S02. 36C26226Q1401 0002 - Q and A answers and Equipment List Corrections.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0002 09-17-2026

678-27-1-620-0011

None

36C262

Department of Veterans Affairs

NCO22

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

36C262

Department of Veterans Affairs

NCO22

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

To all Offerors/Bidders

36C26226Q1401

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-21-2026 11:00am MDT

X

The purpose of this amendment is to answer vendor questions related to this procurement from the Q&A period.

Due to the answers being received late the due date of proposals has been extended to 09/21/2026 at 11:00 am MDT.

There will be no further extensions for proposals and no further questions will be answered.

Solicitation RFQ 36C26226Q1401 Q&A

• For each UPS unit, could you please confirm the battery configuration and quantity, including the number of battery strings/cells and whether any units have external or extended-runtime battery cabinets? If external battery cabinets are installed, please provide the quantity associated with each UPS.

• SOW Section 4.1 states the contractor will "Replace all batteries and capacitors" as a standard visual/mechanical inspection line item.

o Is this as needed or when failed? When failed o Can you provide Battery Make/Model, QTY/String, Age of the batteries per unit? See attachment.

o Is full battery and capacitor replacement/coverage for all ups units under the base contract price? This contract is for preventative maintenance replacement will be handled as an over and above modification.

• The SOW references both semi-annual and annual UPS maintenance; however, Section

4 lists the inspection and testing requirements under the semi-annual maintenance scope. Could you please clarify which maintenance and testing procedures are required during both semi-annual visits and which procedures, if any, are required only once annually? All instances of annual maintenance are meant to be semi-annual

• Please confirm that the eleven units listed in Section 4.1 constitute the complete and controlling equipment inventory for this requirement or provide the referenced spreadsheet by amendment. That is correct, the eleventh item is currently a power conditioner, and we are planning to add UPS to this at a later date, which would incur a modification to contract.

• please confirm that the contractor is required to diagnose the condition, stabilize the equipment where reasonably possible, and submit an estimate, with further repair work commencing only upon written authorization and a contract modification issued by the

Contracting Officer. This is correct all additional work outside of normal maintenance must be approved by the Contracting Officer.

• Please confirm which revision of SCA Wage Determination quoters are to use in preparing pricing, and whether the Government intends to incorporate Revision 30 by amendment. Pricing and wage is the responsibility of the contractor. This is a firm fixed price contract where there will be no modifications for changes in wage.

• Under the Past Performance evaluation factor, will the Government consider relevant uninterruptible power supply maintenance past performance of a proposed major subcontractor, in addition to past performance held directly by the prime contractor?

Past performance is via the primes CPARS no CPARS is rated as neutral.

• Paragraphs 4.1(i) and 4.1(k) require battery bank load testing and a monitored battery run-down test. Please confirm whether both are required at each semi-annual service or once annually, and identify the outage coordination, scheduling, and approval process applicable to the run-down test, since that test may temporarily remove the affected load from battery protection.

• Please confirm whether approved mechanic overtime incurred during an emergency callback is compensated through the Over and Above contract line items by modification. If not, please clarify how quoters are to price and invoice mechanic overtime. This would be an over and above service There is no need for a line item at this time as there is no guarantee overtime will be needed or approved. Over and above work is on a case-by-case basis that is why there is to be no pricing for over and above

CLINs at this time.

• The scope lists: Perform load test on battery banks to determine capacity and battery run-down test; Is only performing a battery run-down test sufficient? These two functions are redundant Yes this is sufficient.

• Is there a VA Specific frequency for battery replacement? Every three years

• When replacing batteries does contractor provide full battery string replacement in every

UPS within the 5-year contract? Yes, at the three year mark. Or do we use replacement of string as needed? and replace per individual batteries as they go bad?

• Serial numbers don’t match bid information. The units are correct; only some of the serial numbers are not. Why is there a discrepancy? Human errors and discrepancies were corrected on new Equipment listing see below.

• Is fan replacement needed on an as needed basis, or fan replacement when doing the full cap replacement? as needed basis

Tucson VA UPS Inventory

Location MFR KVA Model Serial #

Bldg. 38 Rm: A17

EE74001

Eaton 30 9355-30 BG213KXX01 108 internal batteries, 6 strings with 189 individual

9 Ah per string.

Bldg. 38 Rm: A186

EE

Eaton 30 9355-30 BG246JBA03 108 internal batteries, 6 strings with 189 individual

9 Ah per string.

Bldg. 38 Rm: A177

EE115471

Eaton 150 93PM-150-3 ET042UXX04 40 battery blocks (12V batteries per standard 480V string configuration, totaling 240 cells).

Bldg. 38 Rm: A177

EE103981

Eaton 150 93PM-150-3 EQ262UXX03 40 battery blocks (12V batteries per standard 480V string configuration, totaling 240 cells).

Bldg. 38 Rm: A190 Eaton 150 93PM-150-3 ET304UXX01 40 battery blocks (12V batteries per standard 480V string configuration, totaling 240 cells).

Bldg. 57 Rm: 290

EE92606

Eaton 150 93 PM-150-3 EN123UXX07 40 battery blocks (12V batteries per standard 480V string configuration, totaling 240 cells).

Bldg. 57 Rm: 192

EE78475

Eaton 30 9355-30 BG213KXX02 108 internal batteries, 6 strings with 189 individual

9 Ah per string.

Bldg. 57 Rm: A106

EE103982

Symmetra 100 SYCF100KF QD1946140506 External cabinets 32 battery blocks/units

*Back Unit

Bldg. 57 Rm: A106

EE103983

Symmetra 100 SYCF100KF QD1940140177 External cabinets 32 battery blocks/units

*Front Unit

Bldg. 81 Rm: 1027 Eaton 160 9390-160 EQ194UXX07 Conditioner Only, UPS to be added later.

Bldg. 81 Rm: 1008 Eaton 200 93PM-200-4 EU284UXX01 40 internal batteries