S02 GWAC RFQ 36C26226Q1341_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26226Q1341 08-11-2026

David Odne 562-766-2328 08-20-2026

11:00 PDT

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

X 100

X

334290

N/A

X

36C262

Department of Veterans Affairs

Network Contracting Office 22

VA Northern Arizona Healthcare System

500 N Hwy 89

Prescott AZ 86313

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

This RFQ is a set-aside for NASA SEWP SDVOSB contract holders that are verified as a SDVOSB in VetCert under NAICS

541519 Other Computer Related Services.

This is for Remote Temperature Monitoring Equipment and Service for VA Prescott as specified in the SOW.

The Government intends to make a single award from this request for quotation. The purchase order will be awarded to the lowest priced responsive and responsible offeror on an

"All or None" basis, meaning each offeror must be able to provide the total quantity of the order for their quote to be considered responsive.

All RFQ inquiries are due via email NLT August 14, 2026, at

11:00 AM Pacific Time to Contracting Officer David Odne

Email: David.Odne@va.gov

All RFQ offers are due via email NLT August 20, 2026, at

11:00 AM Pacific Time to Contracting Officer David Odne

See CONTINUATION Page

X

X 1

David Odne

Contracting Officer

36C26226Q1341

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 GWAC RFQ INTRODUCTORY LANGUAGE

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 STATEMENT OF WORK

D.2 WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

PROGRAMMING OF NEW EQUIPMENT

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

TRAINING FOR NEW SYSTEM

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

SERVER SETUP

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

SOFTWARE & ASSOCIATED UPGRADES

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

ADDITIONAL TRAINING/ANNUAL TRAINING

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business

NEW EQUIPMENT FOR REMOTE TEMPERATURE MONITORING

SYSTEM

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

24/7 SERVICE & SUPPORT - ANNUAL

INSTALLATION OF NEW EQUIPMENT

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 GWAC RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's GWAC contract (including any contract modifications) apply to all task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the GWAC contract. Any unique terms and conditions of an order issued under the contract that are not a part of the applicable GWAC contract will govern. In the event of an inconsistency between the terms and conditions of a task/delivery order and the Contractor's GWAC terms, other than those identified above, the terms of the GWAC contract will take precedence.

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

https://veterans.certify.sba.gov/

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR

125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified

SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified

SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans

First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

FAR

Number

Title Date

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of Clause)

FAR

Number

Title Date

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES

FEB 2023

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

D.1 STATEMENT OF WORK

A. GENERAL INFORMATION

1. Purpose: This Statement of Work (SOW) describes the Facility requirement to procure and replace the existing Remote Temperature Monitoring system with a new Remote Monitoring System that will be in compliance with (ICW) VHA Directive 1108.07 – General Pharmacy Service Requirements, VHA Directive 1116(1) & (2) – Management of Critical & Semi-Critical Reusable Medical Devices, VHA Directive 1811 – Healthcare Engineering Program Requirements, VHA Notice 2022-17 – Storage of Vaccines and Medications in Pharmaceutical Grade Purpose Built Refrigerators and Freezers at VA Medical Facilities, and Joint Commission Standards. The new system will also need to comply with OI&T standards and directives for facility network systems.

2. Background: The services described in this SOW are required to maintain compliance with the VHA Directives and Joint Commission Standards for a new Remote Temperature System which should include 24/7 Remote Temperature Monitoring, 24/7 Remote Differential Pressure Monitoring, Annual NIST Certification & Re-Certification, Calibration of Probes, 24/7 Data Logging of Monitoring System Data, and Provide Cascade Alarm Notifications.

3. Type of Contract: Firm-Fixed Price

4. Places of Performance: The procurement of the required equipment and devices will be delivered to NAVAHCS. The installation, programming, and training of the remote monitoring system will be taking place at the NAVAHCS Facility. 24/7 technical support for software upgrades, equipment-fault troubleshooting, training, and configuration issue support will be required to be coordinated with the Electronics Shop and the OI&T Department when those services are required to take place on the facility property located at Northern Arizona VA Healthcare System (NAVAHCS), 500 N Hwy 89, Prescott, AZ 86313.

5. Hours of Service: Work is to be done between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday, excluding federal holidays. Request for weekend work must be submitted in writing.

Warehouse Hours: Deliveries are accepted between the hours of 8:00 a.m. and 3:30 p.m. Monday thru Friday, excluding federal holidays.

Federal Holidays

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

B. GENERAL REQUIREMENTS

1. Basic Requirements: NAVAHCS requires a new remote temperature monitoring system to be procured, installed, programmed, training provided, and will require 24/7 technical support for software upgrades, equipment-fault troubleshooting, training, and configuration issue support at the facility site location in Prescott, AZ.

2. Summary of Work to be Performed: Contractor will be required to provide, program, and install the following equipment.

Salient Characteristics:

Servers:

a. Server must be capable of providing 24 x 7 x 365 continuous system monitoring and data collection.

- System Component

- Software – must be Windows Server 2022 or higher

- Radio Frequency

- FCC Certificate

- Protocols

- Network/System

- Security Policy

- System must not be a “Air Gapped” system as it must be on an approved SDIA VLAN

b. Secondary servers must be provided as a backup or redundancy.

- Must be a duplicate version of the primary server

Gateways:

Hubs

a. Connectivity:

- IEEE 802.15.4 protocol (slower)

- Wireless or Wi-Fi 2.4 to 5Ghz, 900-915Mhz

- IEEE 802.11 b/g/n/ac is preferred for quicker/faster operation

- RF specifications U.S.: ISM 900 MHz, FHSS (902-

928 MHz) @ 250mW

b. Distance: 200 ft to 300 ft (60 – 90m) is adequate for distance between devices; further distance (max. 1500 ft (450 m) would be beneficial and preferred as long as current infrastructure supports it.

c. Cabling may be required to be installed for network connections

- CAT 5e is acceptable

- CAT 6 is preferred

d. Check for operation and function.

Routers

a. Connectivity:

- IEEE 802.15.4 protocol (slower)

- Wireless or Wi-Fi 2.4 to 5Ghz, 900-915Mhz

- IEEE 802.11 b/g/n/ac is preferred for quicker/faster operation

- RF specifications U.S.: ISM 900 MHz, FHSS (902-

928 MHz) @ 250mW

b. Distance: 200 ft to 300 ft (60 – 90m) is adequate for distance between devices; further distance (max. 1500 ft (450 m) would be beneficial and preferred as long as current infrastructure supports

it. Wi-Fi mapping/signal strength testing will be required if VA owned existing Wi-Fi will be used and/or stand-alone Wi-Fi system will be provided in the contract.

c. Cabling may be required to be installed for network connections

- CAT 5e is acceptable

- CAT 6 is preferred

d. Check for operation and function. Cable Testing & Certifications will be required.

Signal Repeaters

a. Connectivity:

- IEEE 802.15.4 protocol (slower)

- Wireless or Wi-Fi 2.4 to 5Ghz, 900-915Mhz

- IEEE 802.11 b/g/n/ac is preferred for quicker/faster operation

- RF specifications U.S.: ISM 900 MHz, FHSS (902-

928 MHz) @ 250mW

b. Distance: 200 ft to 300 ft (60 – 90m) is adequate for distance between devices; further distance (max. 1500 ft (450 m) would be beneficial and preferred as long as current infrastructure supports it.

c. Cabling may be required to be installed for network connections

- CAT 5e is acceptable

- CAT 6 is preferred

d. Check for operation and function.

Transmitters:

Temperature & Humidity Sensors (Transmitters)

a. Connectivity:

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

b. Onboard Memory

c. Room Temperature and Humidity

- Range: -45oC to 50oC (Temperature)

- Accuracy: +/- 0.5oC

- Range: 0 to 95% RH (Humidity) Non-Condensing

- Accuracy: +/- 2%

d. Local Display & Alarm

e. Configurable for External Probes

Airflow/Air Exchange Rate Transmitter

- BACnet Compatible

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Analog Output: 0-10v/ 4-20mA (selectable)

- Measuring Range: 0-15 m/s

- Measuring Accuracy: +/- 0.65 m/s

- Local Display & Local Alarm

Line Power Monitor Transmitter

- Display and Local Alarm

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- No Delay for Alarm Setting

Differential Pressure Monitors

- BACnet/IP Compatible with CAT 5e or CAT 6 network cable

- Display – Color Preferred

- Local Audible and Visual Alarm

- Wi-Fi or CCX Connectivity – 2.4 GHz 802.11 b/g/n or

5 GHz 802.11 ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Measurement Range: -125 Pa to +125 Pa (+/- 0.5 in

H2O)

- Accuracy: +/-0.1” WC (+/- 0.25% FS)

- Report Rate – settable at 5, 15, 30, 60 minutes

- USP 797 Requirement

- Overpressure: +/- 1 PSI (15” WC for < 0.10” WC FS)

- Analog Input – 4-20mA, 0-5 vdc, or 0-10 vdc configurable for either Analog or Digital

- Analog Output – 4-20mA, 0-5 vdc, or 0-10 vdc

External & Internal Probes

a. Connectivity:

- Temperature Range: -17oC to 60oC

- Internal Accuracy: +/- 0.5oC

- Minimum External Temperature Requirement: -34oC to 82oC

- External Accuracy: +/- 0.5oC

Fridge & Freezer Transmitter/Probe

- Range: -45oC to 15oC

- Accuracy: +/- 0.5oC

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, Ultra-Low Freezer Transmitter/Probe

- Range: -90oC to -45oC

- Accuracy: +/- 0.5oC

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, Incubator Transmitter/Probe

- Range: 10oC to 50oC (Temperature)

- Accuracy: +/- 0.5oC

- Range: 10 to 95% (Humidity)

- Accuracy: +/- 3%

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, Centrifuge Probe

Pan Sensor – Food Trays/Salad Bars Probe

- Range: -34oC to 82oC

- Accuracy: +/- 0.5oC

Hemo Temp/Air – Blood Bank Refer/Freezers Probe

- Accuracy: +/- 0.1oC

Vaccine & Reagent Probes

BAC T Probe

Blood/Plasma Probe

Pipe/Dish Machine Probe Kit/Tank Attachment Kit

- Range: -34oC to 149oC

- Accuracy: +/- 5oC

Oxygen (O2) Sensor/Transmitter

a. Connectivity:

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Range: 0% to 25%

- Accuracy: +/- 3%

Door Ajar Alarm Sensor/Transmitter

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Senses door open/closed state

- Magnetic Switch or External Contacts

- No Delay Alarm Trigger

- Alarm trigger local and in program; sends out communication alert

- Local Display & Alarm

Domestic Hot Water Sensor/Transmitter

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Range: -40oC to 120oC

- Accuracy: +/- 2oC

- External Pipe Mount

- Variable Sampling Rate

Steam Trap Sensor/Transmitter

- Wireless: RF specifications U.S.: ISM 900 MHz, FHSS (902-928 MHz) @ 250mW

- Range: -20oC to 200oC

- Accuracy: +/- 0.5oC

- External Probe Mount

- Variable Sampling Rate

Carbon Dioxide (CO2) Sensor/Transmitter

- Range: 0% to 20%

- Accuracy: +/- 2%

- Wi-Fi: 802.11 b/g/n/ac

- Wireless: RF specifications U.S.: ISM 900 MHz,

- Real Time Sampling

All Transmitters Shall Have – Required

- Analog Input – 4-20mA, 0-5 vdc, or 0-10 vdc configurable:

either Analog or Digital

- Analog Output – 4-20mA, 0-5 vdc, or 0-10 vdc

All devices must be RoHS Compliant.

Software:

a. Must be Approved or Authorized on VA TRM website

- https://trm.oit.va.gov/TRMHomePage.aspx

b. Customer Support

c. SAML 2.0 SSO Capable – Preferred

d. LDAP – Acceptable (if SAML 2.0 SSO is not available)

e. Alert Communications

- Email (SMTP)

- SMS/MMS

- Alarm, Lights, Strobes

- Phone Call

f. Escalatory Alarm Settings

- Per Individual Device (Servers, Gateways, Routers, Repeaters, Transmitters, etc.)

g. Access to NIST Certifications and/or Calibrations

h. NIST Certification

- Must adhere to ISO-17025 protocols

- NIST Traceable

i. Scheduled Reports

- Scheduling Setup and Configurable by End Users

j. Restrictable Access for End Users

k. Web Based Access for End Users

l. Integrated Third Party Hardware – Analog or Digital

m. Export Data to Third Party Systems

n. Must be able to access NIST certifications for inspection reports.

Security Compliance:

a. Adhere to Federal laws, VA Directives, and standards

b. Control Access to VA Information and Information Systems

c. Complete annual security and privacy training

d. Encrypt VA sensitive information, comply with FIPS 140-2

e. Immediate notification of any security incidents

Technical Requirements:

f. System on an approved SDIA VLAN

g. Configuration and operational checks

h. Firmware updates and technical support https://trm.oit.va.gov/TRMHomePage.aspx

3. Once the equipment is installed, the contractor will need to provide training to these department staff personnel:

a. Facilities Management Service (FMS) – Electronics Shop

b. Sterile Processing Service (SPS)

c. Pharmacy

d. Laboratory

e. Nutrition Food Service (NFS)

f. Supply Chain Management (SCM)

g. Healthcare Management (HTM)

4. Upon completion of equipment installation, programming, and training: the contractor will need to provide the following to support the new system:

a. 24/7 Technical Support, Monitoring, & Data Logging

b. Software Upgrades to include Software Program Drivers

c. Additional Personnel Training

d. Equipment Fault Troubleshooting

e. Configuration Issue Support

5. Qualifications:

Programming, testing, installation, inspection, and certification shall be accomplished by certified programmers, installers, and inspectors.

Certificates shall be provided during solicitation process and approved prior to the certification process.

All verification, testing, and certification will be provided by a qualified technician and documentation of programming, testing, certifications, and mapping will be provided to the facility upon completion.

References and Codes

The following references, codes, standards, and criteria shall be utilized to the extent applicable. The contractor should have personal copies of these documents for use during the contract. The contractor shall make the COR aware of any conflicts between these documents and VA Handbooks, as applicable to this contract, and obtain a decision.

a. VA HVAC Design Manual

b. VA Sterile Processing Service & Logistics Service Design Guide

c. VHA Directive 1108.07 – General Pharmacy Service

Requirements

d. VHA Directive 1116(1) & (2) – Management of Critical & Semi-

Critical Reusable Medical Devices

e. VHA Directive 1608 – Comprehensive Environment of Care

Program

f. VHA Directive 1811 – Healthcare Engineering Program

Requirements

g. VHA Notice 2022-17 – Storage of Vaccines and Medications in

Pharmaceutical Grade Purpose Built Refrigerators and Freezers at VA Medical Facilities

h. NFPA 70 – National Electrical Code

i. NFPA 99 – Health Care Facilities (Chapter 7 & 9)

j. IEEE – Institute of Electrical & Electronics Engineers

k. Joint Commission Standards for Utility Systems Risks –

EC.02.05.01 Elements of Performance (EP) 15 & 16

l. NIST – National Institute of Standards and Technology

m. RME – Reusable Medical Equipment

n. RMD – Reusable Medical Device

o. EOC – Environment of Care

p. CCX – Cisco Compatible Extensions

q. BACnet/IP – Internet Protocol Ethernet

r. VDC – Volts Direct Current

s. PSI – Pounds per Square Inch

t. WC – Water Column

u. mA – Milliampere

v. ISO – International Organization for Standardization

w. TRM – Technical Reference Model (VA System for Network

Review)

x. ft – Feet

y. m – Meters

z. GHz – Giga Hertz

aa. MHz – Mega Hertz

bb. LDAP – Lightweight Directory Access Protocol

cc. SMTP – Simple Mail Transfer Protocol

dd. SAML – Security Assertion Markup Language

ee. SSO – Single Sign-On

ff. RoHS – Restriction of Hazardous Substances

gg. C - Celsius

hh. RH – Relative Humidity

ii. mW – Milli Watt

jj. RF – Frequency

kk. ISM – Industrial, Scientific, and Medical

ll. FHSS – Frequency-Hopping Spread Spectrum

mm. m/s – meters per second

nn. SDIA – Software-Defined Infrastructure Architecture

oo. VLAN – Virtual Local Area Network

pp. OS – Operating System

6. Reporting:

Contractor (or Representative) shall sign-in upon arrival at the M&O Supervisor Office, building 167, Room 001, at the beginning of each visit.

All documentation for installation, inspection, and certifications shall be provided to Northern Arizona VA Health Care System (NAVAHCS) facilities personnel during the contract period. Documentation shall be provided in both electronic format (pdf) and hard copy format with 3-ring binder.

Contractors will be allowed to work after hours and over the weekends to prevent inconveniences to hospital and facility staff during these periods.

C. PERFORMANCE MEASURES (IF A SERVICE IS INVOLVED)

Performance measures are comprised of performance indicators (some characteristic of a deliverable that can be measured) and performance measures (a mark, measure, or benchmark that government personnel use as a point of comparison when evaluating contractor performance). The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these measures.

1. Standardized Naming and Identification in New Software

2. Appropriate Device Relocation, Programming, & Installation of New

Devices

3. Updating and Identifying the Notification Alarm System

4. Provide Facility Mapping to be Included on the Software, and Program

Devices to be Identified with the Mapping Graphics

The Performance Requirements Summary Matrix, paragraph <enter number> in the Performance Work Statement (PWS), includes performance measures. The Government shall use these measures to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

D. VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSES

GENERAL SECURITY REQUIREMENTS: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A

contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).

VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook

6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special

Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations, and policies in this contract.

The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business

Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS

140-2 validated.

The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security

Control Assessment (CSCA) on a yearly basis and provide it to the COR.

Security Incident Investigation: The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

SECURITY CONTROLS COMPLIANCE TESTING: On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

Training: All contractor employees and subcontractor employees requiring access to

VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

Successfully complete the VA Privacy and Information Security and Rules of Behavior training and annually complete required security training;

Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training

Requirements.]

The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

D.2 WAGE DETERMINATION

SCA Wage Determination: 2015-5613, Revision 32, Date: May 13, 2026.

Reference: https://sam.gov/wage-determination/2015-5613/32 https://sam.gov/wage-determination/2015-5613/32

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force…