sheets for this project, unless agreed to in writing from the COR. Any alterations without prior approval will be corrected at the Contractor’s expense.

e) All hardware shall be Stainless Steele Tubing (SST) unless specifically called out as otherwise.

f) Contractor shall provide an access point to the connecting valve between the existing 4” inch gas line and new line.

g) Contractor shall provide and install new gas meter, valve, and filter for new 4-inch gas pipe at the laundry building prior to it entering the building.

h) Patch paint and re-plaster if needed on existing walls after installation of the new pipe and pipe mounting system.

i) Contractor shall take extra care when welding piping systems on roofing membranes. Welding blankets in sufficient quantities shall be utilized during any such operations. The Contractor shall be responsible for any and all damages to any roof membrane system encountered as part of this project.

j) Contractor is responsible for all testing as described in the specifications and guidelines.

k) Install protection bollards to protect the piping installation at the building.

l) Contractor is responsible for removal of all debris. Contractor is responsible to follow all applicable codes for debris removal and disposal. All refuse dumpsters are provided by the Contractor.

m) Any excavation work must be conducted to minimally impact traffic in the affected area. No more than one lane of traffic can be closed at any given time.

n) Any damage done to government property as a result of the excavation required for this project will be the responsibility of the Contractor.

Warranties. In addition to manufacturer warranties, Contractor shall provide a 1-year warranty from date of final acceptance for installation and all work.

Changes to the Statement of Work (SOW). Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the CO, shall be borne by the Contractor.

Period of Performance. The Period of Performance (PoP) shall be 60 days from Notice to Proceed issued by the Contracting Officer (CO).

Location of Services. Sioux Falls VA Medical Center (VAMC) located at 2501 West 22nd Street, Sioux Falls, South Dakota 57105

Working Days/Hours & Holidays.

a) The Contractor shall perform Routine Work in providing the services specified for this project. Routine work will be defined as Monday through Friday (with the exception of Federal Holidays) between the hours 8:00 AM to 4:30 PM.

b) Emergency, after hours, or weekend work are all defined as work performed outside of the routine hours noted above. The Contractor may be required in some instances to work other than routine working hours. Any work performed after normal working hours shall be coordinated with and approved by the Contracting Officer’s Representative (COR).

c) Federal holidays observed by Federal Government can be located at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

d) When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

Post-Award Construction Kick-Off Meeting. The Contractor shall not commence performance on any of the tasks in this SOW (other than beginning the process for background checks and badging – see below) until the Contracting Officer (CO) or Contracting Officer’s Representative (COR) has conducted a Post-Award Project Kickoff Meeting or has advised the Contractor that a kickoff meeting is waived. This meeting will be arranged among the parties as soon as practical following award. It is recommended that the meeting be held in an in-person meeting on the Sioux Falls VA Medical Center campus.

Security & Badging. All Contractor personnel are required to wear identification badges issued by the SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds. Contractor personnel will coordinate with the Contracting Officer’s Representative (COR) and/or VA Police to obtain appropriate background screening and badging. After award, the Contractor with immediately begin to coordinate with the Contracting Officer’s Representative (COR) for these requirements.

Employee Acceptance, Behavior & Complaints. The Government reserves the right conduct background checks on all contract employees in order to vet, accept or reject any of the Contractor’s employees, at any time, and on an on-going basis.

Contract employee behavior must be professional and respectful at all times in this hospital environment (indoors and out). Complaints concerning Contractor’s employees shall be investigated, substantiated, and discussed between the Superintendent/Contractor, Contracting Officer’s Representative (COR), the VA Police, and the Contracting Officer (CO), as necessary. Depending on the nature of the behavior or complaint, either the VA Police or the Contracting Officer (CO) may have to make the final decision on the matter.

Parking. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office or VA Police. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

Daily Check-In Process. As directed by the Contracting Officer’s Representative (COR), the Contractor’s Superintendent shall check in each day prior to the start of the workday. At a minimum, the Superintendent shall prepare a written service ticket explaining the work for the day and listing parts and cost of parts to be used each day or as otherwise required by the COR.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Reporting Requirements.

a) Unless otherwise directed by the Contracting Officer’s Representative (COR), the

Contractor shall provide the COR with a weekly written progress report. Reports are due prior to the start of work each Tuesday and shall: 1) cover work performed the preceding week; and 2) cover work to be performed during the current week;

b) While the exact report format will be provided by the COR; at a minimum the report shall identify: 1) work accomplished the previous week; 2) any problems that arose the previous week and how the problems were resolved; and 3) and outstanding problems and how they will be resolved.

c) Weekly reports shall continue throughout the duration of the project.

Contracting Officer’s Representative (COR) / Alternate COR. Point of Contact (POC) information for the COR and Alternate COR will be provided after award has made to the successful bidder.