S06 36C26226Q1157 0002 Amendment Fire Door Inspections.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

08-10-2026

VA-26-00067888

00262 Department of Veterans Affairs Network Contracting Office 22 VA Loma Linda Healthcare System 11201 Benton Street Loma Linda CA 92357

00262 Department of Veterans Affairs Network Contracting Office 22 VA Loma Linda Healthcare System 11201 Benton Street Loma Linda CA 92357 To all Offerors/Bidders

36C26226Q1157 7-24-2026

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-13-2026 1:00 PM PDT

See Continuation Page

CONTINUATION PAGE

The purpose of this amendment is as follows:

1. Extend the solicitation close date from 8/12/2026 to 8/13/2026; offers are due on 8/13/2026 NLT 1:00 PM PST

2. Period of performance has been updated 8/20/2026-8/19/2027 to 8/26/2026-8/25/2027 and subsequent option years.

3. Answers to the questions received are posted with this amendment, Exhibit 1 Drawings was uploaded.

4. Contractor shall acknowledge ALL Amendments on SF 30 blocks 15A, 15B, 15C and the original solicitation in section B.1 ACKNOWLEDGMENT OF AMENDMENTS

5. All emails shall be sent to Diana McInnis at diana.mcinnis@va.gov and nco22services4solicitationinbox@va.gov; Subject Line for Offer email must have “RFQ 36C26226Q1157-1 / Fire Door Inspections / OFFERS / McInnis”

36C26226Q1157_1 /FIRE DOOR INSPECTIONS / Questions and Answers

1. With regard to Section D.1 Statement of Work, item 5.3: This item differs from other items in this category in that it says "inspect and repair" for the 4 roll-up doors, as opposed to "inspect" for all others. We request that repair is intended to be part of the SOW for this time, and if so, we request details on known problems so that the item can be accurately priced. OSHA 16 hour Asbestos O&M training or equivalent at a minimum.

2. With regard to CLIN 0003 (and subsequent Option year CLINs): This item calls for a price on "Emergencies above and beyond supplies and services". We find no further description of this work and request clarification as to what is to be included so that we can accurately price this item. CLIN 0003 will be removed from solicitation/award- no repairs are expected to be performed under this contract.

3. For the 180 fire/smoke doors located within the Building 1 and Building 11 interstitial spaces, the solicitation requires personnel entering these areas to possess a minimum 16-hour asbestos certification and valid fit-test certification. Please clarify the specific asbestos certification/course required by the Government, including whether any California state asbestos-worker certification or registration is required for personnel performing visual fire-door inspections in these areas.

OSHA 16 hour Asbestos O&M training or equivalent at a minimum.

4. The scope references repairs to the 4 roll-up fire & smoke doors--can the government clarify which specific repairs are anticipated to be covered under this contract? The amended SOW removed the repair language; no repairs will be performed under this contract.

5. Contractor qualifications section requires a minimum 16-hour asbestos certification and a valid fit test certification—is the governments intent for all personnel providing services under this contract to hold these certificates even if no asbestos is to be disturbed during inspections? Yes.

6. Is a California asbestos worker certification (authorization to work in asbestos-containing areas) required for personnel performing work under this contract?

No. This is a federal premise.

7. Does the requirement to complete inspections by 09/04/2026 take into account the contract execution period? Is the 9/04/2026 date flexible and what is the no later than completion date? Dependent on contract award but no later than 10/3/2026.

8. Please provide the complete door inventory and applicable Life Safety Plans for Buildings 1 and 11, including door identification numbers, locations, ratings, types, and available previous inspection records. Please, see the attached Life Safety Drawings.

9. Please confirm whether the four roll-up fire and smoke doors are included within the stated quantity of 380 non-interstitial doors or are additional to the 560 standard doors. Additional four roll-up doors not included in the 360 or 560.

10. Please provide the manufacturer, model, size, rating, operating configuration, and known deficiencies for each of the four roll-up doors. Not applicable.

11. The contract title includes “Emergency Services,” but the SOW does not define the emergency-service requirement. Please identify the required coverage hours, telephone and onsite response times, anticipated number of calls, included labor hours, geographic coverage, authorization process, and method of payment for labor, parts, travel, and after-hours service. Not applicable

12. Please clarify whether the contractor is responsible for repairing deficiencies identified on the standard fire and smoke doors or only for inspection, reporting, and retesting after repairs are completed by others. Not responsible.

13. Please identify any minor adjustments or repairs that must be completed during the initial inspection and provide any applicable labor-hour or material limits. None

14. Please clarify whether the allowance of up to 100 retests applies annually or across the entire contract, whether multiple retests of the same door count separately, and whether all associated mobilization, inspection, and reporting costs must be included in the annual fixed price. Annually

15. Please provide the required inspection checklist, report template, and electronic deliverable format, including any required photographs, inspection labels, asset numbers, or editable spreadsheets. Inspect in accordance with NFPA. Reports shall include identification of door on life safety drawing with callout diagram, and include a spreadsheet with at minimum the following door information for each Door(floor-asset number), Serial/room number, Door Type(Metal/Wood), Door Rating(minutes), Wall Rating(minutes), Fram Rating(minutes), Smoke seal(Y/N), Astragal Seal(Y/N), Hardware(Y/N), Close Device(Y/N), Proper Latch(Y/N), Perimeter Clearance correct(Y/N), Bottom Clearance correct(Y/N), Obstruction(Y/N), Modification (Y/N), Holes/Break (Y/N), Vision/Window(Y/N), Comments, Pass(Y/N) Survey Date, Technician.

Each building’s report is required to be in a separate 3-ring binder with a one page executive summary stating Location, Service, date completed, Total fire doors tested, total passed, total failed.

One digital file emailed or sent via an approved electronic file transfer method.

16. Please identify the applicable editions of NFPA 80(2025), NFPA 105(2025), NFPA 72(2025), NFPA 99(2024), NFPA 101(2024), and the applicable Joint Commission requirements (Physical Environment Standards).

17. Please identify the specific certifications acceptable for compliance with the requirement that the contractor be certified in NFPA 80 and NFPA 105 and confirm whether every inspector or only the lead inspector must hold the certification. International Fire Door Inspector Association Master Fire Door Inspector or equivalent.

18. Please identify the exact asbestos training and certification required for employees entering the interstitial spaces, including any California-specific requirements, respirator requirements, medical-clearance requirements, and fit-testing standards. 16hour Operations and Maintenance.

19. Please provide the applicable asbestos surveys and identify the specific interstitial areas containing asbestos. Please also confirm that the contractor is not expected to disturb or remediate asbestos-containing material under this inspection requirement.Asbestos is not expected but may be disturbed. Inspection contractor is not required to remediate asbestos.

20. Please describe the Building 1 and Building 11 interstitial-space access conditions, including access points, walking surfaces, lighting, ceiling heights, confined-space classification, ladder or lift requirements, fall-protection requirements, and escort requirements. Bldg 1 is an asbestos containing environment with a catwalk/handrail access. Fire doors are on the within the catwalk not requiring tie-off or fall protection as long as inspectors stay on the catwalk to walk to each door and inspect. Bldg 11 is a concrete deck, non-asbestos containing environment No ladders are required in either Bldg 1 or Bldg 11 interstitial space. The interstitial of both Bldg 1 and Bldg 11 is not classified as a confined space. PPE and tools to enter/work in the interstitial is the requirement of contractor.

21. Please identify any hospital departments or locations requiring after-hours access, escorts, infection-control measures, room shutdowns, or special scheduling.Bldg 1 and Bldg 11 are an operational inpatient and patient care hospital/facility. Work to be performed is required to be performed outside of patient regular sleep hours for inpatient areas of the hospital. Sleep hours are 1900hrs to 0800hrs daily of for the inpatient areas of Bldg 1(2W, 2S, 3N, 4S, 5S, 5E), and Bldg 11(1st Floor) including the interstitial above those areas. Work in other areas(clinics/support operational areas) shall be conducted to enable patients/families/staff access during normal business hours 0800-1630hrs or completed after hours. Work in 5W(OR Suite) is required to be performed outside of 0530-2000hrs Monday-Friday with applicable donning of PPE requirements of the OR Suite. PPE

22. Please clarify the required inspection and testing procedures for the four roll-up doors, including drop testing, fire-alarm interface testing, resetting, coordination with other contractors, and final witnessing. Four, roll up doors are excluded from the current proposed price and will not be added unless pricing and scope are negotiated and incorporated through an executed contract modification if needed.

23. Please clarify the requirement to provide findings “at the end of each Thursday or by floor, whichever occurs first,” and identify the required reporting frequency. Please, provide initial findings/failures daily to enable VASD to put in place interim life safety measures as required, and provide the final written report within 3 weeks after completion of onsite inspection.

24. Please clarify the annual invoicing structure, including whether annual inspection payment is contingent upon completion of all retests and whether emergency services and repairs will be invoiced separately. Repairs are not included. Final report is requirement for each invoiced area.

25. Please provide the anticipated inspection schedule for each option year and the amount of advance notice the contractor will receive. No earlier than 10 months and no later than eleven months after annual inspection date commence inspection to complete on time.

26. Please confirm that Building 26 is excluded from the current proposed price and will not be added unless pricing and scope are negotiated and incorporated through an executed contract modification. Correct

27. Please define the required advisory or consulting support for VA Life Safety, including the anticipated number of hours, meetings, written recommendations, and any code-analysis responsibilities. Three two hour meetings, five hours consulting total for survey/verification.

28. Please identify the required warranty period for roll-up door repairs and any emergency repairs. Repairs are not part of this contract.

29. Ref: D.1 SOW 5–6 / B.2 Item 0001 (Roll-up Door Repair Scope) The SOW requires the contractor to "inspect and repair" 4 roll-up fire/smoke doors, but there is no separate repair line item, NTE, or parts/materials clause. Are repair labor/materials for the roll-up doors included within the fixed-price Item 0001 (Annual Fire Door Inspection), or should repair costs be captured under Item 0003 (Emergencies Above and Beyond)?Repairs not part of this contract.

30. Ref: B.2 Item 0003 ("Emergencies Above and Beyond Supplies and Services," Qty 0.00 JB) This line has no NTE ceiling, unit basis, or rate structure described. Is this intended as a T&M/labor-hour rate line for unscheduled emergency call-outs, and if so, what pricing format (e.g., hourly labor category rates) should offerors use to price a $0-quantity job line? CLIN 0003 will be removed from solicitation/award- no repairs are expected to be performed under this contract.

31. Will the door inspection due date of September 4th be extended? The joint commission has a 30-day grace period from date of last inspection. It is possible, depending on when the contract is awarded, that the required inspections initially due on 9/4/26 could be completed within the 30 days grace period? Dependent on contract award date but completed no later than 10/3/2026.

32. The Scope of Work references inspection and repair of four (4) roll-up fire and smoke doors located in non-interstitial spaces. During the site visit, we observed several roll-up doors; however, some did not appear to carry fire/smoke door labeling consistent with a rated assembly. For clarity, and to ensure all bidders are pricing the same scope, can the Government identify the specific door numbers/locations on the Life Safety Drawings that constitute the four (4) roll-up fire and smoke doors included in this scope? Four, roll up doors are excluded from the current proposed price and will not be added unless pricing and scope are negotiated and incorporated through an executed contract modification if needed.

33. During the site visit, the facility escort referenced the 2025 Life Safety Drawings and indicated a PDF copy could be made available to bidders. To support development of accurate time and cost estimates, can the Government please provide a copy of the current (2025) Life Safety Drawings? Yes.

34. While walking the corridors during the site visit, a brief visual review of several doors in the open position revealed missing or painted-over UL labels, and other obvious deficiencies. We understand that corrective repairs for these conditions are currently underway under the existing contract. Given that the most recent inspection was completed in September 2025, we'd expect these repairs to be complete by the start of the new contract period. Can the Government confirm whether these repairs will be finalized prior to contract start, so the incoming contractor isn't inspecting or re-scoping doors that already have repairs completed or scheduled under the current contract? If a discrepancy is identified during inspection, please, score and document it.

31. The Statement of Work does not specify detailed requirements for final inspection report documentation. Can the Government provide a sample report from a previous inspection cycle (contractor-identifying information may be redacted) so bidders have a clear picture of the VA's documentation expectations? Reporting requirements vary significantly across VA facilities — some require a spreadsheet-based door inventory with pass/fail status and deficiencies noted per door, while others require an individual PDF report for each door assembly. Since the level of effort differs materially between these formats, this information will help ensure bidders can submit fair, reasonable, and comparable pricing for the requested scope of services. Reports shall include identification of door on life safety drawing with callout diagram, and include a spreadsheet with at minimum the following door information for each Door(floor-asset number), Serial/room number, Door Type(Metal/Wood), Door Rating(minutes), Wall Rating(minutes), Fram Rating(minutes), Smoke seal(Y/N), Astragal Seal(Y/N), Hardware(Y/N), Close Device(Y/N), Proper Latch(Y/N), Perimeter Clearance correct(Y/N), Bottom Clearance correct(Y/N), Obstruction(Y/N), Modification (Y/N), Holes/Break (Y/N), Vision/Window(Y/N), Comments, Pass(Y/N) Survey Date, Technician.

Each building’s report is required to be in a separate 3-ring binder with a one page executive summary stating Location, Service, date completed, Total fire doors tested, total passed, total failed.

One digital file emailed or sent via an approved electronic file transfer method.

***See EXHIBIT 1 DRAWINGS posted as an attachment in SAM.gov***

Fire Door Inspections