36C26320Q0176-0002000.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 13

0002 01-08-2020

618-20-1-6100-0002

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

John Becker, 605-336-3230 ext 7960 john.becker3@va.gov

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26320Q0176

01-03-2020

X

X

See CONTINUATION Page

618-3600162-6100-850300-2580-010050100

618-20-1-6100-0002

X one (1)

The purpose of this Amendment is to moodify the Statement of Work (SOW), Modify the Price/Cost Schedule, and respond to Solicitation Questions. Offeror to return one (1) copy of this Amendment with offer.

The STATEMENT OF WORK is modified to reflect contractor shall provide proof of current calibration of all equipment used to test and certify all BSCs.

The PRICE/COST SCHEDULE is modified to remove the cost for Line Items 0005, 1005, 2005, 3005, and 4005. These line items are not priced and cost information will be derived at the time of need and the type of repair. Offeror shall

Price/Cost use the attached modified Price/Cost Schedule when submitting an offer.

QUESTION: Is this a new requirement, or is there an incumbent contractor? RESPONSE: This is REDUCED scope requirement.

QUESTION: If existing, can you provide the contractor and award amount? RESPONSE: VA263-16-P-1083, ENV Services, award value $34,675.62 for the period 11/7/2016 to 11/6/2019.

John Becker

Contracting Officer

VA-VHA-2019-95FFC7A6

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE (B.3 PRICE/COST SCHEDULE)

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB ___________ ___________

Biological Safety Cabinet (BSC) and Research and Clinical Laboratory Fume Hood Testing and Certification Service to support the Minneapolis VA Health Care System (VAHCS) located at One Veterans Drive, Minneapolis, MN 55417

Contractor to provide all labor and materials to test, certify, and mark clean areas, all fume hoods and laminar flow hoods (vertical, horizontal, and unidirectional). Repair services to be provided as needed and on emergency basis for the laminar flow hoods plus parts and filters. See Statement of Work (SOW) for a list of equipment.

Inspection and certification shall be completed Annually in the Month of March. The specific date/time shall be coordinated with Minneapolis VA Technical Representative.

Contract Period: Base POP Begin: 03-01-2020 POP End: 02-28-2021

2.00 EA ___________ ___________

Retesting and Recertification due to repair or malfunction of BSC.

The quantity is estimated and does not reflect an actual requirement.

Contract Period: Base

1.00 EA ___________ ___________

Decontamination (gas sterilization) of BSC. The quantity is estimated and does not reflect an actual requirement.

Contract Period: Base

8.00 HR ___________ ___________

Maintenance labor, per hour, for repairs. The quantity is estimated and does not reflect an actual requirement.

Contract Period: Base

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 LT Not Priced Not Priced

Parts for Repairs. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Base

BASE YEAR COST ______________

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

Laboratory Fume Hood Testing and Certification Service to support the Minneapolis VA Health Care System (VAHCS) located at One Veterans Drive, Minneapolis, MN 55417

Contractor to provide all labor and materials to test, certify, and mark clean areas, all fume hoods and laminar flow hoods (vertical, horizontal, and unidirectional). Repair services to be provided as needed and on emergency basis for the laminar flow hoods plus parts and filters. See Statement of Work (SOW) for a list of equipment.

Inspection and certification shall be completed Annually in the Month of March. The specific date/time shall be coordinated with Minneapolis VA Technical Representative.

Contract Period: Option 1 POP Begin: 03-01-2021 POP End: 02-28-2022

DESCRIPTION OF

SUPPLIES/SERVICES

The quantity is estimated and does not reflect an actual requirement.

Contract Period: Option 1 estimated and does not reflect an actual requirement.

Contract Period: Option 1 estimated and does not reflect an actual requirement.

Contract Period: Option 1 specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 1

OPTION YEAR 1 COST ______________

DESCRIPTION OF

SUPPLIES/SERVICES

Laboratory Fume Hood Testing and Certification Service to support the Minneapolis VA Health Care System (VAHCS) located at One Veterans Drive, Minneapolis, MN 55417

Contractor to provide all labor and materials to test, certify, and mark clean areas, all fume hoods and laminar flow hoods (vertical, horizontal, and unidirectional). Repair services to be provided as needed and on emergency basis for the laminar flow hoods plus parts and filters. See Statement of Work (SOW) for a list of equipment.

Inspection and certification shall be completed Annually in the Month of March. The specific date/time shall be coordinated with Minneapolis VA Technical Representative.

Contract Period: Option 2 POP Begin: 03-01-2022 POP End: 02-28-2023

The quantity is estimated and does not reflect an actual requirement.

Contract Period: Option 2 estimated and does not reflect an actual requirement.

Contract Period: Option 2 estimated and does not reflect an actual requirement.

Contract Period: Option 2

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

Parts for Repairs. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 2

OPTION YEAR 2 COST ______________

DESCRIPTION OF

SUPPLIES/SERVICES

Laboratory Fume Hood Testing and Certification Service to support the Minneapolis VA Health Care System (VAHCS) located at One Veterans Drive, Minneapolis, MN 55417

Contractor to provide all labor and materials to test, certify, and mark clean areas, all fume hoods and laminar flow hoods (vertical, horizontal, and unidirectional). Repair services to be provided as needed and on emergency basis for the laminar flow hoods plus parts and filters. See Statement of Work (SOW) for a list of equipment.

Inspection and certification shall be completed Annually in the Month of March. The specific date/time shall be coordinated with Minneapolis VA Technical Representative.

Contract Period: Option 3 POP Begin: 03-01-2023 POP End: 02-28-2024

The quantity is estimated and does not reflect an actual requirement.

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

Contract Period: Option 3 estimated and does not reflect an actual requirement.

Contract Period: Option 3 estimated and does not reflect an actual requirement.

Contract Period: Option 3 specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 3

OPTION YEAR 3 COST ______________

DESCRIPTION OF

SUPPLIES/SERVICES

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

Biological Safety Cabinet (BSC) and Research and Clinical Laboratory Fume Hood Testing and Certification Service to support the Minneapolis VA Health Care System (VAHCS) located at One Veterans Drive, Minneapolis, MN 55417

Contractor to provide all labor and materials to test, certify, and mark clean areas, all fume hoods and laminar flow hoods (vertical, horizontal, and unidirectional). Repair services to be provided as needed and on emergency basis for the laminar flow hoods plus parts and filters. See Statement of Work (SOW) for a list of equipment.

Inspection and certification shall be completed Annually in the Month of March. The specific date/time shall be coordinated with Minneapolis VA Technical Representative.

Contract Period: Option 4 POP Begin: 03-01-2024 POP End: 02-28-2025

The quantity is estimated and does not reflect an actual requirement.

Contract Period: Option 4 estimated and does not reflect an actual requirement.

Contract Period: Option 4 estimated and does not reflect an actual requirement.

Contract Period: Option 4 specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

Contract Period: Option 4

OPTION YEAR 4 COST ______________

TOTAL CONTRACT COST ______________

B.2 STATEMENT OF WORK

ANNUAL TESTING AND CERTIFICATION OF FUME HOODS AND CLINICAL

LABORATORY BIOLOGICAL SAFETY CABINETS TO SUPPORT THE MINNEAPOLIS MN

VA HEALTH CARE SYSTEM (VAHCS)

STATEMENT OF WORK PART A – GENERAL INFORMATION

A.1 INTRODUCTION: This requirement is for testing and certification of the Minneapolis VAHCS facility’s fume hoods, and the clinical laboratory biological safety cabinets. Testing and certification will be completed in accordance with applicable laboratory requirements.

A.2 BACKGROUND: The Minneapolis VA Healthcare System is pursuing a contract for testing and certification of laboratory fume hoods and BSCs.

This contract covers following at the Minneapolis VA Health Care System (MVAHCS):

1) Annual testing and certification of facility fume/canopy/slot hoods and Clinical Laboratory BSCs.

2) Repair of Clinical Laboratory BSCs including parts, labor, decontamination and retesting and recertification.

Contractor will provide all parts, tools, test equipment, software, labor, travel, and equipment necessary to provide the services performed under this contract. Equipment used in performance of the contract by contractor employees will be calibrated and a current certificate for this equipment will be provided at time of service.

Contractor shall ensure that the Minneapolis VAMC equipment functions in conformance with the most up to date published edition of the applicable standards including but not limited to the following: NSF, NIH, EPA, Joint Commission, UL, OSHA, CDRH, ANSI/ASHRAE, and VA standards.

A.3 SCOPE OF WORK:

A.3.1 NSF 49 Field Testing Requirements for Biological Safety Cabinets The contractor shall certify all Clinical lab biosafety cabinets to the most current version of NSF/ANSI 49, Annex F specifications. All equipment used to certify biological safety cabinets shall have National Institute of Standards and Technology (NIST) traceable or comparable calibration certification. Any unit that fails to meet NSF 49 specifications shall be clearly marked with a sign that will notify VA staff that the unit is out of order until further notice. In addition, any failures shall be reported directly to the contracting officer representative within several hours to initiate repairs, part replacement and scheduling.

All on-site certifications for Biological Safety Cabinets (BSCs) must be accomplished in accordance with the most current National Sanitation Foundation/American National Standards Institute (NSF/ANSI) Standard 49 Class II (laminar flow) Biosafety Cabinetry. The list of tests includes, but is not limited to:

• HEPA filter leak test

• Cabinet leak test

• Inflow velocity test to include exhaust airflow volume rate

• Airflow Smoke pattern test

• Electrical leakage and ground circuit resistance and polarity tests

• Lighting intensity test

• Vibration test

• Noise level test

• Ultraviolet (UV) lamp test

For each BSC passing the required certification tests, the contractor will supply a report for each unit with a certification sticker with the following information:

- Company name and address

- Unit make, model and serial number

- Report number

- Location (room number)

- Certification date

- Recertification date

- Technician signature

Contractor will provide proof of current calibration of all equipment used to test and certify all BSCs.

Repairs of BSCs The contractor will perform repairs of BSC units that fail certification or malfunctions during the year that require retesting and recertification. This will include all parts and labor for maintenance and will include decontamination (gas sterilization) as needed if the unit is deemed unusable and must be decontaminated prior to disposal. Contract must be onsite within 5 work days from day of repair request. It is anticipated that zero to two units may need repair per year. Decontamination is anticipated to be zero to one unit per year. These are estimates only and not guaranteed to occur.

Parts for Repairs. This lot is not defined, priced, or awarded for a specific repair and is subject to a Not to Exceed (NTE) ceiling price. The Contractor will provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as appropriate. No used parts will be used to repair the equipment. Contactor shall furnish the COR or VA Technical Representative with a written estimate of the cost to make necessary repairs.

Contractor shall also provide a comparison quote for what that item would have cost for commercial pricing, so the Government has a basis for determining the price fair and reasonable or as an alternative, provide a quote used for another federal agency for similar item.

A.3.2 Fume/Canopy/Slot Hood/Testing and Certification

The contractor shall test and certify each fume/canopy/slot hood to ANSI/ASHRAE 110 and ANSI/AIHA Z9.5. Tests shall include: face velocity test and airflow smoke pattern test. The contractor shall use a NIST traceable or comparable currently calibrated piece of equipment to calculate the face velocity. The contractor shall report each individual face velocity reading and the average of those readings, a pass/fail grade for the airflow smoke pattern test. Any failures shall be reported directly to the contracting officer representative within several hours to facilitate inhouse repair followed by the contractor retest and certification.

For each fume hood passing the required certification tests, the contractor will supply each unit with a written report and certification sticker with the following information:

• Company name and address

• Certification date

• Recertification date

• Average face velocity

• Sash height (only for fume hoods) sticker indicating position for 100 fpm face velocity

• Technician name and signature

A.3.5.6 Report Distribution The contractor will immediately notify identified points of contact with any results indicating failure. A formalized written report including all required aspects specified in this Statement of Work will be provided in a timely manner with receipt by identified points of contact no more than 14 working days from certification evaluation.

All completed reports will be provided via email to vhaminsafety@va.gov

Contractor will be notified by facility of any updates to identified points of contact list on an as needed basis.

Testing Frequency: Annually during March of each contract year

STATEMENT OF WORK PART C – SUPPORTING INFORMATION

C.1 Place of Performance:

Facility Name Address

Minneapolis VAMC One Veterans Drive, Minneapolis MN 55417

The following BSCs are to be tested and certified annually (March). As units age and are replaced, the models, makes, and serial numbers are subject to change.

BSC BSC BSC

Clinical Laboratory 9 10 11

Physical Location (Building 70)

BA113 BA113 BB122

Manufacturer Baker NuAire Baker

Model Number SG404 NU-425-400 BCG601

BSC BSC BSC

Clinical Laboratory 12 13 14

Physical Location (Building 70)

BB128 BB129 BB130

Manufacturer NuAire NuAire NuAire

Model Number NU-407FM-400 NU-407FM-400 NU-425-400

Fume Hoods, Canopy Hoods, Snorkel Exhausts, Slot Hoods

Located in Building 70, 68, and 49 on our property. At this time there are approximately 110-120 units of these types, mostly fume hoods. A number of research laboratories are in the process of being converted to offices and this number may be expected to decrease. A list of units and their

Changes to facility PEC will be communicated in a timely manner to contractor and facility costs will be adjusted accordingly based on these changes. Contractor to provide unit-based costs for services to allow for adjustments in equipment.

C.2 Period of Performance: Contractor to provide required services in March of each contract year.

C.3 Special Considerations:

C.3.1 Contractor Furnished Materials:

The Contractor shall provide:

• All materials, personal protective equipment and tools required to complete the contract work.

• Contractor to ensure all staff that perform on-site testing arrive wearing non-shedding work clothing.

• Contractor staff will stop at security desk upon arrival and obtain a temporary photo VA

ID.

• No photography/filming allowed due to patient privacy.

C.3.2 Government Furnished Materials and Services:

The Government may provide desk phone service and temporary storage of equipment if requested and if space is available.

C.3.3 Qualifications of Key Personnel: Minneapolis VAHCS is seeking a qualified contractor that meets the following specifications:

• Proof of NSF Accredited Class II Biosafety Cabinet Field Certifier for each technician

C.3.4 Security Requirements: There are no security requirements required for this work, as samples are retrieved by the vendor and a test report is received in return.

C.3.5 Additional Considerations The contractor (or Representative) shall contact the facility identified COR or VA Technical Representative to schedule work and prior to the beginning of work. Scheduling of work will be at the direction of facility identified COR VA Technical Representative to ensure services will not disrupt current facility work schedules.

Services are to be performed during the hours between 8:00 AM and 4:30 PM Central Standard Time (CST), excluding federal holidays. Contractor may request from the COR or VA Technical Representative to perform services after 4:30pm CST at no additional charge.

C.3.6 Contract Monitoring and Oversight Management:

• Government: Quality control and administrative oversight of the overall contract agreement and basic processes of contract operations are the primary responsibilities of the COR or VA Technical Representative.

• Contractor: Contractor must provide a list of contacts (scheduler, technical manager and contract manager) including email addresses and phone numbers.

locations will be given when the contract is awarded.

Vendors may contact the COR or VA Technical Representative for further information. Annual testing and certification to be done annually in March.