36C26320Q0084-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 78

See Accounting Line

36C26320Q0084 02-11-2020

Travis Johnson 605-333-6822 02-21-2020

11:59 PM EST

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

Y

811219

$22 Million

N/A

X

Nebraska-Western Iowa Health Care System Iowa City VA Health Care System

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Tungsten Network Electronic Invoicing http://www.tungsten-network.com/ customer-campaigns/veterans-affairs/

Firm Fixed Price Contract to provide Surgical Instrument Repair Services to support both Iowa City VAHCS and Nebraska-Western Iowa Health Care System. Review the Statement of Work for additional Information.

This Request for Quote (RFQ) is conducted under FAR Part 13.5, Simplified Procedures for Certain Commercial Items and FAR Part 12, Acquisition of Commercial Services. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-03 dated 12/23/2019. The Government intends to award a Firm-Fixed Price Contract with four (4) option years. Lowest Priced Technically Acceptable shall be used to evaluate offers. FAR Provisions52.212-1 and 52.212-2 for offeror submission requirements and evaluation factors.

636-3600160-1337-820100-2660 SPY0CP8A1

636-3600160-1057-828100-2660 0100441S9 636-3600160-4112-820200-2520 040020200

X X

X 1

Travis Johnson Contracting Officer

36C26320Q0084

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT NWI

B.4 PERFORMANCE WORK STATEMENT IOWA CITY

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2019)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 45

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (DEC 2019)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Travis Johnson

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network Electronic Invoicing http://www.tungsten-network.com/ customer-campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

26.00 DY ______________

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Base POP Begin: 03-01-2020 POP End: 02-28-2021

LOCAL STOCK NUMBER: INSTRUMENT SHARPENING

52.00 DY ______________

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Omaha, 4101 Woolworth Ave, Omaha, NE 68105. To be performed 1 day a week. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Base POP Begin: 03-01-2020

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Grand Island, 2201 N Broadwell Ave, Grand Island, NE 68803. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Base

POP Begin: 03-01-2020

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 1 POP Begin: 03-01-2021 POP End: 02-28-2022

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Omaha, 4101 Woolworth Ave, Omaha, NE 68105. To be performed 1 day a week. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 1

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Grand Island, 2201 N Broadwell Ave, Grand Island, NE 68803. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 1

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 2 POP Begin: 03-01-2022 POP End: 02-28-2023

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Omaha, 4101 Woolworth Ave, Omaha, NE 68105. To be performed 1 day a week. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 2

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Grand Island, 2201 N Broadwell Ave, Grand Island, NE 68803. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 2

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 3 POP Begin: 03-01-2023 POP End: 02-29-2024

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Omaha, 4101 Woolworth Ave, Omaha, NE 68105. To be performed 1 day a week. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 3

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Grand Island, 2201 N Broadwell Ave, Grand Island, NE 68803. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 3

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 4 POP Begin: 03-01-2024 POP End: 02-28-2025

52.00 DY ______________ ______________

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Omaha, 4101 Woolworth Ave, Omaha, NE 68105. To be performed 1 day a week. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 4

26.00 DY ______________ ______________

On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance) for Nebraska-Western Iowa Health Care System-Grand Island, 2201 N Broadwell Ave, Grand Island, NE 68803. To be performed twice monthly. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

Contract Period: Option 4

GRAND TOTAL ______________

B.3 PERFORMANCE WORK STATEMENT NWI

for Instrument Repair/Refurbish Service Sterile Processing Services

General Information

1. On-site Preventative Maintenance Program for Reusable Medical Equipment (RME) (Instrument Sharpening, Repair and Preventative Maintenance)

2. Period of Performance:

The period of performance FY20- March 1st, 2020 through February 28th, 2021 (base year) with four (4) option years.

3. Places of Performance:

Department of Veterans Affairs Nebraska‐Western Iowa Health Care System‐

Omaha

4101 Woolworth Ave, Omaha, NE 68105

Department of Veterans Affairs Nebraska‐Western Iowa Health Care System‐Grand

Island

2201 N Broadwell Ave, Grand Island, NE 68803

Contractor will be able to repair and sharpen instruments the same day reusable medical instruments are identified for service. Services that are required include: inspecting, sharpening, adjusting, repairing, cleaning, lubricating, removing tape, applying tape according to manufacture instructions and refurbishing. Contractor will preserve the integrity of the Censitrac marking. If repair process damages or removes the mark the contractor will remark or will repair in a way that will not remove marking. Contractor will provide own work space (truck or van).

Contractor shall ensure that the repairs and service functions are performed in conformance with the American National Standards Institute (ANSI) and the Advancement of Medical

Instrumentation (AAMI), Center for Disease Control (CDC) regulations, International

Association of Healthcare Central Service Material Management (IAHCSMM) Standards, Association for Professionals in Infection Control and Epidemiology (APIC) and manufacturer’s specifications.

4. Scope of Work

The contractor shall provide all labor, materials and equipment necessary for maintenance and repair of several types of surgical instruments that are contained in various instrument sets and the refurbishment of containers/lids. All surgical instruments and sets shall also be inspected and evaluated for continued best practice performance and restored to like new condition. The repair services are required twice per month in Grand Island once per week in Omaha and on as needed basis to ensure that we have the safest and most reliable instruments on hand to use on our Veteran patients.

Each surgical set shall be inspected, repaired and refurbished at least twice annually.

Ability to work harmoniously with SPS automated instrument tracking systems.

On‐site services shall include but not be limited to: sterilization container repair, general sharpening, spring replacment, ophthalmic instruments, arthroscopic instruments, rigid scopes, align and sharpen laparoscopic instruments, micro instruments, refurbishing and reinsulating shafts as needed, diamond dusting of forceps and needle holders, repair and sharpening of minimally invasive instruments, ratchet repair, bipolar repairs, power/pnuematic, phaco handpieces, graspers, dissectors, light cables, rigid and flexible scope servicing and repair, specialized instrumentation and retractors. This shall include all surgical services instrumentation including dental instruments and hand pieces. Also, cleaning Steam sterilizers once per year in Grand Island, Omaha and Operating rooms/Ambulatory Care Center. Also, the repair of surgical stainless steel case carts to include: doors, hinges, latches, wheels and minor welding if applicable.

Surgical instruments include, but is not limited to those used in: General practice and

Surgery, Opthalmology, Ear Nose & Throat (ENT), Plastics, Gynecology, Neurology, Orthopaedics, Urology, Laparoscopic including minimally invasive surgery, Anesthesiology, Oral Maxillofacial, Vascular, and Dental.

The contractor shall identify instruments that are defective and that show excessive wear and tear. Instruments shall be clearly marked and labeled with description of the problem.

Items being sent off site for repair shall be cleared through SPS Chief, OR Manager or designee.

VA Owned Instruments include but not limited to:

General Scissors: Metzenbaum, Mayo, Cast/Bandage (Lister), Iris, Suture, Serrated, Delicate, and Supercut Scissors in various lengths and sizes.

Osteotomes: Total Joint, Podiatry and ENT Osteotomes in various lengths, sizes and shapes.

Currettes: Total Joint, D&C, and Adenoid Currettes in various lengths, sizes and shapes.

Elevators: Periosteal, Cobb, Key, Freer Elevators in various lengths, sizes and shapes.

Gouges: Total Hip Gouges in various lengths, sizes and shapes.

Small Knives: Amputation, Cartilage, Meniscus, and Knife Handles in various lengths, sizes and shapes.

Rongeurs: Pituitary and Kerrison Ronguers, Dermal Punches, and All Single and Double

Action Ronguers in various lengths, sizes and shapes.

Cutters: Bone, Wire, Pin, and Rib Cutting Forceps in various lengths, sizes and shapes.

Foreceps: Artery, Sponge, Kelly, Adson, Allis, Tissue, Mosquito, and Biopsy Forceps in various lengths, sizes and shapes.

Clamps: Hemostats, Clip Appliers, Kocher, Towel Clips/Clamps, and Bone Clamps in various lengths, sizes and shapes.

General Instruments:

Complete inspection and evaluation of all general and micro instruments Disassembly when applicable Sharpening Refurbishment Align and adjust as required for optimal performance Re-insulation Tape/color coating removal and tape re-application Replace damaged or worn carbine inserts Repair ratchet, jaw and shank as required Ultrasonic cleaning and revitalization Perform all furnishing to include labor, parts to perform all refurbishment, maintenance and repair on instrumentation listed to guarantee the proper functionality of the instrument according to manufacturer’s specifications.

Instruments that are damaged or broken during the refurbishment process will be repaired

Entire set completion Buffing Cleaning/oiling as needed Refinish on request On-going quality control review Trays serviced according to case volume Ensuring that all sharps, such as scissors, rongeurs, osteotomes, elevators and curettes are checked for sharpness, fractures, proper tension, loose or missing screws, alignment etc.

Ensuring all instruments are repaired to original equipment manufacturer (OEM) standards, only proper screws/springs are used in the repair process. No center punching of screws in rongeurs/Kerrison’s etc.

Miscellaneous Instruments:

Reamers, Total Hip Graters, Acetabular Cutters, Cranial Burrs, Enlarging Burrs, Retractors, Balfour Retractor, Hand Retractors, Dental Instruments and Hand Pieces, Perforating Twist/Spinal Drills, Chisels, Tonsillectomies, Adenotomes, Trocars, Skin Hooks and Rakes, Suction Tips/Tubes, Dissectors, Rasps, Mouth gags, Speculums, Dilators, All Delicate, Fine and Regular Needle Holders.

Ophthalmic Instruments:

Speculums Retractors, Knives, Spoons, Punches, Spatulas, Manipulators, Loops, Hooks Markers Calipers, Scissors, and Forceps in various lengths, sizes and shapes.

Arthroscopic Instruments:

Punches, Shavers, Scissors, Intra-Articular Knives and Graspers, and Forceps in various lengths, sizes and shapes.

Laparoscopic Instruments:

Cleaning Sharpening Resetting Alignment New Flush Port Straightening Repair/replacement of cautery posts Thumb screws Skirts Inner stem resetting Repair/replacement of shaft insulation Repair/replacement of ratchet assemblies Repair/replacement of valves Repair/replacement of springs Repair/replacement and resealing of handles New Needles/hooks/spatulas On-site laparoscopic insulation testing Complete rebuilding or replacement of laparoscopic instrument components including replacement of all parts as necessary

Align/Sharpen Laparoscopic Punches, Shavers, Scissors, Hooks, Knives, Graspers, and Forceps in various lengths, sizes and shapes.

Micro Instruments:

Verres Biopsy Needle, Corneal Scissors, Urethrotomes, Micro Rongeurs, and Forceps and Scissors in various lengths, sizes and shapes.

Reinsulation:

Shaft Reinsulation, Total Reinsulation- Sharpen, realign, refurbish & re-insulate Scissors and Graspers in various lengths, sizes and shapes.

Bi-Polar Repairs:

Standard Bipolar: Align, Adjust, Refurbish, Replace Cap, Reinsulate

Irrigating Bipolar: Align, Adjust, Straighten, Clean and Clear Channel

Sterilization Container repairs: Aesculap, Book Walter, Genesis, Flash Pak

(OR)

As needed preventative maintenance as well as Gasket Replacement, Inner and Outer Latches, Single Action Latch Assembly, Upper and Lower Single Action Latch Plate Replacement, Single Action Latch Sheer Block Replacement, Single Action (w/o handle) Replacement, Double Action Latch (w/o handle) Replacement, Retention Plate Replacement or Repair, Handle Replacement, Hex Nut Replacement, Stud Nut Replacement, Instrument holding Pin Replacement, Nut Plate Replacement, Screw Replacement for End Plates, Fastener Replacement, Tag Replacement, General Repair, Bent Container, Burr Removal, Dent Removal, Miscellaneous repair, Basket Handle Replacement, Basket Handle Bracket, and Basket Handle Leg Bracket.

Diamond Dusting:

Tissue Forceps, Needle Holders both Micro and Standard Sizes and Needle Jaw Application

Minimally Invasive Instruments:

Rebuilds both Minor and Major, Align and Adjust Jaws and Handles, Bovie Clip Adapter Control Rod, Control Rod ball, Control Rod Insulator, Frozen Control Rod, J-hooks Re-insulate, Handle, Hinges, Jaws, Pins, Screw Shaft, Sharpen and Hone, Straighten and Remove Dents from Sheath.

Endoscopic & Laparoscopic Instruments:

All applicable Graspers, Dissectors, Scissors, Clamps, Biopsy Instruments and Forceps to include with or without Ratchets. This will include all manufacturers.

Diamond Knives:

Single & Double Edge Micrometer Knives - Rehone, Axe blade Micrometer Knives- Rehone, Two-Step Enhancement Micrometer Knives-Rehone, Tri-Square/15 Degree Arcuate Micrometers Knives- Rehone, Phaco Cataract Freehand, Trifacet Cataract Freehand, Clear Corneal Cataract Freehand, and Taper Clear Corneal Freehand- Rehone, Crescent 1.5mm and 2.0mm Cataract Freehand, Phaco Chisel Blade 2 Sides Cataract Free hand, 4 sides Cataract Freehand- Rehone, Simplicity Blade and Buck 1.0mm.

Power/Pneumatic:

Basic Repair- Includes disassembly, internal cleaning and lubrication, minor adjustments, and reseal test.

All power to include but not limited to:

Stryker, Conmed, Heavy Duty Air hoses, Battery Pack Refurbish, Miscellaneous Power Equipment, Electric Power Equipment.

Phaco Handpieces:

Alcon, Alcon Legacy, Chiron (Interoptics), Starr, Mentor, Storz, Storz Millennium, AMO (Allergan, OMS Minor Repair)

Light Cables and adapters to fit all manufacturers:

Light Cable 3mm x 6 ft w/2 adapters

Light Cable 3mm x 8 ft w/2 adapters

Light Cable 4mm x 6 ft w/2 adapters

Light Cable 5mm x 6 ft w/2 adapters

Light Cable 5mm x 8 ft w/2 adapters

Rigid, Semi- Rigid and Flexible Scopes:

Rigid- Thorough diagnostic testing, exterior cleaning of scope, diamond polishing of lens tip, fiber optic light connection rebonding and polishing comprehensive leak and shock test. Disassembly and cleaning of optical system, replacement of rod lens, optical system plus replacement of objective lens, replacement of distal or proximal window, replacement of eyepiece and prism and potential complete rebuilds included.

Semi Rigid- Fiber Ureteroscope repair, Semi Rigid Fiber Ureteroscope Rebuild

All repairs include: Through diagnostic testing, opening and testing of interior optical system, removal of minor dents, realignment of insertion tube, functional testing of mechanical parts, video/laser adjustment of optical system and ocular lens, fine focus, hermetic sealing of scope, comprehensive leak and shock test.

Flexible: Inspection, air/water clog repair and nozzle replacement, clean air/water or suction channel, replace air/water nozzle, replace bending sheath, adjust angulation/elevator adjustment, replace light guide cover lens, and leak test.

Minor/Major fluid invasion, replace suction Channel, replace Forceps channel (includes bending sheath), Replace forceps channel (includes bending sheath), Angulation system overhaul, Insertion tube re/coating, major patch repair, Light guide tube replacement (includes suction channel and re-wire), Bending mesh replacement, Suction cylinder replacement, includes suction channel, stain removal from image bundle, insertion Tube Replacement /Overhaul.

Video Equipment Repair:

All manufacturers: Video Coupler Repair, Minor Leaking or Fogging, External Mechanics Major Leakage/Fluid Invasion, Major Mechanical Damage Beam Splitters Video Camera

Repair Cameras and Flexible Endoscopic Light Sources.

5. Specific Mandatory Tasks and Associated Deliverables Instruments and instrument sets are to be retrieved from Sterile Processing Services (SPS) of each facility and returned once repairs and sharpening is completed on the same day.

All single instruments and instrument sets picked up/delivered by the contractor shall be properly listed for accountability verification.

The contractor shall tag the equipment with the appropriate labels (not etching) to identify instrument repair inspection date.

The contractor shall test for accurate alignment, sharpness, insulation and calibration, fissures, cracks etc.

If instrument needs to be sent out to the lab for repairs, the contractor shall obtain the verbal approval of the SPS Chief or their designee prior to doing so.

The contractor shall provide a summary document upon delivery of processed instruments containing the following information: date of repair, instrument type, type of repair and cost.

Documentation/Reports: Inventory provided at the end of the Period of Performance, will include sets and instruments sharpened and repaired.

Repair Van Equipment Requirements:

Ultrasonic Cleaner Trinco Bead Blaster Welding/Brazing Area Drill Press Baldor Buffers and Bench Grinders Evacuation System Stereo Boom Microscope Microtron Unit Demagnetizer Carbitron Diamond Duster

Endo Hipot Tester Hand Tools Insulscan

On-Site Repair Prior to commencing work on hospital instruments, the contractor shall conduct a set evaluation to determine specific needs of the facility and coordinate a proper schedule for routine maintenance, refurbishing and replacement. Generally, instrument sets should be scheduled for sharpening ever 3-4 months. Repair specialist shall provide the required service about 8 to 12 sets in a day depending upon the size, type of trays and service required. Certain sets may take longer than others. But on average, a tray can be serviced in about 45 minutes. Instrument sets shall be opened and repaired one at a time to keep instruments together.

Containers shall also be inspected and repaired as needed; removing dents, tightening or replacing latches, replacing broken rivets, rails, retention plates, and gaskets shall be all part of the repair utilizing OEM replacement parts.

As instruments are removed from the container, they shall be counted and separated. Hemostats and ring handled instruments shall be checked for alignment, box lock tension and fractures. Tissue forceps checked for alignment, proper spring tension and fractures. Special attention shall be focused on delicate instruments and teeth alignment. All sharps shall be checked for use.

For example: Scissors shall be tested using latex material, rongeurs and Kerrison’s should snap card stock, osteotomes, elevators and curettes should dig into a plastic dowel rod. Other instruments shall be tested and checked for fractures, proper tension, loose or missing screws, alignment, etc.

The repair vans shall carry an assortment of springs, screws and other OEM replacement parts to ensure a cost-effective same day repair. Before sharpening, the instruments shall be refurbished by bead blasting. After sharpening and repair, all stainless instruments shall be placed into the ultrasonic cleaner which removes debris and oxidation. The instruments shall be rinsed with clean water, counted again, and placed back into the container where attention is given to protect the sharps.

The contractor shall provide at minimum, a computer spreadsheet database for tracking purposes. This can be accomplished with an electronic tracking system and/or web based online database. This database will provide invoices and generate preventive maintenance schedules, maintenance completed instruments not repairable and repair history reports. Instruments damaged beyond repair, will be tagged non-repairable with an explanation and then bagged with the instrument count sheet attached so the hospital can identify what tray the instrument came from for re-ordering. The contractor shall submit reports of trays completed, repair history, etc. to the Chief of SPS on a weekly basis. Instruments requiring additional work or off-site repair shall be repaired within 72 hours at no additional cost to the Government.

After repair is completed, a computer printed work order shall be provided by the contractor on the same day of repair, showing the work performed, line item pricing and trays serviced. Pricing on this order shall be predetermined by the existing contract. Contractor shall require a signature from Lead or Supervisor in

SPS and the repair technician shall provide a copy of the work order to the Assistant Chief or SPS Chief for record keeping.

For further education, the repair technician shall organize a care and handling in-service with hospital staff and show how they can test instruments for sharpness/functionality. This knowledge is especially helpful while SPS technicians assemble trays for surgery. The contractor shall schedule with the Education Coordinator or SPS Chief, for in-service. In-service shall be provided at least twice per year.

The repair van shall always maintain an open-door policy to hospital staff and full access to the repair specialist. The contractor shall be committed to meeting the instrument repair needs of the customers. Satisfaction repair surveys shall be provided to the contractor at the end of period of performance to help ensure that hospitals are getting the best service possible from the contractor’s trained technicians.

6. Schedule of Services Hours of Coverage: Normal hours of coverage are Monday thru Friday from 8:00am to 5:00pm, excluding Federal Holidays or any other day specifically declared a National Holiday by the President of the Unite States.

When a Federal Holiday falls on a Sunday, the following Monday will be the observed legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a Federal holiday by U.S. Government Agencies.

The actual times and day(s) will be agreed upon by each designated facility. The SPS Chief or designee and the contractor must all agree.

Overtime shall not be authorized under any circumstance. Any holiday pay that may be entitled to the Contractor personnel performing under this contract shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

7. Contractor Requirements The contractor performing the repairs, sharpening and preventative maintenance of surgical instruments shall be ISO-9000 certified.

Contractor shall be complaint with relevant VA Policies.

8. Security Clearance

Contractor personal will need to register and meet credential requirements set in RepTrax (per policy POL-003) attached (Exhibit B). Vendor rep will sign in with Reptrax and display Reptrax badge on Property at all times.

Contractor’s mobile unit(s) shall be properly labeled with contractor’s logo and park in designated areas for service.

Contractor shall comply with all VA Handbook 6500 requirements and any other security measure put in place by the VA.

9. Quality Assurance SPS Chief or designee will inspect instrumentation as it is returned from repair, sharpening and preventative maintenance.

The following items will be observed, tracked, and continually evaluated during the contract period:

Overall contractor Performance Inspection appearance: instruments shall be free of nicks, pitting, rust, corrosion, burrs, and cracks.

Inspection for function: tips of ratcheted instruments will meet, proper jaw alignment, proper tension, freely moving box locks, screws tightened as needed, freely moving hinges on scissors or the multi-jointed instruments.

Technically skilled personnel: personnel shall be technically proficient in repair and sharpening of instruments.

1. The method of surveillance that will be used to verify the quality of the contractor’s performance is specific inspection. The government reserves the right to consider changing the method of inspection from Periodic to 100% inspection at any time, however, deteriorating contractor performance may result in immediate 100% surveillance. See Surveillance Inspection Checklist, Exhibit A in Section D.

D.1 Quality Assurance Surveillance Plan

Exhibit A

Surveillance Inspection Checklist

Evaluation Area:

Omaha

Grand Island

Unsatisfactory Marginal Satisfactory Very Good Exceptional

Overall Performance

Appearance of Instruments

Function of Instruments

Provide Technically skilled Personnel

Assessment Elements

1. Overall Contractor Performance: Assess the integration and coordination of all activity needed to execute the task order/contract, specifically the timeliness, completeness and resolution of problem identification, corrective action plans, proposal submittals, contractor history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether service is being performed as needed.

2. Appearance of Instruments: instruments shall be free of nicks, pitting, burrs, corrosion and cracks.

3. Function of Instruments: instruments shall be repaired and sharpened and preventative maintenance per manufacturer’s instructions.

4. Technically skilled personnel: personnel shall have appropriate training and certification to provide quality service.

Rating Definitions:

Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contactor were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear to be or were satisfactory.

Marginal: Performance does not meet contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The Contactor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which Contractor’s corrective actions appear or were ineffective.

B.4 PERFORMANCE WORK STATEMENT IOWA CITY

for Surgical Instruments Maintenance Services

1. BACKGROUND

a. This requirement is for annual preventative maintenance and repair services for surgical instruments at the Iowa City VA Medical Center (ICVAMC), located at 601 Highway 6 West, Iowa City, Iowa 52246. The services shall include all labor, parts, material and travel, to repair and maintain the government-owned equipment, in a fully functional condition in accordance with the manufacturer’s specifications.

2. GENERAL

a. Services shall be provided during normal business hours for the Sterile Processing Service (SPS) which is 7:00 AM to 4:30 PM Central Time, Monday through Friday, excluding Federal Holidays.

b. Federal Holidays include:

i. New Year’s Day, January 1st

ii. Martin Luther King’s Birthday, 3rd Monday in January

iii. President’s Day, 3rd Monday in February

iv. Memorial Day, Last Monday in May

v. Independence Day, July 4th

vi. Labor Day, 1st Monday in September

vii. Columbus Day, 2nd Monday in October

viii. Veteran’s Day, November 11th

ix. Thanksgiving Day, 4th Thursday in November

x. Christmas Day, December 25th

xi. Any holidays that are declared by Presidential Executive Order

c. Overtime work is not authorized.

3. CONTRACT PERIOD OF PERFORMANCE

a. Base Year: 03/01/2020 to 2/28/2021

b. Option Year I: 03/01/2021 to 2/28/2022

c. Option Year II: 03/01/2022 to 2/28/2023

d. Option Year III: 03/01/2023 to 2/28/2024

e. Option Year IV: 03/01/2024 to 2/28/2025

4. CONTRACTOR SERVICES

a. The contractor shall report to the ICVAMC Sterile Processing Service (SPS) Room BW101 (telephone 319-338-0581 x6428), prior to commencing all on-site services.

b. All services shall be coordinated between the contractor, the SPS Supervisor, requesting service, and the VA Technical Representative.

c. Equipment to be serviced includes, but not limited to, general stainless instruments, specialty stainless instrumentation including laparoscopic and ophthalmic instruments, power equipment, rigid endoscopes, flexible endoscopes and video equipment. Examples of equipment include, but are not limited to, scissors, forceps, needle holders, chisels and osteotomes, retractors, bipolar instruments, shavers, phaco handpieces, diamond knives, laparoscopic scissors, graspers, trocars, and cannulas.

d. Brands names and models are not inclusive to this list but brands would include Accelarent, ACE Surgical, Adec, Aesculap, Aircraft Medical, Alaris, Anthony Products, ARGEN, Arthrex, ASICO, Aspen Surgical, ASSI, Ateon-Satelec, Automated Med/Iron Intern, Bard, Beaver Visitec, Biomet, BK Medical, BOSS Instruments, Carefusion/V. Mueller, Snowden-Pencer, Codman, ConMed, DePuy Synthes, Duckworth and Kent, Fine Surgical, Global Medical, Gyrus ACMI, KLS Martin, Konig, Medtronic, Microsurgical- MST, Mobile Instruments, Olympus, Moria, Novo-Surgical, Pentax, Phillips, Pilling, Princeton Medical, , Richard Wolf, Sklar, Scanlan, Smith & Nephew, Storz, Stryker, Tedan Surgical, Teleflex, Tornier, ValleyLab, Volk, Wright Medcial, Zeiss, Zimmer, etc.

e. There is an estimated quantity of 300-400 instrument sets to maintain under the contract.

f. The contractor shall perform on-site repair, modification, fabrication of surgical instruments and/or necessary replacement parts as needed on Government-owned general and specialized surgical instruments.

g. Repair services include straightening, realigning, modifying, restoring, re-grooving, refurbishing, insulating, color-coding, silver/stainless welding, silver/stainless soldering, inserting gold handles, replacing screws, pins, nuts, bolts, caps, locks and springs.

h. If on-site repair is not possible, the contractor shall provide services to properly track and maintain surgical instruments sets.

i. The contractor shall provide trained personnel for on-site support, to include labor, travel, tools, hardware, firmware, materials, supplies, parts and test, measurement, & diagnostic equipment (TMDE) necessary to perform all operations in connection with scheduled preventative maintenance (PM) and/or calibration procedures as well as unscheduled repair visits as needed in order to maintain the listed equipment and/or its components if any, in a fully functional state, in accordance with the original equipment manufacturer specifications.

j. All equipment must be in compliance with Joint Commission (JC), (Health

Insurance Portability and Accountability Act (HIPAA), and the NFPA 99 Standard for Health Care Facilities.

k. The semi-annual preventative maintenance services will be coordinated during January and July during each contract period of performance. The preventative maintenance services are intended to be safety measures set forth to prevent any lapse in coverage of equipment preventing possible complications hindering ICVAMC’s ability to provide patient care.

l. Repairs for unscheduled services upon request from the VA Technical

Representative, the contractor shall perform unscheduled services to repair the equipment and associated components to a fully functional condition. The timeframe, within which the contractor’s representative must respond, is measured from the time of verbal notification that service is required. Acceptable response times are as follows; (1) Contractor will acknowledge receipt of notification of service call request within two hours.

(2) Contractor will arrive on-site within 24-hour turn-around time for on-site and off-site maintenance repairs/sharpening. (3) Deficiency shall be corrected within a period of five calendar days from first notification of failed equipment. If parts cannot be acquired within the first eight hours after arrival on site, the contractor shall contact the VA Technical Representative to communicate the reason for the delay. The deficiency shall be corrected and returned back to a fully functional state within five calendar days.

m. All repair parts to be used to conduct repairs on the equipment, whether new or refurbished, shall be OEM. If new parts are not available, refurbished parts may be used, but must be pre-approved by the VA Technical Representative prior to installation. All completed work shall be certified to meet OEM specifications.

n. All parts supplied shall be compatible with the existing VA systems.

o. The contractor shall have ready access to unique and/or high mortality replacement parts.

p. The contractor shall provide all replacement of worn or defective parts (excluding consumables) necessary to restore the equipment to 100% operational condition as specified by the OEM. All replacement parts shall become the property of VA and the malfunctioning part shall become the property of the contractor.

q. Freight and delivery charges associated with shipment and receipt of replacement parts and the return of worn or defective parts shall be the responsibility of the contractor at no additional cost to VA.

r. Upon completion of work at the ICVAMC, the VA Technical

Representative shall perform an inspection with the contractor personnel to verify all services were completed to specifications.

s. The contractor personnel must sign out at SPS or VA Police.

5. DELIVERABLES

a. Semi-annual maintenance services – All instrument sets kept in inventory by SPS are required to have a minimum of annual maintenance performed. Estimated approximately 300-400 instruments sets that fit this requirement.

b. Unscheduled repair services – SPS sends out approximately 15-20 instrument sets containing 20-100 instruments per set per month.

6. CONTRACTOR PERSONNEL

a. Services under this contract shall be performed by individuals who have demonstrated knowledge, and competence in servicing and maintaining the specified equipment.

b. The contractor shall ensure repair technicians have been fully trained and experienced in testing and repairing the equipment and components.

c. The contractor and personnel shall abide by all Iowa City VA Health Care

System standards, rules and procedurals. Such regulations include, but are not limited to, general safety, fire prevention, waste disposal, infection control, JC, and patient safety initiatives. The contractor shall ensure all personnel performing services under this contract shall be informed of the guidelines and contractual requirements set forth in the contract.

d. It shall be understood that, throughout performance of the contract, the

Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

e. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

QUALITY ASSURANCE SURVEILLANCE

PLAN

For: Minor Surgical Instruments On-Site Repair and Preventative Maintenance Services A. OBJECTIVE: This plan provides a quality surveillance strategy for On-Site Repair and Preventative Maintenance of Surgical Tools contract at Iowa City VA Medical Center, located in Iowa City, IA. The primary purpose of this plan is to provide a basis for the government’s evaluation of the Contractor’s key areas of performance under this contract. The Contracting Officer (CO), in conjunction with input provided by the Contracting Officer’s Representative (COR), will evaluate the Contractor’s performance.

Oversight of the Contractor’s performance will assure quality and consistency of contract performance.

B. PERFORMANCE MEASUREMENT OBJECTIVE: The Performance Measurement Objective is key area(s) of the Contractor’s performance that will be evaluated during the term of the contract. The statement of work reference will be provided for each performance measurement objective.

C. ASSESSMENT METHOD: Contractor performance is inspected and evaluated on key areas of performance on a quarterly basis. Method of surveillance is 100% of instruments repaired/sharpened.

D. ACCEPTABLE QUALITY LEVEL (AQL): The degree to which the Government will allow the Contractor’s key areas of performance to vary; the variance from the standard that the Contractor is allowed, and the grading/measurement associated with deviation from the specific performance standard.

Performance Objective

Acceptable Quality Level

Contract Reference

Assessment Method

Remedy

24-Hour turn-around time for on-site and off-site preventative maintenance/repairs

48-Hour maximum turn-around time

PWS paragraph 3.3

Contractor’s written service repairs

Cure Notice

Response time after call initiation for repair

Within 48-hours of call request

PWS

Paragraph 3.3

Contractor’s written summary report

Cure Notice

Quality of repair (serviceability, demagnetizing, re-insulation of instruments)

100% of the time

PWS

Paragraph 3.6.1

Contractor’s written summary reports

Cure Notice

F. CONTRACTOR PERFORMANCE ASSESSMENT REPORT. This report shall be submitted to the CO monthly (unless otherwise agreed upon between the CO and the

COR).

G. RE-PERFORMANCE OF SERVICES. If any of the services do not conform with contract requirements, the Government will require the contractor to perform the services in conformity with contract requirements, at no additional cost to the Government. When the defects in services cannot be corrected, the Government may

(1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. The CO may exercise appropriate contractual remedy should the contractor fail to promptly take the necessary action to ensure future performance is in conformity with contract requirements.

When apparent non-satisfactory work is identified, the CO shall inform the contractor.

This will normally be in writing unless circumstances necessitate verbal communication.

In any case the CO shall document the discussion and place it in the contract file. When the COR and the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to CO. The CO will in turn review and will present to the contractor's program manager for corrective action.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to…