SOW.docx

STATEMENT OF WORK (SOW)

1. Description of Requirement: Patient Aligned Care Team (PACT) and Medicine Specialty Services have a requirement for 170 barcode scanners for the implementation of the new Electronic Health Record (EHR) system throughout the Phoenix VA Healthcare System; for its main facility and CBOCs (Ambulatory Care Nursing, Primary Care, and Medicine Specialty). The scanners will be used throughout the facility/clinics to scan patient wristbands and patient IDs to enter and verify patient information into the system when being treated (for medical services such as lab services and immunizations).

2. Background: In many cases, staff currently enter patient information manually into the system which slows down the current workflow and increases administrative errors. With numerous patients being treated throughout the Phoenix VA Healthcare System in a daily basis, having barcode scanners to automate the input/intake of patient information into the system will minimize mistakes, enhance workflow efficiency, and increase productivity by saving a significant amount of time and manpower for the PACT and Medicine Specialty Services. The estimated total cost for this one-time purchase is $113.865.50.

As part of the agency-wide VA Federal Electronic Health Record (EHR) modernization initiative, the Phoenix VA will transition from the current Computerized Patient Record System (CPRS) to the new Oracle Health, Electronic Health Record (EHR) system. The Corded Barcode Scanner Honeywell Xenon Ultra 1960H (HHD) and the Cordless Barcode Scanner Honeywell Xenon Ultra 1962H (HHD) are the compatible barcode scanners authorized and approved to operate with the new EHR system within a healthcare environment. Refer to the attached list of authorized/approved Oracle Health Validated Barcode Scanners.

3. End-users:

· One hundred (100) corded barcode scanners will be used by the PACT (throughout the CBOCs).

· Seventy (70) cordless scanners will be used by the Medicine Specialty clinics (throughout the main facility).

4. Salient Characteristics:

· Honeywell Xenon Ultra 1960H (HHD), Corded Barcode Scanner (for more details, refer to Xenon Ultra 1960h Handheld Datasheet)

· Honeywell Xenon Ultra 1962H (HHD), Cordless Barcode Scanner (for more details, refer to Xenon Ultra 1962h Handheld Datasheet)

5. Place of Delivery:

Phoenix VA Healthcare System (PVAHCS) Carl T. Hayden Medical Center (Receiving Warehouse) 650 E. Indian School Rd.

Phoenix, AZ 85012

6. Privacy & Confidentiality statement:

· In reference to VHA Handbook 6500.6 Appendix A, Block 6, the equipment included in this contractor does not involve connection of IT devices to a VA network. Therefore, the C&A requirements do not apply, and a Security Accreditation Package is not required.

· In reference to VHA Handbook 6500.6 Appendix A, Block 7, the equipment does not involve storing, generating, transmitting, or exchanging VA sensitive information. Therefore, the following from App C apply.

· The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

· During contract performance, contractor may require access to VA facility, equipment, information systems, or sensitive data; to provide services, install, train, maintain or repair equipment.

· VA Course No. VA10176 is privacy training required for VA contractors requiring access to VA facilities for more than 2 consecutive days or any access to VA information systems. Training will be completed prior to being granted access to facilities, equipment, or to the data therein. Training is available on VA TMS website at: https://www.tms.va.gov/SecureAuth35/.

· Contractor will provide evidence of training to the COR, upon request.

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